Office of Information, Technology and Accountability Advanced Microsoft Word - 2010 Created 01/09/2007 Revised 11/29/2011 1

Office of Information, Technology and Accountability

AdvancedMicrosoft Word - 2010

Created 01/09/2007 Revised 11/29/2011 1

Office of Information, Technology and Accountability2

Created 01/09/2007 Revised 11/29/2011

While you are Waiting:

Launch Word Create a Blank Document Insert a table with a border and a graphic Create a header and a footer

Nine Elements of Digital Citizenship

Student Learning and Academic Performance1. Digital Access: full electronic participation in society2. Digital Literacy: the process of teaching and learning about technology

and the use of technology3. Digital Communication: electronic exchange of information

School Environment and Student Behavior4. Digital Security & Safety: electronic precautions to guarantee

safety/physical well-being in a digital technology world5. Digital Etiquette: electronic standards of conduct or procedure6. Digital Rights and Responsibilities: those freedoms extended to

everyone in a digital world

Student Life Outside the School Environment7. Digital Commerce: electronic buying and selling of goods8. Digital Health and Wellness: physical and psychological well-being9. Digital Law: rights and restrictions

Created 01/09/2007 Revised 11/29/2011 3


Digital Citizenship Links:

www.digitalcitizenship.net www.digitalcitizenshiped.com/Curriculum.aspx www.netsmartz.org http://cybersmart.org/ www.bpscybersafety.org/index.html www.staysafeonline.info/

Created 01/09/2007 Revised 11/29/2011 4


http://www.digitalcitizenship.net/

http://www.digitalcitizenshiped.com/Curriculum.aspx

http://www.netsmartz.org/

http://cybersmart.org/

http://www.bpscybersafety.org/index.html

http://www.staysafeonline.info/


Created 01/09/2007 Revised 11/29/2011

Standards Addressed:

Standard 1:

Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.


Created 01/09/2007 Revised 11/29/2011

Advanced Microsoft WordBy the end of this session you will know and be

able to:• Save, retrieve, load, and import a word processing document in different file formats

(e.g., RTF, HTML).• Import, export, and link data between word processing documents and other

applications. Send attachments Forms Mail merge Hyperlinks

• Apply advanced formatting and page layout features (e.g., columns, templates, and styles) to improve the appearance of word processing documents. Watermark Section breaks Tables

• Use special features appropriately (e.g., footnotes, track changes, insert comments, search and replace, keyboard shortcuts).


Created 01/09/2007 Revised 11/29/2011

Creating a Newsletter with 3 columns Embedded Table Graphics Watermark Hyperlinks Section Breaks Tables

Advanced Microsoft WordYou Will Demonstrate This By ~


Created 01/09/2007 Revised 11/29/2011

Microsoft Online Courses: Short narrations for various Microsoft Office tasks Available 24/7 Links are included throughout this PowerPoint

Microsoft Online Coursesor

Web Address http://office.microsoft.com/en-us/training/default.aspx

Advanced Microsoft Word

http://office.microsoft.com/en-us/training/default.aspx

http://office.microsoft.com/en-us/training/default.aspx


Created 01/09/2007 Revised 11/29/2011


File: save as

File name:

Save as type:


Created 01/09/2007 Revised 11/29/2011

Layout: You can layout text or a story in newsletters,

brochures, and flyers by either using predesigned templates or creating newsletter-style columns or linked text boxes text box: A movable, resizable container for

text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.



Created 01/09/2007 Revised 11/29/2011

Layout: Text Boxes

Insert Tab>Text Boxes Icon on Ribbon


Text boxes offer more flexibility in linking and inserting graphics

Advanced Microsoft WordLayout: Columns

Page Layout Tab>Columns Icon on Ribbon


Created 01/09/2007 Revised 11/29/2011

Advanced Microsoft Word Layout: Page Orientation

Page Layout Tab>Orientation

Landscape versus Portrait


Created 01/09/2007 Revised 11/29/2011


Created 01/09/2007 Revised 11/29/2011

Tiling Windows:

Show multiple documents or applications simultaneously

Right-click the background of the Windows taskbar, and then click Tile Windows Horizontally or Tile Windows Vertically on the shortcut menu.



Created 01/09/2007 Revised 11/29/2011

Watermarks: Purpose

Watermarks are a subtle but effective way to distinguish a Word document — to identify it as a draft, for example, or as a sensitive item that should not be copied or circulated.

You can even create a picture watermark using your favorite photo.

Since a watermark appears "washed out" in the background of a page, it can stay inconspicuous while still remaining clearly visible.



Created 01/09/2007 Revised 11/29/2011

Advanced Microsoft WordWatermarks found on Page Layout tab


Created 01/09/2007 Revised 11/29/2011

Advanced Microsoft WordWatermarks using a graphic


Created 01/09/2007 Revised 11/29/2011

Hyperlinks are created automatically when you type the address of an existing Web page

Hyperlinks will appear in a color and underlined. When you clicked on the link it will go directly to that web site.

Hyperlinks can be created by selecting the text or graphic you want to display as the hyperlink then click Insert tab and click on the Hyperlink icon

Advanced Microsoft WordHyperlinks


Created 01/09/2007 Revised 11/29/2011

Advanced Microsoft WordHyperlinks – creating

Breaks – Page and Section


Created 01/09/2007 Revised 11/29/2011



Created 01/09/2007 Revised 11/29/2011

Breaks:Advanced Microsoft Word


Created 01/09/2007 Revised 11/29/2011

Facilitate online reviews and allows user to make and view tracked changes and comments tracked change: A mark that shows where a deletion, insertion, or

other editing change has been made in a document.

Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane

In order to preserve the layout of your document, Word shows some markup elements in the text of the document, while others are displayed in balloons that appear in the margin.

Balloons show insertions, deletions, formatting changes, and comments.

Advanced Microsoft WordTrack Changes


Created 01/09/2007 Revised 11/29/2011

Tracking Changes:

With the Track Changes feature turned on, each insertion, deletion, or formatting change that a reviewer makes is tracked. The document’s owner can review tracked changes, and accept or reject each change.

As you review the comments, in order to remove them from the document they must be deleted.



Created 01/09/2007 Revised 11/29/2011

Advanced Microsoft WordTrack Changes


Created 01/09/2007 Revised 11/29/2011

Track ChangesOptions


Created 01/09/2007 Revised 11/29/2011

Tables- Split A Table:

• To split a table in two, click the row that you want to be the first row of the second table.

• On the Table Tools Tab, select Layout Ribbon and click Split Table.



Created 01/09/2007 Revised 11/29/2011

Tables-SortingSorting:• Select the list or table you want to

sort.

• On the Table Tools tab, select Layout and click Sort.

• Select the Sort options you want.


Sort by more than one field inside a table

In the sort dialog box list the fields you wish to sort on

Be sure to indicate you have a Header Row


Created 01/09/2007 Revised 11/29/2011

Tables-SortingSort Single Column in Table• Select column you want to sort

• On the Table Tools tab, select Layout and click Sort.

• Select Options in Sort Dialog Box


Select Sort Column only


Created 01/09/2007 Revised 11/29/2011

Tables- Page Breaks:Prevent a table row from breaking across pages• Click the table.

• On the Table menu, click Table Properties, and then click the Row tab.

• Clear the Allow row to break across pages check box.


Force a table to break across pages at a particular row• Click the row you want to appear on the next page. • Press CTRL+ENTER.


Created 01/09/2007 Revised 11/29/2011

Tables:

Repeat A Table Heading On Subsequent Pages:

Repeated Header Rows are visible only in print layout view or when you print the document.

•Select the heading row or rows. The selection must include the first row of the table.

•Select the Table Tools Layout tab, click Repeat Header Rows.

Note: Microsoft Word automatically repeats table headings on new pages that result from automatic page breaks. Word does not repeat a heading if you insert a manual page break within a table.


Send Attachments:


Created 01/09/2007 Revised 11/29/2011



Created 01/09/2007 Revised 11/29/2011

Forms: Forms are documents that contains fill-in blanks,

or form fields, in which you can fill in information. For example: you can create an online

registration form in Microsoft Word that utilizes drop-down menus from which users can select entries.

Several tasks must be completed to create a form

Creating Forms – online helphttp://office.microsoft.com/en-us/word-help/create-forms-that-users-complete-or-print-in-word-HA101848148.aspx?CTT=1


http://office.microsoft.com/en-us/word-help/create-forms-that-users-complete-or-print-in-word-HA101848148.aspx?CTT=1

http://office.microsoft.com/en-us/word-help/create-forms-that-users-complete-or-print-in-word-HA101848148.aspx?CTT=1

Forms: Display the Developer tab


Created 01/09/2007 Revised 11/29/2011


Advanced Microsoft Word Developer Ribbon


Created 01/09/2007 Revised 11/29/2011

Controls1. Combo Box Control2. Drop-Down List Control3. Plain Text4. Rich Text5. Date Picker Control6. Check Box Control


Created 01/09/2007 Revised 11/29/2011

Forms: The next step is to Create a template.

Open a new document or template that you want to base the template on.

On the File menu, click Save As. In the Save as type box, click Document

Template. In the File name box, type a meaningful name

for the new template, and then click Save.



Created 01/09/2007 Revised 11/29/2011

Forms –

How to:Add fields for text boxes, check boxes, and drop-down lists. Select Design Mode Click where you want to insert the form field. Insert a field where users can enter text.

Developer Ribbon, Controls section select Plain or Rich Text.

Be sure to put some type of label above the control



Created 01/09/2007 Revised 11/29/2011

Mail Merge:

Step 1: Set up main document

Step 2: Connect to a data file and select records

Step 3: Add fields to the main document

Step 4: Preview the merge and then complete it

http://office.microsoft.com/en-us/word-help/use-mail-merge-to-create-and-print-letters-and-other-documents-HA101857701.aspx?CTT=1

The power of mail merge:

Mail Merge feature should be utilized when you want to create a set of

documents that are essentially the same, but where each document

contains unique elements. For example, in a letter that announces a new

product, your company logo and the text about the product will appear in

each letter, and the address and greeting line will be different in each letter.






Created 01/09/2007 Revised 11/29/2011

Your Turn!!!Create a Newsletter with the following criteria:

http://www.sps.springfield.ma.us/tech/newsletters.asp


3 columnsEmbedded TableGraphicsWatermarkHyperlinksSection breaksTables

http://www.sps.springfield.ma.us/tech/newsletters.asp


Created 01/09/2007 Revised 11/29/2011

Rubric

CATEGORY 4 3 2 1

Content - Accuracy All facts in the newsletter are accurate.

99-90% of the facts in the newsletter are accurate.

89-80% of the facts in the newsletter are accurate.

Fewer than 80% of the facts in the newsletter are accurate.

Graphics/Pictures Graphics go well with the text and there is a good mix of text and graphics.

Graphics go well with the text, but there are so many that they distract from the text.

Graphics go well with the text, but there are too few and the newsletter seems "text-heavy".

Graphics do not go with the accompanying text or appear to be randomly chosen.

Spelling & Proofreading No spelling errors remain after one person other than the typist reads and corrects the newsletter.

No more than 1 spelling error remains after one person other than the typist reads and corrects the newsletter.

No more than 3 spelling errors remain after one person other than the typist reads and corrects the newsletter.

Several spelling errors in the newsletter.

Writing - Organization Each section in the newsletter has a clear beginning, middle, and end.

Almost all sections of the newsletter have a clear beginning, middle and end.

Most sections of the newsletter have a clear beginning, middle and end.

Less than half of the sections of the newsletter have a clear beginning, middle and end.

Resources:

ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: 978-1-56484-232-9.

Created 01/09/2007 Revised 11/29/2011 40


Documents

Office of Information, Technology and Accountability Advanced Microsoft Word - 2010 Created 01/09/2007 Revised 11/29/2011 1