O3A COUNCIL OF GOVERNMENTS AGENDA Meeting Date: …...* Operating Budget is the 2019 approved update ** Months remaining in calendar year 5; Description. 15 of 33. Olympic Area Agency

O3A COUNCIL OF GOVERNMENTS AGENDA Meeting Date: Thursday, October 3, 2019 Location/Time: Via conference call = 10:00 a.m. – 10:45 a.m. Call Information: (360) 301-8304, Enter Pin number when prompted: 1234 David Sullivan, ● Call to Order Jefferson ● Approval of Agenda Motion to Approve

● Public comment for agenda items (Please limit comments to 5 minutes) Public Comment

● Consent Agenda Items: Motion to Approve September 5, 2019 Minutes Enclosure 1 Pages 1-3 July 2019 Disbursements Enclosure 2 Page 4

No Wrong Door 2019-2020 contract Enclosure 3 Page 5

Roy Walker, ● Executive Director’s Report Enclosure 4 Page 6 Executive Director Corena Stern, ● Fiscal Report CFO Revenue & Expenditure report Enclosure 5 Pages 7-30

Jody Moss, ● 2020-2023 Area Plan Review & Approval Enclosure 6 Page 31 Director, Contracts Mgt. & Planning Joanne Levine, ● Advisory Council (AC) Activity Report Enclosure 7 Pages 32-33 AC Chair August 20, 2019 meeting minutes David Sullivan, ● COG Member Announcements Announcements Jefferson ● Public Comment Public Comment

(Please limit comments to 5 minutes) ● Adjourn meeting Adjourn

NEXT MEETING REMINDER: The next O3A Council of Governments meeting is Thursday, November 7, 2019 via conference call at 10:00 a.m.

All matters listed within the consent Agenda have been distributed to members of the Council of Governments (COG) for review and are considered routine. Consent Agenda items will be approved by one motion of the COG with no separate discussion. If separate discussion is desired on any item, that item may be removed from the Consent Agenda at the request of a COG member for action later in the agenda.

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Consolidated

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J:\Fiscal_2015\CurrentBARS\July2019_Rev_Exp_Sum_Analysis 9/26/2019 6:56 PM

Description Jul - Actual

Jul - Budget

Jul - Variance Explanations

YTD Actual

YTD Approved

Budget Variance

Expla

Approved 2019

Budget Update

Remaining Dec Budget

FUNDING Older Americans Act 111,802 130,649 (18,847) 1,057,583 1,065,757 (8,174) 1,719,002 653,245 State/Federal 483,429 428,513 54,916 2,736,793 2,714,389 22,404 4,865,080 2,150,691 MTD Mac/Tsoa 8,180 8,000 180 259,142 263,437 (4,295) 500,089 236,652 Other ALTSA 2,570 12,929 (10,360) 42,962 51,823 (8,861) 237,813 185,989 HCRR 26,942 31,803 (4,861) 80,752 85,192 (4,440) 187,880 102,688 Multi Service Center 0 15,373 (15,373) 22,570 37,944 (15,373) 96,048 58,104 Health Homes 42,289 42,390 (101) 232,437 241,229 (8,793) 529,036 287,807 Other (SHIBA, SFM, CGT, Sr Emerg, M 46,410 72,882 (26,472) 272,197 303,597 (31,400) 547,660 244,063

Total Funding 721,620 742,540 (20,919) 4,704,435 4,763,368 (58,933) 8,682,608 3,919,240

OPERATING EXPENDITURES Salaries & Wages 321,878 334,527 12,649 2,173,556 2,192,090 18,535 3,871,892 1,679,802 Benefits 119,347 131,900 12,552 825,728 824,454 (1,274) 1,488,252 663,798 Training 0 200 200 6,514 2,469 (4,045) 4,721 2,252 Office & Program Supplies 16,241 21,141 4,900 56,256 61,873 5,617 106,766 44,893 Technology Equip & Supplies (730) 1,775 2,505 64,297 69,420 5,123 80,000 10,580

Admin Allocation 90,813 105,185 14,372 454,486 478,997 24,511 844,200 365,202 IT Allocation 29,815 39,801 9,986 228,143 238,410 10,266 387,079 148,669 Professional Services 28,781 46,386 17,605 50,821 75,306 24,485 132,463 57,157 Communications-Phone & Postage 6,296 11,182 4,886 54,996 60,510 5,514 110,981 50,471 Travel 22,275 24,703 2,428 142,533 147,216 4,683 262,471 115,255 Advertising 260 1,380 1,120 17,290 18,426 1,137 28,576 10,150 Rentals 20,941 22,108 1,167 130,181 132,220 2,039 225,024 92,804 Insurance 2,586 2,486 (100) 17,722 17,723 2 45,237 27,514 Utilities 1,239 1,794 555 10,182 11,496 1,314 20,703 9,207 Maintenance & Repair 3,876 1,893 (1,983) 21,873 20,563 (1,310) 31,755 11,193 Miscellaneous 17 159 142 313 475 162 575 100

Total Operating Expenditures 663,634 746,620 82,986 4,254,890 4,351,648 96,758 0 7,640,695 3,289,047

SUBCONTRACTOR EXPENDITURESLegal Assistance 5,015 7,036 2,020 30,314 36,464 6,150 71,642 35,178 Transportation 6,335 4,842 (1,493) 51,628 49,791 (1,837) 74,000 24,209 Congregate Meals (C1) 28,992 24,986 (4,006) 185,979 180,068 (5,911) 305,000 124,932 Nutrition Education 500 250 (250) 1,000 750 (250) 1,000 250 Home Delivered Meals (C2) 37,114 22,785 (14,329) 218,131 201,077 (17,054) 315,000 113,923 Home Delivered Meals (State Expansion) 1,454 10,973 9,519 31,456 40,981 9,524 62,926 21,945 Senior Farmer's Market 8,418 10,099 1,681 14,354 20,197 5,843 30,296 10,099 Professional Consulting Services 15,295 4,188 (11,107) 32,714 22,618 (10,096) 43,556 20,938 Home Repair & Sr. Emergency Fund 1,291 4,000 2,709 12,792 17,895 5,103 34,800 16,905 Senior Drug Education 0 2,000 2,000 3,700 5,300 1,600 15,330 10,030 Kinship Care Service Delivery 1,691 119 (1,572) 6,201 3,584 (2,617) 4,177 593 Kinship Good & Services 6,417 4,944 (1,473) 16,324 16,802 477 41,521 24,719 Respite Services 33,577 33,500 (77) 226,762 227,720 958 392,220 164,500 Supplemental Services 1,479 2,516 1,037 10,222 12,455 2,234 25,037 12,582 Services to Grandparents 1,982 5,440 3,458 19,846 28,313 8,466 55,515 27,202 Other Payments 44,436 46,832 2,396 HH pmts to Kitsap, CGT & AWHI Non-Core 273,274 281,044 7,770 727,442 446,398

Total Subcontractor Expenditures 193,996 184,509 (9,487) 1,134,698 1,145,057 10,360 2,199,462 1,054,405

ADMIN & IT ALLOCATION ADD BACK (120,628) (144,986) (24,358) (682,412) (717,407) (34,995) (1,231,279) (513,872)

Total Expenditures 737,002 786,142 49,141 4,707,175 4,779,298 72,123 8,608,878 3,829,580

GENERAL FUND SURPLUS (DEFICIT) (15,381) (43,603) 28,222 (2,740) (15,930) 13,190 73,730 89,660

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis CoreCMNS Surplus(Deficit) Trend

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Monthly

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 TotalOperating Budget*

Remaining Budget **

REVENUE 253,653 254,067 255,960 263,311 259,057 255,725 263,100 1,804,872 3,171,310 273,288 COSTS

Case Mgmt/ Nursing Svs 188,445 189,812 237,757 216,779 214,268 211,608 218,130 1,476,799 2,728,857 250,412 % of Total Costs 91.51% 90.91% 90.72% 88.67% 88.37% 90.90% 87.09% 89.66% 94.40% 100.67%

Admin Costs 17,488 18,985 24,333 27,713 28,193 21,184 32,349 170,245 161,910 (1,667) % of Total Costs 8.49% 9.09% 9.28% 11.33% 11.63% 9.10% 12.91% 10.34% 5.60% -0.67%

TOTAL COSTS 205,934 208,797 262,090 244,491 242,461 232,792 250,480 1,647,044 2,890,767 248,745

Fund Surplus (Deficit) 47,719 45,270 (6,130) 18,819 16,596 22,933 12,620 157,829 280,543 24,543

* Operating Budget is the 2019 approved update** Months remaining in calendar year 5

Note: March includes a correction for Jan & Feb 2019 salary and benefit error.

Description

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis PCM Surplus (Deficit)Trend

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Monthly


Remaining Budget **

REVENUE 28,199 28,197 28,266 28,970 28,482 28,287 28,173 198,574 343,465 28,978 COSTS

CSCM Costs 18,834 18,895 24,738 20,219 23,395 23,102 13,823 143,006 226,040 16,607 % of Total Costs 91.51% 90.91% 90.72% 88.67% 88.37% 90.90% 87.09% 89.83% 84.58% 76.84%

Admin Costs 1,748 1,890 2,532 2,585 3,078 2,313 2,050 16,195 41,216 5,004 % of Total Costs 8.49% 9.09% 9.28% 11.33% 11.63% 9.10% 12.91% 10.17% 15.42% 23.16%

TOTAL COSTS 20,581 20,785 27,269 22,803 26,474 25,415 15,873 159,201 267,256 21,611

Fund Surplus (Deficit) 7,618 7,412 996 6,167 2,008 2,873 12,299 39,373 76,209 7,367

Notes: Annual Home Care Agency monitoring began in March. This increases staff and travel related expenditures.


Description

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis MacTsoa Profit Trend

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Monthly


Remaining Budget **

REVENUE 0 41,495 96,831 6,250 7,535 98,851 8,180 259,142 500,089 48,190 COSTS

Mac Tsoa Costs 23,351 21,252 24,892 29,679 30,817 35,209 38,459 203,658 439,394 47,147 % of Total Costs 91.52% 90.91% 90.72% 88.67% 88.37% 90.90% 87.09% 89.49% 90.79% 91.93%

Admin Costs 2,164 2,126 2,547 3,794 4,055 3,525 5,704 23,914 44,598 4,137 % of Total Costs 8.48% 9.09% 9.28% 11.33% 11.63% 9.10% 12.91% 10.51% 9.21% 8.07%

TOTAL COSTS 25,515 23,377 27,439 33,473 34,872 38,733 44,162 227,573 483,992 51,284

Fund Surplus (Deficit) (25,515) 18,118 69,392 (27,223) (27,337) 60,117 (35,982) 31,569 16,097 (3,094)


Description

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis HH Trend CCO

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Monthly

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 TOTALSOperating Budget*

Remaining Budget **

REVENUE 26,741 22,566 25,197 25,016 24,358 23,480 24,146 171,504$ 295,765 24,852 COSTS

Health Home CCO Costs 27,217 26,171 25,140 24,480 24,602 27,783 24,564 179,957$ 411,369 46,282 % of Total Costs 91.51% 90.91% 90.72% 88.67% 88.37% 90.90% 87.08% 89.77% 90.84% 91.70%

Admin Costs 2,526 2,618 2,573 3,130 3,237 2,781 3,643 20,507$ 41,458 4,190 % of Total Costs 8.49% 9.09% 9.28% 11.33% 11.63% 9.10% 12.92% 10.23% 9.16% 8.30%

TOTAL COSTS 29,743 28,788 27,713 27,610 27,839 30,565 28,207 200,464 452,827 50,473

Proj. Income or (Loss) (3,002) (6,222) (2,516) (2,594) (3,481) (7,084) (4,061) (28,960) (157,062) (25,620)


Description

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis HH Trend Leads

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Monthly

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 TOTALSOperating Budget*

Remaining Budget **

REVENUE 0 6,122 7,464 9,177 9,553 10,474 18,143 60,933$ 233,272 34,468 COSTS

Health Home Lead Costs 19,255 24,488 14,400 16,074 16,403 17,470 16,589 124,679$ 362,448 47,554 % of Total Costs 91.51% 90.91% 90.72% 88.67% 88.37% 90.90% 87.08% 89.82% 91.13% 91.84%

Admin Costs 1,787 2,449 1,474 2,055 2,158 1,749 2,460 14,132$ 35,263 4,226 % of Total Costs 8.49% 9.09% 9.28% 11.33% 11.63% 9.10% 12.92% 10.18% 8.87% 8.16%

TOTAL COSTS 21,042 26,937 15,874 18,129 18,561 19,218 19,050 138,811 397,711 51,780

Proj. Income or (Loss) (21,042) (20,815) (8,410) (8,952) (9,008) (8,745) (907) (77,878) (164,439) (17,312)

February 2019 is the first month operating as a Health Home lead.


Description

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Core Authorizations

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Year MonthNo Paid

Caregiver# of In-Home

AuthorizationsTotal

Authorizations

Increase or Decrease from

Preceding Month

Cumulative Increase or Decrease

Staff/Client Ratio Max

1:84.1*

2017 January 1614 -1 38 81.12February 1634 20 58 80.19March 1649 15 73 81.66April 1650 1 74 82.02May 1639 -11 63 82.32June 1623 -16 47 81.52July 1619 -4 43 81.03

August 1646 27 70 76.88September 1632 -14 56 81.27

October 1655 23 79 82.42November 1664 9 88 82.87December 1666 2 90 73.42

2018 January 1672 6 96 82.52February 1684 12 108 83.14

March 1703 19 127 76.23April 1702 -1 126 81.75May 1694 -8 118 79.94June 1704 10 128 80.94July 35 1672 1707 3 131 Not

August 33 1686 1719 12 143 Calculated**September 30 1687 1717 -2 141

October 29 1700 1729 12 153November 32 1697 1729 0 153December 28 1687 1715 -14 139

2019 January 31 1685 1716 1 140 76.27February 42 1680 1722 6 146 82.42

March 30 1710 1740 18 164 83.15April 40 1700 1740 0 164 83.58May 31 1701 1732 -8 156 83.48June 25 1699 1724 -8 148 80.59July 34 1702 1736 12 160 80.59

*Clinical Staff to Client Ratio effective 7/1/19. 1/84.1 O3A and 1:85.40 Statewide.**Caseload estimates only during this time period. Ratio not calculated.

Description

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Mac Tsoa Authorizations

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Year Month

MAC/TSOA

DyadTSOA

IndividualTotal

Authorizations

Increase or Decrease from

Preceding Month

Cumulative Increase or Decrease

2019 January 25 70 95 0 0February 27 73 100 5 5

March 23 75 98 -2 3April 20 91 111 13 16May 31 98 129 18 34June 35 95 130 1 35July 38 99 137 7 42

Description

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Health Home CCO Clients

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Description

Month

Community Health Plan

of WA (CHPW)

United Healthcare

(United)

In House (HH

Lead) SWAAD Molina Optum

Total Active Clients

Increase or Decrease

from Preceding

Month

2017 January 3 11 5 93 112 (3) February - 13 4 91 108 (4) March 1 12 4 98 115 7 April 1 14 1 110 126 11 May 1 17 - 120 138 12 June 1 17 - 130 148 10 July 1 18 - 129 148 - August - 18 - 132 150 2 September - 17 - - 85 102 (48) October - 18 - - 140 158 56 Note 1November - 15 - - 140 155 (3) December - 14 - - 133 147 (8)

2018 January - 14 - - 139 153 6 February - 12 - - 133 145 (8) March - 12 - - 138 150 5 April - 13 - - 138 151 1 May - 12 - - 140 152 1 June - 10 - - 138 148 (4) July - 11 - - 138 149 1 August - 11 - - 132 143 (6) September - 10 - - 133 143 - October - 11 - - 142 153 10 November - 10 - - 143 153 - December - 9 139 - - 148 (5)

2019 January - 9 139 - - 148 - February - 9 128 - - - 137 (11) March - 9 131 - - - 140 3 April - 9 129 - - - 138 (2) May - 9 123 - - - 132 (6) June - 9 119 - - - 128 (4) July 128 - - - 128 -

Average 7 month Client Count 136 2019 YTD HH CCO Loss (28,960)$

Year to date loss per client (213)$

Note 1 Fluctuation due to September clients not being processed until October

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Admin

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Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING

Older Americans Act 0 0 0 0 State/Federal 0 0 0 0 MTD Mac/Tsoa 0 0 0 Other ALTSA 0 0 0 0 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) 0 0 0 0

Total Funding 0 0 0 0 0 0 0

OPERATING EXPENDITURES Salaries & Wages 44,477 44,362 (115) 286,017 286,121 105 491,750

Benefits 11,705 11,614 (90) 82,421 81,087 (1,334) 144,079Training 0 0 0 0 0 0 0Office & Program Supplies 714 1,000 286 5,151 5,747 596 14,747Technology Equip & Supplies 0 0 0 0 0 0Admin Allocation 0 0 0 0 0 0IT Allocation 2,317 3,092 776 17,511 18,325 814 29,875Professional Services 27,881 40,500 12,619 39,555 59,141 19,587 107,000Communications-Phone & Postage 377 700 323 3,945 4,593 648 8,000Travel 941 1,588 647 5,396 7,083 1,687 15,000Advertising 272 0 (272) 8,391 8,500 109 9,000Rentals 1,643 1,742 100 11,500 11,999 499 21,311Insurance 195 186 (9) 1,300 1,291 (8) 3,329Utilities 137 200 63 906 1,169 263 2,169Maintenance & Repair 156 200 44 1,786 1,875 89 5,875Miscellaneous 0 0 0 188 188 0 1880

Total Operating Expenditures 90,813 105,185 14,372 464,066 487,120 23,053 852,322

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 Transportation 0 0 0 Congregate Meals (C1) 0 0 0 Nutrition Education 0 0 0 Home Delivered Meals (C2) 0 0 0 Home Delivered Meals (State Expansion) 0 0 0 Senior Farmer's Market 0 0 0 Professional Consulting Services 0 0 0 Home Repair & Sr. Emergency Fund 0 0 0 Senior Drug Education 0 0 0 Kinship Care Service Delivery 0 0 0 Kinship Good & Services 0 0 0 Respite Services 0 0 0 Supplemental Services 0 0 0 Services to Grandparents 0 0 0 Other Payments 0 0 0

Total Subcontractor Expenditures 0 0 0 0 0 0 0

ADMIN ALLOCATION ADD BACK (90,813) (105,185) (14,372) (454,486) (478,997) (24,511) (844,200)

Total Expenditures 0 0 (0) 9,580 8,123 (1,458) 8,123

Revenues Over (Under) Expended (0) 0 0 (9,580) (8,123) 1,458 (8,123)19 of 33

Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis IT

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Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 State/Federal 0 0 0 MTD Mac/Tsoa 0 0 0 Other ALTSA 0 0 0 HCRR 0 0 0 Multi Service Center 0 0 0 Health Homes 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) 0 0 0

Total Funding 0 0 0 0 0 0 0

OPERATING EXPENDITURES Salaries & Wages 19,669 22,423 2,754 115,656 118,543 2,887 203,045 Benefits 7,193 8,677 1,485 41,791 41,931 140 76,180 Training 0 0 0 0 0 0 500 Office & Program Supplies 621 509 (112) 4,352 3,000 (1,352) 5,000 Technology Equip & Supplies (730) 1,700 2,430 42,042 46,272 4,230 55,000 Admin Allocation 0 0 0 0 0 0 0 IT Allocation 0 0 217 0 (217) 0 Professional Services 0 806 806 4,840 4,636 (204) 7,969 Communications-Phone & Postage 217 550 333 1,969 2,515 546 5,015 Travel 1,677 2,500 823 9,968 11,841 1,874 16,841 Advertising 0 1,000 1,000 274 1,000 726 1,000 Rentals 1,013 1,430 417 6,091 7,708 1,617 13,857 Insurance 124 118 (6) 688 787 99 2,079 Utilities 13 28 15 0 28 28 178 Maintenance & Repair 19 60 41 39 149 110 415 Miscellaneous 0 0 0 0 0 0 0

0 0 Total Operating Expenditures 29,815 39,801 9,986 227,926 238,410 10,483 387,079

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 Transportation 0 0 0 Congregate Meals (C1) 0 0 0 Nutrition Education 0 0 0 Home Delivered Meals (C2) 0 0 0 Home Delivered Meals (State Expansion) 0 0 0 Senior Farmer's Market 0 0 0 Professional Consulting Services 0 0 0 Home Repair & Sr. Emergency Fund 0 0 0 Senior Drug Education 0 0 0

Kinship Care Service Delivery 0 0 0 Kinship Good & Services 0 0 0 Respite Services 0 0 0 Supplemental Services 0 0 0 Services to Grandparents 0 0 0 Other Payments 0 0 0


IT ALLOCATION ADD BACK (29,815) (39,801) (9,986) (227,926) (238,410) (10,483) (387,079)

Total Expenditures 0 0 0 0 0

Revenues Over/(Under) Expend. 0 0 0 0 020 of 33

Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis PCM

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Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 109,599 97,682 11,917 642,707 651,123 (8,415) 1,139,534 State/Federal 42,904 36,790 6,114 236,473 231,564 4,910 415,514 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 1,454 11,973 (10,519) 35,151 44,331 (9,180) 225,538 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other - Farmers Market 8,918 30,087 (21,169) 18,630 40,453 (21,823) 70,540

Total Funding 162,875 176,532 (13,657) 932,962 967,470 (34,509) 1,851,126

OPERATING EXPENDITURES Salaries & Wages 19,012 20,334 1,322 124,352 125,911 1,559 229,598 Benefits 6,148 8,457 2,310 46,658 48,986 2,328 87,683 Training 0 150 150 2,500 300 (2,200) 1,200 Office & Program Supplies 361 600 239 2,709 3,202 493 6,000 Technology Equip & Supplies 0 0 0 0 0 0 Admin Allocation 14,608 17,796 3,188 81,531 86,582 5,051 156,857 IT Allocation 1,622 2,167 545 12,598 13,171 574 21,266 Professional Services 0 140 140 0 279 279 978 Communications-Phone & Postage 231 442 212 2,910 3,219 309 5,311 Travel 1,987 3,482 1,495 20,219 20,750 531 39,000 Advertising 0 0 0 3,227 3,227 0 3,227 Rentals 1,095 996 (100) 7,666 7,467 (199) 12,445 Insurance 91 130 39 604 774 170 2,201 Utilities 137 140 3 935 948 13 1,648 Maintenance & Repair 127 130 3 971 976 5 1,626 Miscellaneous 0 0 0 0 0 0 0

0 Total Operating Expenditures 45,419 54,964 9,545 306,881 315,792 8,912 569,040

SUBCONTRACTOR EXPENDITURESLegal Assistance 5,015 7,036 2,020 30,314 36,464 6,150 71,642 Transportation 6,335 4,842 (1,493) 51,628 49,791 (1,837) 74,000 Congregate Meals (C1) 28,992 24,986 (4,006) 185,979 180,068 (5,911) 305,000 Nutrition Education 500 250 (250) 1,000 750 (250) 1,000 Home Delivered Meals (C2) 37,114 22,785 (14,329) 218,131 201,077 (17,054) 315,000 Home Delivered Meals (State Expansion) 1,454 10,973 9,519 31,456 40,981 9,524 62,926 Senior Farmer's Market 8,418 10,099 1,681 14,354 20,197 5,843 30,296 Prof Consulting Services (Disease Prev) 15,295 4,188 (11,107) 32,714 22,618 (10,096) 43,556 Home Repair & Sr. Emergency Fund 0 0 0 0 0 0 0 Senior Drug Education 0 2,000 2,000 3,700 5,300 1,600 15,330

Kinship Care Service Delivery 0 0 0 0 0 Kinship Good & Services 0 0 0 0 0 Respite Services 0 0 0 0 0 Supplemental Services 0 0 0 0 0 Services to Grandparents 0 0 0 0 0

T3B Admin Special Proj 2018 Prof Exps 2,034 (2,034) 17,432 15,398 (2,034) 166,630

Total Subcontractor Expenditures 105,157 87,158 (17,999) 586,708 572,643 (14,065) 1,085,379

IT ALLOCATION ADD BACK

Total Expenditures 150,575 142,122 (8,453) 893,589 888,435 (5,153) 1,654,419

Revenues Over/(Under) Expend. 12,299 34,410 (22,111) 39,373 79,035 (39,662) 196,706

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Case Mgmt & Nursing

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Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 0 State/Federal 263,100 267,377 (4,278) 1,804,872 1,816,360 (11,488) 3,171,310 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 0 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other (CGT - Caregiver Training) 28,827 26,133 2,694 187,643 182,336 5,306 313,000

Total Funding 291,927 293,510 (1,583) 1,992,515 1,998,696 (6,181) 3,484,310

OPERATING EXPENDITURES Salaries & Wages 128,673 128,911 238 882,829 881,805 (1,024) 1,541,557 Benefits 50,290 53,062 2,771 345,383 341,568 (3,815) 610,078 Training 0 0 0 1,117 1,036 (81) 1,351 Office & Program Supplies 7,205 7,728 523 21,855 22,998 1,143 36,748 Technology Equip & Supplies 0 0 0 0 0 0 0 Admin Allocation 32,349 39,708 7,359 170,245 180,018 9,773 311,105 IT Allocation 12,421 16,583 4,162 95,599 99,969 4,370 161,910 Professional Services 0 1,668 1,668 1,979 3,584 1,605 4,625 Communications-Phone & Postage 2,700 3,876 1,176 24,057 24,725 668 42,225 Travel 6,321 5,546 (775) 34,541 36,750 2,209 63,000 Advertising 0 150 150 2,328 2,306 (22) 5,500 Rentals 7,561 7,054 (507) 47,652 46,531 (1,121) 77,293 Insurance 1,045 998 (47) 7,548 7,395 (153) 18,320 Utilities 392 717 325 3,639 4,162 523 7,124 Maintenance & Repair 1,522 500 (1,022) 8,272 7,430 (842) 9,930 Miscellaneous 0 0 0 0 0 0 0 0

Total Operating Expenditures 250,480 266,499 16,020 1,647,044 1,660,277 13,233 2,890,767

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 0Transportation 0 0 0 0Congregate Meals (C1) 0 0 0 0Nutrition Education 0 0 0 0Home Delivered Meals (C2) 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0 0Senior Farmer's Market 0 0 0 0Professional Consulting Services 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0Senior Drug Education 0 0 0 0

Kinship Care Service Delivery 0 0 0 0Kinship Good & Services 0 0 0 0Respite Services 0 0 0 0Supplemental Services 0 0 0 0Services to Grandparents 0 0 0 0Caregiver Training 28,827 26,133 (2,694) 187,643 182,336 (5,306) 313,000

Total Subcontractor Expenditures 28,827 26,133 (2,694) 187,643 182,336 (5,306) 313,000

IT ALLOCATION ADD BACK 0

Total Expenditures 279,307 292,632 13,325 1,834,687 1,842,613 7,926 3,203,767

Revenues Over/(Under) Expend. 12,620 878 11,742 157,829 156,083 1,745 280,543

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis I&A

14 of 21



Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 13,465 (13,465) 300,362 266,166 34,196 333,490 State/Federal 90,120 56,482 33,639 237,275 244,763 (7,489) 529,652 MTD Mac/Tsoa 0 0 0 0 0 0 Other ALTSA 1,116 956 159 7,811 7,493 319 12,275 HCRR 0 0 0 0 Multi Service Center 0 0 0 0

Health Homes 0 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, M 3,650 10,910 (7,260) 36,264 49,572 (13,308) 104,120

Total Funding 94,886 81,813 13,074 581,712 567,994 13,718 979,537

OPERATING EXPENDITURES Salaries & Wages 42,355 44,636 2,282 271,901 278,409 6,508 507,395 Benefits 17,019 18,077 1,058 114,225 113,557 (668) 206,294 Training 0 0 0 81 0 (81) 0 Office & Program Supplies 1,860 2,091 231 8,619 9,218 599 17,478 Technology Equip & Supplies 0 0 0 0 0 0 0 Admin Allocation 18,441 13,555 (4,886) 67,782 64,931 (2,851) 110,262 IT Allocation 4,815 6,429 1,614 43,425 45,120 1,696 69,136 Professional Services 625 625 0 648 648 760 Communications-Phone & Postage 1,155 3,134 1,979 9,414 12,288 2,874 26,832 Travel 1,456 1,708 252 12,663 11,958 (705) 20,500 Advertising (12) 0 12 1,203 1,107 (96) 3,407 Rentals 4,588 4,778 190 27,689 27,823 134 47,203 Insurance 405 387 (18) 3,212 3,194 (18) 7,429 Utilities 289 125 (164) 2,552 2,558 6 4,808 Maintenance & Repair 1,224 350 (874) 6,155 5,422 (733) 7,172 Miscellaneous 0 0 0 0 0 0 0

Total Operating Expenditures 93,595 95,895 2,300 568,920 576,232 7,312 1,028,675

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0Transportation 0 0 0Congregate Meals (C1) 0 0 0Nutrition Education 0 0 0Home Delivered Meals (C2) 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0Professional Consulting Services 0 0 0 Home Repair & Sr. Emergency Fund 1,291 4,000 2,709 12,792 17,895 5,103 34,800 Senior Drug Education 0 0 0

Kinship Care Service Delivery 0 0 0 Kinship Good & Services 0 0 0Respite Services 0 0 0Supplemental Services 0 0 0Services to Grandparents 0 0 0Other Payments 0 0 0

Total Subcontractor Expenditures 1,291 4,000 2,709 12,792 17,895 5,103 34,800


Total Expenditures 94,886 99,895 5,009 581,712 594,127 12,415 1,063,475

Revenues Over/(Under) Expend. 0 (18,083) 18,083 (0) (26,133) 26,133 (83,938)23 of 33

Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis MTD-MacTsoa

15 of 21



Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 State/Federal 0 0 0 0 MTD Mac/Tsoa 8,180 8,000 180 259,142 263,437 (4,295) 500,089 Other ALTSA 0 0 0 0 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) 0 0 0 0

Total Funding 8,180 8,000 180 259,142 263,437 (4,295) 500,089

OPERATING EXPENDITURES Salaries & Wages 21,250 21,175 (75) 121,711 121,974 263 230,797 Benefits 8,281 8,949 668 46,429 46,138 (291) 91,846 Training 0 0 0 0 0 0 0 Office & Program Supplies 3,628 3,598 (30) 4,905 4,926 21 6,426 Technology Equip & Supplies 0 0 0 0 0 0 0 Admin Allocation 5,704 6,470 766 23,914 24,739 825 44,598 IT Allocation 1,664 2,219 555 6,980 7,561 581 15,850 Professional Services 0 278 278 0 278 278 278 Communications-Phone & Postage 367 400 33 1,787 1,870 83 3,370 Travel 2,328 2,700 372 14,831 15,242 411 28,742 Advertising 0 0 0 994 994 0 2,000 Rentals 644 1,556 912 4,494 5,885 1,391 11,660 Insurance 140 134 (6) 526 520 (6) 1,981 Utilities 37 106 69 339 422 84 672 Maintenance & Repair 120 75 (45) 589 584 (5) 959 Outreach 0 20 20 74 114 40 214 0


SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0Transportation 0 0 0Congregate Meals (C1) 0 0 0Nutrition Education 0 0 0Home Delivered Meals (C2) 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0Professional Consulting Services 0 0 0Home Repair & Sr. Emergency Fund 0 0 0Senior Drug Education 0 0 0

Kinship Care Service Delivery 0 0 0Kinship Good & Services 0 0 0Respite Services 0 0 0Supplemental Services 0 0 0Services to Grandparents 0 0 0Other Payments 0 0 0


IT ALLOCATION ADD BACK 0 0

Total Expenditures 44,162 47,679 3,516 227,573 231,248 3,675 439,394

Revenues Over/(Under) Expend. (35,982) (39,679) 3,696 31,569 32,189 (620) 60,69424 of 33

Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis FCSP and KCSP

16 of 21



Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 2,203 19,502 (17,299) 78,513 112,468 (33,955) 209,977 State/Federal 69,823 67,864 1,959 New contract funding 421,318 417,523 3,795 731,971 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 0 HCRR 0 0 0 0 0 Multi Service Center 0 0 0 0 0 Health Homes 0 0 0 0 0 Other (AWHI & CGT Non-Core) 5,015 5,753 (738) 29,659 31,235 (1,576) 60,000

Total Funding 77,040 93,119 (16,078) 529,491 561,226 (31,735) 1,001,948

OPERATING EXPENDITURES Salaries & Wages 10,919 15,435 4,516 99,830 106,944 7,114 186,494 Benefits 3,955 5,851 1,895 37,706 39,936 2,230 69,995 Training 0 50 50 330 430 100 670 Office & Program Supplies 498 598 100 3,294 3,360 66 5,860 Technology Equip & Supplies 0 0 0 0 0 0 0 Admin Allocation 7,203 12,636 5,433 49,833 57,079 7,246 99,675 IT Allocation 1,556 2,076 520 13,783 14,327 544 22,082 Professional Services 0 162 162 0 184 184 297 Communications-Phone & Postage 473 672 199 4,167 4,274 107 7,381 Travel 430 1,000 570 5,196 5,552 356 10,552 Advertising 0 230 230 412 852 440 2,002 Rentals 1,362 1,559 197 9,265 9,484 219 16,277 Insurance 131 125 (6) 1,019 1,013 (6) 2,381 Utilities 130 228 98 1,140 1,318 178 2,318 Maintenance & Repair 205 226 21 1,433 1,576 143 2,706 Miscellaneous 17 0 (17) 17 0 (17) 0 0


SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 0 0Transportation 0 0 0 0 0Congregate Meals (C1) 0 0 0 0 0Nutrition Education 0 0 0 0 0Home Delivered Meals (C2) 0 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0 0 0Senior Farmer's Market 0 0 0 0 0Professional Consulting Services 0 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0 0Senior Drug Education 0 0 0Kinship Care Service Delivery 1,691 119 (1,572) 6,201 3,584 (2,617) 4,177Kinship Good & Services 6,417 4,944 (1,473) 16,324 16,802 477 41,521Respite Services 33,577 33,500 (77) 226,762 227,720 958 392,220Supplemental Services 1,479 2,516 1,037 10,222 12,455 2,234 25,037Services to Grandparents 1,982 5,440 3,458 19,846 28,313 8,466 55,515AWHI & CGT Non-Core 5,015 5,753 738 29,659 31,235 1,576 60,000



Total Expenditures 77,040 93,119 16,078 536,440 566,439 29,999 1,007,161

Revenues Over/(Under) Expend. (0) 0 (0) (6,949) (5,212) (1,737) (5,212)

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Olympic HCRR

17 of 21



Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 0 State/Federal 0 0 0 0 0 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 0 HCRR 14,230 15,795 (1,565) 46,570 47,713 (1,143) 110,611 Multi Service Center 0 0 0 0 0 Health Homes 0 0 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) - 0 0 0 0

Total Funding 14,230 15,795 (1,565) 46,570 47,713 (1,143) 110,611

OPERATING EXPENDITURES Salaries & Wages 6,507 6,486 (21) 44,632 44,611 (21) 77,041Benefits 2,855 2,984 129 19,975 19,662 (313) 34,583Training 0 - 0 0 0 0 0Office & Program Supplies 748 1,108 360 1,448 1,773 325 2,315Technology Equip & Supplies 0 - 0 0 0 0 0Admin Allocation 1,395 2,143 748 8,925 9,598 673 15,991IT Allocation 784 1,046 262 5,449 5,723 274 9,629Professional Services 278 278 0 278 278 278Communications-Phone & Postage 171 250 79 1,454 1,102 (352) 1,852Travel 137 116 (21) 697 622 (75) 1,122Advertising 0 - 0 0 0 0 0Rentals 905 868 (37) 3,512 3,441 (71) 5,610Insurance 66 63 (3) 405 402 (3) 1,091Utilities 60 134 74 404 513 109 905Maintenance & Repair 324 319 (5) 1,725 1,761 36 1,966Miscellaneous - 0 0 0 0 00

Total Operating Expenditures 13,951 15,795 1,844 88,626 89,487 860 152,384



Total Subcontractor Expenditures 0 0 0 0 0 0


Total Expenditures 13,951 15,795 1,844 88,626 89,487 860 152,384

Revenues Over/(Under) Expend. 279 0 279 (42,056) (41,773) (283) (41,773)

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Pacific HCRR

18 of 21



Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 State/Federal 0 0 0 0 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 HCRR 12,711 16,008 (3,297) 34,182 37,479 (3,297) 77,270 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) - 0 0 0 0

Total Funding 12,711 16,008 (3,297) 34,182 37,479 (3,297) 77,270

OPERATING EXPENDITURES Salaries & Wages 6,589 6,793 204 47,736 48,029 293 67,010Benefits 3,017 2,956 (61) 22,222 21,357 (866) 28,922Training 0 - 0 0 0 0 0Office & Program Supplies 94 1,216 1,122 788 2,034 1,246 3,113Technology Equip & Supplies 0 - 0 0 0 0 0Admin Allocation 1,234 2,172 938 9,045 9,960 915 13,824IT Allocation 859 1,148 289 5,919 6,224 305 10,511Professional Services 0 1,000 1,000 0 1,000 1,000 1,000Communications-Phone & Postage 55 200 145 691 993 302 1,993Travel 0 33 33 0 63 63 213Advertising 0 - 0 0 0 0 0Rentals 421 421 0 2,949 2,949 0 5,057Insurance 72 69 (3) 440 437 (3) 1,193Utilities 0 - 0 0 0 0 0Maintenance & Repair 0 - 0 16 16 0 16Miscellaneous - 0 0 0 0 00




Total Subcontractor Expenditures 0 - 0 0 0 0 0



Revenues Over/(Under) Expend. 370 - 370 (55,625) (55,583) (42) (55,583)

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Ombudsman

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Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 - 0 36,001 36,001 0 36,001 State/Federal 17,482 - 17,482 36,854 4,179 32,675 16,633 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 - 0 0 0 0 0 HCRR 0 - 0 0 0 0 0 Multi Service Center 0 15,373 (15,373) 22,570 37,944 (15,373) 96,048 Health Homes - 0 0 0 0 0Other (SHIBA, SFM, CGT, Sr Emerg, M 0 - 0 0 0 0

Total Funding 17,482 15,373 2,109 95,425 78,123 17,302 148,681

OPERATING EXPENDITURES Salaries & Wages 5,126 5,842 716 44,955 45,462 507 74,605 Benefits 1,896 2,211 315 15,482 15,431 (51) 26,456 Training 0 - 0 2,486 703 (1,783) 1,000 Office & Program Supplies 0 118 118 176 412 235 1,000 Technology Equip & Supplies - 0 0 0 0 0 Admin Allocation 3,777 2,086 (1,691) 8,572 8,208 (364) 15,167 IT Allocation 808 1,077 269 8,029 8,310 281 12,334 Professional Services - 0 0 0 0 0 Communications-Phone & Postage 131 200 69 1,283 1,222 (60) 2,000 Travel 4,606 3,000 (1,606) 19,238 18,269 (969) 33,269 Advertising 0 - 0 0 0 0 0 Rentals 1,070 635 (435) 5,039 4,159 (880) 6,193 Insurance 68 65 (3) 592 589 (3) 1,299 Utilities - 0 0 0 0 0 Maintenance & Repair - 0 0 0 0 0 Miscellaneous (rounding included) 0 139 139 35 174 139 174 0

Total Operating Expenditures 17,482 15,373 (2,109) 105,886 102,939 (2,947) 173,497

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 0Transportation 0 0 0 0Congregate Meals (C1) 0 0 0 0Nutrition Education 0 0 0 0Home Delivered Meals (C2) 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0 0Professional Consulting Services 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0Senior Drug Education 0 0 0 0

Kinship Care Service Delivery 0 0 0Kinship Good & Services 0 0 0 0Respite Services 0 0 0 0Supplemental Services 0 0 0 0Services to Grandparents 0 0 0 0Other Payments 0 0 0 0



Total Expenditures 17,482 15,373 (2,109) 105,886 102,939 (2,947) 173,497

Revenues Over/(Under) Expend. 0 0 0 (10,461) (24,816) 14,354 (24,816)

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Health Homes CCO

20 of 21



Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 State/Federal 0 0 0 MTD Mac/Tsoa 0 0 Other ALTSA 0 0 0 HCRR 0 0 0 Multi Service Center 0 0 0 Health Homes 24,146 24,003 143 171,504 171,747 (243) 295,764 Other - 0 0 0 0 0

Total Funding 24,146 24,003 143 171,504 171,747 (243) 295,764

OPERATING EXPENDITURES Salaries & Wages 12,729 12,962 232 94,642 94,383 (259) 195,865 Benefits 5,530 7,285 1,756 40,821 42,038 1,217 90,170 Training 0 0 0 0 0 0 Office & Program Supplies 507 2,375 1,868 2,121 3,969 1,848 5,844 Technology Equip & Supplies 0 0 0 0 0 0 Admin Allocation 3,643 4,834 1,191 20,507 21,636 1,129 41,458 IT Allocation 2,621 3,500 879 17,902 18,826 925 31,901 Professional Services 278 278 0 278 278 278 Communications-Phone & Postage 343 683 340 3,017 3,409 392 6,326 Travel 1,751 2,279 528 14,187 14,603 416 26,000 Advertising 0 0 0 460 440 (20) 440 Rentals 638 1,070 432 4,324 4,774 450 7,757 Insurance 220 211 (10) 1,330 1,320 (10) 3,626 Utilities 44 116 72 267 378 111 756 Maintenance & Repair 180 33 (147) 887 773 (114) 940 Miscellaneous 0 0 0 0 0 0


SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 0Transportation 0 0 0 0Congregate Meals (C1) 0 0 0 0Nutrition Education 0 0 0 0Home Delivered Meals (C2) 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0 0Professional Consulting Services 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0Senior Drug Education 0 0 0 0

Kinship Care Service Delivery 0 0 0Kinship Good & Services 0 0 0 0Respite Services 0 0 0 0Supplemental Services 0 0 0 0Services to Grandparents 0 0 0 0Other Payments 0 0 0 0




Revenues Over/(Under) Expend. (4,061) (11,624) 7,564 (28,960) (35,080) 6,120 (115,595)

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Olympic Area Agency on Aging July2019_Rev_Exp_Sum_Analysis Health Homes Lead

21 of 21



Jul - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 State/Federal 0 0 0 0 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 18,143 18,387 (244) Makah Tribe budgeted for June but joined in July 60,933 69,483 (8,550) 233,272 Other (SHIBA,SFM,CGT,Sr Emerg,Misc) 0 0 0 0

Total Funding 18,143 18,387 (244) 60,933 69,483 (8,550) 233,272

OPERATING EXPENDITURES Salaries & Wages 4,573 5,169 596 39,296 39,898 602 66,736 Benefits 1,459 1,776 317 12,616 12,764 149 21,965 Training 0 0 0 0 0 0 0 Office & Program Supplies 5 200 195 839 1,234 395 2,234 Technology Equip & Supplies 0 75 75 22,255 23,148 893 25,000 Admin Allocation 2,460 3,785 1,325 14,132 16,247 2,115 35,263 IT Allocation 349 464 115 732 852 120 2,585 Professional Services 900 653 (248) 4,448 5,000 553 9,000 Communications-Phone & Postage 75 75 0 300 300 0 675 Travel 639 750 111 5,597 4,483 (1,114) 8,233 Advertising 0 0 0 0 0 0 2,000 Rentals 0 0 0 0 0 0 362 Insurance 29 0 (29) 57 0 (57) 306 Utilities 0 0 0 0 0 0 125 Maintenance & Repair 0 0 0 0 0 0 150 Miscellaneous 0 0 0 0 0 0


SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0Transportation 0 0 0 0Congregate Meals (C1) 0 0 0 0Nutrition Education 0 0 0 0Home Delivered Meals (C2) 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0 0Senior Farmer's Market 0 0 0 0Professional Consulting Services 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0Senior Drug Education 0 0 0 0

Kinship Care Service Delivery 0 0 0 0Kinship Good & Services 0 0 0 0Respite Services 0 0 0 0Supplemental Services 0 0 0 0Services to Grandparents 0 0 0 0Payments to CCO Health Homes 8,560 14,946 6,386 Makah Tribe payment not made for July 38,540 52,074 13,534 187,812




Revenues Over/(Under) Expend. (907) (9,505) 8,599 loss understated (77,878) (86,518) 8,639 (129,174)

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1 of 2

The Advisory Council of the

Olympic Area Agency on Aging Meeting Minutes for August 20, 2019

Location: Shelton Civic Center MEMBERS PRESENT: Joanne Levine, Chair; Denny Evans, Vice-Chair; Elizabeth Pratt; Charla Wright; Patricia Smith; Eldred Gilpin; Dale Jacobson; Carolyn Lindley; Jane Lauzon; Joe Sharkey, Tobi Buckman, Vicki Schmidt; and Pam Tuttle. MEMBERS ABSENT: Darlene Smith; Kris Kiesel; and Becca Knievel. O3A STAFF PRESENT: Roy Walker, Executive Director; Jody Moss, Contracts Management & Planning Director; Ingrid Henden and Janis Housden, Program Managers; and Carol Ann Laase, Administrative Systems Manager. GUESTS: None. CALL TO ORDER: 10:03 a.m. by Joanne Levine, Chair. NEW BUSINESS/CHANGES TO AGENDA: Jody Moss stated that she would like to review the 2019 2nd Quarter Service Summary under her portion of the agenda. PUBLIC COMMENT: No public present. REVIEW/APPROVE MEETING MINUTES: A motion to approve the minutes for the July 16, 2019 meeting as presented was made by Denny Evans, with a 2nd by Pam Tuttle. Motion Passed. MEMBERSHIP REVIEW: Joanne briefly reviewed the proposed recommendation for the appointment of Virginia “Ginny” Adams as a Jefferson County Representative. After a brief discussion, the following motion was made: Motion: The Olympic Area Agency on Aging Advisory Council recommends that the Jefferson County Commissioners appoint Virginia “Ginny” Adams to a 3-year term as a Jefferson County Representative on the Advisory Council. Motion by Tobi Buckman, 2nd by Carolyn Lindley. Motion Passed. O3A staff will process the re-appointment request to Jefferson County.

EXECUTIVE DIRECTOR’S REPORT: Roy Walker • Roy updated the members on the implementation process for the Long Term Care Trust Act, noting that a

broad-based commission is being put together with membership including consumers, W4A and others.• Roy also reviewed the status of the new Electronic Visit Verification (E-V-V) requirements, which has been

difficult to implement for in-home care workers and residential facilities. Ingrid is a members of thetaskforce which is taking a lead on this topic. There is a risk of adverse impact for E-V-V to smaller homecare agencies (4 of our 7 current home care agency providers meet the criteria for risk related to the costand implementation of this new requirement).

• Roy also reviewed the Consumer Directed Employer (CDE) effort. The state issued an RFP and has beennegotiating with the lead responding entities. He noted SEIU is strongly in favor of the CDE, as it will allowdirect access for them to the individual provider workforce. Ingrid noted that the implementation has beenpushed back to July 1, of 2021.

• Joanne asked if she had read correctly in the July minutes that Roy will retire next year? Roy confirmedhis intention to retire by the end of June 2020. There was a brief discussion of the possible timeline andprocess. The advisory council would like to have some role in the selection of the next Executive Director ifpossible.

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CONTRACTS MANAGEMENT & PLANNING DIRECTOR: Jody Moss and Ingrid Henden • Jody reviewed the 2019 2nd Quarter Service Summary, noting that in general services are on target for

mid-year. She was pleased to note that home delivered meals service continues to trend upward. ACmembers asked if they could see a breakout of this data by County and the number of unduplicated clientsfor each service. They noted this more detailed review would be fine on a twice-a year basis.

• Jody then led a detailed review of the draft area plan summary she prepared for the Public Hearings,including a review of goals and objectives and an update on the Tribal 7.01 plans. She remindedmembers of the Public Hearing schedule and asked if at least one AC member from each County to attendeach hearing. She thanked members and staff for reading the area plan, in either sections or in somecases the entire draft document, and providing comments. She noted that the plan will continue to be indraft form until approved by the Council of Governments. Future edits will be minor, and may reflectadditional comments received at the public hearings.

LOCAL MEMBER REPORTING: • Clallam County: Carolyn Lindley reported that the Trinity United Methodist Church in Sequim has opened

Tim’s Place, which is an adult day care program on Tuesday and Thursday. This brand new program had3 clients in the first week. The cost is $35 a day for a 4-1/2 hour program which includes a meal. ElizabethPratt noted that the Memory Café in Sequim at the Mariner Café continues once a week, and in October asimilar program will start in Port Angeles at Joshua’s. Charla Wright reported she will be a speaker at ahospice event, which will also include I&A staff. She also noted the recent veteran’s event was wellattended.

• Jefferson County: Patrician Smith reported that the Memory Café at Ferrino’s Pizaa will be held onThursday. She reported that in partnership with the Jefferson County Library, the Timeslips program willbe available in Jefferson County on a quarterly basis.

• Grays Harbor County: Pam Tuttle and Vicki Schmidt reported that a diabetes prevention class that iscurrently only offered in Aberdeen will be coming to Ocean Shores, and also that the nurse practitionerwho was previously operating out of the North Beach Senior Center is once again scheduling clients. Theyalso added that last Sunday there was a citizen sponsored rural health care town hall meeting which wasvery well attended. Jane Lauzon noted that Congressman Kilmer will attend a town hall meeting inWestport on August 26th at the museum. She also noted that the Aberdeen farmers market is going well.

• Pacific County: Dale Jacobson reported that tourism in Pacific County sometimes adversely impactsseniors and disabled persons, as the stores, sidewalks and parking areas are all so crowded.

STATE COUNCIL ON AGING (SCOA) REPORT: Joe Sharkey Joe noted that minutes and other information from SCOA had been sent to members at this request by the O3A office staff. He asked members to let him know if there were any questions, and otherwise had no update to report at this time.

PUBLIC COMMENT: None. MEETING ADJOURNED: The meeting was adjourned by consensus at 12:10 p.m.

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Documents

O3A COUNCIL OF GOVERNMENTS AGENDA Meeting Date: …...* Operating Budget is the 2019 approved update ** Months remaining in calendar year 5; Description. 15 of 33. Olympic Area Agency