Occupational Safety and Health Administration

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Updates to OSHA’s Recordkeeping and Reporting Rule:

What events must be reported to OSHA and which employers have to keep records

Occupational Safety and Health AdministrationSeptember 2014

Updates to OSHA’s Recordkeeping and Reporting Rule

OSHA has expanded the list of severe injuries & illnesses that employers must report & updated the list of industries who are partially exempt from routinely keeping OSHA records.

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"OSHA will now receive crucial reports of fatalities and severe work-related injuries and illnesses that will significantly enhance the agency’s ability to target our resources to save lives and prevent further injury and illness. This new data will enable the agency to identify the workplaces where workers are at the greatest risk and target our compliance assistance and enforcement resources accordingly."— Assistant Secretary of Labor for Occupational Safety and Health, Dr. David Michaels

Effective date

For workplaces under Federal OSHA jurisdiction• Final rule becomes effective January 1, 2015

For workplaces in State Plan States• States encouraged to implement new coverage provisions on January 1,

2015, or as soon after as possible. • Check with your State Plan for their implementation date of the new

requirements.

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Expanded reporting requirements

The rule expands the list of severe work-related injuries and illnesses that all covered employers must report to OSHA.

Starting January 1, employers must report the following to OSHA:• All work-related fatalities within 8 hours (same as current requirement)• All work-related in-patient hospitalizations of one or more employees

within 24 hours• All work-related amputations within 24 hours• All work-related losses of an eye within 24 hours

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Expanded reporting requirements

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• If the injury or illness resulted in a fatality, hospitalization, amputation or loss of an eye, report to OSHA.

• If you are in an industry covered by OSHA’s updated recordkeeping requirements, also make a record of the injury or illness in the OSHA 300 Log.

Expanded reporting requirements

We believe the updated reporting requirements are not simply paperwork, but have a life-saving purpose: They will enable employers to prevent future injuries by identifying & eliminating the most serious workplace hazards.

Soon we will be able to engage with employers not just through inspections, but through outreach to fix hazards before they become fatal.

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• By telephone to the nearest OSHA office during normal business hours.

• By telephone to the 24-hour OSHA hotline (1-800-321-OSHA or 1-800-321-6742).

• Online: OSHA is developing a new means of reporting events electronically, which will be available soon at www.osha.gov/report_online.

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How can employers report to OSHA?

• The rule also updates the list of industries that are partially exempt from the requirement to routinely keep OSHA injury & illness records (e.g. the OSHA 300 log), due to relatively low occupational injury & illness rates.

• The new rule retains the exemption for any firm with ten or fewer employees, regardless of their industry classification, from the requirement to routinely keep records.

• Reminder: All employers, even those exempt from recordkeeping requirements, must report a work-related fatality, in-patient hospitalization, amputation, or loss of an eye to OSHA.

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Industry exemptions

• The previous list of exempt industries was based on the old Standard Industrial Classification (SIC) system, as well as injury & illness data from the Bureau of Labor Statistics (BLS) from 1996, 1997 & 1998.

• The new list is based on the North American Industry Classification System (NAICS), as well as BLS data from 2007, 2008 & 2009.

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Industry exemptions

If I have not previously been required to keep records, do I need to start keeping records?

• First find your NAICS code at www.census.gov/eos/www/naics

• Then visit OSHA’s page at www.osha.gov/recordkeeping2014 to determine if your industry is exempt.

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Finding your industry code (NAICS)

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Newly included

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New list of exempt industries

How do I keep records?

For employers who are new to keeping records, download OSHA’s recordkeeping forms atwww.osha.gov/recordkeeping/RKforms

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Compliance assistance materials

How do I fill out the OSHA 300 log?

For directions and training on how to keep the log, visit www.osha.gov/recordkeeping/tutorial

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Compliance assistance materials

How can I get more information on keeping records?

OSHA has answers for many frequently asked questions. Find them by visiting our searchable FAQ page at:www.osha.gov/recordkeeping/faq_search

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Compliance assistance materials

How do I report a fatality, hospitalization, amputation or loss of an eye?

Call the nearest OSHA office during normal business hours, or call the 24-hour OSHA hotline 1-800-321-6742.

*Soon employers will also be able to report online at www.osha.gov/report_online.

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Compliance assistance materials

How can I get more information on the new reporting requirements?

To learn more about the new reporting requirements & download the fact sheet, visit www.osha.gov/recordkeeping2014.

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Compliance assistance materials

For more information and compliance assistance resources on the updates to OSHA’s recordkeeping and reporting requirements, visit www.osha.gov/recordkeeping2014

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Compliance assistance materials

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