Office of the State Superintendent of Education FY2018 · 1/11/2018 OCA: District Performance P... osse.dc.gov OFFICE OF THE OFFICE OF THE

1/11/2018 OCA: District Performance P...

https://octo.quickbase.com/db/bj8ntmznr?a=printrecords&ridlist=21408&start=0&num=1&dfid=29 1/8

Office of the State Superintendent of Education FY2018

Agency Office of the State Superintendent of Education Agency Code GD0 Fiscal Year 2018

Mission The mission of the Office of the State Superintendent of Education (OSSE) is to remove barriers and create pathwaysso District residents receive an excellent education and are prepared to achieve success in college, careers, and life.

2018 Strategic Objectives

2018 Key Performance Indicators

High quality and actionable data: OSSE will provide highquality data and analysis thatwill empower LEAs, CBOs, and providers to meet the needs of all learners and alloweducation partners to make informed policy decisions.

4 6

Quality and equity focus: OSSE will work with our education partners to set highexpectations for program quality and align incentives to accelerate achievement for thoselearners most in need.

9 4

Responsive & consistent service: OSSE will provide responsive, consistent, andconsiderate customer service to free up LEAs, CBOs, and providers and allow them tofocus on instruction and support for students.

8 8

Top notch talent: OSSE will attract, develop, and retain topnotch talent to build a highlyeffective state education agency that makes a meaningful contribution to DC education.

0 1

Create and maintain a highly efficient, transparent and responsive District government.** 9 2

TOT 30 21

ObjectiveNumber

Strategic Objective # ofMeasures

# ofOperations

1 High quality and actionable data: OSSE will provide highquality data and analysis that will empower LEAs,CBOs, and providers to meet the needs of all learners and allow education partners to make informed policydecisions. (4 Measures)

79% 95% 86.73% 92% 80% 92% 77.5% 92%

Notavailable

71% 65% 78% 69.2% 78% DataForthcoming

79%

Notavailable

Notavailable

22% 30% 27% 30% 31% 32%

Notavailable

Notavailable

25% 30% 25% 30% 28% 30%

2 Quality and equity focus: OSSE will work with our education partners to set high expectations for programquality and align incentives to accelerate achievement for those learners most in need. (9 Measures)

Measure NewMeasure/Benchmark

Year

FY 2014Actual

FY 2015Target

FY 2015Actual

FY 2016Target

FY 2016Actual

FY 2017Target

FY 2017Actual

FY 2018Target

1

2

3

4

5

Percent of userrequests viathe servicesportal solvedand closedwithin fivedays of receipt

Percent of allstudentsgraduatingfrom highschool in fouryears

Percent of allstudents atcollege andcareer readylevel inreading onstatewideassessment

Percent of allstudents atcollege andcareer readylevel inmathematicson statewideassessment

FY17 POH Q104 Attachment - FY18 OSSE Performance Plan



Notavailable

55% 48% 60% 47.6% 65% 49.5% 55%

Notavailable

375 140 400 391 400 350 425

13389 6790 4556 6950 18626 7091 4213 7091

Notavailable

Notavailable

Notavailable

Notavailable

2978 2950 3032 1000

Notavailable

Notavailable

Notavailable

Notavailable

204 250 205 250

Notavailable

Notavailable

Notavailable

Notavailable

34% 41% 36.6% 40%

Notavailable

Notavailable

Notavailable

35% 37% 35% DataForthcoming

37%

Notavailable

Notavailable

Notavailable

$3000000 $1619078 $3000000 $3763557 $3000000

Percent ofearly childhoodanddevelopmentprograms thatmeet Gold tierquality

Number ofadults whoreceive a StateDiploma(inclusive ofNEDP or GED)

Number ofslots for infantand toddlers atGold tier orEarly HeadStart childcare facilitiesthat areaffordable

Number ofresidents whoenroll in anAdult andFamilyEducationfundedprogram

Number ofdisconnectedyouth thatwere reenrolled in aneducationalprogramthrough thereengagementcenter

Percentage ofresidentsenrolled in anadult andfamilyeducationprogram whocomplete atleast onefunctioninglevel

Percent of DCpublic andpublic charterschoolstudentscompleting apostsecondarydegree withinsix years ofcollegeenrollment

Amount ofMedicaidreimbursementcollected




Notavailable

90% Notavailable

Notavailable

44.4% 65% DataForthcoming

65%

3 Responsive & consistent service: OSSE will provide responsive, consistent, and considerate customerservice to free up LEAs, CBOs, and providers and allow them to focus on instruction and support forstudents. (8 Measures)

Notavailable

Notavailable

Notavailable

5 1 5 0 5

Notavailable

20 36 15 37.7 15 135 35

Notavailable

50% 68% 55% 61% 55% DataForthcoming

60%

Notavailable

48 48 48 74 48 72 48

Notavailable

Notavailable

85% 90% 99% 90% 98.3% 95%

Notavailable

85% 93% 90% 86.9% 90% 83.2% 90%

Notavailable

100% Notavailable

100% Waitingon Data

100% DataForthcoming

100%

Notavailable

100% 100% 100% 100% 100% 100% 100%

Percent of lowperformingschools thatshow overallgrowth inacademicachievement

Number of A133 auditfindings

Averagenumber ofdays taken tocompletereviews ofeducatorlicensureapplications

Percent of IEPsreviewed thatcomply withsecondarytransitionrequirements

Averageresponse timefor complaintsfiled againstearly child carefacilities

Percent oftimelyIndividualswithDisabilities Act(IDEA) dueprocesshearings

Percent ofgrant fundsreimbursedwithin 30 daysof receipt

Percent ofeligible infantsand toddlersunder IDEAPart C (birth3) for whoman evaluationandassessmentand an initialIFSP meetingwereconductedwithin requiredtime period

Percentage oftimelycompletion ofstatecomplaintinvestigations




We've revisited a project to standardize District wide measures for the Objective "Create and maintain a highly efficient,transparent and responsive District government." New measures will be tracked in FY18 and FY19 and published starting in theFY19 Performance Plan.

2018 Operations

1 High quality and actionable data: OSSE will provide highquality data and analysis that will empowerLEAs, CBOs, and providers to meet the needs of all learners and allow education partners to make informedpolicy decisions. (6 Activities)

Conduct researchand data analysisfor key educationissues for theDistrict

e.g., Student Mobility Report, EquityReports, evaluations of keyprograms/projects, next generationassessment results, and fulfillment ofadditional data requests

KeyProject

0 1

Supportaccountability andcontinuousimprovement acrossthe District'seducation landscape

Manage state accountability systemProvide transparency on key education data

DailyService

0 1

Provide technicalassistance andsupport to LEAs

Provide technical assistance, oversight, andsupport to improve performance of lowperforming schools and boost college andcareerreadiness of students and equitableaccess to effective educators

DailyService

0 0

Manage District ofColumbia federalreporting to the USDepartment ofEducation

Collect, validate and aggregate data forfederal reporting from LEAs.

KeyProject

0 0

Administer nationalschool breakfast,national schoollunch, and child andadult food careprograms

Federal meal programs designed to providenutritious meals throughout the day,particularly for low income child andstudents

DailyService

3 0

Administer annualstate assessmentprogram

Successfully administer the assessmentportfolio (PARCC, NCSC, Science, ScienceAlt, ACCESS) providing clear guidance anddocumentation to LEAs prior to testadministration, and real time triage andcomprehensive support to LEAs during testadministration. Provide meaningfuldistribution of results to the public, LEAs,schools, and families.

www.osse.dc.gov/parcc

KeyProject

0 0

TOT 3 2

2 Quality and equity focus: OSSE will work with our education partners to set high expectations for programquality and align incentives to accelerate achievement for those learners most in need. (4 Activities)

Support increasedaccess to andparticipation inprograms thatpromote academic,physical, andemotional healthand wellbeing ofstudents

Ranges from implementation of the HealthySchools Act programs including schoolgardens to implementation of the DC StateAthletics Association

DailyService

0 0

Manage annualstudent enrollmentaudit and ongoingstudent residencyverification

Manage annual student enrollment auditand ongoing student residency verification

KeyProject

1 1

Operations Header Operations Title Operations Description Type ofOperations

# ofMeasures

# ofStrategicInitiatives

OFFICE OF THESTATESUPERINTENDENT

OFFICE OF THESTATESUPERINTENDENT

ELEM & SECONDASSTSUPERINTENDENT'SOFF

OFFICE OF THEENTERPRISE DATAMANAGEMENT

NUTRITIONSERVICES

OFFICE OF THEENTERPRISE DATAMANAGEMENT

NUTRITIONSERVICES

STUDENTENROLLMENT ANDRESIDENCY




Provide adultliteracy,occupationalliteracy, andpostsecondaryeducation trainingto DC residents

Includes coordination with DOES and WIC. DailyService

0 2

Administer federaland local grants toLEAs, CBOs, andother organizationson a variety oftopics

e.g., ESEA, IDEA, Perkins, CommunitySchools, environmental literacy, schoolgardens, McKinneyVento

DailyService

0 2

TOT 1 5

3 Responsive & consistent service: OSSE will provide responsive, consistent, and considerate customerservice to free up LEAs, CBOs, and providers and allow them to focus on instruction and support forstudents. (8 Activities)

Ensureopportunities foryouth and adults togain skills and reengage in educationand careerprograms

Oversee the DC ReEngagement Center andshare learnings from its operations withother city agencies and nonprofits engagedin related work with youth.

DailyService

0 0

Provide a fair andequitablealternative disputeresolution process

Oversee the alternative dispute resolutionprocess.

DailyService

0 0

Operate SchoolsTechnology Fund

Distribute small grants to LEAs to supporttechnology in schools

KeyProject

0 0

License child carefacilities andadminister childcare subsidies

Promote accountability and excellence; holdsystem accountable for results; providehighquality, safe, and healthy early careand education opportunities for children

DailyService

2 2

Administer DCTAGand Mayor'sScholars Programs

Administer DCTAG and Mayor's ScholarsPrograms to support college access for DChigh school seniors.

KeyProject

1 0

Provide professionaldevelopment toeducators on avariety of topics

Provide professional development toeducators on a variety of topics that is highquality and responsive to the needs of LEAs.

DailyService

0 1

Oversee theSummer FoodService Program

Federal meal program operated duringsummer months when school is out andensures youth have access to nutritiousmeals all year round.

KeyProject

1 0

Provide oversightand support to LEAswith implementationof the Individualswith DisabilitiesEducation Act

Ensure that children with qualifyingdevelopmental disabilities access andreceive timely and highquality services

DailyService

1 1

TOT 5 4

4 Top notch talent: OSSE will attract, develop, and retain topnotch talent to build a highly effective stateeducation agency that makes a meaningful contribution to DC education. (1 Activity)

Recruitment,ProfessionalDevelopment,ProgressiveDiscipline,Compliance, andLeave and Payrollfor OSSE and OSSEDOT employees

Quality design and effective implementationof Recruitment, Professional Development,Progressive Discipline, Compliance, andLeave and Payroll for OSSE and OSSE DOTemployees

DailyService

0 1

TOT 0 1

ADULT AND FAMILYEDUCATION

GRANTS MGMT ANDPROGRAMCOORDINATION

DC REENGAGEMENTCENTER

STUDENT HEARINGOFFICE

CHIEFINFORMATIONOFFICER

ECE CHILD CARESUBSIDY PROGRAM

HIGHER EDUCFINANCIAL SVCS &PREP PRGMS

ELEM & SECONDASSTSUPERINTENDENT'SOFF

NUTRITIONSERVICES

SPECIALEDUCATION ASSTSUPERINDENTENT'S

HUMANRESOURCES




2018 Workload Measures

5 Create and maintain a highly efficient, transparent and responsive District government.** (2 Activities)

Maintaintransparent andresponsivecommunicationssystem to improvepublic outreach,inform the publicand internalstakeholders aboutOSSE services, andprovide access tocritical data

osse.dc.govlearndc.orgresults.osse.dc.govmcff.osse.dc.gov

DailyService

0 1

Implement policyagenda,includingcoordinating withprogram offices todraft regulationsand requiredreports

OSSE engages with LEAs and the publicregarding proposed regulations throughoutreach and discussion with majorstakeholder groups through means such asworking groups, meetings, and publichearings. In addition, OSSE informs LEAs ofnew or updated regulations or policiesthrough existing partner lists and coalitionsor consortia, as well as through OSSE’sweekly newsletter, the LEA Look Forward. OSSE provides a formal public commentperiod for proposed regulations (generally30 days).

DailyService

0 0

TOT 0 1

TOT 9 13

1 Administer national school breakfast, national school lunch, and child and adult food care programs (3Measures)

Notavailable

Notavailable

50927 DataForthcoming

Notavailable

Notavailable


Notavailable

Notavailable


2 Manage annual student enrollment audit and ongoing student residency verification (1 Measure)

Notavailable

Notavailable

87344 90061

3 Administer DCTAG and Mayor's Scholars Programs (1 Measure)

Notavailable

Notavailable

43% 48.2%

3 License child care facilities and administer child care subsidies (2 Measures)

Notavailable

Notavailable

10730 11151

Notavailable

Notavailable

Waiting onData

DataForthcoming

3 Oversee the Summer Food Service Program (1 Measure)

Notavailable

Notavailable

76% DataForthcoming

3 Provide oversight and support to LEAs with implementation of the Individuals with Disabilities EducationAct (1 Measure)

Measure NewMeasure/Benchmark

Year

FY 2014Actual

FY 2015Actual

FY2016Actual

FY 2017Actual

OFFICE OF THECHIEF OF STAFF

OFFICE OF THECHIEF OF STAFF

Average number of students participating daily in theNational School Lunch Program

Average number of meals served in Child & Adult Care FoodProgram

Average number of students participating daily in the SchoolBreakfast Prorgram

Number of PK12 students in public and public charterschools

Percent of high school seniors completing a DC TAGapplication

Number of children subsidized by child developmentprograms

Number of infant/toddlers receiving IDEA Part C earlyintervention services

Percent of low income students participating in the SummerFood Service Program




Initiatives

Notavailable

Notavailable

12258 12811

Administer federal and local grants to LEAs, CBOs, and other organizations on a variety of topics (2 Strategicinitiatives)

Leverage our grantmaking to advance OSSE’s strategicplan, especially focused on Quality and Equity as well asResponsive and Consistent Service. This will includedeveloping a methodology to determine which grants arebest as competitive and which are best as perpupilallocation and streamlining the process for all grants toreduce the burden on grantees and applicants.

09302018 Add InitiativeUpdate

0 NeedsUpdate

Implement year 3 of riskbased monitoring acrosssubgrantees in order to relieve of them unnecessaryadministrative burden. High performing subgrantees aregiven the flexibility to keep growing what works, andresources are wisely targeted to subgrantees that arestruggling. Successful implementation will be evaluatedusing LEA survey feedback and a review of rate of yearover year change in risk status from prior FFY.


0 NeedsUpdate

TOT 0

License child care facilities and administer child care subsidies (2 Strategic initiatives)

Provide jobembedded training, technical assistance, andscholarships for the early childhood workforce in FY18 inpartnership with higher education institutions and partneragencies to support them in obtaining the requiredadvanced certification.


0 NeedsUpdate

Through the District’s investment, OSSE will incentivizechild development providers to improve the supply of childcare services for infants and toddlers throughout theDistrict by providing grants to 1) establish new or expandexisting child development facilities serving infants andtoddlers including in district government facilities and 2)provide technical assistance and training to childdevelopment facility operators to support compliance withthe licensure process for efficient and effective operations.


0 NeedsUpdate

TOT 0

Maintain transparent and responsive communications system to improve public outreach, inform the publicand internal stakeholders about OSSE services, and provide access to critical data (1 Strategic Initiative)

Build on the momentum of FY17 to create a frictionlessstart of school for the 201819 school year for LEAs intheir partnership with OSSE through earlier access toinformation, strengthened systems and stable transitions.By streamlining services and requests, OSSE will enableLEAs to spend more time on what matters most: buildingrelationships with students and families.


0 NeedsUpdate

TOT 0

Manage annual student enrollment audit and ongoing student residency verification (1 Strategic Initiative)

Partner across MySchoolDC and the enrollment andresidency teams to create more streamlined, onlineresidency verification and enrollment processes.


0 NeedsUpdate

TOT 0

Provide adult literacy, occupational literacy, and postsecondary education training to DC residents (2Strategic initiatives)

StrategicInitiative Title

Strategic Initiative Description ProposedCompletion

Date

AddInitiativeUpdate

# ofInitiativeUpdates

NeedsInitiativeUpdateNotification

Number of students with Individualized Education Programs(IEPs)

Maximize theimpact ofOSSE’sgrantmaking

RiskBasedMonitoring

EarlyChildhoodWorkforce

Expandaccess toinfant andtoddler seats

Start ofSchool

StreamlineResidencyVerification &EnrollmentProcesses




Created on Dec. 15, 2016 at 3:17 PM (EST). Last updated by Katz, Lia (EOM) on June 6, 2017 5:49 PM at 5:49 PM (EDT). Owned by Katz, Lia(EOM).

Support the development and implementation of a careerpathways system as required by WIOA to improveoutcomes for adult learners and disconnected youth. Implement integrated adult and career education modelsthrough new AFE grant requirements and supported by thecitywide adult literacy community of practice.


0 NeedsUpdate

Provide enrollment data for adultserving LEAs and OSSEAdult & Family Education (AFE) subgrantees toWMATA/DDOT to support their implementation of the AdultLearners Transportation Subsidy program.


0 NeedsUpdate

TOT 0

Provide oversight and support to LEAs with implementation of the Individuals with Disabilities EducationAct (1 Strategic Initiative)

Implement a new system of LEA secondary transitionmonitoring which reasonably measures compliance withrequirements, incorporates secondary ST monitoring intononpublic monitoring protocol for 20172018, and monitorperformance through monthly crossfunctional secondarytransition (ST) data and practice reviews.


0 NeedsUpdate

TOT 0

Provide professional development to educators on a variety of topics (1 Strategic Initiative)

Ensure that LEAs and other subgrantees are supportedwith effective implementation of ESSA requirements in the20172018 SY. Issue key ESSA guidance related totransfer and consolidation of funds to LEAs and providefoundational training and individualized technicalassistance on an asneeded basis, including a focus on keysupports identified in the new ESSA accountability system.


0 NeedsUpdate

TOT 0

Recruitment, Professional Development, Progressive Discipline, Compliance, and Leave and Payroll for OSSEand OSSE DOT employees (1 Strategic Initiative)

Strengthen OSSE’s pipeline of talent and reduce theagency’s vacancy rate by rolling out a recruitment trackingsystem, with success metrics and recruitment training formanagers and targeting a 15 person candidate pipeline forall common vacancy types.


0 NeedsUpdate

TOT 0

Support accountability and continuous improvement across the District's education landscape (1 StrategicInitiative)

Develop the accountability report card and website withstrong community engagement in the process so thatthese tools become the goto resource for families toinform their decisionmaking about school options startingin the SY1819 lottery. Oversee a smooth and effectivetransition to a new accountability system for all publicschools beginning in fall 2018.


0 NeedsUpdate

TOT 0

TOT 0

CareerPathwayDevelopment

AdultLearnersTransportationSubsidy

Supportingstudents withdisabilitieswithtransitionsfrom highschool

ESSA Funding& Support

StrengthenRecruitment

AccountabilitySystem &School ReportCard


Documents

Office of the State Superintendent of Education FY2018 · 1/11/2018 OCA: District Performance P... osse.dc.gov OFFICE OF THE OFFICE OF THE