Shared ServicesOutside ServicesNational Services

BACK OFFICE BUSINESS SOLUTIONS

Goals for Councils Using these Services

• Allows the Council to focus on core competencies

• Gain efficiencies• Reduce distractions• Simplify Council structure• Possibly save money (but not necessarily the prime motivator)

Jitasa OverviewOptimizing  Council   Operations  

throughShared Accounting Services

BSA National Introduction January 201141councils as of October 2014

Jitasa & BSA

Team Based Approach

Council Service Team

Specialist Team

TaxEndowments

Fixed Assets Financial Analysis(e.g. Budgeting, Cash

Flow)

Primary Accounting Associate

Supporting Accounting Associates

Each council is assigned to a Primary Accounting Associate, with support from their CouncilService Team and Specialist Team

The BSA Systems

General Ledger

Fund‐raising

Sellwise

Payroll

AP

Regis‐tration

$$$$ IN $$$$ Out 

InvoicesInvoices

Time Sheets & ChangesTime Sheets & Changes

ChecksChecksApprovalsApprovals

ApprovalsApprovals•Journal Entries•Monthly Reports•Fund I, II, III reconciliations•Bank reconciliations•Reclass funds•Balance sheet schedules•Audit support•Fixed Asset•Insurance•Credit cards•Periodic close

•Journal Entries•Monthly Reports•Fund I, II, III reconciliations•Bank reconciliations•Reclass funds•Balance sheet schedules•Audit support•Fixed Asset•Insurance•Credit cards•Periodic close

BSA Firewall

Jitasa’s BSA Accounting ExperienceExpertise and familiarity with all BSA finance & accounting systems:• PeopleSoft,  SellWise,  IOI Pay,  ScoutNET Fundraising,  DoubleKnot,  BSA 403(b) (Mutual of America 

and Fidelity),  PayPal and others…

Full council accounting responsibilities including:• PeopleSoft Project Code Management  • Bank and Sub‐Ledger Reconciliations in PeopleSoft• Accounts Payable Processing• Month‐End & Year‐End Close and Financials and Council Audit Prep & Support• Fixed Asset Management  (Fund 2)• Endowment & Investment Account Management (Fund 3)

Team Accomplishments:• 45+ years of combined BSA accounting experience• 20+ years of combined BSA PeopleSoft experience• 500+ Month‐End Closes and JTE Transmittals completed• 40+ Year‐End Closes and BSA Audits Concluded 

8Copyright 2013 Jitasa ‐ Confidential ‐ For Internal Use Only

Council & Jitasa Roles & Responsibilities

Council Service Team

Daily, Weekly, Monthly Communication

Accounts Payable

Coordinate Payroll

Bank Reconciliations

Reconcile Trading Post and Sellwise entries

Update Monthly Balance Sheet and Operating Statements

Month End Close

Audit Preparation

Specialist TeamCapital Fund Reconciliations

Endowment Fund Reconciliations

Fixed Asset Depreciation

BSA Council TeamScout Executive

Monthly Calls

Approved PersonnelApprovals

CoordinatorCode infoGet info to JitasaHelp facilitate processAccounting knowledge beneficial/not required

VP Finance / TreasurerMonthly contact

Jitasa Benefits to BSA CouncilsImmediate access to expertise with all BSA accounting and financial operating systems, processes, and procedures

Breadth/depth of experience in PeopleSoft

Support from a team of BSA accounting resources, allowing for efficiency gains, improved controls from segregation of duties, and consistent availability

Increased transparency/visibility to council financials

Council employee turnover issue is removed

Vendor management versus employee management

Greater focus on driving membership, programs, and fundraising

Steve DoudDirector of Sales

1750 W Front St., STE 200Boise, ID 83702

Phone:   208.287.4777  x135Email:   steve.doud@jitasa.is

www.jitasa.is/bsa

For More Information

BSA Asset Management, LLC• Mission ‐ to provide a high quality yet low cost investment 

option to any local council that wishes to participate• BSA is the only member (owner) of the LLC• Board of Managers, consisting of BSA volunteers, appointed 

by BSA’s Executive Board• Board of Managers oversees all investment decisions• Expected long‐term investment returns are targeted to 

support a 5% spending rate without eroding real value of fund• The LLC is the governance structure for all National Council 

assets

13

Endowment$535

Pension$1,152

RBT$149

GLIP$63

EWB$69

DC$220

$1.97 Billion

BSA Asset Management, LLCAUM as of June 30, 2014

(millions)

BSA Commingled Endowment Fund, LP

• Designed specifically for Boy Scouts (spending policy)• Allocation is structured to support up to 5% spending rate 

while maintaining integrity of the corpus, long‐term target of 7.85% gross (5% spending + 2.25% inflation + 0.60% costs)

• Focuses on a high quality, institutional process• Accomplishes low cost through economies of scale – BSAAM 

has over $2 billion under management• Very low cost – 60bps “all‐in” which includes BSAAM’s 

advisory fee of 8bps • BSA Endowment Master Trust (option) available for council 

trusts to retain a corporate trustee – 15 bps trustee fee

15

Asset AllocationAs of September 30, 2014

US Equity30.9%

NonUS Equity25.2%

Real Estate11.8%

Inv Grade Fixed19.7%

High Yield Fixed11.8%

Cash Equiv0.5%

$535 Million

16** Represents return for the BSA Commingled Endowment Fund, LP. Past performance is no guarantee of future results. Future performance may be lower or higher than the past performance of the BSA Endowment . Returns are before investment expenses of approximately 0.60% annually.

Investment PerformanceComparison with University Endowments

9.710.110.3

8.912.2

11.28.7

12.710.9

11.39.8

12.3

Brown *BSAAM**Columbia *

Cornell *Dartmouth *

DukeHarvard *

MITPenn *

Princeton *Stanford

Yale *

0.0 5.0 10.0 15.0

* Ivy League Schools

Three Years Ending June 30, 2014 (Annualized)

Process to Invest• 62 local council partners as of June 2014 • Council contacts BSAAM to schedule presentation• Investment/Endowment committee recommends investing 

minimum $250K of endowment funds with BSAAM• Council enters into LP and Subscription agreements (or trust 

Merger & Adoption agreement if Master Trust option selected)

• Funds moved to BSAAM• Council arranges distributions as needed (one‐time or 

recurring monthly, quarterly or semi‐annual frequency)• Council receives monthly performance and accounting reports 

as well as a quarterly fund report

18

Contact: Ken KingDirector of Client Services and Operations

Telephone: (972) 580-2065

Email: bsaam@scouting.org

Address: 1325 W Walnut Hill Lane, S403Irving, TX 75038

Fax: (972) 580-2112

For More Information

Member Data Shared Services

Easy Peasy

The council RECEIVESregistration paperwork, RECEIPTS the fees, APPROVES and signs adult applications and renewal paperwork, then SCANS it securely to registration shared services for processing.

Member Data Shared Services…

• Reviews paperwork for accuracy and completeness

• Notifies the appropriate DE via email of any issues

• Posts all registrations 

• Submits adults leaders for a criminal background check

• Stores CBC disclosure/authorization forms electronically

• Prints and mail all membership cards, rosters and charters

Benefit to Unit Serving Executives• Defective notices emailed directly to the appropriate field staff and their supervisor daily 

• 2nd and 3rd reminders are emailed weekly and the Scout executive receives summary report

• More time in the field…less time in the office

Process Improvement

• Sub ledger reconciliation not normally done now

• Simplifies accounting specialist job

• Provides reporting not currently available to councils

• Helps manage cash flow

Month‐End & Customized Reporting (optional) 

• After membership month‐end close, the following reports are emailed to the councils in PDF format.

• District Totals Report•Objectives Progress Report•Monthly Membership Status Report•Unit/Group Status Report• District Advancement Report

NEW SERVICE OFFERING AVAILABLE!!!!

Advancement and Training Data Entry

For More Information

ContactDonna Arnold

972‐580‐2087 ‐workDonna.Arnold@scouting.org

FINANCIAL SHARED SERVICES

• Mercury Pay Credit Card Processing• Group Purchasing – 2 Options• CAP/Sellwise Point of Sale• Auditor Referral Program• IOIPay Payroll • Camp Cards• Hartsook • 501(c)3 Unemployment Trust

Mercury Pay – Credit Card processing• Fees negotiated based on national volume• .14 per transaction• Potential for BIG savings from current fees• Can be used with Sellwise or any POS software• Est. savings in Michigan $70,000 annually• Est. $3,500 annual savings for class 500

council

Group Purchasing• BSA National Purchasing – Jim Horner• Purchasing Point – NHSA Alliance

CAP/Sellwise Point of Sale Software•2 hour guarantee for returning support calls•EMV “Chip & Pin” Solution by 10/1/2015

Auditor Referral Program• Knowledgeable, reliable• Wiggins – Utah• BlumShapiro – Connecticut• WIPFLi – Minnesota• Carr, Riggs & Ingram – North Carolina

IOIPay – Payroll services1. 100% paperless saves money2. Go Green!

3. Mobile app giving employees quick, easy access to payroll information

Camp Cards • Entertainment Book secures merchants

reducing staff time and involvement• Fast reorder time• Competitive pricing

Hartsook – NEW!• Operating fund development • Full time, part time, shared time• Single council or share cost with neighbor• 3 year contract

•BSA Unemployment PlanAdministered by 501(c)3 ServicesControl unemployment costsSave staff time when responding to claimsHelp council plan ahead to avoid claims

For More Information

ContactMike Watkins