CHAPTER ONE

THE PROBLEM AND ITS SETTING

I. Introduction

As computer technology changes at such fast phase, many businesses

sectors try to cope up by upgrading computer system constantly in order to stay

competitive. The multi-function ability of technology for its advance system is also

an important factor for a company to use software. It makes efficient use of the

advance technology and has ambition to discover more. Computers have the

great impact on the profession of accounting. With the rapid growth of technology

today, there is no doubt that computer will become a common asset in all

profession.

The program also allows the monthly payroll schedule to be calculated

accurately. Just by having all employees’ info like name, wages etc. to enter in

the database. Therefore, payroll can be done with the guide of the program. The

system is good in for its specialty in the fields of accounting. It is easy to use,

effective and efficient in organizing and calculating the payroll. In addition, this

study aims to develop a reliable and manageable computerized payroll system.

The Proposed Computerized Payroll System will give a big relief of the employee

and employers as well.

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A. Background of the Study

Nowadays all establishment are becoming modernized, they use modern

technologies to make their transaction fast, easy, and accurate in order to avoid

waste of time and for the sake of safety and security. It also helps human to

solve and understand complex problem and analysis such us the computational

need of humans. Especially to business establishment or corporation processing

enormous data and complex transaction. Payroll is an example of a complex

transaction because it is a critical business operation dealing with numerous

accounts and produce plenty and confidential files. Payroll is encompasses every

employee of a company who receives a regular wages or other compensation

due to each.

Applying manual procedure on a Payroll transaction involving the vast beat

answer in that problem would be computer because computers can simulate

enormous data and can process complex transaction in a fast and efficient way.

It can generate numerous accounts and data accurately.

A Computerized Payroll System will not only provide accurate calculation and

fast process of Payroll transaction but it will secure data through security

implementation and accordingly arrange files provided by a well-designed

database that will produce a paperless environment.

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B. Statement of the Problem

1. Time consuming process of payroll preparation

The Nyanmaru Company is still using the manual method of payroll process.

A lot of jobs are assigned to the payroll maker and accounting clerk, with cause’s

inconvenience to their services. In this method, it will need more time and

manpower to complete the payroll of each employee.

2. Laborious payroll process

Nobody could admit the inescapable fact that what makes the manual

procedure take a long time to finish the task is due to the many steps and

processes to undergo. There is the collection of data such as SSS and individual

manual calculation of payroll. Individual data is transferred through sheets,

encoding and double checking after calculating. All this process requires labor

and effort to complete the task.

3. Misposting and understating of employee’s data

The logical process of manual procedure result to too much time

consumption. It often times result in misposting and understating of each

employees data of plenty of files that is hard to accommodate.

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C. Objectives of the Study

This study is intended to design and develop a Computerized Payroll System

for Nyanmaru Company for calendar year 2013.

Specifically, this study aims:

To minimize the effort of the bookkeeper in processing the Payroll Slip and

Payroll Form.

To make an efficient and accurate computation of Payroll.

To create a well-arranged database and to implement strong security of

the system for data security.

Maintain accurate records of employee salaries and wages earned and

paid, taxes withheld and other voluntary deductions.

To improve the existing system’s services, in order to increase employee

and employee satisfaction , provide the quality and create a controlled

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D. Scope and Limitation of the Study

Scope:

The system is designed for the enhancement or development of

computerized payroll system.

Functionalities:

The system can compute the wages of each employee.

The system can keep track of absences, withholding taxes and other

deductions.

It can add, edit, delete and search employee records.

The system can update employee’s information as well as the salary,

overtime per day and absences.

It can generate and print pay slip of each employee.

Non-Functionalities:

The head administrator will be the only one who can manipulate all

the records.

It has log-in and log-out process for security purposes.

On the other hand, this study limits only to the proposed enhancement

computerized payroll system.

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Limitations:

A proposed system which can only be access by authorized person.

It does not support network topology implementation, online program

or online transaction.

To find out what is the salary history of an employee.

To develop a system that will eliminate the problem of insufficient and

incomplete information.

E. Significance of the Study

The proposed system benefits the Payroll maker/bookkeeper. It will help to

lessen the time and effort of the payroll maker/bookkeeper preparing payments

of employees. The System develop can accommodate changing figures and

produce a paperless environment through well design database.

To Proponents

This study will help the proponents to enhance the ability on how to create an

understandable computerized system in an easy way. This will serve to the

proponents as a challenge to do a better system.

To the other Researcher

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This study gives knowledge to the researcher on how to create a

Computerized System in understandable way. This will serve as a fresh ground

for the researcher whose study will be related in the field of Information

Technology.

F. Hypothesis of the Study

Nowadays, technology is highly needed by many companies in order to make

certain task in a fast and easy way and manual process should be dominated. . A

system that provides financial records, calculations, and information of every

employee.

The proposed system is design to produce payroll checks with appropriate

salary, overtime, and deductions for employees. The computerized payroll

system save time and money, they’re very easy to use and they’re also very

practical.

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II. ANALITICAL TOOLS

a. Case diagram PAYROLL SYSTEM

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Maintain SalaryDetails

Maintain Employees Details

View EmployeeDetails

Generates Reports

Search Information

View PayDetails

Update SalaryDetails

In the Diagram, the actor (admin) has all the access to the functionalities of the

system.

-ID-Employee Name-Employee Type- Address-Call Number-Gender-Email Address-Salary -SSS-Pag-Ibig-Phil Health

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Administrator

-Tax-Net Salary+Edit+Update

b. Class Diagrams

Admin

-Username-Password

+add New Employee+edit Employee+Search of Employee+ List of Employee+Payroll Info

Search

-ID-Employee Name-Position

+See The Info of the Employee if you click the name of the employee and proceed with the update /view button.

Records-ID-Employee Name-Employee Type- Address-Call Number-Gender

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Add

-Email Address-Salary -SSS-Pag-Ibig-Phil Health-Tax-Late-Absences-Overtime-Net Salary+ You can see the printable deduction and Net Salary of the employee

III. DATABASE DESIGN

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Records

PA1,PA2 Deduction

B1

Total deduction and wages.

Late per day and Absences.

Info

PA Employee Info

B1

-ID-Employee Name-Employee Type- Address-Call Number-Gender-Email Address-Salary -SSS-Pag-Ibig-Phil Health-Tax-Late-Absences-Overtime-Net Salary

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Employee

PAPA1,PA2

Employee InfoDeduction

B1

Information of the employee

Employee Salaries

Deduction and total wages.

IV. Screen Output with Description

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Log-in Frame

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The Main Frame, displays the information of employees and where the admin can add, delete, report and update information

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Frame where you can add Information

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V. Report Output with Description

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Output for the information of employees

Output for the salary of employee , salary deduction and Pay Slip

VI. System Security

The System will implement an user-name – password security system will allows

only the administrator to view the database records of the system. The other

parties such as guest will not have the same privilege as the administrator.

Security System

Username

Password

Username/Password Check in DataBase

Admin

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System Exti

PAMANTASAN NG LUNGSOD NG VALENZUELA IT103 COMPUTER PROGRAMMING 2

PROJECT PROPOSALI. Project Title

“Nyanmaru Computerized PAyroll System”

II. Area of Investigation

Making an simple system is one of a IT student must have to do. Thus we

all know that Cyber Café are very common nowadays, so it’s important to make a

project that will help the people operate their Cyber Café or commonly known as

Computer shop easily.

Making an Cyber Café system will help them in monitoring the time

consume by the customer and also prevent the overtime in using the computers.

However in making a system like this there’s a lot to be consider in order to run

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Over- All Main System and Functions

Invalid User

this System smoothly in almost all of the computers like an Easy User Interface,

System Requirements (Minimum / Recommended) and other factors

III. Significance of Study

This System will make the transactions in Computer Shops easy because

it’ll not only have the timer but it also computes the amount customer will have to

pay for renting the computer . Other than that it’ll have also a feature that will

save Data of the past transactions the computer shop does in other words a

history.

IV. Scope and Limitation

This system / Study will cover the following a special timer with alarm for

monitoring, data saving for the past transactions of the computer shop, Tight user

Security and auto computing of the total amount the customer must pay.

This system / Study will not cover the following, other services a computer

shop offers such as photoshop, downloading, repairs, cd burns and etc. The

System will not be able to control the specific Pc, but it will give warning to the

User’s PC if there is an timed PC that is operating.

V. Target Users / Beneficiaries

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The target Users or Beneficiary of this System / Study is the small

business that is operating a computer shop or Cyber café. This can help them for

better, precise and fast services .

VI. Similarities / Difference to existing studies

This system will implement greater security other than other system

because of the admin only can edit the data and documents the system have.

VII. System Development tools to be use

This system will write entirely using JAVA Programming Language and will

use IDE such as Net Beans IDE 7.0.1 and Eclipse IDE as front end and MS

Access as Backend.

Proposed by:

Carl Wilfred A. Pasion Date : March 26, 2013

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Approved by

Engr. Rosalie P. AlejandroInstructor

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