NW Core Skills Programme Core Skills Leads Event – April 2013 09:30 - Welcome - Objectives of the NW Core Skills Programme for 2013 - What does a Core

NW Core Skills ProgrammeCore Skills Leads Event – April 2013

09:30 - Welcome- Objectives of the NW Core Skills Programme for 2013- What does a Core Skills Organisation look like?- North West Core Skills Content Mapping Tool

11:00 - Refreshment Break

- The North West Model for Accelerated Adoption- Your responsibility as Core Skills lead- Next Steps & Future Direction

13:00 - Lunch

- Core Skills Register Awareness Training

WelcomeDr Mike FarrellHead of Educational DevelopmentsSkills for Health

Objectives for 2013Seán BradburyNW Core Skills Programme ManagerCheshire & Merseyside Teaching PCT Collaborative

You should each have a voting hand set

When answering a question -Press the corresponding number on the hand set

This will allow your responses to be recorded

Your feedback will help improve and shape the Core Skills Programme

Voting Button Set Up

The Sausage Sandwich Game

The Sausage Sandwich GameWhen eating a sausage sandwich, do you prefer?

1 2 3

26%

11%

63%1. Red Sauce2. Brown Sauce3. No Sauce at all

Current Position

CSF &Skills

Passport

FutureWorkforce

NWProgramme

Board

ProgrammeTeam

JuniorDoctors

BothDeaneriesAligned

WiderStakeholders

50 % ofProgrammesCommitted

90 % ofTrusts

Committed

Objectives for 2013/14 Programme

Key Activity Priority

Increase the sensitivity in the reporting and local intelligence to better guide local implementation

Must

Quantify at organisational and institutional level the impact and burden required to support core skills implementation

Must

The programme team will review its operational mode and processes to ensure maximum engagement

Must

Ensure the programme support function is in place and operating expected standards/demand (defined in Section 7. Targets and Metrics)

Must

To conduct bench marking exercises to improve compliance, potential cost efficiencies

Should

Do you agree with the keyactivity at a programme level?

1 2 3

96%

0%4%

1. Yes - The key activity and priorities are right

2. No - The priorities should be changed

3. No - The key activity should be changed

Please use post it notes to submit further comments

Objectives for 2013/14 Core Skills


By September 2013 the programme will have migrated to the use of the National Framework

Must

We will have supported the development of the national e-assessments

Must

Clarity and widen the opportunity for more explicit executive engagement for enabling pace and scale of adoption

Must

Pilot the implementation of the skills passport in both work streams Should Explore the potential penetration scale and benefits of the adoption of the framework by temporary staff (including agency, and locum)

Could

To prevent duplication of pre-employment checks, promote efficiency, thus saving time and money

Could

Work with social care and independent, third sector to adopt CSF Could

Do you agree with the keyactivity for the Core Skills workstream?

1 2 3

89%

0%11%





Objectives for 2013/14 Junior Doctors

Key Activity PriorityDeploy a Programme of activity utilising a phased approach (August/February) to ensure all organisations hosting Junior Doctors in the North West have access to Core Skills aligned learning by February 2014 (this excludes integration into general practices, see activity below)

Must

Support the implementation of the Core Skills Register to all host medical education providers in the North West by February 2014 (excluding GP trainees) (Activity shared with future workforce)

Must

Will conduct with the support of the stakeholders a survey of learner experience (Activity shared with future workforce)

Should

Deploy a programme of activity utilising a phased approach to ensure organisations hosting General Practice and Public Health trainees in the North West have access to the Core Skills aligned learning.

Could

Do you agree with the keyactivity for the Junior Doctor workstream?

1 2 3

97%

0%3%





Objectives for 2013/14 Future Workforce


In each HEI, support commissioned activity programmes so that at least one commissioned programme at institutional level will be fully aligned

Must

In each FE, support commissioned activity programmes so that at least one commissioned programme at institutional level will be fully aligned

Must

Deployed a programme of activity to support the implementation of the Core Skills Register by Sept 2013 (Activity shared with Junior Doctors)

Must

Develop & deploy learning resources to support the agreed common induction requirements (Activity shared with Junior Doctors)

Must

Deploy a common platform for shared access for core skills programme resources for the HEIs

Should

Will conduct with the support of the stakeholders a survey of learner experience (Activity shared with Junior Doctors)

Should

Do you agree with the keyactivity for the Future Workforce workstream?

1 2 3

90%

0%10%





Key Metrics

Key Activity

Key Activity Current Position

Target –Mar 2014

Numbers of NHS Organisations in the NW working towards Alignment

89% 100%

Number of NHS organisations in the NW CSF Aligned

12% 75%

Number of Healthcare Programmes in the NW working towards Alignment

50% 100%

Number of Healthcare Programmes in the NW Aligned

35% 75%

Number of organisations committed to recognise external Core Skills aligned training

TBC 50%

Estimated level of duplication avoided TBC 50%

Level of engagement of organisations in the NW in supporting developments

TBC 75%

Do you agree with the keymetrics for the Programme?

1 2 3

69%

14%17%


1. Yes - They are right2. No - They are not realistic3. No - Other metrics should

be used

Do you think the key activityset out here can be achieved this year?

1 2 3

33%

7%

59%


1. Yes - All the key activity should be achievable

2. Partially - Some of the key activity may be too ambitious

3. No - The key activity is not realistically achievable

A Core Skills Organisation looks like…Seán BradburyNW Core Skills Programme ManagerCheshire & Merseyside Teaching PCT Collaborative

Their training is Core Skills aligned

They share Core Skills data with partner organisations

They recognise Core Skills training delivered externally

They don’t repeat needless training

Their training delivery is flexible and efficient

Their training has a recognisable quality and standard

A Core Skills Organisation looks like…

Engagement

Alignment

Share Data

Realisation

Phased Approach

Readiness Implementation

Programme ReviewMove beyond Readiness

Junior Doctor Pilot for Feb Rotation Medical Education accelerated to Phase 3 and beyond

Core Skills Register System now Live – A number of steps needed to access

Information Governance ProtocolsProvide assurance with data sharing

Further Education Colleges included in ProgrammeBuild on HEI developments, accelerate their adoption

Launch of the National FrameworkJoin up with wider initiatives and benefits

Rationale for Approach

Engagement

Alignment

Share Data

Realisation

Phased Approach

Readiness Implementation

Phase 1 - Engagement

Step 1:ExecSupport

Engaged and committed working towards implementation

Step 2:Core SkillsLead

Step 3:ProjectMeeting

Step 4:AssessReadiness

Step 5:Action Plan

Where do you feel your organisation is positioned with Phase 1?

1 2 3 4 5

23%

17%

33%

10%

17%


1. Step 1 2. Step 23. Step 34. Step 45. Step 5

Phase 2 – Alignment

Step 1:InvolveSMEs

Aligning local content to the Core Skills Framework

Step 2:CompleteMappingTool

Step 3:EnsureContentis Aligned

Step 4:Sign offby Org

Step 5:SubmitEvidenceto CS Prog Team

Where do you feel your organisation is positioned with Phase 2?

1 2 3 4 5

42%

8%

0%

21%

29%



Phase 3 – Share Data

Step 1:Sign InfoSharingProtocol

Enabling Core Skills Training Datato be Shared with other Organisations

Step 2:DataReportingIn Place

Step 3:ProcessFor SharingCore Skills

Step 4:Skills RegisterAdmin &Training

Step 5:Go Live

By July which step do you feel your organisation could reach with Phase 3?

1 2 3 4 5

67%

15%11%

0%

7%Please use post it notes to submit further comments


Phase 4 – Recognition

Step 1:Agree toAcceptTraining

Recognise and accept Core Skills Training Data from other Organisations

Step 2:CompleteStatement of Recognition

Step 3:IntegrateInto localPolicies &Procedures



By October which step do you feel your organisation could reach with Phase 4?

1 2 3 4 5

16%

32%

4%

12%

36%



Phase 5 – Realisation

Step 1:IntroduceCheck forCompliance

Core Skills Training fully implemented,allowing full benefits to be realised

Step 2:IntroduceFlexibleTrainingApproach

Step 3:Embed

Step 4:Measure

Step 5:ContinualService Improvement

By March 2014 which step do you feel your organisation could reach with Phase 5?

1 2 3 4 5

24%

16%

4%4%

52%



Organisational ViewTypical NHS Trust

HRDir

MedDir

Learning & Development

MedicalEducation

PracticeEducation

NewStarters

JuniorDoctorsStudents

1

Phase 1 - Engagement

23

45

1

Phase 2 - Alignment

23

45

1

Phase 3 - Share Data

23

45

1

Phase 4 - Recognition

23

45

1

Phase 5 - Realisation

23

45

Organisation Dashboard:Lancashire Care NHS FT

Do you support this phased approach to implementation?

1 2 3 4

74%

11%

0%

15%


1. The phases / steps seem about right

2. There are too many phases / steps

3. There are not enough phases / steps

4. The approach needs to be different

Any Questions

Content Mapping ToolSeán BradburyNW Core Skills Programme ManagerCheshire & Merseyside Teaching PCT Collaborative

Momentum behind Core Skills and resources developed have allowed proactive organisations to run with it

Need a level of assurance and central view pointfor wider system benefits:

- Reduced Duplication- Greater portability- Collaboration between organisations- ‘Preferred Supplier List’ of delivery options

Opportunity to align with the National Framework

The reasons for the tool

Phase 2 – Alignment

Step 1:InvolveSMEs

Aligning local content to the Core Skills Framework

Step 2:CompleteMappingTool

Step 3:EnsureContentis Aligned



Do you feel the Mapping Toolwill useful for your organisation?

1 2 3

90%

3%7%Please use post it notes to submit further comments

1. Yes 2. No3. Yes – but in a different

format

Do you feel you will be able to complete the mapping tool?

1 2 3 4 5

32%

0%

14%

21%

32%


1. Yes 2. No – it is too complicated3. No – not in the time

required4. Yes – but will need support5. Don’t Know – need to try it

first

Based on feedback today will make any final amends

Load on to the CM tPCT website (www.cmtpct.nhs.uk) and email link to everyone by Monday 29th April

There will be 2 versions, Excel 2010 & Excel 2007

To be completed by the end of May

Programme Team to support trusts where needed

Completing the Tool

Any Questions

Refreshments & Networking

NW Core Skills ProgrammeCore Skills Leads Event – April 2013

09:30 - Welcome- Objectives of the NW Core Skills Programme for 2013- What does a Core Skills Organisation look like?- North West Core Skills Content Mapping Tool

11:00 - Refreshment Break

- The North West Model for Accelerated Adoption- Your responsibility as Core Skills lead- Next Steps & Future Direction

13:00 - Lunch

- Core Skills Register Awareness Training

Accelerating AdoptionDr Mike FarrellHead of Educational DevelopmentsSkills for Health

Ensuring Progress

So far so good .... But now need to increase pace of adoption if targets and system wide benefits are to be realised.

ProposalAdapt programme model which • Maximise’s ‘group think’ and collaboration• Sets a more ‘directed and managed’ approach

Programme Offer

•Consolidating Programme Office structure/team•Work with and accelerate adoption in the pilot sites•‘Push out’ any emerging intelligence•Publish benchmarking stats on organisation progress•Schedule more contact points to review implementation at regional and sub-regional level.•Further develop the tools and resources to aid efficiency, align with national framework outcomes.

Clear targets and common reporting schedule

Key Activity Current Position

Target –Mar 2014

Progress Report

Numbers of NHS Organisations in the NW working towards Alignment

89% 100% July 2013

Number of NHS organisations in the NW CSF Aligned

12% 75% October 2103

Number of organisations committed to recognise external Core Skills aligned training

TBC 50% October 2103

Estimated level of duplication avoided

TBC 50% December 2013

Level of engagement of organisations in the NW in supporting developments

TBC 75% December 2013

Activity Organisation Lead Programme Team

Finalise Organisational Status and Alignment Tool

Provide any feedback by 26th April Finalise amendments and issue to organisations by 29th April

Organisational Status and Alignment Completion (and completion of other indicated activities as identified in tool)

Complete the first completion by 31st May

(Update at least monthly until completed)

Collate, publish for review by 14th June at sub regional meeting. Report to HEE North West.

1st Sub regional Meeting June 2013 Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.

Feedback any emerging intelligence, developments and identify any requirements for ensuring local progress

North West Meeting July 2013 Attend, involve SMEs Programme Dashboard in place, Milestone Report, identify and refine the specification for developments being progressed.

Progress data sharing activities July-August (for organisations outside of Pilots).

Commence activities to support data sharing

Deliver any activities to support and demonstrate data sharing, share any feedback from Pilots

Enhancement of E-assessments and other educational materials (May – December 2013)

Obtain nominated SMEs to inform, support and review developments

Set up development and review schedule and activities.

Executive Briefings Ensure briefings get to key leads, trigger internal discussion and address any local implications

Produce and distribute May, July, October and January.

Activity Organisation Lead Programme Team

North West Meeting September 2013 Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.

Update Programme Dashboard, Milestone Report, Programme workstream reports. Key actions for next phase.

2nd Sub regional Meeting November 2013

Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.

Feedback any emerging intelligence, developments and identify any requirements for ensuring local progress.

North West Meeting December 2013 Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.

Update Programme Dashboard, Milestone Report, Programme workstream reports. Key actions for next phase.

3rd Sub regional Meeting Febuary 2014

Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.

Feedback any emerging intelligence, developments and identify any requirements for ensuring local progress.

North West Meeting April 2014 Celebration Event and Business as Usual transition

Attend, Update Programme Dashboard, Milestone Report, Programme workstream reports. Key actions for next phase.

Responsibility as Core Skills LeadDr Mike FarrellHead of Educational DevelopmentsSkills for Health

Discuss - What are the issues / barriers- Quick Wins / Easy to dos

How can Programme Team support?- Regional working groups?- Buddy System?- Peer Review?

Responsibility as a Core Skills Lead

Next Steps

Future Direction

CSF &Skills

Passport

FutureWorkforce

NWProgramme

Board

ProgrammeTeam

JuniorDoctors

ST Doctors& OtherGroups

WiderStakeholders

ClinicalSkills

NationalFramework

Further Queries

The Programme Team are available to supportand provide assistance

Contact Seán Bradbury, the Programme Manager:[email protected]

Contact Zafi Bisti, the Programme Office Manager:[email protected]

The Core Skills resources and toolsare available freely on the CM tPCT website:www.cmtpct.nhs.uk/core-skills

Lunch

Core Skills RegisterAwareness Training

Tim GrocottCore Skills Programme

Project Manger

http://164.177.139.78/csrtraining/

Colleagues who require an awareness of the system but may not necessarily be utilising on a regular basis.

Designed as an introduction to basic functionality without intricate detail

Beneficial for regular users as an introduction

Core Skills Register Awareness Training:

Core Skills Register Awareness Training: Purpose

to provide an overview of the Core Skills Register in the following areas: -PurposeOwner/CommissionerFunctionalityProcessesFuture Development(25 minutes)

Core Skills Register Introduction

Designed to support Core Skills Programme: -Doctors in TrainingStudents

Interim solution to the skills passportFulfils basic functional needs Search, View & report for records of Core Skill Learning

Core Skills RegisterOverview

SHARE

ALIGNMENT SHARE

Core Skills Register

NORTH WEST RECOGNITION

BENEFITS

Core Skills Capture

NWD & CM Consolidated

Delivery

1 TRUSTS AMEND

2 TRUSTS ADOPT

3GENERIC

SOLUTION


System of Local requirements

System of Local requirements

Core Skills Register Demonstrations

Opportunity to ask questions at the end of each User Journey

User Journeys

Phase 1

Phase 2

Overview

Core Skills RegisterSystem Administration

Alder Hey Children’s NHS Foundation Trust have 11 Doctors in Training rotating into the trust during Februarys rotation, using the CSR check their compliance for the following modules: -

o Fire Safety

Dr Mike Vittal is shortly leaving your trust and asked if it is possible to provide him with evidence of his current training.

Use the core skills register to print Mike’s certificate…..


Petra Howard is moving to Christie NHS Foundation Trust out of Sync (Doctor in Training). Use the CSR to check her mandatory training record.


Use the core skills register to produce a compliance report for three subjects: -

Fire safetyHealth and SafetyEquality, Diversity and Human Rights

AINTREE UNIVERSITY HOSPITAL NHS FOUNDATION TRUST


Core Skills Register Access

CSF Organisational guidance (Appendix B)

Data sharing AgreementNominated CSR admin(s)Data reporting processes

ALIGNMENT

Core Skills RegisterSupport Materials

User guidanceCaptivate videosEmail ([email protected])CMPCT Website (Admin Training)QUESTIONS?

mailto:[email protected]

THANK YOU


Documents

NW Core Skills Programme Core Skills Leads Event – April 2013 09:30 - Welcome - Objectives of the NW Core Skills Programme for 2013 - What does a Core