NSLDS UPDATE

Pam Eliadis and Eric Hardy | Dec. 2013

U.S. Department of Education

2013 FSA Training Conference for Financial Aid Professionals

NSLDS UPDATE

Session #12

Agenda

Recent Changes:• NSLDS Report Changes• Enrollment Reporting Changes• Loan Exit Counseling• Student Eligibility Changes• Repayment Plans• Federal Loan Servicers• Year-End Acknowledgement

Future Enhancements:• Student Eligibility• NSLDS Student Access Website• School Locations > 99• 150% Direct Subsidized Loan Limit

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Recent NSLDS Changes

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• Report tab, Report list, Select SCHBR1

Recent Report ChangesBorrower Demographic Report

New Report

Recent Report ChangesBorrower Demographic Report

• Report includes borrowers from the requesting school • Provides demographic data as reported to NSLDS by any

source:• Borrower Name, SSN, and DOB• Addresses• Phone numbers• E-mail addresses

• Can be used in conjunction with the School Portfolio Report (SCHPR1)

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• Report tab, Report list, Select SCHMB1

Recent Report ChangesMedian Borrowing Backup Detail Report

New Report

Recent Report ChangesMedian Borrowing Backup Detail Report

• Median Borrowing is used on the College Scorecard metrics

• Report provides the student and loan information used in the calculation

• Sent to the mailbox associated with the FSA User ID that requested the report

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• Report tab, Report list, Select SCHER4

Recent Report ChangesEnrollment Reporting Certification Report

New Report

Recent Report ChangesEnrollment Reporting Certification Report•Contains last certified record and dates applied to NSLDS

•Extract has calculated number of days since certification was reported/applied to NSLDS

Attribute Description

Days Since Certified Based on extract date, the elapsed number of days since the last certification date of the student’s enrollment record.

Days Since Certification Applied

Based on extract date, the elapsed number of days since the last certification date of the student’s enrollment was applied.

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Enrollment ReportingImportance of Enrollment Reporting

• Critical for administration of Title IV Loan Programs• Ensures students’ interest subsidy entitlements are

protected• Essential for

• Proper servicing of loan throughout the life cycle of the loan • Preventing loan defaults• School cohort default rate management

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Enrollment Reporting

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Enrollment ReportingReport Students Where They Attend

• It is important that schools add financial aid recipients to their rosters if the students are not already on the roster

• Students should be reported at two locations of the same 6-digit OPEID ONLY IF the student is actually attending both locations• If the student is not enrolled at both locations, report the correct

location for the student• If a student appears on a roster of an incorrect location, use the

“Move To” functionality to report the correct location for the student

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Enrollment Reporting“Move To” Location Functionality

• The location field • Last 2-digits of the 8-digit OPEID • Has been added in both batch and online

• Schools that share the same 6-digit OPEID and Administrator can “move” a student to the roster of the location where s/he attends• Helpful for students misreported at a location• Helpful for transfers between locations

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Enrollment Reporting“Move To” Location Functionality• As of July 2013, NSLDS stores and displays the status of

“Moved” online instead of Withdrawn

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Enrollment ReportingEnrollment Push to Roster• A school can use the “Enrollment Push to Roster” feature

when:• A student belongs on a roster for which you cannot report• You have no administrative rights for that location• The student transferred to a school for which you do not report

• Enter school code and click submit for the student to be added to the next roster

Enter School Code

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Enrollment ReportingEnrollment Spreadsheet Submittal

• NSLDS has an enrollment spreadsheet submittal process for schools that don’t send batch files.• Allows direct upload to NSLDSFAP Web site from user’s computer• Uses spreadsheet created by the user• User can use the Roster File, in CSV format, received from NSLDS

to create the spreadsheet• Any errors are displayed right away on the user’s screen• File has 1mb size limitation (that is lots of students!)

The SSCR Release 3.0 software is no longer available!

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Enrollment ReportingEnrollment Spreadsheet Submittal

• Enrollment Spreadsheet Submittal Instructions, posted to the "Software and Associated Documents" section of the Federal Student Aid Download (FSAdownload) Web site

• It includes:• Enrollment Spreadsheet Submittal Instruction Guide• Enrollment Spreadsheet Submittal Format

• Instructions are also in the NSLDS Enrollment Reporting Guide Section 3.11

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Loan Exit Counseling

• Online loan exit counseling moved from NSLDS Student Access to StudentLoans.gov

• NSLDS will continue to store exit counseling completion data and distribute exit counseling reports to schools, loan holders, and loan servicers

• TEACH exit counseling will remain on NSLDS Student Access

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Recent Student Eligibility ChangesAggregate Calculations

New as of January 2013•Enhanced the linking of underlying loans of Direct Unsubsidized Consolidation Loans (D5) and Direct Subsidized Consolidation Loans (D6)

• Enhanced treatment of capitalized interest to exclude from Outstanding Principal Balances (OPB) for open, non-consolidation loans

• Capitalized interest is only reported to NSLDS by federal loan servicers for loans that are owned by the Department

• Capitalized Interest amounts are found on the Loan Detail Web page

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Recent Student Eligibility ChangesAggregate Calculations

On NSLDS Loan History:

Cap Interest Amount found on NSLDS Loan Detail:

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Cap Interest no longer part of Agg. OPB

Repayment Plan Reporting

• Federal Loan Servicers report on Direct Loans and FFEL Loans that are owned by the Department

• The new repayment plans were added to NSLDS to: • Expand on the existing Income-Driven plans (Income-Based,

Income-Contingent and Pay As You Earn)• Add the Alternative Repayment Plans available for Direct Loans

• These additions allow the ED Servicers to report the repayment plans at a detailed level

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Not-For-Profit Servicers

• The following servicers have transferred their Direct Loan portfolio to other federal loan servicers:

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Servicer Name NSLDS Name Servicer Code

Direct Loan Servicing Center (ACS)

Direct Loan Servicing Center (ACS)

583

EdManage DEPT OF ED/EDMANAGE 505

KSA Servicing DEPT OF ED/KSA SERVICING 508

EDGEucation Loans DEPT OF ED/EDGEUCATION LOANS

509

COSTEP DEPT OF ED/COSTEP 510

New Federal Perkins Loan Servicer• Servicer Name: ECSI Federal Perkins Servicer• ED Servicer Code: 529• Begin accepting new assignments: November 1, 2013• Reporting to NSLDS: December 2013• NSLDSFAP Website display

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Total and Permanent Disability (TPD)

• In July 2013, ED centralized how borrowers submit applications for Total and Permanent Disability. Now, borrowers submit their application to ED rather than to their individual loan holders• Only one application is required to apply for a TPD discharge of all

Title IV loans and/or TEACH Grant service obligations

• Processing is handled by Department of ED/Nelnet (582)• A new disability contact type (Disability Processing)

created on NSLDS for schools to list appropriate contact

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Act Now!

Total and Permanent Disability (TPD)

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Act Now!

Scorecard Future Enhancements

• Enhancements to the NSLDS Median Borrowing Backup Detail Report

• Includes Disbursement Amount information.

• For the 2012 calculation of the Net Loan Amount is the Loan Amount minus the Cancel Amount.

• For the 2013 and later calculations of the Net Loan Amount is the Disbursement Amount.

• New NSLDS Debt to Earning Back Detail Report • The report provides detailed information used in the calculation a

student debt to earnings

• New Scorecard display pages on the NSLDSFAP Website

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Year-End Acknowledgement

• PDPAs must confirm active SAIG mailboxes or all users in their organization risk losing access• Affects access to NSLDS & Title IV aid reporting:

• All Online capabilities• Enrollment Reporting• Perkins Reporting• TSM/FAH Reporting• eCDRs

• Deadline to validate is DECEMBER 13, 2013

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Act Now!

Future Enhancements

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Student Eligibility

• No changes to TSM/FAH Record layouts in January 2014 for the 2014-15 Award Year.

• Changes in April 2014:• New fields will be added in April 2014 for 150% Direct Sub Loan

Limit.• NSLDS will begin adding students to school’s Enrollment Roster if

they are on the TSM Monitoring List

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StudentAid.gov/NSLDS Interface

• NSLDS will begin transitioning the Student Access website to StudentAid.gov

• Transition of functionality will be transitioned in phases

• For more information:• FSA Training Conference Session #40 • StudentAid.gov & NSLDS New User Interface – New Resources for

Borrowers

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StudentAid.gov/NSLDS InterfaceNSLDS Student Access Data Display within StudentAid.gov

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• Loan, Grant, Overpayment Details

• Data Download• Contact Information

School Locations > 99• Beginning April 2014, NSLDS will be able to receive and

process OPE IDs where the first digit is 1-9• The enhancement is to accommodate schools with over

99 branches

• Examples: 1. Main Branch = 001234 Branch = 120

2. Main Branch = 001234 Branch = 715

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School Locations > 99

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• Currently a user enters a 2-digit branch code to retrieve data for a particular branch or asterisk (*) for all branches which are associated to their School ID.

School Locations > 99

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• Beginning Spring 2014, users will enter the 8-digit school code to retrieve data for a specific branch or an asterisk (*) to indicate all branches.

150% Direct Sub Loan Limit

• Electronic Announcements regarding the published regulations were posted on the Information for Financial Aid Professionals (IFAP) Website earlier this year• http://ifap.ed.gov/ifap/byTopic.jsp?function=44&year=2013

• Other FSA Training Session to address 150% Subsidy Loan Limit: • FSA Training Conference Session #28• What FAAs Need to Know About 150% Direct Sub Loan Limits

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150% Direct Sub Loan LimitBasic Formula

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• Maximum Eligibility Period (MEP) – Calculated by COD based on disbursement records. Calculated by NSLDS based on Enrollment Reporting

• Subsidized Usage Period (SUP) – Calculated by COD and sent to NSLDS

• Remaining Eligibility Period (REP) – Calculated by COD based on disbursement records. Calculated by NSLDS based on Enrollment Reporting


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NSLDS Phases

150% Direct Sub Loan LimitIdentifying First-Time Borrowers

• COD, with help from NSLDS, is the primary identifier of first-time borrowers

• COD sends the Subsidized Usage Limit Applies (SULA) Flag to federal loan servicers

• Subsidized Usage Limit Applies (SULA) Flag is reported to NSLDS from federal loan servicers

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150% Direct Sub Loan LimitIdentifying First-Time Borrowers

• SULA flag will display on the NSLDSFAP Website• SULA flag will be included on:

• Financial Aid History (FAH)• Transfer Student Monitoring (TSM)• 2014-2015 Prescreening and Post screening• 2014-2015 Institutional Student Information Record (ISIR)

• Post screening Reason Code 25 will be added for changes to a SULA status for 2014-2015

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150% Direct Sub Loan LimitNew Loan Types “D0” & “D9”

• New Loan Types:• “D0” for Direct Subsidized (SULA Eligible) loans• “D9” for Direct Consolidation Subsidized (SULA Eligible) loans

• New “D0” & “D9” loan types will display on:• NSLDS Websites• NSLDS Reports• Financial Aid History (FAH)• Transfer Student Monitoring (TSM)

• Conversion of “D0” loan type for the Central Processing System (CPS) and www.studentloans.gov:• New “D0” loan type will be converted as “D1” for 2013-2014• New “D0” loan type will appear as “D0” for 2014-2015

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150% Direct Sub Loan LimitSchool Portfolio Report (SCHPR1)

• The School Portfolio Report was updated to include:• “D0” in the list of loan types identifying Direct Loans• “D9” will be included in the next version• SULA Flag indicator on loans (‘Y’, ‘N’ or blank)

• Updated record layout were posted on IFAP in July 2013

• Additional updates will be made in upcoming phases

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150% Direct Sub Loan LimitMaximum Eligibility Period

• Maximum eligibility period is 150% of the published length of borrower’s current educational program.

• Varies program-by-program• Multiply published length of program by 1.5• Measured in academic years• NSLDS will calculate using Enrollment Reporting information• COD will calculate using Origination and Disbursement Records

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Program Length Maximum Eligibility Period

5-Year Bachelor’s Degree 7.50 Years

4-Year Bachelor’s Degree 6.00 Years

2-Year Associate’s Degree 3.00 Years

2-Year Certificate 3.00 Years

1-Year Certificate 1.50 Years

18-Week Certificate 27 Weeks

10-Week Certificate 15 Weeks

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150% Direct Sub Loan LimitEnrollment Reporting Changes• Schools will be required to report individual student’s program-

level enrollment data to NSLDS

• Enrollment Reporting will allow schools to continue sending the existing Enrollment Reporting record types so that loan holders can apply deferments and grace periods

• Two New Record Types will be used to collect:• Program-Level Enrollment Data• Student E-mail Address

• More information• FSA Training Conference Session #15• NSLDS 2014 Enrollment Reporting

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150% Direct Sub Loan LimitEnrollment Reporting Changes• Schools will be required to report individual student’s

program-level enrollment data to NSLDS

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• NSLDS will calculate the Maximum Eligibility Period (MEP) from the new Program-Level Enrollment Reporting elements provided by Schools

• NSLDS will display the MEP on the NSLDS websites• NSLDS will include the MEP in TSM, FAH, and selected

NSLDS Reports• NSLDS will not send the MEP to CPS for inclusion on the

2014-2015 ISIR

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150% Direct Sub Loan LimitTracking Subsidized Usage Periods

• COD will calculate the Subsidized Usage Periods (SUP) for each loan and send to NSLDS• NSLDS will display the SUP on the NSLDS websites• NSLDS will include the SUP in TSM, FAH, and selected NSLDS

Reports• NSLDS will send the borrower-level SUP to CPS for inclusion on

the 2014-2015 ISIR

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150% Direct Sub Loan LimitLoss of Subsidy

• NSLDS will determine if Loss of Interest Subsidy should occur on a borrower’s loan based on the borrower’s Remaining Eligibility Period (REP) and the borrower’s program-level enrollment status.

• NSLDS will display the Loss of Subsidy on the NSLDS Websites• NSLDS will include the Loss of Subsidy in TSM, FAH, and selected

NSLDS Reports• NSLDS will send the Loss of Subsidy to the federal loan servicers

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• First-time borrowers can lose interest subsidy on outstanding Direct Subsidized Loans in certain conditions. • Must first have no remaining eligibility period (REP <=0)• Must not have completed a program after the Loan Period Begin

Date• Must have new qualifying enrollment (not a new loan)

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*Subsidy loss is effective on the date of the triggering enrollment.


Types of Enrollment that Never Cause Subsidy Loss

• Enrollment in a graduate or professional program.• Enrollment in preparatory coursework necessary for enrollment in a

graduate or professional program. • Enrollment in a teacher certification program where school does not

award an academic credential.

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150% Direct Sub Loan LimitExample #1 – No Loss of Subsidy

OCT2014

JAN2015

APR2015

JUL2015

OCT2015

JAN2016

APR2016

JUL2016

OCT2016

JAN2017

APR2017

JUL2017

Program A Full Time 10/01/14 – 12/31/15

Published Program Length = 2 YearsMax = 3

Loan #210/01/15 – 06/30/16

SUP = 1

Loan #110/01/14 – 04/30/15

SUP = 1

Loan #310/01/16 – 06/30/17

SUP = 1

Program B Full Time 10/01/15 – 06/30/17


150% Direct Sub Loan LimitExample #1 – No Loss of Subsidy

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Borrower’s Condition at the End of the Loan Period

Is the REP <= 0? Yes

Is the Loan Period Begin Date earlier than a graduation?

No

Is there new qualifying enrollment? No

This borrower does not lose subsidy on their loans as there is no qualifying enrollment.

150% Direct Sub Loan LimitExample #2 - New Enrollment After Loan Period

OCT2014

JAN2015

APR2015

JUL2015

OCT2015

JAN2016

APR2016

JUL2016

OCT2016

JAN2017

APR2017

JUL2017



Loan #210/01/15 – 06/30/16

SUP = 1

Loan #110/01/14 – 04/30/15

SUP = 1

Loan #310/01/16 – 06/30/17

SUP = 1



Program CFull Time 07/15/17 – 12/31/17


LoS 07/15/17

150% Direct Sub Loan LimitExample #2 – New Enrollment after Loan Period

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Is the Loan Period Begin Date earlier than a gradation?

No

Is there new qualifying enrollment? Yes

This borrower loses subsidy on their loans effective on the first day of qualifying enrollment.

150% Direct Sub Loan LimitExample #3 - Subsidy Protected by Graduation

OCT2014

JAN2015

APR2015

JUL2015

OCT2015

JAN2016

APR2016

JUL2016

OCT2016

JAN2017

APR2017

JUL2017



Loan #210/01/15 – 06/30/16

SUP = 1

Loan #110/01/14 – 04/30/15

SUP = 1



Loan #310/01/16 – 06/30/17

SUP = 1

GProgram C

Full Time 07/15/17 – 12/31/17Published Program Length = 2 Years

Max = 3

150% Direct Sub Loan LimitExample #3 – Subsidy Protected by Graduation

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Is the Loan Period Begin Date earlier than a graduation?

Yes

Is there new qualifying enrollment? Yes

This borrower does not lose subsidy on any loan with a Loan Period Begin Date earlier than the Graduation Date.

150% Direct Sub Loan LimitNSLDS Reports Update

• New report will be created for schools containing the borrower’s MEP, SUP, REP, and Loss of Subsidy

• School Portfolio Report• Subsidy usage and tracking information • Loss of Subsidy

• Borrower Demographic Report• Demographic data from COD

• Updated layouts will be posted on the IFAP website

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150% Direct Sub Loan LimitStudent Access Web Site

• Students will be able to update their phone number and email address on the NSLDS Student Access Website

• Also included in the Student Access website:• Maximum Eligibility Period• Subsidized Usage Period• Remaining Eligibility Period• Loss of Subsidy information • Program-level enrollment data

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NSLDS Contact Information

Customer Support Center:• Phone: 1-800-999-8219• Toll: 785-838-2141 • Fax: 785-838-2154• Web: www.nsldsfap.ed.gov • E-mail: [email protected]

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QUESTIONS?

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