Office of Educational Development and Evaluation (OEDE)UCSD School of Medicine

Student OrientationEvaluation Process

August 2007

Babbi J. Winegarden, Ph.D.

Assistant Dean for Educational Development and

Evaluation

bwinegarden@ucsd.edu

Website: http://meded.ucsd.edu/ugme/oede OEDE Email: meded-oede@ucsd.edu

OEDE: What we do…

website: http://meded.ucsd.edu/ugme/oede/

Evaluations (On-line) All courses in years 1-3 Faculty in years 1-3, Residents in year 3 Students in years 1-3 (mostly year 3 but some in 1st and

2nd year courses) Year 4 – just beginning

Educational (Faculty) Development Faculty seminars (lecturing, small group facilitation,

precepting, etc.)

http://meded-eval.ucsd.edu/

OEDE Staff: Who we are…

http://meded.ucsd.edu/ugme/oede/contact_us/ Who does what Contact all of us at meded-oede@ucsd.edu

Student Representatives for OEDE 1st year rep will be chosen in Fall quarter 2nd year rep is Matt Gonzales Reps assist with

Review of questions, # of evaluations, emails, and any other concerns or helpful guidance

We are located in MTF 162B…

Accessing OEDE info from the Web Portal

http://meded-portal.ucsd.edu/webportal/index.cfm?c=MS%201&curpage=forum&forum=99

How are evaluations used here at UCSD SOM?

Curriculum Committees Course Directors review course, faculty and student

performance Dean’s letters for students Faculty self-review Student self-review

The School of Medicine reviews all evaluations as part of our quality review process.

Are Evaluations Required?

Course, Faculty and Student – Yes

Others – No – we usually conduct some sort of raffle for you as incentive for these

Random Sampling…

We conduct random sampling to lessen the number of evaluations activated per studentExceptions

Small groups/labs usually 100% Final course evaluations usually 100%

Course Evaluation Blocks Count Sampling Start Date Active Date End DateSubmitStart

                 

SOM 202ASBS: Dr/Pt Relationship604963

Facilitator Eval of Student SOM 202A x12   100% 9/6/2007 9/6/2007 12/2/2007 11/9/2007

Eval of Faculty (Lecturer) SOM 202A 0.6 60% 9/6/2007 9/6/2007 11/18/2007 11/8/2007

Eval of Faculty (Small Group Facilitator)Week 1 - 5 x12 (midcourse feedback) 1

100%9/6/2007 9/6/2007 10/14/2007 10/4/2007

Week 6 - 10 x12 1 100% 10/11/2007 10/11/2007 11/18/2007 11/8/2007

Eval of Course (Overall) ™ 1 100% 11/14/2007 11/14/2007 11/25/2007 11/14/2007

Total SOM 202A SBS: Dr./Pt. Relationship Evaluations: 3.6  

                 

SOM 204Cell Biology & Biochemistry604953

Eval of Course (Overall) ™ 1 100% 12/12/2007 12/12/2007 12/30/2007 12/12/2007

Eval of Faculty (Clinical Correlates) ( CC ) 1 100% 9/10/2007 9/10/2007 12/30/2007 12/5/2007

Eval of Faculty (Laboratory) ( LAB ) 1 100% 9/4/2007 9/4/2007 12/2/2007 11/7/2007

Eval of Faculty (Elective Lab) ( EL ) 1 100% 9/11/2007 9/11/2007 12/2/2007 11/6/2007

Eval of Faculty (Lecturer)

Cellular & Molecular ( C ) 0.6 60% 9/4/2007 9/4/2007 12/2/2007 11/6/2007

Biochem & Disease ( B ) 0.6 60% 9/4/2007 9/4/2007 12/2/2007 11/7/2007

Laboratory ( LL ) 0.6 60% 9/4/2007 9/4/2007 12/2/2007 11/5/2007

Immunology ( I ) 0.6 60% 9/17/2007 9/17/2007 12/2/2007 11/5/2007

Genetics in Medicine ( G ) 0.6 60% 11/26/2007 11/26/2007 12/30/2007 12/10/2007

Eval of Faculty (Reading Workshop) ( READ ) 1 100% 9/12/2007 9/12/2007 12/2/2007 11/7/2007

Total SOM 204 Cell Biology & Biochemistry Evaluations: 8

SOM 217APrinciples of Pharmacology604965

               

Eval of Course (Overall) ™ 1 100% 12/14/2007 12/14/2007 12/30/2007 12/14/2007

Eval of Faculty (Lecturer) ™ 0.6 60% 11/26/2007 11/26/2007 12/30/2007 12/6/2007

Eval of Faculty (Conference Facilitator)Pharmacodynamics x16 1 100% 12/7/2007 12/7/2007 12/30/2007 12/10/2007

Pharmacokinetics x16 1 100% 12/7/2007 12/7/2007 12/30/2007 12/10/2007

Total SOM 217A Principles of Pharmacology Evaluations: 3.6

               

  Total Fall 2007 MS I Evaluations: 15.2

Fall 2007 MS 1 Evaluations

3 courses and approximately 15.2 evaluations to complete

What we need from you…

90% completion rate Student Handbook, page 44

Student Responsibilities for Course Evaluation Evaluations are a course requirement 90% completion rate per quarter is expected

See Associate Dean for UGME if fall below this

Timely completion of evaluations Let us know if something in an evaluation is incorrect

We have a very quick response to concerns/issues

Professional and Constructive Feedback

What would you want to read about yourself if the evaluation was about you?

What is constructive feedback?

A communication that gives the person information about his/her performance with the aim of developing and/or enhancing that performance.

Based on facts, and, Must be something the person can do something about

De-identify in extreme circumstances

Logging in to:

You received an email from CoursEval just prior to this session, indicating that you have an evaluation to complete. This is the evaluation of your Orientation week experience.

In the email you will find a box with a login button, your username and password. Please change your password upon entering CoursEval for the

first time. Should you forget your password in the future, you can always

use the “Problem logging in?” option from the Log In screen. Future emails will not contain your password information for

security purposes.

http://meded-eval.ucsd.edu

Menu Bar (Open Orientation evaluation)

Change password under Other menu option Contact Site Administrator Surveys

Available, Incomplete and complete evaluations/surveys

Reports Directors’ Reports…mostly 3rd year

Help Use site features: Faculty/Student Portal

Miscellaneous concepts…

Save progress vs. submit Students requested to be able to complete evaluations as soon as

possible after an event – good reliability for us Be sure to save progress if you are completing evaluations this way

Evals of faculty (small groups/labs, etc) Sometimes direct assignment, sometimes pick list

Each evaluation will have instructions

Give us feedback anytime…

Questions?