of the Council Meeting - City of Gold Coast | Home€¦ · · 2012-10-05641st Council Meeting 2 22 June 2012 Adopted Minutes INDEX . ADOPTED MINUTES ... Program Concerts & Functions

641

Adopted Minutes

Council Meeting

Friday, 22 June 2012

1.00pm

Gold Coast City Council Chambers 135 Bundall Road Surfers Paradise

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Our positioning statement Working for our future - today

ur city vision ar beaches, hinterland ranges, forests and waterways, the

ity which celebrates nature and connects distinct goal of sustainability, choice and wellbeing for all.

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ODefined by our spectaculGold Coast is an outstanding communities with the commonc

Our mission Leading the way towards a bold future that can sustain growth and economic devwhile retaining a lifestyle that is uniquely “Gold Coast”

641st Council Meeting 2 22 June 2012 Adopted Minutes

INDEX

ADOPTED MINUTES (641)

COUNCIL MEETING

22 JUNE 2012

ITEM SUBJECT

1 ATTENDANCE / LEAVE OF ABSENCE

2 CONDOLENCES

3 MAYORAL MINUTE

4 CONFIRMATION OF MINUTES

4.1 The Six Hundred and Fortieth Ordinary Meeting of the Council of the City of Gold Coast, held Tuesday 12 June 2012 at 1.00 pm.

5 MAYOR’S REPORT

6 CLARIFICATION – MEMBERS

7 BUSINESS ARISING FROM MINUTES

8 PRESENTATIONS

8.1 2011-12 Annual Report Award

9 RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

9.1 Commonwealth Games & Major Projects Committee 13 June 2012

9.2 Engineering Services 14 June 2012

9.3 Community and Cultural Development 14 June 2012

9.4 Governance, Administration and Finance 19 June 2012

9.5 Economic Development and Tourism 19 June 2012

9.6 City Planning 20 June 2012

10 CONSIDERATION OF NOTICES OF MOTION

11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

12 PRESENTATION OF PETITIONS

13 GENERAL BUSINESS

13.1 Mayoral Travel To USA June – July 2012

13.2 Bus Shelter Corner Gold Coast Hwy And Mountain View Ave, Miami

13.3 Continuation Of An Administration/Grants Officer At Broadwater Parklands, Southport


ITEM SUBJECT

13.4 Allocation Of Funds From Division 11 2012-13 Local Area Works Program Concerts & Functions Allocation To Fund Qld Police Pipes & Drums Concert At The Robina Community Centre To Be Held On Thursday 12 July 2012

13.5 Allocation Of Funds From Division 11 2012-13 Local Area Works Program For the Purchase And Installation Of Bollard And Gate Works At Lake Orr Parklands

13.6 Contribution From The Community Groups Capital Works Contribution Fund For The Installation Of Commercial Flooring, Fencing And Toilets At The Gold Coast District Cricket Club, Kerrydale Oval, Robina

13.7 Allocation Of Funds From Division 14 2012-13 Local Area Works Program Concerts & Functions Allocation For The 2012 Swell Sculpture Festival To Be Held At Currumbin In September 2012

13.8 Allocation Of Funds From Division 14 2012-13 Conferences And Seminars Budget (1005562 741700) For The Attendance By Cr Robbins At The Company Directors Course To Be Held From 18 To 24 October 2012

13.10 Allocation Of Funds From Division 6 2011-12 Local Area Works Program Concerts & Functions Allocation For The Southport Croquet Club Inc For The Gold Coast Tweed Region Tournament Consisting Of 3 Events Winter Carnival – Mallet Sports On The Broadwater

13.11 Allocation Of Funds From Divisions 2, 5 And 9 2011-12 Local Area Works Program For The Kokoda Challenge Schools Program Event To Be Held On 15 July 2012

13.12 Allocation Of Funds From Division 2 2011-12 Local Area Works Program Concerts & Functions To Helensvale State School P & C For The Purchase Of A Flagpole

CLOSED SESSION

13.9 2012-13 Community Grants Program – Allocation Of Grant Funding

13.13 Water Transition Program Withdrawn

13.14 Enterprise Bargaining Agreement (EBA) and negotiations

13.15 Workforce Framework Legislation

14 RESCHEDULING OF CAPITAL PROJECTS BETWEEN FINANCIAL YEARS

15 SPECIAL BUDGET COMMITTEE

641st Council Meeting 4 22 June 2012 Adopted Minutes Minutes of the Six Hundred and Forty First Ordinary Meeting of the Council of the City of Gold Coast held at the Gold Coast City Council Chambers, 135 Bundall Road, Surfers Paradise, on Friday, 22 June 2012, at 1.00 pm. National Anthem Opening Prayer The Mayor, Cr T R Tate, welcomed Rev Len Bradley of the CCCLiVE.TV Church, to open the meeting in prayer. 1 ATTENDANCE Cr T R Tate (Mayor) Cr W Owen-Jones Cr M J Grummitt Cr T C Gilmore Cr D M Crichlow Cr A J D Bell Cr G M Tozer Cr P A Taylor Cr J E Grew Cr G J Betts Cr D I McDonald Cr C L Robbins Mr D Dickson Chief Executive Officer Mr A J McCabe Director City Governance Mr W Rowe Director Planning Environment & Transport Mr W Day Director Engineering Services Mr G Potter Director Organisational Services Mr D Scott Director Economic Development & Major Projects Mrs C McCool Director Community Services Mr D Montgomery City Solicitor Mr M Hulse Manager Implementation & Assessment 1.1 APOLOGIES/LEAVE OF ABSENCE RESOLUTION G12.0622.001 Moved Cr McDonald Seconded Cr Grew That the apologies of Cr Gates and Cr La Castra be noted.

CARRIED

1.2 ADOPTION BY COUNCIL 24 JULY 2012 RESOLUTION G12.0724.016 Moved Cr Gilmore Seconded Cr Grummitt That the Minutes of the Six Hundred and Forty First Ordinary Meeting of the Council of the City of Gold Coast held on Friday, 22 June 2012 at 1.00 pm be confirmed.

CARRIED

641st Council Meeting 5 22 June 2012 Adopted Minutes That the Minutes of the Special Meeting to Adopt the 2012-13 Budget of the Council of the City of Gold Coast held on Friday, 22 June 2012 at 10.00 am be confirmed.

CARRIED

641st Council Meeting 6 22 June 2012 Adopted Minutes 2 CONDOLENCES Cr Crichlow To The Irvine Family On the passing of Betty Irvine RESOLUTION G12.0622.002 Moved Cr Crichlow Seconded Cr Tozer That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED Cr Owen-Jones on behalf of Cr Gates To The Hoskins Family On the passing of Dianne Hoskins RESOLUTION G12.0622.003 Moved Cr Owen-Jones Seconded Cr Tozer That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED Cr Caldwell & Cr Grummitt To The Harris Family On the passing of Jim Harris RESOLUTION G12.0622.004 Moved Cr Caldwell Seconded Cr Grummitt That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED

641st Council Meeting 7 22 June 2012 Adopted Minutes 3 MAYORAL MINUTE 3.1 WHOLE OF CITY PARKING STRATEGY Councillors I am proposing that the Whole of City Parking Strategy Policy be reviewed as a matter of urgency by the Planning Committee. I recognise that the Director PET is presently preparing a 20 year strategic transport plan for the Gold Coast and that “parking is a critical part and has interdependencies with other aspects of the strategy including integrated land use and transport planning, public transport, active transport and traffic management”. This proposed review will have a more narrow focus on fees by zones, times of days and days of week, staffing numbers deployed to enforcement, budget savings identification to off-set any loss of revenue from the review, trial design together with business and community consultation on any proposed changes. Motion:

1. That Council reviews its Gold Coast Whole of City Parking Strategy Policy;

2. That the review be conducted by the Planning Committee, led by Councillors and assisted by Council officers;

3. That the review of the Council’s Gold Coast Whole of City Parking Strategy Policy

include, at a minimum, the following:

The parking fees by geographic zone, times of day and days of the week that such fees should and should not apply including the exploration of the free weekend parking concept with a view to increase trade and visitation to our city,

The staffing numbers that should be applied to the enforcement of the Parking Strategy;

The Identification of savings to offset any estimated revenue loss from the above parking strategy review to ensure the minimum possible impact on the city budget;

The consultation process by which the Committee will invite input from the business and residential communities;

The design of trials for the proposed amendments to the Strategy to test concepts before citywide deployment;

4. The Planning Committee report back to Council with its recommendations to coincide

with the September Budget Review by Council.

TOM TATE

MAYOR

641st Council Meeting 8 22 June 2012 Adopted Minutes 3 MAYORAL MINUTE (CONTINUED) 3.1 WHOLE OF CITY PARKING STRATEGY RESOLUTION G12.0622.005 Moved Cr Tate Seconded Cr Crichlow

1 That Council reviews its Gold Coast Whole of City Parking Strategy Policy;

2 That the review be conducted by the Planning Committee, led by Councillors and assisted by Council officers;

3 That the review of the Council’s Gold Coast Whole of City Parking Strategy

Policy include, at a minimum, the following:

a The parking fees by geographic zone, times of day and days of the week that such fees should and should not apply including the exploration of the free weekend parking concept with a view to increase trade and visitation to our city,

b The staffing numbers that should be applied to the enforcement of the Parking Strategy;

c The Identification of savings to offset any estimated revenue loss from the above parking strategy review to ensure the minimum possible impact on the city budget;

d The consultation process by which the Committee will invite input from the business and residential communities;

e The design of trials for the proposed amendments to the Strategy to test concepts before citywide deployment;

4 The Planning Committee report back to Council with its recommendations

to coincide with the September Budget Review by Council.

CARRIED 4 CONFIRMATION OF MINUTES RESOLUTION G12.0622.006 Moved Cr Grew Seconded Cr Taylor That the Minutes of the Six Hundred and Fortieth Ordinary Meeting of the Council of the City of Gold Coast held on Tuesday, 12 June 2012 at 1.00 pm be confirmed.

CARRIED

5 MAYOR’S REPORT The Mayor noting the Budget, that had been adopted earlier in the day, congratulated all Councillors and Council officers who had worked hard to deliver a 2.5% generated increase, which had been the lowest increase in the past twelve years.

641st Council Meeting 9 22 June 2012 Adopted Minutes 6 CLARIFICATION - MEMBERS Nil 7 BUSINESS ARISING FROM MINUTES Nil

641st Council Meeting 10 22 June 2012 Adopted Minutes 8 PRESENTATIONS 8.1 GOLD COAST CITY COUNCIL 2010-11 AUSTRALASIAN REPORTING AWARDS REPORT OF THE YEAR

Cr Owen-Jones presented the Australasian Reporting Awards Report of the Year for the Gold Coast City Council Annual Report to the Mayor. This was the result of an assessment of approximately 500 entries from private sector, public sector and non profit organisations. The award is for content rather than how glossy the report is. As well as the overall winner’s award Council received a Gold Award and was finalist in the on line category.

The Mayor accepted the award on behalf of the Council officers and acknowledged that it is a huge accolade for the city and praised the efforts of the officers.

Council Officers involved in the project included:

Craig Rowsell - Acting Coordinator Corporate Planning - Project Manager

Breanna Chalk - Graphic Designer

Belinda Cullum - Corporate Financial Accountant

Olle Falle - Web Design Officer

641st Council Meeting 11 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS 9.1 COMMONWEALTH GAMES & MAJOR PROJECTS Cr Tate, Chairperson of the Commonwealth Games & Major Projects Committee, presented the Report of the Meeting of the Commonwealth Games & Major Projects Committee held on Wednesday, 13 June 2012. RESOLUTION G12.0622.007 Moved Cr Tate Seconded Cr Grew That the Report of the Commonwealth Games & Major Projects Committee Meeting held on Wednesday, 13 June 2012 covered by Recommendation numbered CG12.0613.001 be received.

CARRIED ITEM 1 GOLD COAST CRUISE SHIP TERMINAL REPORT #1 PD330/214/18(P1) REPORT CONFIDENTIAL RESOLUTION G12.0622.008 Moved Cr Taylor Seconded Cr Tate 1 That the report/attachment be deemed non confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(9) of the Local Government Act 2009.

2 That Council note the report details pertaining to the expected growth of the Cruise Shipping Industry and the potential Gold Coast has as a transit port.

3 That Council proceed as outlined in Sections 5.10 and 7 of this report to progress the project, except as modified by 4 below.

4 That Council investigate Option 1 and 3 and the western foreshore (north of Southport) of the Broadwater as locations for a cruise ship terminal.

5 That the Director Economic Development and Major Projects report back to Council prior to any external consultancy reports being required.

6 That the Mayor write to the Queensland Premier Campbell Newman MP requesting that the proposed Gold Coast Waterways Authority, as one of its first activities, consider the location and delivery of a Gold Coast cruise ship terminal.

CARRIED ADOPTION OF COMMONWEALTH GAMES & MAJOR PROJECTS COMMITTEE REPORT RESOLUTION G12.0622.009 Moved Cr Grew Seconded Cr Grew That the Report of the Commonwealth Games & Major Projects Committee’s Recommendation of Thursday 13 June 2012, numbered CG12.0613.001 be adopted.

CARRIED

641st Council Meeting 12 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.2 ENGINEERING SERVICES

Cr McDonald, Chairperson of the Engineering Services Committee, presented the Report of the Meeting of the Engineering Services Committee held on Thursday, 14 June 2012. RESOLUTION G12.0622.010 Moved Cr McDonald Seconded Cr Robbins That the Report of the Engineering Services Committee Meeting held on Thursday, 14 June 2012 covered by Recommendations numbered ES12.0614.001 to ES12.0614.009 be received.

CARRIED ITEM 6 CONSTRUCTION OF A 2 M WIDTH FOOTPATH ALONG HINKLER DRIVE,

WORONGARY RD121320/46/-(P1)

PROCEDURAL MOTION Moved Cr Owen-Jones Seconded Cr Caldwell

That the matter be referred back to the Engineering Services Committee for further consideration. A division was called. For 7 Cr Owen-Jones, Cr Caldwell, Cr Grummitt, Cr Gilmore, Cr Bell,

Cr Taylor, Cr Tate

Against 6 Cr Crichlow, Cr Tozer, Cr Grew, Cr Betts, Cr McDonald, Cr Robbins Abstained 0 Absent 2 Cr Gates, Cr La Castra

CARRIED ADOPTION OF ENGINEERING SERVICES COMMITTEE REPORT RESOLUTION G12.0622.011 Moved Cr McDonald Seconded Cr Robbins That the Report of the Engineering Services Committee’s Recommendations of Thursday 14 June 2012, numbered ES12.0614.001 to ES12.0614.009, be adopted with the exception of Recommendation Number ES12.0614.006 which was specifically resolved.

CARRIED

641st Council Meeting 13 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.3 COMMUNITY & CULTURAL DEVELOPMENT Cr Grummitt , Deputy Chairperson of the Community & Cultural Development Committee, presented the Report of the Meeting of the Community & Cultural Development Committee held on Thursday 14 June 2012. RESOLUTION G12.0622.012 Moved Cr Grummitt Seconded Cr Bell That the Report of the Community & Cultural Development Committee Meeting held on Thursday 14 June 2012, covered by Recommendations numbered CC12.0614.001 to CC12.0614.005, be received.

CARRIED

ITEM 4 UPDATE ON MIKE HATCHER JUNIOR MOTORCYCLE CLUB INC PN8097/16/-(P4) RESOLUTION G12.0622.013 Moved Cr Bell Seconded Cr Owen-Jones

That Committee Recommendation CC12.0614.004 be not adopted, but in lieu thereof reads as follows:

1 That item 4 within Council resolution G10.0208.022 (ie. 2 year lease plus 3 one

year options) be set aside and replaced with the following recommendation:

That Council approves the issue of a Freehold lease to the Mike Hatcher Junior Motorcycle Club Inc over part of Lot 10 on RP210089 (red outline in Attachment B) situated on Captain Cook Drive, Arundel subject to:

a The lease being for a term of three (3) years, commencing 1 July 2012, with rental in accordance with Council’s Leasing Policy;

b The costs associated with the lease lodgement and registration, including preparation of lease survey plan, being borne by the club; and

c All other terms and conditions in accordance with Council’s adopted Leasing Policy being applicable, including the use of Council’s Standard Lease Documentation and subject to conditions within a Management Agreement.

2 That item 2 within Council resolution G11.0321.004 (ie. allocation of $30,000 for vegetation and rehabilitation) be set aside and replaced with the following recommendation:

That Council approves the allocation of $20,000 from project CLD8, to be used for vegetation and rehabilitation works and the purchase of an automated noise monitoring system.

3 That the Mike Hatcher Junior Motorcycle Club must not exceed the legislative noise criteria of background + 5dB(A) (currently 48dB(A)) at any residential location, for a total cumulative period of 30 minutes during the term of the lease.

641st Council Meeting 14 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.3 COMMUNITY & CULTURAL DEVELOPMENT (Continued)

ITEM 4 UPDATE ON MIKE HATCHER JUNIOR MOTORCYCLE CLUB INC (Continued) PN8097/16/-(P4) 4 That the following additional conditions be applicable to the Lease:

a If the Lessee breaches the legislative noise criteria for a cumulative total of 10 minutes during the term of the lease, a Notice of Breach will be served for each 10 minute period.

b If the Lessee is served with three (3) breach notices during the term of the lease (cumulatively 30 minutes in total), the lease will be determined on the third breach by giving the Lessee 14 days clear notice.

5 That Mike Hatcher Raceway be utilised only as a junior facility (under 18 years old). As per the Motorcycling Australia criteria "a rider's age on 1 January will determine their age for competition purposes for that year”; however, this provision should not exclude the use of instructors over the age of 18 years, who nevertheless shall be required to adhere to noise and other conditions applicable to the Club.

6 Approved use of the track will be included within a Calendar of Events within the Management Agreement, which includes use on:

Tuesday 2pm – 5pm (outside school holidays) 9am – 5pm (during school holidays) Wednesday 2pm – 5pm (outside school holidays) 9am – 5pm (during school holidays) Thursday 2pm – 5pm (outside school holidays) 9am – 5pm (during school holidays) Saturday 9am – 5pm

7 It be noted that the noise from the motorbikes may be audible at the residential locations while still complying with the legislative noise criteria.

CARRIED

ADOPTION OF COMMUNITY & CULTURAL DEVELOPMENT COMMITTEE REPORT RESOLUTION G12.0622.014 Moved Cr Grummitt Seconded Cr Owen-Jones That the Report of the Community & Cultural Development Committee’s Recommendations of Thursday 14 June 2012, numbered CC12.0614.001 to CC12.0614.005, be adopted with the exception of Recommendation Number CC12.0614.004 which was specifically resolved.

CARRIED

641st Council Meeting 15 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.4 GOVERNANCE, ADMINISTRATION AND FINANCE Cr Owen-Jones, Chairperson of the Governance, Administration and Finance Committee, presented the Report of the Meeting of the Governance, Administration and Finance Committee held on Thursday, 19 June 2012. RESOLUTION G12.0622.015 Moved Cr Owen-Jones Seconded Cr Tozer That the Report of the Governance, Administration and Finance Committee Meeting held on Thursday, 19 June 2012, covered by Recommendations numbered GA12.0619.001 to GA12.0619.011, be received.

CARRIED ITEM 6 CONTRACT NO. LG314/411/12/045T – MANAGEMENT AND OPERATION OF

GOLD COAST CITY COUNCIL AQUATIC CENTRES FOR FIVE YEARS LG314/411/12/045T Cr McDonald declared that a real (or perceived) conflict of interest in this matter could exist (as per section 173 of the Local Government Act 2009), due to involvement with Mr Michael Wendon who handed out “How To Vote” cards at the 2012 election on her behalf, but that she had considered her position and was firmly of the opinion she could participate in debate and vote on this matter in the public interest. Cr McDonald remained in the room. RESOLUTION G12.0622.016 Moved Cr Owen-Jones Seconded Cr Bell That Committee Recommendation GA12.0619.006 be not adopted, but in lieu thereof reads as follows: 1 That the attachment be deemed a confidential document and be treated as such

in accordance with sections 171 (3) and 200 (9) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2 That no tender presently be accepted.

3 That the matter of acceptance of tenders be referred to the next meeting of the

Governance Administration and Finance Committee for further consideration, and also to the City Solicitor for advice.

4 That consideration be given to the variation in instructions regarding tendering

contained in the agenda of the Community and Cultural Development Committee of 30 November 2011 and the content of the actual tender document provided to tenderers by Council.

641st Council Meeting 16 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.4 GOVERNANCE, ADMINISTRATION AND FINANCE (CONTINUED) ITEM 6 CONTRACT NO. LG314/411/12/045T – MANAGEMENT AND OPERATION OF

GOLD COAST CITY COUNCIL AQUATIC CENTRES FOR FIVE YEARS LG314/411/12/045T (CONTINUED)

5 That the Chief Executive Officer be delegated to do all things necessary to

ensure that the management and operation of the Gold Coast Council Aquatic Centres, excluding the Gold Coast Aquatic Centre (Southport Pool) and Southport Broadwater Parklands Rock Pools, continues until the management and operation rights for the Aquatic Centres have been assigned by Council.

6 That any additional expenditure required to manage and operate the Gold Coast

Council Aquatic Centres, excluding the Gold Coast Aquatic Centre (Southport Pool) and Southport Broadwater Parklands Rock Pools, for the period until the management rights for the Aquatic Centres have been assigned by Council, be referred to the September Budget Review for approval.

A division was called. For 13 Cr Owen-Jones, Cr Caldwell, Cr Grummitt, Cr Gilmore, Cr Crichlow,

Cr Bell, Cr Tozer, Cr Taylor, Cr Grew, Cr Betts, Cr McDonald, Cr Robbins, Cr Tate

Against 0 Abstained 0 Absent 2 Cr Gates, Cr La Castra

CARRIED

641st Council Meeting 17 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.4 GOVERNANCE, ADMINISTRATION AND FINANCE (CONTINUED)

CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION Moved Cr Tate Seconded Cr Grew That Council move into Closed Session pursuant to section 72(1) of the Local Government (Operations) Regulation 2010, for the consideration of the following items for the reasons shown:-

Item Subject Reason

7 CONTRACT NO. LG314/411/12/064T – MANAGEMENT AND OPERATION OF GOLD COAST AQUATIC CENTRE (SOUTHPORT POOL) AND SOUTHPORT BROADWATER PARKLANDS ROCK POOLS

Contractual matters

CARRIED

PROCEDURAL MOTION Moved Cr Grew Seconded Cr Grummitt That Council move into Open Session.

CARRIED

Following resumption into Open Session Governance, Administration and Finance Committee Item 7 was moved and carried as shown on the following page.

641st Council Meeting 18 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.4 GOVERNANCE, ADMINISTRATION AND FINANCE (CONTINUED) ITEM 7 CONTRACT NO. LG314/411/12/064T – MANAGEMENT AND OPERATION OF

GOLD COAST AQUATIC CENTRE (SOUTHPORT POOL) AND SOUTHPORT BROADWATER PARKLANDS ROCK POOLS

LG314/411/12/064T RESOLUTION G12.0622.017 Moved Cr Crichlow Seconded Cr Bell That Committee Recommendation GA12.0619.007 be not adopted, but in lieu thereof reads as follows: 1 That the attachment be deemed a confidential document and be treated as such

in accordance with sections 171 (3) and 200 (9) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2 That no tender be presently accepted.

3 That it be noted that any required funding until any determination is made be funded from the revenue received.

4 That the matter be referred back to the Governance, Administration and Finance Committee.

CARRIED

ADOPTION OF THE GOVERNANCE, ADMINISTRATION AND FINANCE COMMITTEE REPORT RESOLUTION G12.0622.018 Moved Cr Owen-Jones Seconded Cr Tozer That the Report of the Governance, Administration and Finance Committee’s Recommendations of Thursday, 19 June 2012, numbered GA12.0619.001 to GA12.0619.011, be adopted with the exception of:- Recommendation Numbers GA12.0619.006 and GA12.0619.007 which were specifically resolved.

CARRIED

641st Council Meeting 19 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.5 ECONOMIC DEVELOPMENT & TOURISM Cr Grew, Chairperson of the Economic Development & Tourism Committee, presented the Report of the Meeting of the Economic Development & Tourism Committee held on Thursday, 19 June 2012. RESOLUTION G12.0622.019 Moved Cr Grew Seconded Cr Gilmore That the Report of the Economic Development & Tourism Committee Meeting held on Thursday, 19 June 2012 covered by Recommendations numbered ED12.0619.001 to ED12.0619.004 be received.

CARRIED

ADOPTION OF ECONOMIC DEVELOPMENT & TOURISM COMMITTEE REPORT RESOLUTION G12.0622.020 Moved Cr Grew Seconded Cr Gilmore That the Report of the Economic Development & Tourism Committee’s Recommendations of Thursday 19 June 2012, numbered ED12.0619.001 to ED12.0619.004, be adopted.

CARRIED

641st Council Meeting 20 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.6 CITY PLANNING Cr Caldwell, Chairperson of the City Planning Committee, presented the Report of the City Planning Committee held on Wednesday, 20 June 2012. RESOLUTION G12.0622.021 Moved Cr Caldwell Seconded Cr Bell That the Report of the City Planning Committee Meeting held on Wednesday, 20 June 2012, covered by Recommendations numbered CP12.0620.001 to CP12.0620.013 be received.

CARRIED

ITEM 5 MATERIAL CHANGE OF USE (IMPACT ASSESSMENT) TO ESTABLISH 24

HOUR OPERATION OF A SERVICE STATION, SHOP AND TAKEAWAY FOOD PREMISES - LOT 976 ON RP205623 196 K P MCGRATH DRIVE ELANORA - DIVISION 13

PN151472/01/DA4 MOTION Moved Cr McDonald Seconded Cr Robbins

That Committee Recommendation CP12.0621.005 be not adopted, but in lieu thereof reads as follows: That the application for a material change of use (impact assessment) to establish a 24 hour operation of a service station, shop and takeaway food premises – Lot 976 on RP 205623 at 196 KP McGrath Drive, Elanora be refused:

a as it will substantially impact on the amenity of the adjoining and surrounding property owners; and b that it is considered to be a significant increase of intensity in the operation of the business. c that Council notes the submitter’s comments as provided in the report and agrees

that these would significantly impact on the neighbouring residential area.

A division was called. For 5 Cr Grummitt, Cr Grew, Cr Betts, Cr McDonald, Cr Robbins

Against 8 Cr Owen-Jones, Cr Caldwell, Cr Gilmore, Cr Crichlow,

Cr Bell, Cr Tozer, Cr Taylor, Cr Tate Abstained 0 Absent 2 Cr Gates, Cr La Castra The MOTION was LOST.

641st Council Meeting 21 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.6 CITY PLANNING (CONTINUED) ITEM 5 MATERIAL CHANGE OF USE (IMPACT ASSESSMENT) TO ESTABLISH 24

HOUR OPERATION OF A SERVICE STATION, SHOP AND TAKEAWAY FOOD PREMISES - LOT 976 ON RP205623 196 K P MCGRATH DRIVE ELANORA - DIVISION 13 (CONTINUED)

PN151472/01/DA4 MOTION Moved Cr Caldwell Seconded Cr Owen-Jones

That Committee Recommendation CP12.0620.005 be adopted as printed. AMENDMENT Moved Cr McDonald Seconded Cr Tozer That the MOTION be adopted with the following changes to Part 5 of the Committee Recommendation:

b That the hours of operation for motor vehicle repairs be limited to the hours of 7.30am to 7pm Mon to Friday, Saturday 7.30am to 5.00pm, with no operation on public holidays.

c No deliveries to be made on public holidays.

A division was called. For 13 Cr Owen-Jones, Cr Caldwell, Cr Grummitt, Cr Gilmore, Cr Crichlow,

Cr Bell, Cr Tozer, Cr Taylor, Cr Grew, Cr Betts, Cr McDonald, Cr Robbins, Cr Tate

Against 0 Abstained 0 Absent 2 Cr Gates, Cr La Castra

CARRIED

The AMENDMENT became the MOTION

641st Council Meeting 22 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.6 CITY PLANNING (CONTINUED) ITEM 5 MATERIAL CHANGE OF USE (IMPACT ASSESSMENT) TO ESTABLISH 24

HOUR OPERATION OF A SERVICE STATION, SHOP AND TAKEAWAY FOOD PREMISES - LOT 976 ON RP205623 196 K P MCGRATH DRIVE ELANORA - DIVISION 13 (CONTINUED)

PN151472/01/DA4 The MOTION became the RESOLUTION RESOLUTION G12.0622.022 Moved Cr McDonald Seconded Cr Tozer

That Committee Recommendation CP12.0620.005 be adopted, with changes to Part 5, such that Part 5 reads in its entirety as follows: AMENITY 5 Hours of operation

a All activities associated with the operation (excluding the Motor Vehicle Repairs component of the service station) of the uses are to be conducted only between the hours of 12 am to 12 am - Monday to Sunday public holidays included.

b That the hours of operation for motor vehicle repairs be limited to the hours of 7.30am to 7pm Monday to Friday, Saturday 7.30am to 5.00pm, with no operation on public holidays.

c All deliveries made to site including stock, parts and fuelling trucks are to be conducted between the hours of 7:30am to 7:00pm – Monday to Sunday, with no deliveries to be made on public holidays.

Note: Council Officers would also like to clarify that the Motor Vehicle Repairs component of the Service Station is currently established on site, located at the rear of the building and it is currently operational.

CARRIED

641st Council Meeting 23 22 June 2012 Adopted Minutes 9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (CONTINUED) 9.6 CITY PLANNING (CONTINUED) ITEM 9 RESOLUTION OF APPEAL 590 OF 2008 – DELFIN PTY LTD V GCCC –

DEVELOPMENT PERMIT FOR MAKING A MATERIAL CHANGE OF USE TO ESTABLISH 62 ATTACHED AND DETACHED DWELLINGS AND A DEVELOPMENT PERMIT FOR RECONFIGURING A LOT TO CREATE 62 COMMUNITY TITLE LOTS, 2 FREEHOLD LOTS, ROAD AND PARK – LOT 875 ON SP198493 - SOUTH BAY DEVELOPMENT CHRISTINE AVENUE VARSITY LAKES.

DIVISION 11 Cr Owen-Jones declared a material personal interest (as per section 172 of the Local Government Act 2009) on this matter due to Cr Owen-Jones having shares in Lendlease of which Delfin Pty Ltd is a subsidiary, and left the meeting room, taking no part in the debate or decision of the meeting. Cr Owen-Jones left the room. RESOLUTION G12.0622.023 Moved Cr Caldwell Seconded Cr Crichlow

That Committee Recommendation CP12.0620.009 be adopted as printed.

CARRIED Cr Owen-Jones returned to the meeting. ADOPTION OF THE CITY PLANNING COMMITTEE REPORT RESOLUTION G12.0622.024 Moved Cr Caldwell Seconded Cr Tozer That the Report of the City Planning Committee’s Recommendations of Wednesday, 20 June 2012, numbered CP12.0620.001 to CP12.0620.009, be adopted with the exception of:- Recommendation Numbers CP12.0620.005 and

CP12.0620.009 which were specifically resolved.

CARRIED

641st Council Meeting 24 22 June 2012 Adopted Minutes 10 CONSIDERATION OF NOTICES OF MOTION Nil 11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE Nil 12 PRESENTATION OF PETITIONS Nil

641st Council Meeting 25 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS 13.1 MAYORAL TRAVEL TO USA JUNE – JULY 2012 LG211/361/02(P4) RESOLUTION G12.0622.025 Moved Cr Tate Seconded Cr Crichlow That Council note the Mayor’s visit to the USA in June - July 2012 and endorses the Mayor’s visits to the US cities and discussions with relevant Mayors of the Cities as set (refer Attachment) as being within his official capacity and Council business and will be wholly funded from the Mayor’s private funds.

CARRIED UNANIMOUSLY

641st Council Meeting 26 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.1 MAYORAL TRAVEL TO USA JUNE – JULY 2012 (CONTINUED)

ATTACHMENT

Mayoral General Business Item

Memorandum

PO Box 5042 Gold Coast MC Qld 9729 goldcoastcity.com.au

To : ALL COUNCILLORS

CHIEF EXECUTIVE OFFICER

Copy : Director City Governance

City Solicitor

Manager Office of the Chief Executive Officer

Council Meeting Secretary

From : Mayor Tom Tate

Action by: Council Minute Secretary

Subject : Mayoral Travel to USA June / July 2012

Date : Friday 22 June 2012 TRACKS Doc # : MS#35965179

Councillors I have an overseas trip booked from late June to mid July, with the first part of my visit being for private purposes. I have extended my visit for Council business purposes, to include stops in a number of US cities which face issues similar to those of the Gold Coast. I have scheduled a number of meetings with Mayors of those cities to discuss with them their solutions to the problems and issues they face with particular relevance to economic development, cultural development and nightclubs within family precincts. My formal itinerary includes the following visits which are specific to the business of Council and which I will attend in my official capacity : Thursday 28 June Meeting Mayor Peter Carlisle City and County of Honolulu, Hawaii Saturday 7 July – Sunday 15 July 2012 – Las Vegas, Nevada

Cultural / Arts facilities and associated initiatives; Casino visits and meetings with owners/operators; Wednesday 11 July meeting Mayor Carolyn Goodman, City of Las Vegas; Thursday 12 July meeting Las Vegas Cultural Centre operators; Thursday 12 July meeting Las Vegas Chamber of Commerce;

641st Council Meeting 27 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.1 MAYORAL TRAVEL TO USA JUNE – JULY 2012 LG211/361/02(P4)

ATTACHMENT Sunday 15 July – Thursday 19 July 2012 – Miami & Ft Lauderdale, Florida

Monday 16/Tuesday 17 July meeting Mayor City of Miami Beach; Monday 16 / Tuesday 17 July seeking meeting Mayor City of Miami; Thursday 19 July meeting Mayor Ft Lauderdale;

I have timed my visit to avoid being absent from any Full Council meetings. The purpose of my visits to these centres, and discussions with the relevant Mayors, is to research and inform myself with respect to; Expansion of the city’s economic diversity and opportunities such as innovative design

precincts, art gallery precincts and the like;

Major cultural facilities including the newly opened Smith Centre in Las Vegas which was funded by Local/State/Federal/ Governments as well as considerable private philanthropy and private/public project funding arrangements, World Symphony Centre, major art galleries and other performing arts centres relevant to Council’s consideration of its Cultural Precinct;

The type of events that could be added to the Gold Coast Calendar (e.g. Art Basil Miami and Fashion Week are particularly relevant - the Mercedes Miami Fashion week will start during my visit);

Urban renewal / consolidation projects that are stimulating the Miami economy;

Nightclubs in the middle of family tourism precincts;

The type and service provided by the top hotels of South beach, Miami;

Inspect the Miami South Beach walk and discuss relevant matters with the instigators and maintenance managers;

The unique restaurants, bars, night clubs etc that add to / support the accommodation offering;

Investigating Sister City relationship opportunities together with revitalising our existing Sister City relationship with Ft Lauderdale.

In line with my election promise I will meet the full cost of the trip from my private funds. Recommendation

That Council note the Mayor’s visit to the USA in June /July 2012 and endorse the Mayor’s visits to the US cities and discussions with relevant Mayors of the Cities as set out above as being within his official capacity and Council business and will be wholly funded from the Mayor’s private funds.

TOM TATE MAYOR

641st Council Meeting 28 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.2 BUS SHELTER CORNER GOLD COAST HWY AND MOUNTAIN VIEW AVE, MIAMI RD13137/46/02(P1) RESOLUTION G12.0622.026 Moved Cr Betts Seconded Cr Grew 1 That Engineering Services investigate the installation of a shelter at the

Christine Avenue bus stop, on the northbound section of the Gold Coast Highway approaching Mountain View Avenue, Miami as soon as practicable.

2 That the shelter should be of a simple ''open ended'' type as currently fitted

to many bus stops on the Gold Coast with the design and cost estimated provided to Council prior to installation.

CARRIED

13.3 CONTINUATION OF AN ADMINISTRATION/GRANTS OFFICER AT BROADWATER PARKLANDS, SOUTHPORT FN334/375/14(P1) RESOLUTION G12.0622.027 Moved Cr Crichlow Seconded Cr Robbins That an allocation of $10,000.00 be made from the Division 6 Local Area Works and Services 2011-12 entitlement for the continuation of the Administration / Grants Officer at Broadwater Parklands, Southport .

CARRIED 13.4 ALLOCATION OF FUNDS FROM DIVISION 11 2012-13 LOCAL AREA WORKS

PROGRAM CONCERTS & FUNCTIONS ALLOCATION TO FUND QLD POLICE PIPES & DRUMS CONCERT AT THE ROBINA COMMUNITY CENTRE TO BE HELD ON THURSDAY 12 JULY 2012

FN334/375/14(P1) RESOLUTION G12.0622.028 Moved Cr Grew Seconded Cr McDonald That an amount of $2,500.00 be allocated from the 2012-2013 Division 11 Concerts and Functions Budget for the staging of the Queensland Police Pipes and Drums Concert at the Robina Community Centre on Thursday 12 July 2012. The funding will cover the venue hire, catering, advertisements, hiring a sound technician and a Scottish dance troupe, arranged by the Division 11 Councillor’s office.

CARRIED

641st Council Meeting 29 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.5 ALLOCATION OF FUNDS FROM DIVISION 11 2012-13 LOCAL AREA WORKS

PROGRAM FOR THE PURCHASE AND INSTALLATION OF BOLLARD AND GATE WORKS AT LAKE ORR PARKLANDS

FN334/375/14(P1) RESOLUTION G12.0622.029 Moved Cr Grew Seconded Cr McDonald That an amount of $17,384.00 be allocated from the Division 11 Local Area Works Budget for 2012-13 for the purchase and installation of bollards and gate works at Lake Orr Parklands.

CARRIED 13.6 CONTRIBUTION FROM THE COMMUNITY GROUPS CAPITAL WORKS

CONTRIBUTION FUND FOR THE INSTALLATION OF COMMERCIAL FLOORING, FENCING AND TOILETS AT THE GOLD COAST DISTRICT CRICKET CLUB, KERRYDALE OVAL, ROBINA

FN334/375/14(P1) RESOLUTION G12.0622.030 Moved Cr Grew Seconded Cr Betts That Council provide a 50% contribution from the Community Groups Capital Works Contribution Fund for the installation of commercial flooring, fencing and toilets at the Gold Coast District Cricket Club located at Kerrydale Oval, Robina. Council’s contribution is $5000.00 and the remaining funds will be paid by the Gold Coast District Cricket Club. Total project works is $10,000.


PROGRAM CONCERTS & FUNCTIONS ALLOCATION FOR THE 2012 SWELL SCULPTURE FESTIVAL TO BE HELD AT CURRUMBIN IN SEPTEMBER 2012

FN334/375/14(P1) RESOLUTION G12.0622.031 Moved Cr Robbins Seconded Cr McDonald That $13,500 be allocated from Division 14 2012-13 Local Area Works program Community Concerts & Functions allocation for the 2012 Swell Sculpture Festival. The festival, held at Currumbin in September, is a free cultural event open to the general community and visitors to the Gold Coast.

CARRIED

641st Council Meeting 30 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.8 ALLOCATION OF FUNDS FROM DIVISION 14 2012-13 CONFERENCES AND

SEMINARS BUDGET (1005562 741700) FOR THE ATTENDANCE BY CR ROBBINS AT THE COMPANY DIRECTORS COURSE TO BE HELD FROM 18 TO 24 OCTOBER 2012

FN334/375/14(P1) RESOLUTION G12.0622.032 Moved Cr Robbins Seconded Cr Betts That $5,850 be allocated from Division 14 Conferences and Seminars budget 1005562 741700 to allow the attendance by Cr Robbins to a Company Directors course to be conducted by the Australian Institute of Company Directors in Brisbane from 18 to 24 October 2012.

CARRIED

641st Council Meeting 31 22 June 2012 Adopted Minutes CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION Moved Cr Tate Seconded Cr Grew That Council move into Closed Session pursuant to section 72(1) of the Local Government (Operations) Regulation 2010, for the consideration of the following items for the reasons shown:-

Item Subject Reason

13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING

Budgetary Matters

13.13 WATER TRANSITION PROGRAM Motion Withdrawn

13.14 ENTERPRISE BARGAINING AGREEMENT (EBA) AND NEGOTIATIONS – VERBAL UPDATE BY CHIEF EXECUTIVE OFFICER

Legal Matters

13.15 WORKFORCE FRAMEWORK LEGISLATION – VERBAL UPDATE BY CHIEF EXECUTIVE OFFICER

Legal Matters

CARRIED

PROCEDURAL MOTION Moved Cr Tate Seconded Cr Grew That Council move into Open Session.

CARRIED

Following resumption into Open Session Item 13.9 was moved and carried as shown on the following pages.

641st Council Meeting 32 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING FN251/275/01/02-(P7) Cr Crichlow declared that a real (or perceived) conflict of interest in this matter could exist (as per section 173 of the Local Government Act 2009), due to her membership of the Southport Croquet Club, Gold Coast Little Theatre and Gold Coast Hinterland Historical Society but that she had considered her position and was firmly of the opinion she could participate in debate and vote on this matter in the public interest. Cr Crichlow remained in the room. Cr Bell declared that a real (or perceived) conflict of interest in this matter could exist (as per section 173 of the Local Government Act 2009), due to him being a patron of the Gold Coast Historical Society and a Member of the Gold Coast Show Society, but that he had considered his position and was firmly of the opinion he could participate in debate and vote on this matter in the public interest. Cr Bell remained in the room. Cr Robbins declared that a real (or perceived) conflict of interest in this matter could exist (as per section 173 of the Local Government Act 2009), due to holding membership of the Gold Coast Show Society but that she had considered her position and was firmly of the opinion she could participate in debate and vote on this matter in the public interest. Cr Robbins remained in the room. RESOLUTION G12.0622.033 Moved Cr Grew Seconded Cr Tozer 1 That the report/attachment be deemed non confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(9) of the Local Government Act 2009.

2 That Council delegates authority to the Chief Executive Officer (Manager Social Planning & Development) to determine all 24 applications received in connection with Seniors Week 2012.

3 That Council allocate grant funds under its 2012-13 Community Grants Program for the 12 imminent applications listed below, based on the recommended amount in the table below, with the remaining 118 applications to be considered by the Governance Administration & Finance Committee at its meeting on 19 July 2012.

641st Council Meeting 33 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING FN251/275/01/02-(P7)

Organisation Project Activity date Amount Sought

Recommended Amount

Gold Coast Little Theatre Replace air conditioning

31 July (completion date) $4,598 $4,000

Southern Gold Coast 60 & Better Program Inc

Falls Prevention & Social Inclusion for Seniors

9 August (completion date) $2,664 $1,500

Cavalier King Charles Spaniel Inc (QLD)

Gold Coast Community Desexed Dog Show

19 August (event date) $5,000 $0

Rabbit and Cocoon Inc

Business Development plans & strategies to assist emerging & professional artists


Southport Junior Australian Football Club Inc

Southport Sharks under 15 girls team – purchase trophies and merchandise

30 August (completion date) $1,500

$0 Project does not increase participation

St John Ambulance Qld (3 x applications for GC Central, Adult & Cadet Divisions) Purchase first aid kits


Lifehouse Project Inc Amira Youth Event

30 August (event date) $3,000 $1,500

Gold Coast Hinterland Historical Society Inc

Fit out of new museum building at 8 Elliot Street, Surfers Paradise


Gold Coast Show Society Inc 2012 Gold Coast Show

31 Aug - 2 Sept (event date) $25,000 $25,000

Gold Coast Multicultural Festival Association Inc 2012 Multicultural Festival

16 September (event date) but promotion commences 17 July $22,000 $10,000

Swell Sculpture Festival Ltd The Blue Trees Project

30 September (event date) $9,000

$0 Eligible for funding via

Events Strategy

Bond University Ltd

Bond by the Lake (community arts & cultural event) 14 October 2012 $13,000 $5,000

641st Council Meeting 34 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7)

4 That Council notes that two further reports dealing with:

a the review of the Community Grants and Donations Policy and Guidelines; and

b the incorporation into the Policy of a whole of city Community Facility Grants Program (replacing the interim Capital Works Contribution Fund);

will be submitted to the Governance Administration & Finance Committee for its consideration shortly.

CARRIED UNANIMOUSLY

641st Council Meeting 35 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) Refer 37 page attachment: Attachment 1 - 2012-13 Assessment Panel Recommendations

Attachment 2 - Community Grants Program Funding Categories Attachment 3 - 2011-12 Allocation of Grant Funding

1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

72(1) of the Local Government (Operations) Regulation 2010 for the reason that the matter involves the local government’s budget.

1.2 I recommend that the report/attachment be deemed a confidential document and be

treated as such in accordance with sections 171 (3) and 200 (9) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2 EXECUTIVE SUMMARY This report presents recommendations to Council regarding the allocation of grant funding through the 2012-13 Community Grants Program including Seniors Week 2012 grants to incorporated, not-for-profit organisations that service the needs and priorities of the Gold Coast community. Compliant applications for these programs have been scored against criteria specified in the policy and guidelines including alignment with Council’s Corporate Plan and benefit of the project, activity or operational function to the residents of the Gold Coast community. Applications for the Community Grants Program (including Seniors Week 2012) were invited from 6 February – 9 March 2012. The Seniors Week Grants Program was incorporated into the Community Grants Program for the first time this year and was previously administered by Community Services Directorate. Seniors Week is celebrated annually throughout Queensland and will take place 18-26 August 2012. Council received a total of 157 applications made up of 133 applications in the Community Grants Program across the five funding categories and 24 applications for events and activities to take place during Seniors week 2012 (refer to attachment 1). The applications have been assessed by an officer Grants Assessment Panel and recommendations have been formulated for Council’s consideration, as required by the policy. The proposed budget for the 2012-13 Program is $775,900. The Grants Assessment Panel has recommended 121 applications for full or partial funding totalling $555,718. Taking into account prior resolutions to:

641st Council Meeting 36 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7)

1. Provide $15,000 in funding to the Citizens Advice Bureau (Council meeting held on 15 June 2009); and

2. Provide $149,023 in funding to Gold Coast Tropicarnival Ltd for the 2012 Gold Coast Eisteddfod;

this amounts to a total of $719,741 with a surplus of $56,159 available. The full budget position is detailed in section 7 of this report. By way of comparison, the budget for 2011-12 was $732,965 with Council allocating grants totalling $736,413. The initial budget of $713,253 for the 2010-11 Program was supplemented with Council allocating grants totalling $917,148. Attachment 1 details the Panel’s recommendations (based on the relative merits of the applications) to assist Council in determining the allocation of funding for the 2012-13 Grants Program. 3 PURPOSE OF REPORT The purpose of this report is to present recommendations regarding the allocation of grant funding under Council’s 2012-13 Community Grants Program incorporating Seniors Week 2012. 4 PREVIOUS RESOLUTIONS Special Budget Committee 8 June 2012 (Item 11): 1 That the report/attachment be deemed a confidential document and be treated as

such in accordance with sections 171 (3) and 200 (9) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2 That Council allocates funds under its 2012-13 Community Grants Program in the sum of $750,000.

3 That further consideration of the allocation of the funds be made at a meeting of the Governance & Finance Committee.

4 That Council notes that a further report dealing with the review of the Community Grants and Donations Policy and Guidelines will be submitted for its consideration shortly.

Ex minute G11.0606.027: That the contribution to the South Coast Restoration Society be increased to $3,000 for the Annual Pioneer Rally, Open Days, Community Events and Administration.

641st Council Meeting 37 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) Ex minute G11.0606.028: That the contribution to the BRAKE Driver Ltd be increased to $25,000 for the delivery of the BRAKE Awareness Program through Secondary Schools and Community Courses Ex minute G11.0606.029: That the contribution of $2,000 proposed for Viva Sports Coaching Ltd be removed and referred to Active and Healthy Program. Ex minute G11.0606.030: That the contribution of $1,000 proposed for the Southport Junior Australian Football Club for the Introductory program to Kindergarten children be removed. Ex minute G11.0606.031: 1 That Council allocates funds under its 2011-12 Community Grants Program, as detailed

in Attachment 3, as amended by Council.

2 That Council allocates funds under its 2011 Seniors Week Grants Program, as detailed in Attachment 5.

3 That Council notes the Seniors Week Grants Program will be incorporated as a new funding category of the Community Grants Program from 2012-13 and the Community Grants and Donations Policy will be updated accordingly, under the Chief Executive Officer’s delegation to approve minor policy amendments.

4 That Council notes the 2010-11 Community Grants Program performance report in Section 5.7 of the report.

5 That the Director Community Services is to include a report on the performance of the 2011-12 Community Grants Program during Council’s consideration of the 2012-13 Community Grants Program funding allocation.

6 That pursuant to Council's decision to fund its assistance to the Gold Coast Eisteddfod via the external entities funding process, Council approves the amendment of the Community Grants & Donations Policy to specify “annual financial and in-kind support to the Gold Coast Eisteddfod” as an “out of scope” activity. Furthermore, that a budget be established within CC 400 to fund such assistance from 2012-13 onwards with the requisite funds to be transferred from the Community Grants Budget.

Refer to attachment 3 for the full list of 2011-12 Community Grant allocations.

641st Council Meeting 38 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) 5 DISCUSSION 5.1 Background Council adopted the Community Grants & Donations Policy in August 2009 (replacing the former Financial Assistance Policy). The policy was developed to address recommendations made by the Queensland Audit Office and to accommodate the then draft provisions of the new Local Government legislation (Local Government Act 2009). Council has resolved to make various amendments to the policy since its adoption to better accommodate Council’s objectives. The policy currently provides for five funding programs, namely: Divisional Donations Program Mayoral Donations Program Community Grants Program Capital Works Contribution Fund Natural Event Emergency Fund Key elements and/or requirements of the Community Grants Program include: Support for not-for-profit incorporated community organisations that service the needs

and priorities of the Gold Coast community; Support and stimulation of projects, events and activities with a whole of city focus; Funding categories align with Council’s Corporate Plan: Bold Future (full details of the

resolved funding categories are set out in Attachment 2); Indicative funding and grant limits apply for each category; Officer assessment panel assesses applications in relation to meeting Council’s

Corporate Plan objectives and outcomes with Council to determine the allocation of grant funds;

Acquittal of funded projects over $4,000. 5.2 Applications Received Advertising of the 2012-13 Program commenced on 25 January 2012 with an advertisement in the Gold Coast Sun. The Program was also advertised on Council’s website and via the on-hold telephone messages. Previous applicants were advised of Program dates by letter. Applications were accepted from 6 February – 9 March 2012. The breakdown of applications received for each of the funding categories is as follows:

641st Council Meeting 39 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) Funding Category Applications

Received Nature Conservation & Biodiversity 8 Culture, History and Heritage 49 Safe City 20 Community Capacity Building 30 Active and Healthy 26 Seniors Week 2012 24 Total 157

By way of comparison, 120 applications were received in the 2011-12 Program of which 76 were funded; 140 applications were received in the 2010-11 Community Grants Program, of which 84 were funded. 5.3 Assessment Process As required by the policy, an officer Grants Assessment Panel was convened to assess applications. The composition of the Panel was as follows: Position Directorate and Branch Panel Coordinator Controlled Entities and Community Grants (Chair)

Office of the CEO All Panels

Community Facilities & Development Officer

Com Services (Community Venues & Services)

All Panels

Youth Planner Com Services (Social Planning & Development)

All Panels

Team Leader Climate Change PE&T (Strategic & Environmental Planning & Policy)

Nature Conservation & Biodiversity Panel

Private Land Conservation Officer

PE&T (Strategic & Environmental Planning & Policy)

Nature Conservation & Biodiversity Panel

Heritage Team Leader PE&T (Strategic & Environmental Planning & Policy)

Culture, History and Heritage Panel

Executive Officer Special Events

ED&MP (Special Events) Culture, History and Heritage Panel

Coordinator Cultural Planning & Development

Com Services (Cultural Development)

Culture, History and Heritage Panel

Chief Lifeguard Com Services (Lifeguard Services)

Safe City Panel

Executive Coordinator Community Safety & Project Support

Com Services (Social Planning & Development)

Safe City Panel

Senior Recreational Services Officer - South

Com Services (Parks & Recreational Services)

Active and Healthy Panel

Senior Active Parks Officer Com Services (Parks & Recreational Services)

Active and Healthy Panel

641st Council Meeting 40 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) Social Planner (Disability) Com Services (Social Planning &

Development) Seniors Week 2012 Panel

Community Grants Administrator: admin support

Office of the CEO All Panels

The Panel met on seven (7) occasions between 26 April – 9 May 2012 to assess the applications received in each category against the criteria detailed in the policy and accompanying guidelines and taking into account the indicative budgets. A final moderation panel was conducted on 10 May 2012. Each panel session was approximately two hours in duration and therefore a total of 16 hours was used to assess applications (including the moderation session). This does not include the initial eligibility check of all applications. The assessment process comprised the following: 1 Community Grants Administrator checked applications for key administrative

requirements such as: Incorporated not for profit status Compliance with timeframe (i.e. within the 2012-13 financial year) Acquittal of previous community grant funding Any outstanding debt owed to Council

2 The Community Grants Assessment Panel rated each application against the

following secondary eligibility criteria by applying a rating score of 0 (none) to 5 (excellent): Alignment with category desired outcomes Alignment with other GCCC strategies and plans How beneficial the project is to Gold Coast residents Capacity to deliver project & manage funding assistance

3 The Seniors Week 2012 grant applications were rated against the following

secondary eligibility criteria by applying a rating score of 0 (none) to 5 (excellent): Reduce social isolation/ build networks for seniors Promote healthy aging Promote positive attitudes to ageing and seniors Build capacity to provide services to seniors Lasting benefits beyond Seniors Week 2012 Includes seniors beyond the membership of the applicant group Capacity to deliver project & manage funding assistance

4 Grants Assessment Panel made a determination to either recommend, partially

recommend or not recommend funding each application.

641st Council Meeting 41 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) The Panel has short listed 121 applications for partial or full funding. A brief summary of the overall recommended funding position is set out in the table below:

Funding Category

Applns Rec’d

Total Amount

Requested

Applns Recommended

Total Amounts Recommended

Available Budget

Nature Conservation & Biodiversity

8 $34,393 6 $17,500 $14,922

Culture, History and Heritage

49 $401,769 39 $203,160 $196,960

Safe City 20 $359,283 17 $236,225 $274,573Community Capacity Building

30 $148,995 25 $59,831 $95,500

Active and Healthy

26 $75,116 11 $24,560 $14,922

Seniors Week 2012

24 $17,502 23 $14,442 $15,000

Grants subject to prior Council resolutions

$164,023

Totals 157 $1,037,058 121 $555,718.00 $775,900Unallocated funds

$56,159

A summary of the Panel’s recommendations for all applications received is set out in Attachment 1. A detailed budget position is set out in Section 7 of this report (Funding and Resourcing Requirements). 5.4 Major and Minor Community Events Events classified in the policy as a Major Community Event are as follows:

Australia Day Foundation (including Albert Battery); Gold Coast Eisteddfod; Gold Coast Multicultural Festival; Essence of Japan – Harmony Day; Drumley Walk; Gold Coast Film Festival; Green Day Out (now Gold Coast Green Week); Gold Coast Show; Mudgeeraba Show.

An application for each of the above events has been received with the exception of the Drumley Walk. Two applications were received for Christmas carol events. These have not been recommended for funding as these are classed as Minor Community Events under the policy and are therefore eligible for funding via divisional Local Area Works and Services Budgets.

641st Council Meeting 42 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) The Panel has recommended that these applications be forwarded to the relevant Councillors for funding consideration through the various divisional Local Area Works and Services Budgets. Additionally, six applications were deemed as local in nature and therefore more appropriately funded via the Divisional Donations Program. 5.5 2011-12 Community Grants Program Performance Reporting The Performance Measures outlined in the policy are:

Amount of financial assistance provided to not-for-profit community organisations through grants and donations.

Number of not-for-profit community organisations assisted by grants and donations. The table below details the required information relating to the 2011-12 Grants Program:

Funding Category Apples Rec’d

Total Amount requested

Appln's funded

Total Amount funded

Nature Conservation & Biodiversity

8 $24,169 7 $19,169

*Culture, History and Heritage

50 $435,792 32 $208,306

Safe City 18 $386,653 12 $255,800 Community Capacity Building 28 $146,857 18 $77,328 Active and Healthy 16 $41,980 7 $13,280 Council resolutions $162,530 TOTALS 120 $1,035,451.00 76 $736,413 Seniors Week 2011 24 $18,525 24 $14,740 Grand Total 100 $751,153

*One application was funded via a transfer of funds from a Divisional Local Area Works and Services budget 5.6 Acquittal Recipients of grants in excess of $4,000 provided through the 2011-12 Grants Program are required to submit an acquittal report to Council within 6 months of project completion. Twenty six organisations are required to submit an acquittal report for the 2011-12 Grant Program. To date, eighteen reports have been received. The remaining six reports are not required to be acquitted until the end of the 2011-12 financial year due to project completion. 5.7 Policy Review As part of the continual improvement process, a review of the Community Grants and Donations Policy and Guidelines including the Funding Categories (refer to Attachment 2) and indicative funding limits is required to better address the goals of this Program. A report will be provided to Council for its consideration shortly.

641st Council Meeting 43 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) 6 ALIGNMENT TO BOLD FUTURE VISION, CORPORATE PLAN, OPERATIONAL

PLAN Corporate Plan 2009-14 Council’s community grant making is very broad in nature given that it seeks to respond to environmental, cultural, community development and community capacity building aspirations of the community. The Community Grants Program therefore delivers on the outcomes of several key focus areas of the Corporate Plan as follows: Key Focus Area:1 A City leading by example

Outcome 1.2: The community is actively involved in the City Key Focus Area: 2 A City loved for its green, gold and blue

Outcome 2.2: Biodiversity is protected Key Focus Area:3 A City connecting people and places

Outcome 3.4: Vibrant community and cultural hub meet local needs and enliven activity.

Outcome 3.5: The community takes pride in its heritage and diversity

Outcome 3.6: We are well connected locally and globally

Key Focus Area:4 A safe City where everyone belongs

Outcome 4.1: Our active and healthy community embraces recreation, leisure and social interaction

Outcome 4.2: We are a safe and secure community and people live and visit without

fear

Outcome 4.4: Our community is inclusive, supportive and vibrant 2012-13 Operational Plan There are no specific objectives or activities in the Draft 2012-13 Operational Plan dealing with this matter. 7 FUNDING AND RESOURCING REQUIREMENTS The proposed budget for the 2012-13 Community Grants program is $775,900. The current budget position is detailed in the table below:

641st Council Meeting 44 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) Proposed Budget Transfer of Seniors Week budget from Com. Services Total Budget

$760,900 $ 15,000 $775,900

Funds committed by prior Council resolution:

Citizens Advice Bureau $ 15,000 2012 Gold Coast Eisteddfod $149,023

Funds recommended by Assessment Panel $555,718

Total funds recommended $719,741

Unallocated funds $ 56,159

8 RISK MANAGEMENT Grant making has the potential to mitigate Corporate Risk CO000443, Socially isolated residents resulting in low resilience and poor ability to withstand threats to wellbeing. Also, given the requirements relating to community grants in the Local Government legislation, Corporate Risk CO000431, Non-compliance with State and Commonwealth legislation leading to potential prosecution of Council, executive officer liability and negative City image, now relates to grant making. Council’s diligent improvement of and adherence to its Community Grants & Donations Policy will effectively mitigate this risk. 9 STATUTORY MATTERS Part 3 of the Local Government (Finance Plans and Reporting) Regulation 2010 states, in part: 117 Expenditure on grants to community organisations The annual report for a financial year must contain a summary of— (a) the local government’s expenditure for the financial year on grants to community

organisations; and (b) expenditure from each councillor’s discretionary fund including—

(i) the name of each community organisation to which an amount was allocated from the fund; and (ii) the amount and the purpose of the allocation.

641st Council Meeting 45 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) Part 4 of the Local Government (Finance Plans and Reporting) Regulation 2010 states, in part: 137 Grants to community organisations The local government may give a grant to a community organisation only— (a) if the local government is satisfied—

(i) the grant will be used for a purpose that is in the public interest; and (ii) the community organisation meets the criteria stated in the community grants

policy; and (b) in a way that is consistent with the local government’s community grants policy. 138 Community grants policy (1) The local government must prepare and adopt a policy about local government grants

to community organisations (a community grants policy). (2) The community grants policy must state—

(a) the criteria for a community organisation to be eligible for a grant from the local government; and

(b) the procedure for approving a grant to a community organisation; and (c) the criteria for a councillor to decide how to allocate the councillor’s

discretionary funds to particular community organisations that have applied for the funds.

10 COUNCIL POLICIES Council’s grants and donations functions are governed by its Community Grants & Donations Policy & Guidelines which was initially approved by Council in August 2009. This policy replaced the former Financial Assistance Policy. 11 DELEGATIONS Not applicable.

641st Council Meeting 46 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) 12 COORDINATION & CONSULTATION As required by the Community Grants & Donations Policy, a panel of relevant officers was convened to assess the applications received, with such assessment forming the basis of the recommendations contained in this report. Membership of the Panel was detailed above at 5.3. All Panel members were consulted in the preparation of this report. Name and Title of the Stakeholder Consulted

Directorate or Organisation Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

All members of the Grants Assessment Panel (as detailed in Section 5.3 of the report)

Various Yes

13 STAKEHOLDER IMPACTS Key internal stakeholders from across the organisation have been involved and/or consulted in the assessment process. 14 TIMING Presentation of the Grant Assessment Panel’s recommendations is in accordance with the timeframe for Council to consider the allocation of funding via the Special Budget Committee. Applicants will be advised of the outcome of their applications within one week of Council’s decision. Arrangements will be made to remit grant funds to the successful applicants after the adoption of the 2012-13 Budget. Applicants funded over $4,000 will be required to submit project acquittal reports within six months of project completion. It is envisaged that the application period for the 2012-13 Program will commence no later than 25 February 2012. 15 CONCLUSION The 2012-13 Community Grants Program, incorporating Seniors Week 2012 is in its third year and attracted 157 applications totalling $1,037,058 in requested funding with these applications competing for $611,877 in available funds. An officer Grants Assessment Panel has assessed the relative merits of the applications received against the criteria detailed in the policy and accompanying guidelines and in accordance with Council’s resolved funding categories and indicative budgets. The Panel has formulated a shortlist of funding recommendations for Council’s consideration totalling $555,718 with an amount of $56,159 remaining unallocated.

641st Council Meeting 47 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.9 2012-13 COMMUNITY GRANTS PROGRAM – ALLOCATION OF GRANT FUNDING (CONTINUED) FN251/275/01/02-(P7) 16 RECOMMENDATION It is recommended that Council resolves as follows:

1 That the report/attachments be deemed a confidential document and be treated as such in accordance with sections 171 (3) and 200 (9) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2 That Council allocates funds under its 2012-13 Community Grants Program as detailed in Attachment 1.

3 That Council notes that a further report dealing with the review of the Community Grants and Donations Policy and Guidelines will be submitted for its consideration shortly.

Author: Authorised by:

Nicola Levinge Dale Dickson Community Grants Administrator Chief Executive Officer and Stephen Bowden Coordinator Controlled Entities and Community Grants

29 May 2012 iSPOT Ref 35357005


ATTACHMENT 1

REDACTED


ATTACHMENT 2 2012-13 COMMUNITY GRANTS PROGRAM FUNDING CATEGORIES

Category Name & Description Corporate Plan 2009-14

Desired Outcomes Indicative Funds & Grants Available

Nature Conservation & Biodiversity Projects, events and activities that contribute to the achievement of Council’s desired outcomes for nature conservation and biodiversity (including weed eradication)

Key Focus Area 2 – A city loved for its green, gold and blue Outcome 2.2 - Biodiversity is protected 2.2.4 Increase external partnerships to conserve the city’s biodiversity and protect wildlife and vegetation on private and public land 2.2.6 Encourage community appreciation of and participation in the protection of the natural environment through education and awareness raising activity Outcome 2.5 - Water and waterways across the city are protected and enhanced 2.5.1 Maintain healthy catchments, waterways, lakes and wetlands in partnership with the community and State water interests 2.5.4 Raise community awareness of the value of waterways as a habitat for flora and fauna, including threatened species and communities

2.5% of budget $3,000 upper limit

Culture, History & Heritage Projects, events and activities that contribute to the achievement of Council’s desired outcomes for the city’s history and cultural heritage and the arts (including community events and Seniors Week events)

Key Focus Area 3 - A city connecting people and places Outcome 3.5 - The community takes pride in its history and heritage 3.5.1 Implement a rich cultural program incorporating festivals events and activities which reflect and engage a socially diverse community 3.5.3 Educate and promote the value of cultural heritage and the conservation of built heritage, working in partnership with the community, State and Federal governments, and the private sector 3.5.4 Support and foster artistic talent in the city 3.5.5 Recognise the heritage of the Gold Coast and traditional owners of the land

33% of budget $25,000 upper limit for major projects $5,000 upper limit for minor projects $500 upper limit for Seniors week projects if working independently or $1,000 if working with another organisation

Safe City Projects, events and activities that contribute to the achievement of Council’s desired outcomes for the delivery of emergency response services with a particular focus on emergency response and beach safety

Key Focus Area 4 – A safe city where everyone belongs Outcome 4.2 - We are a safe and secure community and people live and visit without fear 4.2.1 Promote the safe use and enjoyment of public facilities and spaces

46% of budget $75,000 upper limit for major emergency response projects $5,000 upper limit for minor safety related projects

Community Capacity Building Projects, events and activities that contribute to the achievement of Council’s desired outcomes for community capacity building and development - that contribute to city-wide community issues

Key Focus Area 4 – A safe city where everyone belongs Outcome 4.4 - Our community is inclusive, supportive and vibrant 4.4.1 Target community capacity building activities to meet the needs of socially diverse groups and specific areas of the city 4.4.2 Build the skills, knowledge and ability of the city’s not for profit community groups to enable them to access funding and expand services 4.4.5 Work in partnership with the State Government and other stakeholders to support policies dealing with key social issues such as domestic violence, homelessness and mental health

16% of budget $5,000 upper limit


ATTACHMENT 2 2012-13 COMMUNITY GRANTS PROGRAM FUNDING CATEGORIES

(CONTINUED)

Active & Healthy Projects, events and activities that contribute to the achievement of Council’s desired outcomes for participation in community sport, recreation and physical activity

Key Focus Area 4 – A safe city where everyone belongs Outcome 4.1 - Our active and healthy community embraces recreation, leisure and social interaction 4.1.1 Increase community participation in social and recreational activities that improve the overall health of the community

2.5% of budget $3,000 upper limit

















641st Council Meeting 67 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.10 ALLOCATION OF FUNDS FROM DIVISION 6 2011-12 LOCAL AREA WORKS

PROGRAM CONCERTS & FUNCTIONS ALLOCATION FOR THE SOUTHPORT CROQUET CLUB INC FOR THE GOLD COAST TWEED REGION TOURNAMENT CONSISTING OF 3 EVENTS WINTER CARNIVAL – MALLET SPORTS ON THE BROADWATER

FN334/375/13(P1) RESOLUTION G12.0622.034 Moved Cr Crichlow Seconded Cr Grummitt That Council approve the allocation of $3,000.00 from Division 6 Local Area works for the Southport Croquet Club Inc for the Gold Coast Tweed Region Tournament consisting of 3 events Winter Carnival – mallet sports on the Broadwater.

CARRIED UNANIMOUSLY 13.11 ALLOCATION OF FUNDS FROM DIVISIONS 2, 5 AND 9 2011-12 LOCAL AREA

WORKS PROGRAM FOR THE KOKODA CHALLENGE SCHOOLS PROGRAM EVENT TO BE HELD ON 15 JULY 2012

FN251/275/01/02-(P7)

RESOLUTION G12.0622.035 Moved Cr Owen-Jones Seconded Cr Gilmore

That allocations of $1,000.00 be made from Divisions 2, 5 and 9 Local Area Works for provision of trophies and t-shirts for the Kokoda Challenge Schools program Jim Stillman Cup and Stan Bissett Cup event to be held on 15 July 2012.


PROGRAM CONCERTS & FUNCTIONS TO HELENSVALE STATE SCHOOL P & C FOR THE PURCHASE OF A FLAGPOLE

FN251/275/01/02-(P7) RESOLUTION G12.0622.036 Moved Cr Owen-Jones Seconded Cr Tozer That an amount of $1,000.00 from Division 2 2011-12 Local Area Works program be allocated as a Community Facility contribution funded by Division 2 Local Area Works to Helensvale State School P & C for the purchase of a flagpole.

CARRIED

641st Council Meeting 68 22 June 2012 Adopted Minutes 13 GENERAL BUSINESS (CONTINUED) 13.13 WATER TRANSITION PROGRAM WS77/275/09(P7) MOTION Moved Cr Robbins Seconded Cr McDonald 1 That the contract of the Water Transition program manager not be further extended at

this time. 2 That the Chief Executive Officer carefully consider and review the skills of the

Allconnex Water employees transferring to GCCC with a view to either utilising their skills in this position or utilising their skill sets to relieve a current employee of GCCC to fill this temporary position.

The MOTION was WITHDRAWN with the consent of Council. 13.14 ENTERPRISE BARGAINING AGREEMENT (EBA) AND NEGOTIATIONS HR136/293/2012(P2) The Chief Executive Officer provided a confidential verbal update on the status of this matter. 13.15 WORKFORCE FRAMEWORK LEGISLATION LG449/756/01/01(P5) The Chief Executive Officer provided a confidential verbal update on the status of this matter. 14 RESCHEDULING OF CAPITAL WORKS PROJECTS Nil 15 SPECIAL BUDGET COMMITTEE Nil There being no further business, the meeting was declared closed at 3.44pm.


I hereby certify that these pages Numbered 1 to 68 constitute

The Minutes of the Meeting

of the Council of the City of Gold Coast

held Friday 22 June 2012.

................................................................. MAYOR

Documents

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