Office of Assessment and Accountability Kentucky Department of
Education KDE:OAA:DSR 10/18/131 Slide 2 Allegation# of Incidents
Inappropriate Assistance/Intervention by Staff Test Security
(Staff) Test Security (Student) Out of Order (Staff) Out of Order
(Student) Special Education Student Action Missing Test Booklets
Other KDE:OAA:DSR 11/13/122 Slide 3 Allegation# of Incidents
Inappropriate Assistance/Intervention by Staff22 Test Security
(Staff)44 Test Security (Student)12 Out of Order (Staff)16 Out of
Order (Student)34 Special Education66 Student Action25 Missing Test
Booklets3 Other83 KDE:OAA:DSR 11/13/123 Slide 4 To review the
appropriate practices for the state assessment system as defined in
the Administration Code for Kentuckys Educational Assessment
Program (703 KAR 5:080) Revised September 2009 To review the
Inclusion of Special Populations in the State-Required Assessment
and Accountability Programs (703 KAR 5:070) Revised February 2009
KDE:OAA:DSR 11/13/124 Slide 5 I. Rationale II. Appropriate
Assessment Practices III. Violations of the 703 KAR 5:080
Administration Code IV. Review of Secure Assessment Components V.
Proper Reporting of Nonacademic Indicators VI. Signature Page
KDE:OAA:DSR 11/13/125 Slide 6 ACCEPTABLE NOT ACCEPTABLE Positive
Statement Aligns Topic Change appears below line in regulation
Negative Statement Aligns Topic Change appears below line in
regulation KDE:OAA:DSR 11/13/126 From the Regulation Slide 7
Multiple state-required assessments 1. Professional Ethics 704 KAR
20:680 2. Educational Defensibility Teach the content 3. Student
Ownership All work done entirely by the student KDE:OAA:DSR
11/13/127 Slide 8 KY EXPLORE PLANACT K-PREP (CRT/NRT) Alternate
Assessment Access Non- Academic Data EOC CCR Assessments
KDE:OAA:DSR 11/13/128 Slide 9 Test Security, Procedures for
Reporting Errors, Classroom Materials, Administration Practices,
Test Preparation, Inclusion of Special Populations, & Alternate
Assessment KDE:OAA:DSR 11/13/129 Slide 10 Requires annual training
for all individuals involved in any component of the state
assessment Annually read and comply with documents and manuals
specific to the state-wide assessment Training includes documents
and administration manuals specific to state- required assessment
components KDE:OAA:DSR 11/13/1210 Slide 11 Training must be
completed prior to any state required assessment administration 703
KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring
test administration by all involved in assessment KDE:OAA:DSR
11/13/1211 Slide 12 DACs, administrators, and teachers shall ensure
the security of the assessment materials before, during, and after
test administration. When not being used for a scheduled testing
session, all assessment materials shall be stored in a secure
location with access granted to authorized personnel only.
KDE:OAA:DSR 11/13/1212 Slide 13 ACCEPTABLENOT ACCEPTABLE Using
Kentucky Core Content for Assessment and Kentucky Common Academic
Standards Using released items Signing of nondisclosure forms by
noncertified personnel assisting with testing Revealing any secure
test item Using secure test items to prepare students for
assessment Taking notes about or discussing the content, concepts
or structure of any secure test item KDE:OAA:DSR 11/13/1213 Slide
14 ACCEPTABLENOT ACCEPTABLE Using technology to save responses to
CDs or portable drives (i.e., flash drives, floppy discs, etc.)
Copying of Alert Papers by DAC, BAC or school administrator Saving
student responses electronically to local drives or network drive
Reproducing secure test materials in any way Access to electronic
devices with wireless communication or imaging capabilities
KDE:OAA:DSR 11/13/1214 Slide 15 ACCEPTABLENOT ACCEPTABLE Destroying
student notes, rough drafts or scratch paper after testing Visually
scanning student response booklets for stray marks and good faith
effort Scoring of test items or rough drafts is not permitted
Reading student responses in entirety for good faith effort is not
permitted KDE:OAA:DSR 11/13/1215 Slide 16 ACCEPTABLENOT ACCEPTABLE
Distributing Test Administration Manuals (TAMs) to administrators
or proctors prior to the testing window Distributing tests in the
order of the shrink- wrapped packages Ensuring that reusable test
materials are free of any marks made by past students Making test
booklets available to administrators or proctors prior to the
testing window Showing test items to anyone not administering the
test Leaving test booklets unattended outside of locked storage
Storing test booklets in a classroom without double- locked storage
KDE:OAA:DSR 11/13/1216 Slide 17 KDE:OAA:DSR 11/13/1217 Do not
reproduce test item! Slide 18 o Content information or
strategies/processes cannot be displayed on any classroom surface,
including clothing. o Materials containing content information or
strategies/processes added to classroom surfaces during instruction
must be removed or covered during the assessment. o Periodic tables
and motivational-type posters may remain. KDE:OAA:DSR 11/13/1218
Slide 19 What are acceptable materials on the walls, ceilings,
floors, blinds, windows and clothing during testing? KDE:OAA:DSR
11/13/1219 ACTIVITY Slide 20 Dictionaries & Thesauri for
on-demand writing Calculators as designated in the administration
manual for that assessment Refer to EXPLORE, PLAN & ACT manuals
for acceptable calculators Blank writing or graph paper, blank
overlay sheets, and bookmarks which are free of content KDE:OAA:DSR
11/13/1220 Slide 21 Sharing calculators during testing session
Leaving the testing area for calculators, dictionaries, thesauri,
blank writing or graph paper, etc. Having materials or information
at the student workstation that was not sent as a part of the
assessment KDE:OAA:DSR 11/13/1221 Slide 22 General Instructions Do
your best Stay on task Assistance or Evaluative Comments You can do
better. You can write more. KDE:OAA:DSR 11/13/1222 Slide 23
Accommodations for assessment shall be consistent with a students
current IEP, 504 Plan or PSP. Accommodations for one student shall
not interfere or influence the assessment of another student.
Students who exhibit disruptive behavior prior to or during testing
may be tested in a different location from their peers. KDE:OAA:DSR
11/13/1223 Slide 24 Restroom breaks are allowed, if the student is
monitored at all times. Lunch Break Tests should be scheduled to
avoid lunch. If lunch is unavoidable, it should be brought to the
students in the testing area. If there are too many students to
bring lunch to the testing area, then students may be escorted to
the lunchroom and monitored to prevent discussion. KDE:OAA:DSR
11/13/1224 Slide 25 KDE:OAA:DSR 11/13/1225 Slide 26 All students in
the same grade level in the same school must be simultaneously
assessed in the same content area. Students that are absent should
resume testing with their class in the section that the class is
testing. Example: A student that was absent for Part A and returns
to school when Part B is being administered will take Part B with
the class. Then he will take Part A in a makeup session later.
KDE:OAA:DSR 11/13/1226 Slide 27 Time Limits and extended time for
each assessment must be followed per the administration manual.
Students with extended time as an accommodation on an IEP, 504 Plan
or PSP may have additional time during that school day. KDE:OAA:DSR
11/13/1227 Slide 28 If a student is ill and cannot finish the test
section, the student may complete that section later. The student
may not return to previously answered parts of the section. If a
student leaves during the test session for a reason other than
sudden illness, the student cannot complete the test section at a
later time. KDE:OAA:DSR 11/13/1228 Slide 29 ACCEPTABLE
Instructional Practice Continuing normal instruction during testing
window Ongoing regular review of year long content Embedded test
taking strategies in regular content instruction Test item retaken
for disciplinary purposes NOT ACCEPTABLE Instructional Practice
Cessation of normal instruction during testing window Review of
content based upon information from secure test materials Test prep
courses with no link to Program of Studies KDE:OAA:DSR 11/13/1229
Slide 30 Test preparation or practice activities are not to be
conducted instead of regular classroom instruction. Teachers and
other staff shall not be required to conduct test preparation or
practice activities outside the normal work day. KDE:OAA:DSR
11/13/1230 Slide 31 Can include pre-writing requirement (type to be
determined by the student) Cannot require complete first drafts
Cannot include evaluative statements or grade assignments of test
answers Cannot give feedback until after test booklets are returned
to the BAC or DAC KDE:OAA:DSR 11/13/1231 Slide 32 Shall be
consistent with those applied within the regular curriculum or with
the larger school program in general and attainable year round for
student achievement. KDE:OAA:DSR 11/13/1232 Slide 33 Follow School
Food Services Guidelines and local and state boards finance
policies. Local school board funds or cash awards from school
activity funds generated by students shall not be used for student
incentives. ESS funds shall not be used for test preparation.
Donations from individuals, businesses, parents or school staff can
be used for student incentives. KDE:OAA:DSR 11/13/1233 Slide 34
Those providing accommodations must be trained in Administration
Code and how the student uses accommodations. Accommodations during
an assessment shall be consistent with 703 KAR 5:070, Procedures
for the Inclusion of Special Populations KDE:OAA:DSR 11/13/1234
Slide 35 Students in program have primary ownership of assessment
pieces Yearly training for administration is required Alternate
Assessment components are secure materials Altering results of
Alternate Assessment components is prohibited KDE:OAA:DSR
11/13/1235 Slide 36 KDE:OAA:DSR 11/13/1236 Slide 37 All
allegations, or perceived inappropriate testing procedure or
behavior, should be reported to the Building Assessment Coordinator
(BAC) and then to the District Assessment Coordinator (DAC). If the
DAC is the one not following proper procedure and does not correct
or report the situation, a call or e-mail can be placed to the
Allegations Coordinator in the Office of Legal Services by any
concerned person. KDE:OAA:DSR 11/13/1237 Slide 38 Step 6 District
receives letter from KDE with action to be taken Step 5
Commissioner of Education makes final determination Step 4 Board of
Review makes recommendations to Commissioner of Education Step 3
Findings reported to Board of Review Step 2 KDE manages
investigation process Step 1 Allegation referred to KDE Allegation
Coordinator KDE:OAA:DSR 11/13/12 38 Slide 39 KDE:OAA:DSR 11/13/1239
Slide 40 Parents and Others not employed by a Kentucky Public
School District may review secure materials at the KDE office in
Frankfort and not at the local district. A nondisclosure statement
must be signed before reviewing secure assessment components.
KDE:OAA:DSR 11/13/1240 Slide 41 KDE:OAA:DSR 11/13/1241 Slide 42
Local districts shall: report data to KDE. inform KDE of any errors
in reporting. Data that is reported is lagged by one year. Example:
Information reported in fall will be information regarding students
in the prior school year. KDE:OAA:DSR 11/13/1242 Slide 43
KDE:OAA:DSR 11/13/1243 Slide 44 KDE:OAA:DSR 11/13/1244 Slide 45
Office of Assessment and Accountability Division of Support and
Research (502)564-4394 [email protected] KDE:OAA:DSR
11/13/1245
