OFC Agenda · Web viewDiscussion of Thomas Friedman’s “Thank you for Being Late” Book discusses three main changes/challenges Technology Globalization Environment Simultaneous,

Operations & Facilities Council Minutes: Thursday, March 1st, 2018Location: LWTech – Allied Health Building – Room A102

7:00-8:00 AM Sign-in and Networking – Breakfast

8:00-8:30 AM Greetings and introductionso Introductions – 288 years of collective service of attendees

o Recognized Chuck Davis and Tony Guerrero for service – Chuck retiring in a couple weeks.

o Basic housekeeping announcements – Tim Wheeler

8:30-8:45 AM Welcome to Lake Washington Institute of Technology – Vice President Bill Thomas

8:45-9:30 AM SBCTC information & updates – Steve Lewandowski – State BoardCheryl Bivens – presentingCapital Budget 17-19 – re-appropriations and new appropriations have been allocated to the colleges. Some major projects have un-allotted funds until additional milestones are metMinor works projects listed in CapTrack. Survey issued last year on which projects could Local funds spent on minor projects in FY 2018 allowed to be transferred to state-funded project – colleges can file for reimbursement. Let Cheryl know when local projects can be closed out and rolled into the state funded project.2018 supplemental budget expected to be passed during regular session (March).2018 Supplemental budget status – - Senate budget doesn’t include increases for escalation, sales tax, and code changes- House budget funds 100% of our request- Both budgets include design phase funding for 5 more major projects

o Everetto North Seattleo Cascadiao Grays Harboro Walla Walla

- Question: can we assume these 5 new funded design projects will also be funded for construction: Yes – we should expect the capital budget request totals to increase – we are charging ahead.

- Question: will there be consideration for re-appropriations for repair projects based on delay of capital budget approval? Answer – wait and see how colleges are progressing on completing projects in the biennium. If we are asking for more funding, we need to show we can do more.

- Major Project Allotments o new major projects in design phase – allotment is for predesign. Remaining design

funds can be released when predesign is approved by OFM.o Question: Is the reason for this process based on state cash flow planning; Yes.o Major Projects in construction phase

All funds remain in un-allotted status until required documents are submitted:

Bid Tabo Recase budgeto Value Engineering reporto Constructability reviewo LEED checklisto Life Cycle Cost Tool (LCCT)

Question: Alternative delivery methods – which items required? Answer would take some time – will discuss separately

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Equipment allotment request is separate No funds may be spent before OFM has approved the equipment list

and allotmento Submit an itemized list of equipment, furnishings, and

fixtures to SBCTC including part numbers and website links or proposals

o List will be evaluated and revised to include only allowable items before submission to OFM

o Allow time to evaluate request and answer questionso Want to see items of service life of more than 12 yearso No vehicles, needs to be items attached to the building,

possibly some exceptions with justification.o Question on Long Lead items: You can request a long lead

item separately ahead of the larger equipment list. Emergency and Hazmat Fun Status

Currently working through list of heads up projects that occurred since July 2017

Allocating funds in chronological order of state board notification Emergency funds are almost exhausted

Capital Budget Request 2019-21 25 Major project proposals being scored – 2/28 was deadline for

scoring panels Final scoring by the end of March – preliminary scores may be

shared as soon as 3/9 Minor works project lists due by end of March

o Any projects originally listed in 2017-19 request and postponed to next full biennium to accommodate project schedule (approx. $23 million)

o Refer to your current Facility Condition Survey 2017 to identify your highest priority projects.

Attendees expressed concern about project load in next biennium as delayed projects plus new projects are required to be completed.

Discussed project change tool – can create new projects but need to go through OFM tool.

Demonstrated capital budget tracking on SBCTC web site

9:30 -10:00 AM DES – Capital Budget Update & Impacts to DES - Janet Jansen & Bob Bourg – DESo Reviewed DES organization chart

o 3 contract staff DES lost are not returning. In process of hiring new staff.o Issues with implementing Tririga during cutbacks and re-staffing. As a result, DES is

returning to PTS (Project Tracking System). This should shorten processing times.o Movement of project managers, two leaving. Hiring replacements. Reassigning PMs to

colleges, we should be introduced to them soon.o Design-Build Orientation: April 12th DES client workshop at Clover Park. Will be inviting BAC

and OFC. o Question: How long for DES to ramp up to full staff? Janet expects contract processing will

speed up with switch to PTS. Can’t give an exact time but not months. Backlog shouldn’t be more than a few weeks.

o Question/Comment about whether JOCs might have challenges keeping their crews busy due to capital budget delay and issues with ramping back up at DES

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10:00-10:15 AM Networking Break

10:30-11:00 AM DES Capital Planning Management system status – TRIRIGA - Dave Jungkuntz & Janet Jansen

o Review sample of vendors/providerso Difference of approach on DES and OFC member interests – contract management

versus project management. Doesn’t have to be the same program, but have them tied together.

o Moving in direction of digital project tracking.o Move from general discussion to details – defining scope of worko A challenge as there doesn’t seem to be any single term/spec that captures what we are

looking for. Each vendor has their own approach.o Vendor suggested Scope and Deliverables:

o Planning and Design RFP Management Software

o Constructiono Dave would like to define the committee, schedule, milestones. Develop problem

statement.o Question: Are we looking to focus only on our needs, or looking for a broader solution

that incorporates DES’s needs? DES is open to collaborating.o OFC Moving Forward:

o What have we done to date: May 2017 meeting notes/discussion DES research and collaboration

o What do we do next? Questions to Answer: Subcommittee to formulate plan? Model it after CMMS selection from 2006? Work with BAC, DES, SBCTC to develop synergy and support? Timeline discussion (2019 biennium)? Relation to our OFC Work plan?

o OFC define a charge?o Discussion of contractors’ existing project manager software – how would our solution

integrate?o Question/comment: Concern expressed on scope creep if we were trying to address all

DES’s needs.o Question/comment: Directline has a project management module, have we looked at that?

Some attendees expressed that they have found this module to be clunky, limited.o Should be develop a problem statement first?o Look at timeline of needs – with potential large volume of new projects in coming

biennium – do we want a system in place, and will we have time to implement?o Comment: critical to identify criteria – such as our need to not have to hire new staff to

support this program, time of implementation. Fund this new system out of SKIM (?)o Comment: We want a customizable system. With 34 colleges, we may have different

needs/preferences. Megamations has been flexible and has been successful, while CTClink has been the opposite.

o Problem Statement Elements:o Help with transition when staff turns over, can find project information, helps

preserve institutional knowledge.o Help with preparation of major project reports – budget and cost tracking tie to

SBCTC.

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o Support staff for major capital project – without having to hire on new staffo Transparency of communication/contractso Standardized process of construction information managemento Reporting mechanismso Archival/retrieval ability for contemporary and past records (latent conditions

impact on project – cost impacts)o Bridging separate contract archives (DES and colleges)o SBCTC system does not have a capital project management and document

management system. Our current fragmented capital and document management system is inefficient – is costing us time and money

o Comment: we need to show concrete examples of problems to BAC and how a new software system would solve the issue.

o Comment: setup an online survey to survey colleges on these issues – how widespread are the problems, and what is the cost impact – overall cost to the state.

o Comment: Check if other state systems/agencies are already using successful systems. Learn from other agencies, don’t reinvent the wheel.

o Comment: System should have capability to input old completed projects, but not all schools may have the interest or funds to digitize and input all historical project- schools can tackle old projects as time and local funding allows. Focus is on new project documentation.

o Steve L. commented: Corrections hired one person for six months to digitize records for all their sites/buildings – which is a similar scope to the SBCTC system.

o Potential Committee: DS – BTC MM – BTC Mike – CB Patty – DEN Clint – CBS Tony - UWB

11:00-12:00 PM Compare and Contrast Project Delivery Methods – Bill Kent V. P. DBIA-Northwest RegionTypes of delivery methods discussed will include:o Design, Bid, Build (DBB)o Design-Build (DB)o General Contractor/Construction Manager (GC/CM)o Others if applicable

o With Design Build – owner only signs one contracto Move in the industry towards DBo More DB happening in the NW than other regionso Input from builder during design, such as phasing, can be very helpfulo Why Owners Might Choose DB?

o Single point of responsibility for Ownero Professional relationship with Contractor and Designero Early Constructor involvement enhances constructabilityo The Owner needs an early cost commitmento Project will benefit from continuous value engineering and innovationo Complex Project – requiring close coordination of design and construction expertise.

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o The Owner wishes to fast track the projecto Project requires complex phasing on an occupied campus

o Schedule Benefits of DB Deliveryo Non linear schedule – don’t have to wait until design 100% complete to start

construction activities.o Key subs included in design phase

o Cons of DB Deliveryo The “wild west” – lack of clarity about the process in the statute and few legal

precedents.o Traditional and bridging procurements require significant owner effort and cost prior

to design build team selection.o Progressive procurements may involve little or no competitive bidding, making it

difficult to assess costs.o Awarding contract prior to completion of the design documents transfers some

decision making responsibility from owner to design builder. Some loss of Owner control.

o Architect is an agent of the contactor, loss of checks and balances.o Based on state tax code must pay sales tax on professional services under the design

build contract. This could be a 1% added cost on a major capital project.o Types of Design Build

o Traditional design and price competitiono Bridging documents – owner does more work in defining the design – becomes more

of a cost competition.o Progressive –

qualifications and project approach based completion with a price component.

Price component could be design/preconstruction fee Two-part agreement – commence with professional services to establish

project scope, budget and schedule. Amend contract to include design and construction as scope determined.

Contract format options are open book GMP or lump sum Owner is involved in every design/scope decision up to point GMP is

finalized. Cost validation can include reconciliation with 3rd party estimator. Always an off ramp between phases.

o Benefits of Progressive DB Delivery Allows Owner benefit of early contractor involvement in the programming

stage. Owner has significant control and collaborative environment with DB team Competitive process Maximized flexibility enhances opportunity for DMWESB participation. Procurement process can be simple, quick and non-intensive Owner can be involved in sub-consultant selection Focuses efforts on team goals and not individual success

o Cons of Progressive DB Owner does not see competing designs Owner may not benefit from competitive innovation and pricing Sales tax on design

o Process to Initiate a Progressive Project Work closely with DES PM to facilitate change from DBB

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Author, 03/01/18,


Submit justification letter to SBTC for approval to use alternative delivery (justification required by RCW 39.10.300)

Update/recast budget in C-100 for design build delivery and show Showr with DES

o Capital Projects Advisory Review Board – Design Build Best Practices Guidelines – Walter Schacht FAIA

o Mortenson + Schacht Aslani successfully competed for Clover Park Center for Advanced Manufacturing Technologies – largest DB project in system to date

o Why moving away from bridging – paying for substantial costs of design competitions

o Successful design an construction projects Organizations and individuals with relevant skills and experience Cooperation and teamwork from the owner, architect and contractor A shared commitment by each team member to the success to the other and

the project.o CPARB Design Build Best Practices Guidelines

Available on CPARB’s website under Bylaws, guidelines and reports” Create a common language that facilities communications Assist public agencies in the effective utilization of design build.

o Learning Opportunities AGC Education Foundation DB Workshop March 6-7 April 12

o Considering Use of DB RCW 39.10.300 DB may be used for projects with a total project cost over $10 million and:

Construction activities are highly specialized and db approach is critical in developing the construction mythology; or

Opportunity for greater innovation or efficiencies between the designer and the building or

Significant savings in project delivery time would be realized DB may be used for a limited number of projects between $2-10

million. DB may also be used for:

Parking garages regardless of cost Portable facilities and pre-engineered metal buildings without

approval for the PRC Operations and maintenance services for up to 3years A demonstration project for operations and maintenance services for

longer than 3 years.o Align Delivery Type with Owner Needs and Goalso Conduct formal project delivery selection process for each project. Some agencies

use a checklist to evaluate risk of different delivery methods. Consideration include

Agency preparedness Program definition, stakeholder and owner involvement Contractual relationships with design professionals and contractors. Cost Certainty Bid requirements

Types of DB Procurement Three general recognized forms: progressive, traditional and

bridging

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The types are not recognized in the statute.The statute applies equally to all types of DB procurements

Progressive DBo Increasing useo Limited track record

DB Procuremento Selection – ensure that selection process is reliable, rigorous

and objectiveo Process is more complex than other project delivery typeso Request for Qualifications

RCW 39.10.330(1)(d)i Additional Information

Complete rfp, campus master plan and other prep documents

Funding schedule General conditions of the contract

RFP Phaseo Owners must provide: detailed project information, target

budget, technical approach design concept Cost & price related factors

o Transparency, consistency and fairness in scoring are criticalo Identify whether cost elements will be graded with the

proposal.o Teaming agreements

Define roles and relations hip of the designer and the builder

Agencies should request in the RFPo Honorarium Payments

Honorarium payments are required for all design build procurements

Payments should reflect the required level of effort. – This issue is being more clearly defined by DES.

Encouraging Competitiono Agencies should encourage competitiono A limited number of firms currently working for the colleges

have db experienceo Challenges

Relationships Business development Risk Selection criteria Business diversity

o Opportunities Provide advance notice

Please note this means months, not days Broaden selection criteria

Team experience Firm experience Individual experience

Promote diversity Consider participation goals

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o After Team Selection Risk Transfer

Agree to contract amount based on schematics/dd

Discussion about whether DB is less expensive – studies have shown that it is the most cost effective delivery method, but this is hard to conclusively show as it is impossible to do the same project, at the same time with the same team using different methods to compare.

It is widely accepted that DB has the best scheduling efficiency With DB, there may be more incentive for the contractor to delivery

quality, have a good relationship with the Owner, as scoring, contractor recommendation is so critical to being awarded future DB contracts.

12:00-1:00 PM Working Lunch – Sustainability – Where to Go From Here – Casey Huebner(Canceled – Continued with design build discussion)

1:00-2:00 PM APPA, Infrastructure Assessment Strategies – Lander Medlino Best practices for assessing building infrastructure systems. Many of the State Community &

Technical College buildings are over 50 years with aging infrastructure and utility systems.o Embracing Change, Understanding The State of Facilities and Assessing Infrastructure

Strategieso Video on changes in economy, society and technology – issues of automation, AI,

big data – potential vast changes in future employment patternso Discussion of Thomas Friedman’s “Thank you for Being Late”

Book discusses three main changes/challenges Technology Globalization Environment

o Simultaneous, exponential changeo There is urgency to get ready for changeo Areas of Change

Financial Technology Demographics Communications

o State of Higher Ed Declining/strained resources Declining enrollment Evolving technologies Preparing talent Addressing accountability Implementing sustainability Increasing competition

o Issue of age of construction, eras of construction quality – we are coming up on a huge need for built environment renewal

o Assessing Facilities Infrastructure Aging facilities – average age 52 years, 57% space over 25 years old,

increased volume of renewal; latent problems CR/DM – increased backlog; unfunded mandates; changing pedagogy “Run to Failure” mentality

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Accountability for Performanceo Benchmarks/Performance Measures – why? What value?

APPA FPI/Sightlines/Others Great value in collecting your own data Continuous improvement Institutional alignment (vision, mission, strategies, business goals) Evolution of Performance Measurement Use TCO principles to advantage Dashboard of metrics & measures Tell your unique story

o Performance Measurement Evolution First Generation:

Are we spending enough on our facilities portfolio Measures considered: cost comparisons against averages and

benchmarks Second Generation:

Are we getting full value from the resources committed to sustaining our facilities portfolio?

Measures considered; Third Generation:

Is our Institutional facilities portfolio appropriate/optimized for delivery of the mission

Measures Intensity of space usage, technology analysiso Reviewed APPA Facilities Performance Indicators (FPI) TOP Metrics Dashboard

Establish baseline, trend lineso What can we do?

Pick 3-4 things to work or improve – if you have the will Change the narrative to language of CFO – like ROI Shared context – programmatic alignment of facilities/organization Shared Service arranges and agreements Delineate problems in language of risk Move from CR/DM to Facilities Optimization/Modernization – why Use APPA information and its rich network of facilities professionals as your

go-to-resource Staffing guidelines for resource allocations and justification Training, re-skilling and professional development programs that are

cost effective and mot locally delivered for staff growth and productivity

Certification/credentialing program APPA has staffing guidelines resources

Ensure facilities staff are credentialed – encourage ongoing professional development

o Scholarships are available for APPA U, discount coupons for certification through NW APPA (see Tony)

o Question: How often APPA standards/guidelines updated? As needed, some frequently. Custodian/Trades/Grounds are in process of updates – will be revision 5.

2:00-2:15 PM Networking Break Recognition of Chuck Davis’s service

2:15-4:15 PM APPA, Relation of Facilities to Student Retention and Completion - Lander Medlin

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o Studies/data regarding the relationship between well-maintained facilities and student success (retention & completion).

o Appearance, feel, security, belonging – prospective students often decide on attending a college within the first ten minutes on campus. 67% of students decide to attend school based on first impression of campus grounds and buildings.

o Importance of internships – huge help to students, opportunity for facilities to connect with academic community.

o Inclusion and participationo How do we measure student connection/reception – student surveyso Impact of facilities on student recruitment and retention – lack of a facility or poor condition

will dissuade a positive student decision.o Communicate the value of front-line staff’s impact on the student’s experienceo Four focus areas

o Student success Importance of college degree in finding jobs and long term earning has

increased, while public support has decreased and cost to student soared. How does the Facilities Organization Contribute to Student Success?

Safe, accessible, clean and functional spaces Learning spaces appropriate for the pedagogy Technology is ubiquitous and integrated Learning occurs where the students are Demonstrate the sustainable campus Engage the students with valuable learning experiences Facilities are adapted and modernized

o Collaboration Changing pedagogy Rapidly evolving technology New learning environments/methods Financial and resource pressures Add value Mindset – inward vs outward See others needs, issues & challenges Adjust efforts to be helpful Measure impact

o Rebranding/Changing the Narrative Rebranding from deferred maintenance to capital

modernization/renewal/optimization/revitalization Does the term deferred maintenance work? Move from scarcity mentality to abundance

o Changing your Department Cultureo Comment – align external contractors/consultants with the agency cultureo Comment – danger of reliance on technology and speed – miss the human element

4:15 PM Adjourn Meeting – Campus Tour

6:00 PM OFC Networking Dinner – Tropea Ristorante Italiano (http://www.ristorantetropea.com/menu.html

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http://www.ristorantetropea.com/menu.html

Operations & Facilities Council Agenda: Friday, March 2nd, 2018Location: LWTech – Allied Health Building – Room A102

7:15 – 8:00 am Meet and Greet, Networking – Breakfast

8:00 – 8:45 am OFC Business Meeting – Dave Jungkuntz (Bellingham Technical College) o Welcome and Introductionso Call to Order – Dave Jungkuntzo OFC Reports & Announcements Secretary – Brent Palmason Approve Agenda & Minutes

Minutes approved from 10/19-10/20/17 Big Bend meeting Meeting attendance: 33 attendees representing 24 colleges.

o Discussed attendance patterns – bar graph totals by meeting over last five years, attendance by college plotted.

o Discussed reaching out to colleges that have not attended many recent meetings. Treasurer – Gordon DurhamTreasurer report

Raised fees – balance improving Discussed registration

Vice Chair – Tim Petta Vice chair report Organizing training for OFC, trying to coordinate with Bellevue BTC hosting in spring – can host up to 60, he expects around 25 attending in his area. – Confirm date with Gordon Around 30 an “ideal” attendance for single trainer September/October supervising training – Tony organizing Discussed difference between 3 or 5 day training

3 day good for top level, high performers – would lose some modules by shrinking, core module focus

Trying to bring cost down – train a trainer, have local based training (Gordon has some interest)

Jeff- Trainings held at APPA enables you to meet professionals from across the country, great networking opportunity

Tony – APPA can bring portions of their APPA university to WA 2 year program through APPA Tim will continue the conversation John, Chuck and Tim have been on committee with Wayne at state board to assess

infrastructure.o Intent to get money from the state in a category that specifically addresses

campus infrastructureo How to benchmark utilitieso Inventory utilitieso Create another section of minor capitalo Steve L: Shooting for 21-23 budget – need to show need to legislatureo Establish site as-builtso Inventory age – then conduct testingo Some utilities – the cost for testing too high, plan on replacing when a certain

age.o Develop a way to rate infrastructure like facility survey. o Minor capital cannot be used for testingo Steve L – get a consolidated site plan prepared – to get funds you need data.o John –Issues with inoperable isolation valves. How to test pipe thickness on iron

pipe – ductile iron institute? Tim: Can do testingo Wayne D. sent out an online infrastructure survey to colleges

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o Steve L – the bucket of funds isn’t necessarily increasing – we would be moving funds from other areas to fund infrastructure

o New replacement lines in a new route don’t count as a repair – beware reliance on possibly inaccurate as-builts

o Try to determine the ages of individual components and go after oldest firsto Tim P – discussed how to prioritize infrastructure repairs with facilities planning

council. o Steve L – minor program money can go towards infrastructure repairso Value of having a fund dedicated to infrastructure so these repairs don’t get

sidelined for curb appeal projectso Gordon – there could be value in asking for greater funding from the state for

infrastructureo Chuck - Infrastructure failure is one of the highest risks for facilities/colleges –

we need to communicate this back to leadership and the state.o Marty: BAC is very concerned about this, have tasked OFC with two items:

What to do and how to replace Once we get funds, establish best practices for long lasting

repairs/replacements Tony- there are best practices available from APPA Utility companies have data that can support service life

o SteveL: board gathering info – may ask state for system wide infrastructure testing funding. Trying to get this into 19-21 budget.

o We will ad as subcommittee BAC rep – Marty Mattes BAC Report

Discussed infrastructure committee APPA training BAC wants study info on facilities and student recruitment and retention 2 hour presentation on DBIA DES attended – discussed staffing plan, capital budget development Preliminary PRR scores to be released 3/9

o Steve L: each proposal scored by two teams, evaluating scoring differences between teams.

o PRR info getting out to college presidents first

8:45 – 9:15 am State Board Report - Steve Lewandowski - State Boardo Process timelineo Review - summary of deficiencies identified in the 2017 FCS processo Focus on Program Projects

o How to adjust minor program projectso Review: program project request form

o Minor Program Projects – have one page project summaryo Move funds between existing projectso Re-purpose funds to add new projectso Tim P: is it worthwhile to have campus architect provide estimates for minor program

projects? A: Probably not. If you have a single project o How to get it done: minor works project change toolo Program project request form – on SBCTC web site.

Tool demo Form help

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o Question: how to show RMI schedule? A: show spending throughout the bienniumo Change tool: show expenditures; shows if you are behind in spending your allocationso When completing and submitting your project change via the change tool, the program will

create an Excel file on your desktop. If the send function fails, you can e-mail the Excel file.o SBCTC website – Capital Budget Development – 2019-21 Instructions: Minor Program

Request Form Form due April 1, 2018 Complete one form for each project Keep responses brief

o Question: How do colleges request the minor funds that were held back from prior biennium due to budget delay? A: Colleges do not need to resubmit for prior biennium, he projects are being carried forward.

o Q: How to indicate a minor project is in support of a major project? A: Minor projects are not to be part of a major project; it needs to be a stand alone project.

o Minor project needs to have a defined scope even if it is part of a larger project funded by local funds. The minor project portion will need to be invoiced separately.

o Repairs do not need this formo Suggestion of posting sample completed forms on SBCTC web site.o Program project budget submittal – due April 1, 2018

All program projects that colleges want to have included in the 2019-21 capital budget must be submitted

o State Board Report Capital Timeline Board will send out Minor Request Generator around mid March

You can juggle around funds between three buckets of facility/site/roof before submission

Postponed projects are “intact” and are being carried forward. Expected that legislature will approve budget to support postponed prior

biennium and new biennium requests. Large “bow wave” coming of construction costs as a larger amount of

approved major design projects. 2017 Facilities Condition Survey

394 total deficiencies $94.8 million total cost – site $6.6, roof 26.7, facility 61.5 Budget target 10% increase - $43.2M – site 3.6, roof 11.5, facility 28.1 Range of funds per college - $241K-$2.5M Steve handed out minor budget dispersement schedule with projects listed by

college.o Rich mentioned silicone roof coatings through Henry’s – wants training certification for his

staff.

9:15 – 10:30 am Committee Reportso CMMS Steering/FAE Conversion – Marty Mattes

Upgrades to Directline v3.10 – five colleges have completed and state board, 9 colleges in testing, 3 in progress.

V3.1 has new graphical interface, allows use of handheld deviceso OFC Website – Brent Palmason

o M&O Capital Taskforce – Gordon Durham

Use APPA standards

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No new action – may suspend from agenda Check with Wayne whether this is still an initiative Dave moves to remove this from the list

o SSEM – John Gillette/Jim Taylor transition No update at this time

o OFC 101/Best Practices – Tim Wheeler Reach out to membership to improve attendance LWT – informed of LNI inspection, LWT has adopted the elevator best practices. Their pre-

inspection found elevator maintenance behind in documenting service logs. Tim requests more participation on responding to questions/requests on OFC listserv. Currently working on OSHA best practices

o DES collaboration –Marty Mattes Bob B will work on taskforce for major/minor capital surveys – please participate DES wants to improve – please inform them if you are encountering difficulties, they can’t

improve what they are not aware of. Janet’s office number: 360-407-8265, cell; 360-628-3447

o Tim Petta, John Kaniss, John Gillette new committee members – Infastructure Studyo New committee: construction document software

Dave K Marty Mike – Columbia Patty – Peninsula

10:30 – 10:45 am Networking Break

10:45 – 11:30 am Environmental Health – (Developing an Effective OSHA/WISHA Compliance Program)o Working With What You’ve Got– Jose Nieves (Pierce College) – Director of Public Safetyo How to develop an Effective OSHA/WISHA Compliance Programo LNI performed a comprehensive inspection – two sides, industrial hygiene, brought in experts in

fall protection, high voltageo Were issued $79K in citations – arbitrated down to $60K - $20K to L&I, $40K to safety

programs.o $15K in fall protection citations

o OSHA history overviewo WISHA history overview – L&I enforceso DOSH – division of L&I that enforces – enforcement and consultation

o WAC Title 296 spells out L&I roleo DOSH may not cite you for a violation if it can be fixed on the spoto RCW 49.17.060 – employer general safety standardo WAC 296-126-o Workplace safety is solely on employero How to meet your obligation

o Accident prevention program – all employers must have oneo Job Hazard analysis

Who is responsible for creating: supervisor and safety professionals – must be reviewed by workers

Job Safety Analysis Templates – available for customization (UCLA website)o Supplemental health and safety programs

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o Safety and health core rules WISHA core rules 296-800 “85% solution”

o L&I consultations services No fee advice You inform them what you want L&I to review Consultations take you off any inspection list

o Pierce looked at putting this program under HR – advertised a position for safety officer and had a failed search.

o Send out program on listserv and post on websiteo Get safety plan from your contractorso New employee safety orientation – all employees must do, must be documentedo Safety Committee – if more than 10 employees, must have. Meet once a month, keep minutes

o IF you have multiple sites, L&I flexible whether you have one committee covering all sites or separate committees for each site.

o Discussion of OSHA 300 logo Additional Program Requirements Tableo 3rd Party Consultants available to assisto Discussion of fall protection compliance – fall protection needs to be recertified o Pierce has occupational safety and health intranet page with comprehensive information – plans,

training, forms, committee minutes and more

11:30 – 12:00 am OFC Work Plan – OFC Group

Review of work plan and our progress Barry from highline has interest in cppm Need to decide by May 2018 meeting how we define how we will meet the work plan

12:00pm OFC Executive Session (OFC Members Only) – (Box Lunch provided)o Work Session: Roundtable

o Tim: Any correlation between OFC attendance and college performance – such as completion of projects in biennium

o Jim Taylor retiring in July – recognizing his serviceo Next Meeting

May: Clark College willing to host 5/3-5/4

State Board – Olympia meeting? Agenda Thu

Infrastructure – Tim (Clark) would like to have civil engineer from WSU-V campus attend

Public Surplus/DES feedback/WSU Consortium - Brian Local Utility Infrastructure Assessment – or contractor like Pilchuck - John Dave J- CPPM – vendors? Demo? – MySmart Plans, ARC, Procore

Get someone from IT to present? At next meeting we need to select/elect new Vice Chair and Treasurer

12:30pm Adjourn

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Documents

OFC Agenda · Web viewDiscussion of Thomas Friedman’s “Thank you for Being Late” Book discusses three main changes/challenges Technology Globalization Environment Simultaneous,