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Occupational Health and Safety Management Systems (OHSMS)
ANSI Z10
History of a Standard or….Why do we need another standard?
• Roots are with ISO• ISO 14000 TAG formed- 1993• Rosemont Meetings- May 6-7, 1996• ISO declines S & H Standard 1995• BSI 8800 gives birth to “18000” Std.• ISO re-visits S&H standard, narrowly
rejected-2000• ILO develops guideline 2001• OSHA still pushing VPP and
“Program Standard”
History of a Standard
• AIHA approved as Secretariat- 1999
• ASSE Fights Need- Mid 1999
• AIHA Wins-Dec. 2000• Committee formed mid
2000• Committee Starts to Meet-
Feb. 2001
Rationale-Per AIHA
• Harmonization will help US Business• Improve protection of worker safety
and health• Help integrate quality, environmental
and S&H Systems• Provide tools for future OSHA std.• Enhance US influence internationally• ANSI process best for stakeholders
Rationale-For Some Members
• Influence look of potentially far reaching standard
• Influence look of standard that could be model for OSHA standard
• Influence potential ISO standard• Be part of glamorous standards
development process
Intended Scope of Standard
• Standard for S&H management principles and systems
• Continuous improvement of system
• Integration of S&H into business systems
• Applicable to all size businesses• Compatible with existing
international standards
Interest Sectors on Committee
• Industry• Labor• Government• Professional Associations• General Interest• Liaisons to relevant standards
Early Meetings
• Selection of composition of committee was in depth
• Representation of all sectors was paramount
• Argument for need was extensive
• First meeting voted to exist!!!!• Struggled with what product
should be
Early Meetings
• Salvos were fired• Acrimonious at best• First two meetings
were “theory”• Decided on outline• Settled into routine• Trust developed
Early Direction
• Make something everyone could use
• Performance standard• The “What’s” not “How
To’s”• Not contradict existing
international standards• Write “systems” oriented
standard
OSHMS Model Figure 1 The OHSMS Model
Plan
Do
Check
continual improvement
4.0 PolicyMgmt ldr & E. Participlation
7.0 Checking & Corrective
Action
6.0 Implementation &
Operation
5.0 Planning8.0 Mgmt Review
employee H&Sproductivitysatisfactionimage
hazardrisksincidentscomp costlost time
Act
Let the Games Begin!
• Wrote Scope• Argued Scope• Identified “Sections” of Standard• Argued “Sections” of Standard• Formed subcommittees for drafting
language for each of the sub-parts• Began drafting process• Insulted each others work• Formed editing committee
Standard Outline
• 1. Scope, Purpose & Applications• 2. Definitions• 3. References• 4. Management Leadership & Employee Participation
• 5. Planning• 6. Implementation & Operation of OHSMS• 7. Checking & Corrective Action• 8. Management Review
Scope, Purpose & Application
• Performance Requirements• Voluntary• Req’s for Management Systems• Not for OSHA Compliance• All Size Employers• Fits in with Other Standards• MEANT TO REDUCE RISKS!
Management Leadership &Employee Participation
• Requires Management Develop OHSMS
• Policy-– Continually improve by reducing risk– Ensure employee participation– Conform with Orgs Requirements– Comply with laws and regulations
Management Leadership & Employee Participation
• Assign Responsibility & Authority for:
→Implement./maint./perf. of OHSMS
→Roles & Responsibilities
→Resources
• Employee Participation by Providing:
→Provide with time and resources
→Timely access to information
→Remove obstacles to participation
Planning
• Conduct Initial Review• Identify Hazards and Risks• Assess & Prioritize Issues• Set Objectives• Develop Implementation Plans
Planning- Initial Review
The Organization shall gather and review information regarding:
• Relevant business management systems
• Hazards, risks and controls• Resources• Relevant Regs, Stds, Internal
Requirements• Assessments• Other relevant activities
Planning-Ongoing Review
Org shall establish ongoing review process based on:
• Implementation and operations
• Evaluations and corrective actions
• Management review
Planning-Assessment & Prioritization
The Process Shall:• Assess level of risk• Establish priorities• Identify casual factors• Set Objectives• Focus on system improvement• Document implementation plans• Assign resources
Implementation & Operation
• Identify Operational Elements of Plan• Identify Risk Controls • Hierarchy of Controls• Design Review/Management of Change• Procurement• Contractors• Emergency Preparedness• Education and Training
Implementation and Operation
• Communication• Document Control• Records Control
Implementation-Operational Elements
• Identify required elements for system
• Integrate into management plan
Implementation-Hierarchy of Controls
• Elimination• Substitution• Engineering • Administrative• Personal Protective Equipment
Implementation-Design Review & Management of Change
• New Processes or Operations• Changes to existing operations,
suppliers, services etc.
Implementation-Procurement
• Identify risks associated with purchased products, raw materials
• Establish requirements for supplies, equipment, raw materials
• Ensure purchased products conform to requirements
Implementation-Contractors
• Evaluate contractor activities• Contractor selection criteria• Coordination of OHSMS activities
Implementation- Emergency Preparedness
• Develop plans based on potential scenarios
• Periodic testing of plans
ImplementationEducation, Training & Awareness
• Assess and define competence needed
• Ensure appropriate training• Remove barriers to
participation• Provide in language employees
understand• Ensure trainers are competent
Implementation-Communication
• Communicate information regarding OHSMS to all levels of employees
• Prompt reporting of incidents• Remove barriers to reporting• Encourage employees to make
recommendations for corrective actions
Implementation-Document & Record Control
• Have process to create and maintain documents
• Have document revision process• Have retention process
Checking & Corrective Action
• Monitoring & Measurement• Audits• Incident Investigation• Corrective & Preventative
Actions• Responsibilities and Authorities• Checking & Corrective Action
Continual Improvement
Evaluation & Corrective ActionMonitoring & Meaurement
• Physical inspections• Exposure assessment• Injury/Illness tracking• Employee input• Occupational health assessment
Evaluation & Corrective Action-Audits
• Establish protocols• Determine frequency and scope of
audits• Select expertise• Document results
Evaluation & Corrective Action-Incident Investigation
• Develop process to investigate incidents
• Have corrective and preventative action system
• Feed back into process
Management Review
• Periodic Assessment• Done by Top Management• Create & Track
Recommendations• Document and Report
Difference twixt Audit’s, Inspections and Reviews
• Inspection/Tests……..• Snapshot of the moment• Audits……..• Measure against pre-agreed
benchmark, protocol driven• Reviews…….• “State of the Union”• Risks vs. the System
Timeline
• Dec 03- Review of Final Draft
• Jan 04- 60 Day Peer Review
• April 04- Post Peer Review Final Draft for vote
• July 04- Public Review
• Second Half ’04- Respond to Comments
• 2005- Standard Vote
• Standard Approved July 25th, 2005
In Summary
• Performance Standard• Fairly Brief-No “Sub-standards”• Management Systems Standard• Blends with ISO and other OSH
Standards• Limits Documentation• Fits All Business Sizes• Continuous Improvement
Questions?