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TLOCMS-UserGuide
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OfficeofTasmanianAssessment,StandardsandCertification(TASC)
ClientManagementSystem(CMS)UserGuide
TheTASCLiaisonOfficer(TLO)CMSenablesTLOsanddesignateduserstoundertakelimiteddatamaintenanceofstudentsenrolledattheirschool/college/institution.
CMSisaccessedatthefollowingweb-address:
https://www.tasc.tas.gov.au/coord/index.shtml
Note:thereisnoCMSlinkfromtheTASCweb-site.
ToaccessCMS,either:
• clicktheabovelink;• manuallyentertheaddressintoyourbrowseraddressbar;or• copy/pastetheaboveURLintoyourweb-browseraddressbar(recommended).
TASCwillprovideregisteredTLOsanindividuallogin,additionalloginsmaybeprovidedonrequest.CMSusersMUSTUSEONLYtheirownlogin!
Queriesregardingthesystem,includingrequestsforadditionalloginsandforgottenpasswords,shouldbedirectedto:[email protected]
CMSenablesusersto:• addandremovestudentTCECourseenrolments;• managestudentaddress,phoneandhomegroup;• printstudentlistsbysubjectandfilteredbygrade;• searchTCECoursecodesandtitles;• printindividualstudentNoticeofEnrolment(pink)Forms;• viewindividualstudentresultsincluding:VETattainments&RecognisedQualifications;and• viewindividualprogresstowardsstudentsachievingtheirTCE.
YoumustcontacttheTASCto:• addanewstudent;• changeastudent’scurrentyearlevel(grade);• changeastudentgender;• addaTCECoursetoyourscope-of-registration;• changeastudent’sname;• addoramendaninternationaladdress;and• un-enrolastudentfromyourschool/college/institution.
TLOCMS-UserGuide
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Log inScreenLog-intoCMSusingyourTASC-providedusernameandpassword,seeFigure1.
TheDisplayLayout
Figure2
1 Studentstab
2 Subjectstab
3 SelectYearTabs
4 FilterbyNameorHomeGroup
5 StudentList
6 SearchTCECourses
7 IndividualStudentDetails
Figure1
1 2
34
5
6
7
TLOCMS-UserGuide
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StudenttabEnablestheusertoviewandeditstudentdetailsbyYear,seeFigure2.
Onceastudentisselected,theirdetailsmaybeviewedintheIndividualStudentDetailspane;theirHomeGroup,address,homephoneandmobilephonemaybeedited.
Note:
• Studentslessthenyear10aredisplayedintheYear10tab.• StudentswithnoyearappearintheYear13tab.• clickSubmittoupdatechanges;thesearereflectedimmediatelyinastudent'sfile.
Figure3
ThePrintStudentDetailsbuttonopensawindow(Figure5);eitherprint,orcopy/pastecontenttoanotherplatform(egWord,Excel).
Figure5
Figure4
TLOCMS-UserGuide
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EnrolmentTabTheenrolmenttabenablestheusertoviewandeditTCECourseenrolmentsfortheselectedstudent(Figure6);onlyonestudentmaybeeditedatatime.
Ifyouneedbulkenrolmentand/oraddressupdates-pleasecontactTASC.
Todeleteanenrolment,simplyclicktheDeletebuttonbesidethedesiredenrolment,aconfirmationscreenwillappear.
Figure6
Toaddanewenrolment,clickontheAddbuttonatthetopoftheenrolmentpane.Ascreenopensallowingenrolmentdetailtobeentered(Figure7):
• avalid,liveTCECoursecodemustbeentered;• OnlyTCECoursesthatyourorganisationisregisteredtodeliverthisyearmaybeadded.Ifyour
schoolisnotregisteredtodeliveracourse,anerrormessagewillappear;• validExamatandDeliveredbycodesmustbeentered(seecodesonpage8);and• iftheExamat/Deliveredbycellsareleftblank,thesedefaulttoyourorganisation.
ClickSubmittoaddthenewenrolmentfortheselectedstudent.
Figure7
Note:
• VETcoursesmaynotbeentered• RecognisedQualificationsmaynotbeentered• UniversityHAPenrolmentsmaybeenteredas:UNI(mustbeon-scope)
TLOCMS-UserGuide
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Tomodifyanexistingenrolment,clickontheEditbuttonbesidetherequiredenrolment,aneditscreenenablestheusertochangetheDeliveredByand/orExamat(Figure8).
Note:ThisprocessdoesnotallowtheTCECourseCodetobechanged.Todothis,firstlyDeletethecourse,thenAddasanewcourse;seeprocedurepage4.
Figure8
Figure9
ArecentadditiontoCMSistheTCECourseenrolmentsummingfunction,highlightedabove(Figure9).Thisfunctionestimates,basedonsuccessfulcourseoutcomes,theTCEpointsandTCEStandardspotentiallyachievedforcurrentlyenrolledTCEcourseslistedabove.
Toascertainpotential(future)TCEachievementtheusermustmanuallyaddtheseresultstothoseintheTCEProgressTab.
TLOCMS-UserGuide
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Results TabTheResultstabdisplaysallresultrecordsfortheselectedstudent(Figure10),theyinclude:
• TCECourseresults;• VETattainments;&• RecognisedQualificationattainments.
Figure10
TCEProgressTabTheTCEProgresstab(Figure11)displaystheselectedstudent’scurrentprogresstowardtheTCE,including:
• TCEStatus-achieved,notachieved;• TCEpointsachieved-atlevel1,andlevel2orgreater;• TCEStandardsachieved:demonstrated/notdemonstrated;• TertiaryEntrance(TE)Score;&• ATARscore.
Figure11
TLOCMS-UserGuide
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Subjects TabTheSubjectstabdisplaysallTCECourseswithatleastoneenrolmentatyourschool.Clickingonasubjecttitledisplaysallstudentsenrolledinthatsubjectatyourschool,aswellasstudentsenrolledviaFlexibleLearningorinter-schoolagreements.Thelistmaybefilteredbygradeusingtheradiobuttonsatthetopofthestudentlist(Figure12).Iftherearenoenrolmentsinaparticulargrade,thecorrespondingradiobuttonisdisabled.
Figure12
Todeleteastudentfromasubject,clicktheDeletebuttonbesidethestudent’sname.
Tore-enrolthestudentyoumustenrolthatstudentviathestudenttab(seeinstructionspage4).
ClickingthePrintbuttonatthetoprightofthestudentlistgeneratesaprintwindowcontainingthecurrentstudentlist;thismaybeprinted,orcontentmaybecopiedandpastedintoanotherplatform.
CourseSearchFunctionClickontheSearchforCoursebuttonatthetopofthescreentoopenawindow(Figure13)enablesakeywordsearchforTCECourses.ThislistwillincludeallliveTASC-accreditedTCECourses.
Figure13
TCECoursecodeandtitlearepresentedinsearchresults.
Filterbygrade-radiobuttons
TLOCMS-UserGuide
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School andExaminationCentreCodes
Thebelowcodesareonlyneededwhenastudent:
• isstudying(FlexibleLearning)aTCEcoursethroughanotherschool/collegeand/or• wishestositanexamatacentreotherthantheirhomeschool.
WhenaddingoreditingTCECourseenrolmentsCMSrequiresDeliveredbyandExamatcodestobeenteredexactlyaslistedbelow,whenastudentisstudyingorbeingexaminedatanotherlocation.
CollegeName Code CollegeName Code
StBrendan-ShawCollege BSC TheHutchinsSchool HUT
CalvinChristianSchool CAL LauncestonChurchGrammarSchool LCGS
ClaremontCollege CCOLL LauncestonCollege LCOLL
CircularHeadChristianSchool CIRC LauncestonChristianSchool LCS
StMichaelsCollegiateSchool COLL LeighlandChristianSchool LEI
DonCollege DON MaristRegionalCollege MAR
ElizabethCollege ELIZ NewsteadCollege NEW
FahanSchool FAH RosnyCollege ROSNY
TheFriendsSchool FRI StMarysCollege SMC
GuilfordYoungCollege(Glenorchy) GYC ScotchOakburnCollege SOC
GuilfordYoungCollege(Hobart) GYCB StPatricksCollege SPC
HobartCollege HBT StHelensDistrictHighSchool STH
HellyerCollege HLYR
Pleaseremember:whenaddingoramendingacourseenrolmentiftheDeliveryByand/orExamAtcellsareleftblank,thatenrolmentdefaultstoyourorganisation.