Octorara iPad Handbook 2013-14

7/27/2019 Octorara iPad Handbook 2013-14

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Octorara Jr./Sr. High School

iPad Program Handbook

2013-2014


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Table of Contents

Octorara iPad Initiative Quick Start Guide ..................................................................................... 3

Fees Summary................................................................................................................................. 3

Financial Hardship Cases................................................................................................................ 3

Orientation Dates and Times .......................................................................................................... 3

Prohibited Use and Precautions ...................................................................................................... 3

Precautions ...................................................................................................................................... 4

Overview......................................................................................................................................... 5

Introduction..................................................................................................................................... 5

OASD Learning Goals .................................................................................................................... 5

Deployment..................................................................................................................................... 6

Bring Your Own Device (BYOD) Restriction................................................................................ 6

The Program Package ..................................................................................................................... 6

Terms of iPad Loan......................................................................................................................... 7

Loss or Theft ................................................................................................................................... 7

Damage ........................................................................................................................................... 8

Repossession ................................................................................................................................... 8

Appropriation.................................................................................................................................. 9

Modification to the One to One Program ....................................................................................... 9

Expectation of Privacy for Student iPads ....................................................................................... 9General Use of the iPad................................................................................................................ 10

Security Procedures ...................................................................................................................... 11

Email ............................................................................................................................................. 11

Online User Accounts ................................................................................................................... 11

General Care of the iPad............................................................................................................... 11

Cleaning Your iPad....................................................................................................................... 12

Internet Access/Filtering ............................................................................................................... 12

Copyright ...................................................................................................................................... 13

Consequences of Non-compliance with Policy ............................................................................ 13

Parent/Guardian Expectations....................................................................................................... 13


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Octorara iPad Initiative Quick Start Guide

Fees SummaryStudent annual use fee (Due by 9/20/2013): $30.001

If the iPad is damaged the repair fee deductible is: $50.002

If the iPad is lost or stolen the replacement purchase cost is: $400.003

Note: The annual use fee may be paid during the orientation sessions or dropped off in District

Office Monday through Friday 7:30 am -3:30 pm. All other fees must be made in District Office.

All fees may be paid by check or cash. The annual student fee is used to cover insurance costs

on the iPad as well as the purchase of apps and textbooks. The student will not receive his/her

iPad until the annual fee is received.1If the student iPad is not lost, stolen or damaged, the

most a parent is obligated to pay is $30.00 annually.

Financial Hardship Cases

Parents/legal guardians may claim financial hardship and can request more information from theSenior High School office at 610-593-8254.

Orientation Dates and Times

Jr/Sr High Students: August 21st from 6:00pm-9:00pm in the High School AuditoriumJr/Sr High Students: August 22ndfrom 6:00pm-9:00pm in the Junior High School MPR

Jr/Sr High Students: August 27th from 3:00pm-6:00pm in the Junior High School MPR.Jr/Sr High Students: August 28th from 6:00pm-8:00pm in the Junior High School MPR.Jr/Sr High Students: August 29th from 3:00pm-6:00pm in the Junior High School MPR.

To set up an appointment outside of the dates given above please call or email:Phone: 610-593-8238 x3520Email: [email protected]

Prohibited Use and Precautions

Most, if not all of the Prohibited Use and Precaution statements below are imbedded in thefull document. They are listed here as a quick guide for your reference and may not be all-inclusive. Not appearing on this list does not eliminate any items status as prohibited in the iPadHandbook.

1See page 6 of iPad Handbook




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Leaving the iPad unattended on the campus

Exchanging iPads with another student

Allowing other students to retain or remove the iPad from their presence

Copying certain Internet materials or reproducing or transmitting materials without the

permission of the author or other right-holder

Plagiarizing academic materials. It is the students responsibility to respect and adhere to

all copyright, trademark and other intellectual rights and trade secrets laws.

Using the iPad for any action that violates existing school rules or public law.

Creating, accessing or distributing offensive, profane, bullying/threatening, pornographic,

obscene, rumors/gossip, sexually explicit or other content not aligned with the schools

mission and philosophy.

Use of chat rooms or messaging services not authorized by the teacher for academic use.

Accessing sites selling term papers, book reports and other forms of student work.

Spamming: sending mass or inappropriate emails.

Gaining access to other students accounts, files and/or data.

Use of schools Internet/email accounts for financial or commercial gain or for any illegal

activity.

Bypassing the Octorara School District web filter through a web proxy.

Sharing password, addresses, or other personal information on the Internet without the

authorization of a parent or school representative.

Using or possessing hacking software.

Precautions

In consideration for receiving the iPad from Octorara Area School District, each studentand his or her parent or legal guardian agrees not to sue and hereby releases, waives,discharges, holds harmless, indemnifies and defends Octorara Area School District, aswell as their respective employees, personnel, staff, volunteers, agents, directors,affiliates and representatives, from any and all liability, losses, damages, claims, actions,and causes of action of every nature for any and all known or unknown, foreseen, andunforeseen, bodily or personal injuries, property damage, or other loss, whether claimedby the student, parent, legal representative or any third party, relating in any way to theuse of the iPad furnished by Octorara Area School District to the student.


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Overview

Octorara Area School District (OASD) is committed to preparing students to be successful citizens in

a global economy. Octorara Jr./Sr. High School has implemented an iPad program for one-to-onecomputing, immersing our students into a technology-rich instructional environment to help ensurethat our graduates are prepared for the workplace and life. Students and parents must have anunderstanding of the procedures and policies for this program to be successful. Please read and signthe attached student and parent/legal guardian agreement. The signed agreements establish a contractfor the rules and responsibilities agreed to by the parties involved in the iPad program.

Introduction

The iPad program at Octorara has many benefits. First and foremost, this initiative will promotelearning by giving one-to-one iPad access to every student in the district. Some textbooks will be

digital, and many classroom teachers will be able to employ various iPad applications for homework,class work, and assessments.

As most students already use hand-held devices for communicating, we feel this initiative willstimulate student engagement as well. Students will now have access to a greater variety of learningresources, which will be especially helpful for visual, tactile, and auditory learners.

In addition, tools that are more efficient will be available to teachers. Digital learning assessmentswill now provide teachers with the ability to generate immediate feedback on formative andsummative assessments. Further, information will be available for access in iPad drop boxes,enabling greater student and parent accessibility to lessons, grades, and assignments.

Finally, the iPad initiative will allow district technology staff to devote less time to repairingoutdated equipment and more time for developing and employing instructional applications. Overall,iPads offer teachers and students the opportunity to expand instructional practices with a device thatpromotes 21st Century learning.

OASD Learning Goals

Promote student learning beyond the classroom.

Prepare students to be safe, responsible, and innovative digital citizens.

Engage students in solving real-world problems by collaborating, communicating, andcreating within a global learning community.

Enable students to be responsible for their own learning.

Support faculty in the development of interdisciplinary, project-based learning environments.


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Deployment

Parent/legal guardian(s) will be informed of location, date and time of mandatory

orientation/meeting.4

1. Prior to students being issued an iPad:

The program and Student/Parent iPad Agreements will be explained. Theparent and student must sign the agreements in order for the student to be issued an iPad.

a. Parent/legal guardian and student must attend an orientation session (mandatory)b. Parent/legal guardian and student must sign the applicable attached agreement and

OASD Acceptable Use Policyc. Payment of annual student iPad fee, payable by cash or check made out to the

Octorara Area School District

Bring Your Own Device (BYOD) Restriction

As Octorara Area School District is providing an iPad for each student at Octorara Jr./Sr. HighSchool in order to meet the educational needs of the students, personal iPads, Smart Phones, laptops

and other Internet capable devices will not be permitted for use on the school network. Listed beloware some of the major reasons for this decision.

1. 3g/4g data connections cannot be monitored or restricted by the school district andtherefore web filtering cannot occur.

2. This program is based on the use of an Apple iPad 2 with the most current ios. Studentsmay own a Droid or Windows based tablet or an Apple product of a different generationthat will not work with certain required applications and/or textbooks.

3. The condition of a students personal device may be ill suited for day long use. Batterylife varies from device to device. Students may need to use their tablet for an entireschool day and therefore must have a device capable of doing that.

4. The student device may have hardware or software issues that keep it from performingproperly for the educational requirements of this program.

The Program Package

1. An iPad 2 with power adapter, USB cable and hard shell case.2. A comprehensive package of licensed apps

4See quick start guide for current year dates


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Terms of iPad Loan

1. Octorara Jr./Sr. High school will issue an iPad to each student upon compliance with thefollowing:

a. Student and Parent/Legal Guardian Orientation sessionb. A signed Student Acceptable Use Policyc. A signed Student iPad agreementd. A signed Parent/Legal Guardian iPad Agreemente. Payment of annual student iPad fee5

2. Legal title to the property (iPad) is with Octorara Area School District. A students right ofpossession and use is limited to and conditioned upon full and complete compliance with theBoard Policy Acceptable Use of the Internet Policy#815 and other guidelines as outlined inthe Student/Parent iPad Handbook.

3. Students may be subject to loss of privilege, disciplinary action and/or legal action in theevent of intentional damage and/or violation of policies and guidelines as outlined in theStudent/Parent iPad Handbook and the OASD Acceptable Use Policy.

4. A students possession of the iPad terminates no later than the last day of the school year ofthe students senior year unless there is a reason for earlier termination by the District (e.g.,drop-out, expulsion or transfer to another school).

5. The iPads will be covered by an Accidental Damage Policy as explained under the sectiontitled Damage.

6. If an iPad is damaged, a loaner iPad may be issued. We will make every effort to repairdamaged iPads as soon as deductible/damage payment has been made to Octorara AreaSchool District by check or cash. The payment can be made in District Office from 7:30 am

to 3:30 pm Monday through Friday.

Loss or Theft

Theft is determined by a police report documenting forcible entry to a secured place containing theiPad or forcibly taking the iPad in any way from a students possession. iPads stolen on districtproperty (i.e. High School, Junior High School, locker, cafeteria etc.) should be reported to thebuilding principal or assistant principal immediately, who will determine if the iPad was stolen.

The parent/guardian is responsible for filing a police report if the iPad is stolen regardless of location.Additionally, it is the responsibility of the parent/guardian to report the theft to their homeownersinsurance provider for possible reimbursement of the iPad replacement fee.

5See quick start guide for current year fees


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Loss is defined as an iPad reported missing by a student while it was left unattended or in anunsecured/unsupervised location. The burden is on the student to truthfully report the iPad loss andarticulate the details for the principal.

1. Lost iPad must be reported to a building principal or assistant principal immediately.2. The student or parent/legal guardian will be responsible for the total cost of the iPad in the

event the lost iPad is not found. Loss is not covered by insurance. The purchase price wouldbe the maximum cost a parent/legal guardian would be responsible for.6

Damage

1. OASD will provide anAccidental Damage Policy for student iPads which will cover theiPad.Accidental Damage means damage to an iPad accidental in nature.

2. If a District iPad needs repair orservice, students are to report to the building principal orassistant principal. Students should not attempt on their own to repair or service DistrictiPads. Students must present school-issued picture identification when they bring a DistrictiPad in or pickup from repair.

3. TheAccidental Damage Policy will provide coverage to repair, rebuild or replace thedamaged iPad with another of like kind and quality, whichever is less. There is a deductiblein order to process a claim for this protection. (This is in addition to the student fee paidoriginally.)7

4. If there are multiple instances of damage, occurring at different times during the school year,there will be a deductible due for each insurance claim. When additional claims are made bythe same student for damages deemed to be due to careless or reckless possession of the iPad,a higher deductible may be assessed.

5. The student and/or the students parent/legal guardian shall be responsible for compensatingthe school district for any losses, costs or damages which are not covered by theAccidental

Damage Policy. The student and/or parent/legal guardian is liable for replacement(s) costsresulting from intentional damage and/or neglect as outlined in this document. The purchaseprice of the iPad would be the maximum cost a parent/legal guardian would be responsiblefor.8

Repossession

OASD reserves the right to repossess the iPad at any time if the student does not fully comply withall terms of this agreement. iPads left unattended will be turned in to the I.T. Department and held for24 hours before a student may reclaim.





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Appropriation

Failure to return the property at the designated times and/or the continued use of it for non-

related school purposes may be considered unlawful appropriation of Octorara Area SchoolDistricts property resulting in appropriate Administrative, civil and/or criminal action.

Modification to the One to One Program

Octorara Area School District reserves the right to revoke or modify the program or its terms at anytime.

Expectation of Privacy for Student iPads

1. The iPads are considered property of Octorara Area School District and are not subject to thesame privacy expectations as private property.

2. The district will not have the right or ability to remotely access the iPads web camera at anytime.

3. While connected to the OASD network, OASD has the right to monitor the iPads in thefollowing ways:

a. Teachers and administrators may remotely view and control student iPads while inclass. This is required for effective classroom management.

b. Administrators may search the iPad for inappropriate material if they have reasonablesuspicion of its existence. Reasonable suspicion means reasonable grounds existthat the search will uncover evidence that the student violated the law or school rulesor District policies. The scope of the search must be reasonably related to theviolation that justified the search. Under no circumstances will a District employeeaccess a District iPad remotely for the purpose of this subsection

c. Technology staff will have the ability to monitor all network traffic to troubleshootnetwork issues.

d. All Internet traffic will pass through the content filter. This filter will log all attemptsto access inappropriate material. Repeated attempts will result in disciplinary action.

e. Restrictions on the iPad will block the student from certain functions such asaccessing administrative software or installing certain apps. Any attempt to

circumvent these restrictions, on or off campus, will be seen as a violation of thiscontract and appropriate disciplinary action will be taken.

4. While not connected to the OASD network, the following will apply:a. All Internet traffic will pass through a local copy of the OASD content filter. This

filter will log all attempts to access inappropriate material. Repeated attempts mayresult in disciplinary action.

b. The iPad will receive software updates from district servers.


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c. The District will not remotely monitor the student iPad while not connected to theOASD network except for:

- The District may use remote access to perform software maintenance withoutseeking or obtaining student permission. Software maintenance may involve thecorrection of altered coding or programming, and in some cases may remove filesfrom the iPad, if the files are deemed to be a threat to the operation or security ofOASD network or are stored in unauthorized software maintenance; and-If a student iPad is reported as missing or stolen, the District may activate the use ofcomputer tracking technology, with the written consent of the student andparent/legal guardian after the District has explained to them the technology to beused. However, at no time will the District iPad camera be activated remotely, norwill screen shots, audio, video or on-screen text be remotely monitored.

General Use of the iPad

1. Students are REQUIRED to bring his/her iPad to school each day with a fully chargedbattery. Students will not be given the use of a loaner iPad if he/ she leaves his/her device athome. Students leaving iPads at home will be required to complete assignments usingalternate means (as determined by the teacher).

2. Students will be able to save files directly to the iPad. Personal files should always be backedup to personal storage (i.e. iCloud, Dropbox, Google Drive etc.). If an iPad is experiencing atechnical issue, it is likely to be reimaged which will destroy all local data that is not backedup.

3. Do not delete any apps or files that you did not create or that you do not recognize. Deletion

of apps or files may interfere with your ability to complete class work. If you are concernedabout an app or file that you do not recognize, please bring it to a teacher, building principalor assistant principals attention.

4. Students may install apps on their school provided iPad as long as it does not violate thispolicy or the Acceptable Use Policy.

5. The use of the Internet at school is a privilege, not a right, and inappropriate use may result insuspension/termination of user privileges.

6. Student iPads will be subject to routine monitoring by teachers, administrators, andtechnology staff. While off campus, parental monitoring is highly recommended.

7. Periodic iPad checks will be conducted during the school year, inspecting for physicaldamage and/or loss.

8. Students will provide access to any iPad and/or accessories that they have been assigned

upon the districts or schools request. An individual search of the iPad and other storedstudent files may be conducted by administrators if there is reasonable suspicion that policiesor guidelines have been violated.


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Security Procedures

1. Each iPad is assigned to an individual student. Students should never "swap" or "share" their

iPad with another student.2. Each iPads power adapter is assigned to an individual student. Students should never "swap"

or "share" their power adapter or cord with another student.3. iPads should be in a student's possession, or secured in a designated secure area at all times.4. Students may never share their password with another student. Passwords should always be

kept confidential.5. Students should never share personal information about themselves or others while using the

Internet or email.6. Students may not bypass the schools network at any time while on school property. Use of

outside proxy servers or outside wireless connections is prohibited.7. Students are to ONLY use the Octorara Area School District wireless network for connecting

to the Internet while at school.

8. Never leave your iPad unattended or unsecured. Unsupervised iPads will be confiscated bystaff, and disciplinary actions may be taken.

9. Each iPad has several identifying labels (i.e., OASD asset number, and serial number). Underno circumstances are you to modify or destroy these labels.

Email

1. Personal email accounts may be used on the student iPad.2. Students will abide by all email guidelines as outlined in the OASD Board Policy Board

Policy - Acceptable Use of the Internet Policy#815.

Online User Accounts

Students may be asked to create online user accounts (i.e. iTunes, Google, etc.) for educationalpurposes only. Teachers will be responsible for supervising the use of these accounts duringinstructional time. Parents/legal guardians will be notified of the use of such accounts within thecourse syllabus at the beginning of each semester.

General Care of the iPad

1. Students are responsible for the iPad they have been issued. iPads in need of repair ordamaged must be reported to the building principal or assistant principal. Failure to reportdamage may result in disciplinary action.

2. Guidelines to follow:


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a. For prolonged periods of inactivity, you should shut down completely. This will help toconserve the battery.

b. When transporting the iPad in a book bag please store the iPad in a separated section ofthe bag. Textbooks, notebooks, binders, etc. should NOT be in the same section as theiPad itself. Never sit or place any object on the iPad.

c. Liquids, food and other debris can damage the iPad. You should avoid eating or drinkingwhile using the iPad.

d. Take extreme caution with the screen. The screens are very susceptible to damage fromexcessive pressure or weight.

e. Dimming the LCD brightness of your screen will extend the battery run time. For help,consult your teacher, technician or technology specialist.

f. Never attempt repair or reconfiguration of the iPad. Under no circumstances are you toattempt to open or tamper with the internal components of the iPad; doing so will renderthe warranty void and may result in disciplinary action.

g. Take care when inserting cords and cables to avoid damage to the iPad port.h. Do not expose your iPad to extreme temperatures, direct sunlight, or ultraviolet light for

extended periods of time. Extreme heat or cold may cause damage to the iPad.

i. Do not write, draw, paint or place stickers/labels on your iPad. Remember the iPads arethe property of Octorara Area School District.

Cleaning Your iPad

Routine maintenance on iPads will be done by the high school technology support team. However,students are encouraged to perform simple cleaning procedures as outlined below:

1. Always disconnect the iPad from the power outlet before cleaning.

2. Never use liquids on the iPad screen or keyboard.3. Clean the screen with soft, microfiber lint free cloth.4. Wash hands frequently when using the iPad.

Internet Access/Filtering

1. As required by the Childrens Internet Protection Act, a current content filtering solution ismaintained by the district for school use on this iPad. This is a good faith effort to block allinappropriate content; but, the district cannot guarantee that access to all inappropriate siteswill be blocked. It is the responsibility of the user and parent/legal guardian to followguidelines for appropriate use of the network and the Internet. OASD will not be responsiblefor any problems suffered while on the network or the Internet. Use of any informationobtained through the Internet is at the users own risk.

2. A local copy of the district content Internet filter will continue to filter content outside theOASD network. It is the responsibility of the user and parent/legal guardian to followguidelines for appropriate use of the Internet. OASD will not be responsible for any problemssuffered while on the Internet.


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3. Attempting to disable or circumvent Octorara Area School District Internet content filter andfirewall, including using or attempting to use proxies to access sites that would otherwise berestricted is not permitted.

Copyright

Compliance with federal copyright law is expected of all. "Copyright" is legal protection for creativeintellectual works, which is broadly interpreted to cover just about any expression of an idea. Text(including email and Web information), graphics, art, photographs, music, and software are examplesof types of works protected by copyright. Copying, distributing, downloading, and uploadinginformation on the Internet may infringe the copyright for that information. Even an innocent,unintentional infringement violates the law. Utilizing sites selling written papers, book reports, andother student work or any act of plagiarism is not permitted.

Consequences of Non-compliance with Policy

1st Offense The iPad will be taken from the student. The parent or legal guardian will be contactedto meet with a school administrator and a discipline referral will be recorded, signed by theparent/legal guardian.

2nd Offense The iPad will be taken from the students possession for the remainder of the semester.

3rd Offense The iPad will be taken from the students possession for the remainder of the schoolyear.

NOTE: The building principal or assistant principal has the discretion to permanently confiscate the

iPad from the student at any time.

Parent/Guardian Expectations

1. This is an exciting learning opportunity for your student(s). Participate with them as theylearn to use this instructional tool to enhance their educational experience.

2. While the school district will provide Internet content filtering for the security of yourstudent, there is no substitute for parental supervision when using the iPad. Parents areultimately responsible for monitoring student use of the iPad and Internet at home.

3. Parents should ensure that their child is familiar with and adheres to the Internet policies andguidelines set forth in this handbook.4. Parents should ensure that needed repairs, loss, theft and/or damages are reported to an

OASD building administrator no later than the next school day.5. Parents should review the OASD Acceptable Use Policy and the iPad Handbook with their

child.6. Use of the iPad by other family members is not allowed. Parents/legal guardians may use the

iPads to assist their child who is assigned the iPad with homework and school assignments or


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to learn what their student is doing with this instructional tool. The iPad may not be used byother family members for personal or business use.

7. Parents are responsible for ensuring the return of the iPad and all accessories at the end of theschool year of the students senior year or before the student withdraws from school.


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Parent or Legal Guardian iPad Agreement

As the parent or legal guardian of this student, I have read the above-referenced guidelines regardingdistrict technology resource use. I understand the iPad is property of Octorara Area School Districtand is assigned to my student for learning purposes only.

I understand that network/Internet access is intended for educational purposes. The Octorara AreaSchool District has taken precautions to restrict my childs access to questionable materials.However, I recognize that it is impossible for the Octorara Area School District to restrict access toall questionable materials, and I will not hold the school system responsible if my child accesses oracquires such materials on the network. I hereby give permission for my child to use networkresources provided by the Octorara Area School District. I accept responsibility for my childsInternet use when the iPad is in use at home.

I understand that parents/legal guardians/adult students will file a police report in case oftheft/vandalism; and will be responsible for insurance deductible in the event of accidental damage.

Parent or Legal guardians Name (please print): ___________________________

Signature: ___________________________________ Date______________

Property Asset/Serial No.

OASD Asset #__________________

Serial #____________________________

Equipment Assigned: Student Initi als_____________ Date ___________

Equipment Returned: Student Initi als______________ Date ___________

Documents

Octorara iPad Handbook 2013-14