Nansemond-Suffolk Academy

Student Handbook

2011-2012

Nansemond-Suffolk Academy3373 Pruden BoulevardSuffolk, Virginia 23434

Telephone: (757) 539-8789Fax: Middle School (757) 934-

2333

Fax: Business Office (757) 934-8363

Web Site: www.nsacademy.org

Message from the Director of Middle School

Welcome to Nansemond-Suffolk Academy’s Middle School! We are excited to become partners with you and your child. Our safe and nurturing environment provides the opportunity to explore new areas of interest, as well as the chance to build upon the activities in which a student is already involved. The Middle School years are without a doubt one of the most influential times in a child’s development. With so much change and growth, it is essential for all members of the community – teachers, students, coaches and parents to help guide students through the many changes they will experience. We urge your careful reflection and discussion of the information contained in the handbook. It is imperative that each student fully

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adheres to our CODE OF CONDUCT and HONOR CODE. It is our goal as a Middle School to provide a positive, well-rounded learning experience for every student. We look forward to working with you and your child.

GO SAINTS!

TABLE of CONTENTS Page

Message from the Director2

Administrators and Staff5

Board of Trustees6

Introduction 7Mission Statement

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GENERAL SCHOOL INFORMATIONTimes of Operation 8Attendance 8Absences and Tardiness

8-9Visitors

9Accident Reporting 10

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Announcements10

Assembly Programs 10Daily Schedules

11-12Cultural Enrichment Programs

12Dress Code 12Dress Code for Boys 13Dress Code for Girls 14Clothing Prohibited 14-15Dress Code for Field Trips

15School Spirit Days

15Edline 15Extended Day Program

15-16Extra-Curricular Activities

16Food Services 16Lunch Charges

17School Counseling Services

17Health Services

17-18Parent Teacher Organization (PTO)

18Media Center 18Lockers

18Lost Found 18Parking

19Spirit Shop 19Middle School Leadership

19Telephones/Cell Phones

19-20

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Bus & Carpool Transportation20-21

EXPECTATIONS FOR STUDENT BEHAVIORCode of Conduct

21Honor Code 21Student Statement

22Pledge 22Explanation of Dishonorable Behaviors

22Student Responsibilities

22Disciplinary Procedures

22-23Cafeteria Behavior /Manners

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ACADEMICSCurriculum Information and Policies

24-26Additional Academic Information

Grading/Report Cards26Grading Scale 26

Academic Recognition27

Homework 27

Promotion Policy27Readmission Policy 27

PARENT INFORMATIONClass Parties 28Communication

28Field Trips 28Parent Conferences 28

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TECHNOLOGY CODE OF ETHICS29

EMERGENCY CLOSINGS 30

ATHLETIC HANDBOOK 31-47

FUNDRAISING & MARKETING POLICY48

ADMINISTRATORS AND STAFF

Colley Bell III Head of School

Amy Morrell Chief of Staff/Executive Assistant

to the Head of School

Edie Higinbotham ’85 Assistant Head of School

for Finance Brenda Kincaid Head of Upper School

Candy Nash Dean of Faculty – Upper School

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Kim Aston ’88 Dean of Students – Upper School

Nancy Webb Head of Lower School

Jean Mauck Assistant Head of Lower School

Michelle Horton ’89 Head of Middle School

Tracy Grady Middle School Counselor

Marlene Nierman Middle School Administrative

Assistant

Kacky Gallotta Acting Director of Admissions

Kenda Council ’91 Director of Advancement

Betty J. Riddick ’72 Director of Athletics Richard Hurd Director of Risk Management

BOARD OF TRUSTEES

William A. Peak, Chairman

Charles R. Birdsong ’88, Vice Chairman

Nancy M. Tuck ’82, Secretary

R. Scott Carr, Treasurer

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Robert E. Anderson Crystal H. Jackson

Shirley C. Baldwin ’78 Robert W.

Jones

S. Jane Benton Deborah M.

McHorney

Monica Y. Brothers Anne E. Morgan ’90

Harry L. Cross III Susan

Ohmsen ’83

Carlton L. Cutchin III W. Wayne

Perry

Rob J. Gies Brian T. Rowe

J. David Gray III W. Douglas

Russell ’80

William W. Hannah Kevin J. Ruth

J. Carney Hawks ’92 James E. Turner, Jr.

Keith D. Horton Kenneth W.

Wren, Jr.

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INTRODUCTION

Nansemond-Suffolk Academy, founded in 1966, continues to fulfill its objective of educating young people. The Academy’s programs place a strong emphasis on intellectual, social and physical growth so that its students will take active and fulfilling roles in society. The administration and faculty, drawing on decades of experience as well as parental guidance and support, have defined the school’s policies and expectations. It is through these efforts that NSA can provide an educational climate in which all students can achieve their best.

MISSION STATEMENT

The mission of Nansemond-Suffolk Academy is to provide an academically rigorous college preparatory education in an atmosphere fostering moral character, respect, responsibility and compassion. With a commitment to honor above all, the Academy seeks to develop and inspire leaders who value diversity, creativity, scholastic excellence and community service.

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GENERAL SCHOOL INFORMATIONTimes of Operations

School begins at 8:10 a.m. and dismisses at 3:00 p.m. All students should report to advisee at 8:10 a.m. and are counted tardy after 8:11 a.m. Students should not arrive before 7:45 a.m. An Extended Day program will be offered for Middle School students from 3:00 p.m. until 6:00 p.m. This program is strictly a supervised study time available to our students in the afternoon. Arrangements may be made through the Business Office for this service.

*Any student arriving to class after 8:11 a.m. will be tardy and a parent must sign in the child at the Middle School office.

AttendanceRegular attendance and punctuality are essential to a student’s success in school. Persistent absenteeism and tardiness create a genuine hardship for both students and teachers and may necessitate a conference with school counselors and/or administrators.

Absences and TardinessAttendance in school is of the utmost importance. The Academy has an obligation to set minimum attendance requirements in order for a student to receive credit. Illness, physician

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or dental appointments, other professional appointments or personal emergencies constitute an excused tardy. Absence from school requires a written excuse from a parent/guardian. Students in the Middle School must present the written excuse to their advisor.

1. Students who have been absent from school must bring a signed note from their parent giving the date(s) of the absence(s) and the reason(s) for the absences(s).

2. Students will submit their early dismissal notes to the Middle School office prior to the beginning of first period.

3. Pre-excused absences are defined as absences that occur with advance knowledge of the parents and administration (i.e. family trips, etc.) A letter requesting pre-excused absences must be given to the Head of Middle School at least five school days prior to the absence or early dismissal. Parents are expected to schedule family vacations around school holidays; however, should a family trip occur during the school session, it is not expected that the teacher will provide work ahead of time. The student is responsible for completing all make-up work according to the guidelines set by the teacher.

In the event of absence from school, parents are encouraged to plan to pick up assignments from the Middle School office. Daily work and homework will be provided without a phone call and will be available for pickup at 3:00 p.m. Class assignments and homework will be posted on Edline.

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Persistent tardiness may affect academic success as well as be disruptive to the class already in session.

STUDENTS ACRUING MULTIPLE TARDIES TO SCHOOL WITHIN A NINE WEEK GRADING PERIOD WILL BE REQUIRED TO CONFERENCE WITH THE SCHOOL COUNSELOR, HEAD OF MIDDLE SCHOOL AND PARENT(S).

If a student should miss twenty school days, retention in the current grade may result. Parents may be asked to meet with the School Counselor or the Head of Middle School to discuss extenuating circumstances.

In order for a student to be counted present in the Middle School for the day, the student must be in class for at least one-half of the school day or 3.5 hours.

Visitors All visitors must report to the Middle School Office to sign in and to obtain a visitor’s pass. Visitors are expected to conform to the school dress code and school rules. All visitors will wear visitor badges provided by the office and must return to the office to sign out when they leave campus.

Accident ReportingAny time a student is injured or is involved in an accident anywhere on NSA grounds or during a school sponsored activity, the student should immediately notify his/her teacher/advisor. The nurse should also be notified. All accidents must be reported on an accident report form and promptly turned into the Middle School office with a copy to the nurse. Accident forms may be obtained from the nurse.

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Any visitor to the campus during school hours must report any accidents to the school nurse. After normal hours of operation or in the event the school nurse is not available, accidents should be reported to an administrator or sponsor of the event.

AnnouncementsDaily announcements will be read over the public address system. Students will be notified during the school day if after- school activities have been cancelled. Students are encouraged to contact a parent during the school day at the Middle School office regarding a change in after school activities.

Assembly ProgramsAssembly programs are planned to benefit the student body. Students are expected to follow certain procedures for these programs. Basic guidelines include but are not limited to the following:

1. Enter the activity quietly and have a seat.2. Be respectful to one another and to the

guest speaker or performing group.3. Remain with one’s group and depart in

the same quiet manner one entered.4. All classes are to sit in assigned sections

when instructed to do so.5. Students are expected to conduct

themselves in an orderly manner at all assemblies. (Booing, talking when a speaker is talking and jeering are unacceptable practices.)

6. No books or backpacks are permitted at assemblies.

DAILY SCHEDULES:

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Regular Schedule

Daily Schedule

Schedule

Class Period Beginning EndingAdvisee 8:10 8:17

1 8:20 9:102 9:13 10:00

Morning Break 10:00 10:083 10:10 10:584 11:00 11:48

Lunch 11:50 12:205 12:25 1:126 1:15 2:037 2:08 2:56

Morning Assembly Schedule

Morning Assembly Schedule

1 8:24 9:03Assembly 9:06 10:06

2 10:10 10:493 10:53 11:324 11:36 12:13

Lunch 12:15 12:455 12:49 1:286 1:32 2:117 2:15 2:56

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Noon Dismissal Schedule

Noon Dismissal

Class Period Beginning EndingAdvisee 8:10 8:18

1 8:20 8:472 8:52 9:193 9:24 9:514 9:56 10:235 10:28 10:556 11:00 11:277 11:32 11:59

Cultural Enrichment ProgramsScheduled events in the visual and performing arts are made available on campus each year to all students at no additional cost. Developmentally appropriate programs will be selected to complement classroom instruction.

Dress Code NSA asks students to dress in a manner that is in good taste and appropriate for school and school-sponsored functions. Cleanliness and neatness help to develop pride in one’s appearance and a positive self-image. We ask that each student dress for his/her own sense of self-respect, as well as for the consideration of others. For this reason we have specific requirements for standards of dress. Hallmarks of our dress code are being neat, clean and well groomed. Due to frequent changes in fashion, it is impossible to specifically describe all clothing styles that might be considered unacceptable to

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wear to school. NSA reserves the right to determine whether clothing conforms to the “spirit” as well as the “letter” of the dress code. When parents support the dress code, it makes a clear statement to the students that they support the policies and standards of our school. Dress code violations can result in office referrals.

Dress Code for Boys

All boys’ shirts must be tucked into pants. Shirts for boys must be collared and

should not have any writing or messages. Turtleneck shirts are considered collared. A sweater may be worn without a collared shirt. Boys may wear a t-shirt underneath the sweater. (Changed for 2011-2012 school year.)

Blue denim shorts and jeans are not permitted. Denim of other solid colors may be worn as long as it is not frayed, faded and/or stonewashed.

No “Heelies” and “Crocs” of any type may be worn.

Pants must be worn at the appropriate waist level. Belt loops require a belt.

Hats or other head coverings must be removed while in the buildings.

Boys’ hair should be cut to stay out of eyes and should not exceed the bottom of the collar, with no ponytails or radical hairstyles.

Facial hair, earrings or other adornments are prohibited for boys.

Only NSA or college logos may be worn on sweatshirts with no hoods.

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All jackets, coats and hooded sweatshirts are considered outerwear and may not be worn in the classrooms during the school day. DRESS FOR THE WEATHER AND THE TEMPERATURE!

Dress Code for Girls

Shirts for girls may not include any writing or messages.

Girls’ shirts must be tucked in unless designed to be worn on the outside of slacks, shorts or skirts.

Shirts or blouses must be of proper fit and condition. “See through” material, low-cut necklines, bare shoulders or backs, backless tops and tank tops are not permitted, and undergarments may not be visible.

Blue denim shorts, skirts, jeans and other blue denim attire are not permitted. Denim clothing of other solid colors may be worn as long as it is in good repair and is not frayed, faded and/or stonewashed.

Shoes must be safe and appropriate for school. Backless shoes are not permitted nor are shoes with heels over 2 inches in height. No “Heelies” and “Crocs” of any type may be worn.

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Shorts, skirts and skorts must be no shorter than 4 inches above the top of the kneecap.

Skirts and pants must be worn at the appropriate waist level.

Girls must keep their hair out of their eyes.

Hats and other head coverings must be removed while in the buildings.

Only NSA or college logo may be worn on sweatshirts with no hoods.

All jackets, coats and hooded sweatshirts are considered outerwear and may not be worn in the classrooms during the school day. DRESS FOR THE WEATHER AND THE TEMPERATURE!

CLOTHING NOT SUITABLE FOR SCHOOL AND NOT TO BE WORN:

Blue denim attire Oversized clothing Flannel shirts or men’s shirts worn as

jackets Faded clothing Athletic clothing and jerseys Tight, form-fitting clothing Camouflage prints, including jackets Surfer or beach apparel Flip flops, Heelies and Crocs

Dress Code for Field Trips Teachers at each grade level will communicate with students and parents on appropriate attire for all field trips. School Spirit DaysSpirit Days will be announced periodically by the administration. On Spirit Days, students may

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wear blue, white and/or gold, blue denim and NSA apparel. Messages on T-shirts that are blue or gold must be school appropriate. Boys MUST tuck in their shirts on Spirit Days.

EdlineEdline is an internet-based communication tool used to stay in touch with our families. Each family is provided with an online access code to set up a personal account. Once the account is activated, it will remain active from year to year using the same password. New families are encouraged to activate their accounts as soon as possible. Student progress (grades, study skills, work habits) is updated on Edline each week. For all NSA parents, Edline is used as a way to communicate important information; you will receive an email message letting you know when a new message has been posted on the website. Edline will also be the site from which you can access the school’s parent directory. Since Edline is password-protected, it is safe to display home addresses and phone numbers for our families using this format.

Extended Day ProgramStudents are expected to be picked up or must depart campus by 3:15 p.m. unless they are engaged in other school-related activities. After 3:20 p.m., Middle School students will be assigned to our Extended Day Program titled Beyond the Bell. Parents are charged a fee for this service.

This program for Middle School students is held daily from 3:00 p.m. until 6:00 p.m. This supervised study program affords our students an opportunity to complete homework and work on research or computer projects. While it is not

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tutorial in nature, the teacher on duty is available for assistance. Please contact the Business Office for financial information regarding the program.

All Middle School students must be directly supervised by an adult at all times when on campus before and after school.

Extra-Curricular Activities Students may participate in a variety of after-school activities. Teams are selected for competitions held in forensics, geography and spelling. A Book Club titled Chat and Chew, periodically during lunch throughout the year. In addition, selected clubs are available for Middle School students after school as a way of allowing students artistic, creative and exploratory activities here at school rather than their needing to leave campus to participate. Club meetings last for 1 – 2 hours, depending on the activity and the participation fees vary depending on the expense involved to provide materials for activities. Some clubs last for most of a semester but others last 6-8 weeks and meet once a week. Information will be sent home regarding all after-school activities.

Athletic activities are offered as well. Middle School students have the option of participating in intramural sports, which are offered seasonally. Students in seventh and eighth grades are able to participate on our school athletic teams. Information for all athletic teams is available on the school’s website under “Athletics”www.nsacademy.org.

Food ServicesSage Dining Services operates the school’s food services. Parents will have the opportunity for

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students to participate in a declining balance plan. In addition, cash may be used to purchase daily lunch. Students’ not purchasing lunch will be permitted to purchase beverages and/or a la carte items. A menu is posted on the school’s website to indicate lunch choices.

Sixth and seventh graders are not allowed to purchase soft drinks in the cafeteria or bring them from home during the school day.

Lunch Charges Only students who have come to school without lunch money may utilize the lunch charge system for emergency use. All charges must be repaid promptly. Periodic billing will take place through the Business Office when necessary. After three unpaid lunch charges, parental approval is required in order to issue another charge.

School Counseling Services The Middle School Counselor oversees all guidance-related activities including classroom guidance lessons, group counseling, parent-teacher conferences, individual counseling, as well as planning and implementing guidance programs. Parents are welcome to call or make an appointment with the School Counselor about problems or concerns related to their child/children.

Health Services Two nurses are available at all times during school hours. The Student Medical Information Form, accessed on the school’s website, must be completed and the consent form printed, signed by a parent, and submitted

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to school for any medical assistance to be provided or for medication to be dispensed.

Illnesses that occur during the school day will be reported to a parent if a student is unable to participate in normal classroom learning activities. Children who are ill should not be sent to school and must be picked up promptly when parents are called and asked to do so. Children who have been sick may not return to school until they have been fever-free and/or without upset stomach symptoms without medication for 24 hours.

The Health Clinic is prepared to handle first-aid situations. All critical emergencies are reported through 911 to emergency medical personnel with the student transported to Sentara Obici Hospital. Parents are notified immediately to dictate further medical care.

The school nurse must dispense all medications. Schedule II medications and all other prescription and non-prescription medications must be delivered, with the proper form(s), to the clinic by a parent of Middle School students. Middle School parents should consult the NSA website for detailed information regarding school health policies and the completion of the required forms.

Parent -Teacher Organization (PTO) Every parent is a member of the PTO. The group’s Board members are elected, but participation on committees is voluntary and encouraged. The organization is active in sponsoring workshops and seminars for the school community, as well as providing volunteer assistance for many school projects.

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Media Center Students may use library materials to do research for class projects during a time scheduled by the teacher. Students may use the Media Center during the school day from 8:00 a.m. – 3:00 p.m. when given permission by the teacher and librarian. Students are responsible for the proper care and timely return of library books and will not be allowed to check out any further materials until the overdue items are returned or replacement payment is made.

LockersLockers are provided for general student use in school corridors. Students will be using a gym bag to and from the gym daily. Students are responsible for their belongings.

Lost and FoundPlease mark all personal belongings. This discourages unauthorized borrowing and permits return of found items. Articles that are found are turned in to the respective school offices. The Office Staff makes every effort to return items that are marked. Parents are welcome to check the Lost and Found. All unclaimed articles are given to worthy causes at intervals throughout the school year.

ParkingParents may park in available spaces and are discouraged from leaving vehicles unattended in the carpool loops and bus loading areas. Parents are requested to adhere to directional signs regarding parking on campus.

Spirit ShopThe school store, the Spirit Shop, is located in the Lower School building and is open before

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school daily. Other times are posted or announced. School supplies, gifts and attire are available for purchase.

Middle School LeadershipThe Middle School Leadership Team provides student leadership through elected representatives from each of the grades. There will be three representatives from each grade level elected to serve on this committee. Projects include service to the school and community, social events for students and communication and cooperation with the Head of Middle School on issues related to student life. The Middle School Leadership Team will meet monthly during lunch and participation is expected to include a yearlong commitment.

Telephones/Cell PhonesStudents may use the Middle School office phone with permission. Students are discouraged from calling to request that books, homework, projects, etc. left at home be brought to school by parents. Middle School students are encouraged to accept responsibility for items that were left at home. Health-related phone calls must be made from the Health Clinic. It is often very difficult to deliver telephone messages to students, especially in the afternoon. Please make every effort to confirm afternoon plans with your child before he/she leaves home in the morning. In the event that a change of plans is necessary, the school will make every effort to relay a message to your child/children.

Cell phones are not to be used during the academic day. During the school day, cell phones must remain in the student’s backpack or locker and must be turned off. A teacher or

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administrator may take the cell phone from the student if the school rule is not being followed and referrals will be issued for not adhering to the school rule. The student may pick up the cell phone at the end of the school day. If there are repeated offenses regarding the use of cell phones, a parent will be contacted by an administrator.

Bus TransportationBus transportation is a privilege that may be withdrawn for inappropriate behavior. A student must ride the bus to which he or she is assigned. Any request for a change must be submitted in writing to the Director of Transportation. The bus driver is in charge of the bus and its occupants and students riding the bus must comply with the requests of the driver. Student behavior that may jeopardize the safety of others is strictly prohibited. The Head of Middle School will address unacceptable behavior that continues after correction is made by the bus driver and may involve parents as needed. Radios, glass containers and live animals are not permitted on the buses. Individual ipods are acceptable as long as earphones are being used. The school is not responsible for any personal belongings that are lost on the bus or at school.

Carpool TransportationCarpool students should be delivered and picked up from the carpool area located on the west side of the Lower School building. Teachers are on duty from 7:55 a.m. until 8:10 a.m. to assist with arrivals and until 3:15 p.m. to assist with departures. Parents should pull forward as far as possible along the curb before discharging passengers.

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Middle School students may be dropped off at the front doors (only) of their building during morning carpool. All students must be picked up at the Lower School Carpool entrance in the afternoons. In our effort to move many children quickly and safely, loading of students and their belongings is best done under the watchful eyes of staff members.

Parents are encouraged to follow all directions given by staff members when using carpool for drop-off or pick-up. Parents desiring to park and walk a child into the building must park in the tennis courts area. Parking spaces in front of the Lower School are reserved for faculty and staff only.

Right turns in front of the Lower School are permissible in the mornings and after the buses depart in the afternoons. All vehicles are expected to yield to bus traffic. Left turns onto Rt. 460 are prohibited from school except at the light at the Upper School entrance during carpool hours. Students are not permitted to walk to cars without parents. Students should not be dropped off in front of the Lower School in the mornings where buses unload and traffic turns right when exiting the carpool loop. This area becomes congested and could be unsafe for pedestrians.

EXPECTATIONS FOR STUDENT BEHAVIOR

Code of ConductAll students at Nansemond-Suffolk Academy are expected to abide by the Code of Conduct.

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Students in the Middle School are expected to recite and/or write the Code of Conduct.

1. I will be truthful in word and deed.2. I will not use profane, offensive or

inappropriate language.3. I will respect the rights, beliefs and

property of others.4. I will abide by school rules.5. I will strive to be helpful and beneficial to

all concerned.

Honor CodeThe Honor Code is based upon the belief that the absence of lying, cheating and stealing is desirable within the school community in order to promote an atmosphere of mutual trust. NSA students are entrusted with the responsibility of maintaining the Honor Code. It is up to each student to ensure that this trust is not abused.

Violations of the Honor Code will result in disciplinary action at the discretion of the Head of Middle School and the Middle School Counselor. Parents will be notified.

Student StatementAs a responsible student at NSA, I understand that I must always be honest with others and myself. I will not lie, cheat, or steal and will not accept these behaviors from others. I will always encourage and help my fellow students to adopt high standards.

PledgeThe following shall be written or understood on all written work: “On my honor, I have not given nor received help on this assignment unless approved by my teacher.”

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Explanation of Dishonorable Behaviors

Cheating: involves using or attempting to use someone else’s work without the teacher’s permission. Allowing another student to use or attempt to use another’s work without permission or the unauthorized electronic transfer of material with computers or calculators are also considered cheating.

Lying: is creating or attempting to create a false impression intended to deceive. Lying to an administrator, teacher or member of the staff is considered a serious offense.

Stealing: involves taking and withholding, or attempting to take, the property of another individual. This includes school and personal property.

Student ResponsibilitiesEach student at NSA is required to accept responsibility for his/her own conduct and, in so doing, accepts the responsibility for consequences of his/her choices.

Disciplinary ProceduresWhen rules are not followed or students are not responsible in making good choices, consequences will follow. Referrals are issued to a student not following school rules. Consequences may include lunchtime detention, loss of school privileges, or after-school detention. Multiple infractions of school rules

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will result in a conference with the student, parent(s), the School Counselor and the Head of the Middle School. An accumulation of infractions may also result in a day of In-School Suspension and/or Out-of-School Suspension. Students may also be subject to a Status Review hearing.

It is important that all members of the NSA community recognize that rules are created to insure the safety, well-being and protection of all.

For the safety and well-being of all students, the following are strictly prohibited and will be dealt with by the administration:

Excessive rough play or fighting Bullying, intimidation, and/or any form of

harassment Weapons of any type, including those

intended for play Alcohol or illegal drugs

Cafeteria Behavior1. Students will sit at assigned tables by grade

level.2. Students are not permitted in any Lower,

Middle or Upper School buildings or in the rest rooms or hall outside the Cafeteria during lunch without teacher permission.

3. Students are expected to display appropriate table manners and cafeteria etiquette during lunch and fulfill clean-up responsibilities.

MannersGood manners always contribute to a positive environment. Students are reminded to:1. Greet others in a cheerful manner and hold

doors for those who follow.

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2. Negative gestures are rude and never accompany a polite response.

3. Use polite terms such as “please, thank you, excuse me, I beg your pardon”, when talking with members of the school community.

4. Shake hands firmly and engage the other person eye-to-eye.

5. Use chairs properly with legs and one’s feet firmly on the floor.

6. Use good table manners.7. Refrain from unnecessary correction when

others make mistakes.

ACADEMICSCurriculum Information and Policies

Schedule: Each student is assigned an appropriate daily schedule with seven periods and an advisory time each morning.Daily Classes: Academic classes include: English, Foreign Language, Math, Science, and U. S. History (Part 2 in 6th grade) or World Geography (Part 1 in 7th grade and Part 2 in 8th grade). Skills classes meet four days a week. Physical education meets daily.Exploratory Classes: Skills classes offer students an opportunity to continue their exposure to subject areas that complete a well-balanced education. Each skills class meets two days weekly for a nine-week period, with the exception of art which meets four days each week for nine weeks. These classes are assigned to students who do not participate in band and chorus.Band: Band meets four days a week. Participation in band requires a year’s commitment. Instruments may be rented and/or purchased through a local retailer. Students are

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required to fill out a weekly practice sheet and turn it into the Band Director on the assigned day of the week. Students will have study hall one day each week.Chorus: Students may choose to participate in the Chorus. In both grades, students have chorus four days weekly and a study hall one day a week.

All Exploratory, Chorus, and Band students will have a study hall one day each week on Wednesdays.

Physical Education: Students dress daily in uniforms, which must be purchased through the school. Health education and family life will be taught in conjunction with physical education.Advisory Program: Each student will be assigned an advisory group. The group meets briefly each morning and throughout the month for special activities and programs. The emphasis is on self-awareness, decision-making, responsibility, communication, group dynamics, study skills, and peer relationships. The advisor serves as a liaison between the school and parents.Books and Materials: Some textbooks and consumable materials will be provided to students in the sixth and seventh grades. Seventh grade students are required to purchase a World Geography book that will be used again in eighth grade. After the eighth grade year, books can be sold to seventh graders. All students are provided with a list of required personal school items. This list can also be found on the school’s web site. Those items that are provided by the school and are lost or damaged during the school year must be replaced and/or paid for by the student. Many school supplies are available in the Spirit Shop that is located in the

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Lower School building and is opened each morning before school.Extra-Curricular Activities: A varied selection of activities, including intramurals and clubs, is offered throughout the school year. Participation is voluntary and should include consideration of the student’s total schedule. Some after school clubs involve a fee. Information regarding activities available will be made available to you.Homework: Students must use the assignment pad (Agenda) required by the school. Its use is compulsory. Students are required to copy homework in each class and have the homework pad initialed by the teacher. Parents are asked to review the homework pad nightly and are encouraged to keep abreast of academic assignments. Consequences will result for repeated lack of preparation. Study assignments are considered to be homework. Teachers will provide information regarding where to find assignments posted online. Library: Middle School students may visit the Media Center to check out books on a regular basis with their classes as well as on an individual basis with a library pass. Students are responsible for the proper care and timely return of library materials. Overdue or lost items must be returned or paid before additional materials may be checked out. Additional library visits are scheduled for classroom assignments and research. Lockers: Each student is assigned a locker in which all personal belongs are expected to be kept. All articles of clothing and personal belongings must be labeled with the student’s name. Students are strictly prohibited from entering another student’s locker. Any violation constitutes an honor offense.

Additional Academic Information

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Grading/Report CardsIt is our belief that the education of students can best be accomplished through a joint effort between home and school. Regular communication is a key ingredient to a successful academic year. Parents of Middle School students will be given account information to use Edline, a computerized grade reporting program, through which they can access their child’s grades and notes from teachers at any time from any computer having internet access. Grades will be updated each week and parents will receive an email message alerting them to updates. Students will receive report cards every nine-weeks. Report cards will indicate progress in academics, work habits, and in social skills. Parents may keep the computerized report card but the accompanying cover sheet must be signed and returned promptly (within five school days) to the advisor.

Grading ScaleA 92 - 100B 84 - 91C 76 - 83D 70 - 75F Below 70

Academic Recognition:

High HonorsStudents who earn all A’s during the grading period will receive High Honors and recognition for their achievement.

Merit Roll

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Students who earn all A’s and B’s during the grading period will receive Merit Roll and recognition for their achievement.

HomeworkIndependent work is a valuable part of the total program in that it serves to reinforce, expand, or enrich classroom instruction. Amounts of homework are dependent upon the child’s needs and instructional level. Homework is expected to be completed accurately, thoroughly, and promptly. Parents should notify the teacher or appropriate counselor if excessive time is required. Habitual failure to complete homework may result in academic penalty.

Promotion PolicyMiddle School students who fail any two academic subjects will not be promoted to the next grade level. Any student failing one of the following subjects: Math or English in the Middle School must successfully complete a pre-approved summer school program or fifty hours of tutoring by a school-approved tutor to achieve promotion.

Readmission PolicyAny student who leaves the school for any reason, including but not limited to failure or expulsion, must reapply and successfully complete the full admissions procedure before being considered for readmission. Readmission is not guaranteed.

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PARENT INFORMATION

Class PartiesHoliday parties are scheduled for specific dates and grades. Students are requested not to hand out invitation to their own birthday parties outside of school during the day at school unless invitations are given to all classmates. This will help to avoid hurt feelings.

CommunicationEffective communication is essential to the success and well-being of all students. Teachers communicate with parents through report cards, Edline, emails and telephone calls about more specific matters. When a teacher sends a note or desires a conference, it is not necessarily an indication of a serious problem. Often, attending to minor situations can avoid future problems. Parents are asked to communicate any problems or concerns to the teacher. In addition, the Head of the Middle School and the Middle School Counselor welcome any opportunity to assist in ensuring a positive educational experience for each child.

Field TripsActivities outside of the campus are utilized when they are an appropriate extension of classroom instruction. Permission is always requested of the parent in advance. Field trip expenses are covered in the Activity Fee.

Parent ConferencesParents are welcomed and encouraged to schedule an appointment to meet with a teacher(s). It is helpful to arrange appointments in advance, as it is difficult to talk with parents while children are arriving or leaving school.

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Conferences may also be scheduled at any time throughout the school year.

TECHNOLOGY CODE OF ETHICS

The use of technology at Nansemond-Suffolk Academy is an opportunity extended to students, faculty and staff to enhance learning, productivity and information processing. The computer hardware and software at Nansemond-Suffolk Academy shall be used solely for educational purposes specified by the Academy. The Academy reserves the right to examine any material stored on the network or on any technology equipment. It is understood that all technology use is governed by the Nansemond-Suffolk Academy Code of Conduct and Honor Code. Students are responsible for utilizing information technology only for educational purposes, including, but not limited to the attainment of goals and objectives specified in the curriculum or otherwise indicated by teachers and administrators of the Academy. Students are expected to follow all instructions given by the NSA staff regarding use of technology. Students who fail to abide by the stated expectations may be banned from using NSA information technology. In addition, the Code of Conduct and the Honor Code also govern the use of technology used by students during school hours and activities, on buses and on field trips. Inappropriate use of any type of technology whether school owned or owned by

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students, will consequently be handled by the administration.

EMERGENCY CLOSINGS

Basic ProceduresIn the event of an EMERGENCY CLOSING, the following will be considered standard policy:

1. Every attempt will be made not to close until 12:00 noon.

2. Announcements will be made on radio and TV stations immediately (WTKR, WAVY, WVEC, WTAR).

3. In the event of closing for bad weather, before school opens on the following day, an announcement will be made on the above stations.

4. Please check the school’s website for the latest information.

5. For bus students, it is important that an older sibling or friend (who rides the same bus/carpool) should be designated as babysitter. A neighborhood house for

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shelter and safety should be designated if a parent is not home. It is also helpful for carpool parents to determine in advance who would pick up students.

ATHLETIC HANDBOOK

Director of Athletics:Betty Jean Riddick ’72, CAA539-8789 ext. 3317 briddick@nsacademy.org

Associate Director: Tim Davis, CAA539-8789 ext. 3327tdavis@nsacademy.org

Administrative Assistant: Pauline Warren 539-8789 ext. 3353

pwarren@nsacademy.org

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Athletic Trainer: Haley Rector ’07539-8789 ext. 2322hrector@nsacademy.org

Strength and Conditioning: Russell Edwards, CSCS

Fitness Room 2:30 p.m. – 6:30 p.m. on school days

Athletic Offerings

FALL

BOYS GIRLSCross Country CheerleadingFootball Cross CountrySoccer Field HockeyVolleyball Tennis

VolleyballAthletic Offerings Continued:

WINTER

BOYS GIRLSBasketball BasketballSwimming Cheerleading

SPRING

BOYS GIRLS

Baseball Golf (Co-ed)Golf (Co-ed) LacrosseLacrosse SoccerTennis SoftballTrack Track

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** (There may not be a team if not enough participants.)

CoachesCoaches who are faculty members can be reached through the school switchboard (539-8789) and their respective extension numbers or mailbox numbers, or by e-mail. Non-faculty coaches can be contacted through the Director of Athletics or information provided by the coach.

Web Page-www.nsacademy.orgYou can access current athletic schedules, scores, opponent locations and directions to athletic events from the Nansemond-Suffolk Academy website homepage. Athletic schedules and scores can also be found on each individual team’s web page. Please be aware that schedules are always subject to change due to weather and other conflicts; check the website weekly for the most recent updates and the most current schedule.

Athletic Hotline-539-8789 ext. 4004Daily athletic schedules, locations and any cancellations are placed each day on the athletic hotline.

Student Athlete ContractStudents and parents should become familiar with the guidelines of the student/parent handbook and will be asked to sign a form indicating they will follow the guidelines as a prerequisite for participation in the athletic program. Coaches will hold a meeting with parents and athletes before their first scheduled contest to go over rules and expectations.

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Athletic Philosophy

The interscholastic athletic program at Nansemond-Suffolk Academy strives to develop each student academically, physically, emotionally, socially, morally and creatively. Nansemond-Suffolk Academy believes that participation in interscholastic athletics is an integral part of the development of young boys and girls and provides a wholesome physical outlet to complement a rigorous academic schedule. Participation on a team promotes desirable attitudes towards teamwork and team unity, social growth and maturation and preparation for young people to meet the responsibilities of adult life. Every interested student has an opportunity to become involved in the athletic program as a player, manager, statistician, video recorder or student athletic assistant. Interscholastic sports are an effective method for teaching and practicing responsibility, self-reliance, commitment, and leadership. It is the school’s philosophy that coaches, student-athletes and parents should strive to develop and display attitudes of good sportsmanship, good citizenship and loyalty to teams and the school. We believe that winning and losing are important only when considered in the context of how we play the game and how we represent ourselves and our school under the pressure of competition. Statement of Purpose and Goals

The NSA athletic program strives to accomplish the following goals:

1. The athletic program shall instill and promote a sense of honor, respect for self and others, an appreciation for discipline, teamwork, commitment, and hard work.

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2. The athletic program shall build and reinforce positive mental attitudes and employ positive motivational approaches.

3. The athletic program shall provide developmentally appropriate instruction based on sound principles of conditioning and athletic techniques.

4. The athletic program shall promote the love of sports and strive to be an enjoyable experience for the athletes, coaches and parents.

Tidewater Conference of Independent

Schools

Nansemond-Suffolk Academy is a member of the Virginia Independent Schools Athletic Association (VISAA) and the Tidewater Conference of Independent Schools (TCIS). NSA is subject to the rules and regulations of the state and conference. The league is comprised of ten schools that have agreed to certain standards for the benefit of all its members. The league offers championships in eleven boys’ sports, eleven girls’ sports, one co-ed sport (golf), and the Headmaster's Cup for overall excellence. The league also presents a sportsmanship trophy each year and an All-Academic team award. The other members of the TCIS are Bishop Sullivan Catholic, Cape Henry Collegiate, Greenbrier Christian Academy, Hampton Roads Academy, Norfolk Academy, Norfolk Christian School, Norfolk Collegiate School, Peninsula Catholic and Walsingham Academy.

Selection of Teams

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Coaches at all levels reserve the right to limit the number of players on a team. The selection of players is made on the basis of a tryout procedure determined by the coach whose decisions are final. Our coaches will provide every student with an equal opportunity to demonstrate his or her skills in seeking an opportunity to play.

JJV1. JJV teams are comprised of students in

grades 7 and 8 only.2. JJV teams are considered the introductory

level of interscholastic competition.3. At the JJV levels, every attempt will be

made to allow every player to participate in regular season games when possible unless prevented by reasons of injury, conditioning, skill development, discipline or other special circumstances of the sport.

4. Transportation will not be provided for Saturday leagues held at Cape Henry Collegiate and Norfolk Collegiate School; the school will provide all other transportation to games.

Please note that when there is more than one JJV team for a particular sport, ability will be the driving force behind the division of teams. It is our goal to be able to teach a group of individuals based upon their present physical growth and maturity, athletic ability and prior experience playing the sport. It is important that children are not over-extended or under-challenged. This method may vary from season to season and year-to-year depending upon each particular situation, including the number of 7th and 8th graders involved in the overall talent or experience level of the group. Please remember

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that each child is being given the opportunity to participate on an interscholastic team, and what a child does with that opportunity on a daily basis will determine his/her overall development.

JV1. The JV teams should be considered the

transitional level between JJV and the Varsity level teams.

2. JV teams are comprised of students in grades 7-10

3. Selection is earned based on skill level. If a 9th or 10th grader and a 7th and 8th grader are of equal skill level, the upperclassman may then be given priority, assuming his/her attitude and effort are appropriate for the JV level.

4. Competition and striving to win are a part of interscholastic sports. While coaches will make every effort to give all JV team players playing time, it is not guaranteed.

Varsity1. Varsity teams will be comprised of

students in grades 8-12.2. Students who turn 19 on or before August

1 shall be ineligible for interscholastic competition.

3. At the Varsity level, the commitment is to put the best teams possible on the field or court.

4. Each athlete’s skill level is re-evaluated at the beginning of the season for team membership and is evaluated against the current pool of ability.

5. Varsity selection is earned based on skill and maturity of the individual players.

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Varsity teams are not selected on a class basis.

6. Younger players will only be considered if they will experience valuable playing time and contribute to the success of the team.

A student-athlete may not quit a team and join another team once the first athletic contest of any sport has been played in the fall, winter or spring seasons. A student-athlete may leave one team and join another team during the preseason with the consent of both the coach and Director of Athletics. A student may participate on more than one team in a season with the consent of the coaches involved and the Director of Athletics. The student must choose a primary sport and attend that game/practice if a conflict arises. At the varsity level, a student must participate in at least two regular season contests to be eligible for a TCIS Championship event.

General Athletic Policies1. Student-athletes are required to travel to

away games as a team. After a game, athletes must return via team transportation unless they leave with their parent or have prior written permission to return with another parent. All parents will be asked to initial a form provided by the coach upon leaving the athletic event. The Director of Athletics must approve any deviation from this policy.

2. Student-athletes must be at school by 9:15 a.m. to participate in practice or a game on that day. Students who are not at school by 9:15 a.m. due to illness must have a note from their doctor in order to practice or play that day. Students with a medical note must attend a minimum of

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two classes in order to practice or play on that day. Students leaving school early due to illness may not participate in practices or games.

3. Students in grades 7-9 who are unable to participate in physical education may not participate in practice or a game that day.

4. Since the Middle School and Upper School lunch times are not the same, there will be no team lunches during the school day.

5. All team t-shirts, warm-ups, equipment, etc. purchased for the team by a parent or donor must be approved by the Director of Athletics.

6. Athletes may not park in Lower School parking by tennis courts, Camp Gym and Upper School locker rooms during the school day or after-school for athletic practices or games.

7. The school will host all athletic banquets on a Monday-Thursday night. Game day dress code will be required for all athletes.

8. All initiations and/or hazing by student organizations at NSA are in violation of Virginia law and will be subject to disciplinary action.

9. Spikes and cleats are not allowed in any building at NSA other than the locker room.

10. Coaches will meet with parents and athletes before the first scheduled contest to go over their rules and expectations.

11. Student-athletes are only allowed to leave class at the appointed dismissal times for games.

12. Students participating on athletic teams will adhere to the following dress code on game days and when traveling out of

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uniform. Failure to adhere to the letter of this code will result in the student not traveling or participating in that day’s game or contest.

Boys will wear a white button-down shirt, the school tie, khaki pants (tan) or Bermuda shorts, a belt, socks and shoes.

Girls will wear a white shirt with collar, the school belt, khaki pants, tan skirt, or Bermuda shorts and shoes. Shirts must be tucked in or the school belt can be worn on the outside of the shirt. If an undershirt is worn, it must be white without any writing.

Expectations for Athletes

1. Strive to perform in the classroom as well as on the playing field.

2. Student athletes will meet with the teacher of all classes they will miss due to an athletic contest; they will obtain assignments prior to leaving for the contest.

3. Make a commitment to be a part of a team effort. Be punctual and prepared for all practices and games.

4. Abide by the rules established by the coaches and attend every practice and game. Notify your coach at least three days prior to any practice or games you must miss and give the coach a full explanation of the necessity of your absence.

5. Exhibit the highest level of sportsmanship and refrain from any action that would reflect poorly on you, the team or the school.

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6. Maintain all uniforms and equipment issued to you and return one week after season ends. Athletes will not be issued uniforms or equipment for the next season until all uniforms and/or equipment are returned.

7. Maintain and take pride in all facilities used by the team, at home and on the road.

8. Refrain from using substances that are harmful to one’s health.

9. Represent one’s self, team, school, and family, in an honorable manner.

10. Student-athletes must adhere to school detention policies. Student-athletes may not use practice or games as an excuse to avoid detention.

11. Each athlete is responsible for signing the Student-Athlete Contract, obtaining the signature of his/her parent or guardian, and returning the contract to the coach at the beginning of the student’s first sport of each school year.

12. All athletes are required to turn in their physical form to the office by the first of August.

13. Athletes may not practice, work out on their own or participate in any unsupervised activity on campus.

14. Student-athletes should address any concerns with their coach first.

Expectations for Parents

Nansemond-Suffolk has enjoyed parent support in all school programs and the athletic program has been one of the primary beneficiaries of this support. We encourage student-athletes to manage their own issues involving playing time or

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any athletic concern. If a student-athlete has a concern, he or she should communicate directly with the coach. If a situation develops where a parent finds it necessary to intervene on his/her child’s behalf, the parent should contact the coach about the problem. Since it is often counterproductive to do this after a game or during practice, a time should be set that is convenient for everyone involved. If a parent is unsuccessful in working out the issue with the coach, he or she should notify the Director of Athletics. It is never appropriate to undermine the authority of a coach or teacher by complaining to other parents or athletes; it is a poor example to our students and it destroys the trust our faculty enjoys with the student and parent communities.

Athletic contests, by their very nature, bring the Nansemond-Suffolk community into contact with other school communities. We, therefore, place a high level of importance upon how our athletes, coaches and supporters, including parents, conduct themselves as they represent our school. The use of profanity or abusive language toward any athletes, officials, coaches or fans will not be tolerated.

SportsmanshipInterscholastic athletics fosters a sense of sportsmanship throughout the entire school community and offers a unique opportunity to compete in an atmosphere of respect, friendship, trust and enjoyment. NSA believes that sportsmanship is the primary and ultimate goal of competitive athletics. Good sportsmanship is expected daily and is enforced on the practice

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field and in the locker room, as well as during competition with other schools. Winning must always be considered within the framework of good sportsmanship.

Therefore, coaches, players and spectators are expected to act in a way that reflects a sense of pride in their school and is deserving of respect from their opponents. NSA follows the sportsmanship codes of the Virginia Independent Schools Athletic Association and the Tidewater Conference of Independent Schools. The TCIS Sportsmanship Award is presented annually to the school whose athletes, coaches and spectators best exemplify the principles of good sportsmanship.

Violations of the principles of sportsmanship are unacceptable to NSA and the TCIS. As a result, the following policies will be observed:

1. Any coach ejected from a contest for unsportsmanlike conduct will be suspended from coaching his team in the following game.

2. Any athlete ejected from a contest for unsportsmanlike conduct will be suspended from participating in the following game

3. Any athlete suspended for a second time in a season (Fall, Winter, Spring) for unsportsmanlike conduct will be suspended by the conference for the remainder of that season.

4. NSA reserves the right to require any spectator who exhibits poor sportsmanship to leave the premises and/or refrain from attending home games.

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Academic Eligibility

Acceptable academic performance is a minimum requirement for participating in extra-curricular activities at NSA.

Safety and Athletic Training

The Athletic Department strives to provide students a safe and enjoyable environment in which to participate. Consequently, all coaches and administrative personnel have a responsibility to reduce all potential safety hazards. It is vital to understand that participation in athletics involves inherent risks. Coaches and administrative personnel are obligated to act in a prudent manner in order to prevent foreseeable accidents and injuries.

The first concern for all NSA athletes is their safety and good health. Each athlete must have a thorough medical examination and turn in the medical form to the office by August 1st before participating in interscholastic sports. A certified athletic trainer is a healthcare professional specializing in sports-related care for a physically active population in the following areas:

o Prevention of athletic injurieso Clinical evaluation and diagnosiso Immediate care of injurieso Treatment, rehabilitation and

reconditioningo Organization and administrationo Professional responsibilities

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Injury Policies

The school’s general insurance policy does not cover costs associated with athletic injuries.

Any injury to an athlete should be reported immediately to the Athletic Trainer who should report it to the Director of Athletics.

Athletes with the following conditions must have written permission by a physician to return to activity:

1. Any severe injuries that require EMS transport or an immediate ER visit

2. Fractures3. Major surgeries4. Head injuries seen by a physician

A coach is not legally allowed to put an athlete, who has been sidelined by a physician, into a game or practice without prior authorization or written notice from a physician. If a physician removes an athlete from activity, then a physician must release the athlete back to activity at the appropriate time. Parents cannot waive liability in the state of Virginia.

Head Injuries

The Athletic Trainer must see all head injuries and will notify parents as well as the Director of Athletics. It is strongly recommended that an athlete who sustains a head injury should be seen by a physician and cleared by a physician if the following situations occur:

1. Any loss of consciousness2. Any post-traumatic amnesia (memory

loss)

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3. Presents with moderate to severe symptom (vomiting, slurring of speech, convulsions, unequal pupils, migraine headaches)

4. Symptoms that increase or worsen over the next 24 hours

5. Mild symptoms that linger for a week or more

Quite often the signs of a head injury do not appear immediately after trauma but hours after the injury itself. The following are signs and symptoms of significant head injuries that may occur several hours after leaving the training room or practice area.

If the athlete experiences one or more of the following symptoms after a head injury, medical help should be sought:

1. Difficulty remembering recent events or meaningful facts.

2. Severe, persistent headache, particularly at a specific location

3. Bleeding or clear fluid dripping from the ears or nose

4. Mental confusion, strangeness, lethargy5. Nausea or vomiting6. Dizziness or poor balance7. Weakness in either arm or leg8. Abnormal drowsiness or sleepiness9. Convulsions or slurring of speech10. Unequal pupils11. Persistent ringing in the ears12. Increasing neck pain or stiffness

Strength and Conditioning Specialists

Nansemond-Suffolk Academy is committed to the physical well being for all of its school students,

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staff and athletes. We have contracted with Physical Therapy Works, Inc. to provide us with a specialist in strength and conditioning from 2:30-6:30 p.m. each school day. The strength and conditioning specialist will offer the following services:

1. Education and Training: The SCS will provide clinics, training and advice to coaches of athletes of all sports regarding proper conditioning, injury prevention, strength training and conditioning regimens.

2. Remediation and Therapy: The SCS will coordinate with the athletic trainer to assist in remediation and therapy of injured athletes as necessary.

3. The SCS will provide strength training and conditioning services for all NSA students and faculty during the school day from 2:30-6:30 p.m.

4. The SCS will assist the coaches in strength training and conditioning of their respective athletes with a focus on sports specific function.

5. The SCS will make recommendations to coaches, staff and students on strength training and conditioning procedures, and techniques. The SCS will have the final authority regarding safety related or training issues pertaining to the use of equipment, exercises prescribed and recommendations provided that may arise in the strength and conditioning facilities or under the direction of the SCS.

Substance Use/Abuse

Alcohol and other drug use by student athletes at NSA is strictly prohibited. Team members depend

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on each other to be mentally and physically prepared to give their best effort each day. This cannot happen if the student-athlete is using alcohol or drugs not prescribed by a physician. The use of illegal drugs, alcohol, tobacco products or steroids at practices and games is governed by the official NSA policy. Drug, alcohol or tobacco use by athletes at other times will result in disciplinary action including suspension or possible dismissal from the team.

Transportation

Team transportation will be provided for all out-of-town games with the only exception being the Saturday morning Cape Henry Collegiate and Norfolk Collegiate basketball and volleyball leagues. Student-athletes are required to travel to away games as a team. After a game, athletes must return via team transportation unless they leave with their parent or have prior written permission to return with another parent. The Director of Athletics must approve any deviation from this policy. It is the responsibility of the coaches and athletes to see that the school van or bus is cleaned of all trash before returning to school.

Locker Room Use

The coach or physical education teachers will issue locks to all athletes. The locker should be used for personal items and valuables and should remain locked when in use. No food is to be brought into the locker rooms. Locker and shower facilities are to be kept neat and clean. Defacing or destroying school property in the locker room is a disciplinary offense and will be subject to demerits or other disciplinary

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measures. Deliberate mutilation of school property will be charged to the athlete.

Care of Equipment

One of the values of athletics is to teach responsibility. This should apply to the care of athletic equipment as well as other school property. We hope all athletes will take pride in the facilities, equipment and uniforms provided them.

The school attempts to provide the best and safest equipment possible. Each year this equipment is thoroughly cleaned and repaired or reconditioned to insure maximum protection to our athletes. We expect students to take excellent care of this equipment. Students will be held financially responsible for any lost or misplaced equipment. Deliberate mutilation of school property will be charged to the athlete.

Any athlete who withholds property from one sport will not be issued equipment or uniforms for their next sports season until the equipment is returned. All equipment and clean uniforms are due one week following the season.

Practice Wear

Practice wear should be clean and in good repair. T-shirts and sweatshirts may not be worn that advertise drugs, alcohol or other unacceptable slogans. Boys are reminded that shirts must be worn at all times and young ladies are reminded that clothes with bare backs, bare midriffs are not acceptable practice wear. Shoes should be worn at all times.

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Exam Practice Policy

Varsity and JV teams may practice for 1 hour and 15 minutes on exam days. Practices are voluntary.

Sunday/Early Morning Practices on School Days

We do not normally practice on Sunday or have early-morning practices on school days. For special or extenuating circumstances, the Director of Athletics will grant permission to practice with prior notice.

Awards

Student-athletes have the opportunity to earn a Nansemond-Suffolk Academy letter in a varsity sport. The coach will establish the criteria for earning a letter with the approval of the Director of Athletics. It is the coach’s responsibility to communicate these criteria to his/her team. The number of practices attended (or missed), number of games participated in and a player’s attitude toward hard work and team play may all be factors in determining if a letter is earned. Participation certificates will be given to each team member on the JJV, JV and Varsity teams.

The first time a student letters in any varsity sport he/she is given a monogram letter and a pin for that sport. Each subsequent year the student is awarded a bar. Varsity team captains receive stars in addition to any letter or pin for their season. Coaches are allowed to choose their awards for athletic plaques. The plaques will be presented at their banquet.

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Inclement and Hazardous Weather Procedures

Decisions on the postponement or cancellation of practices or games will not be made until the last possible moment, usually after 1:30 p.m., and placed on the Athletic Hotline 539-8789 ext. 4404.

When school is closed for inclement weather or any other unscheduled reason, no teams will practice. All athletic contests and team practices are cancelled under such circumstances.

Whenever there are extreme weather conditions in the area that could be hazardous to players or spectators (e.g. lightning, tornadoes, hail), consideration should be given to suspending or canceling games and practices. At a game, the head referee is responsible for stopping or suspending play. At all other times, the head coach is responsible. At away contests, the ultimate responsibility for the safety and well being of the team rests with the Head Coach. At home, the athletic trainer and/or the Director of Athletics are responsible for suspending games or practices.In case of thunder and/or lightning, Nansemond-Suffolk supports the following Lightning Policy adopted by the TCIS in April 2002.

Lightning Policy

1. At the first sign of lightning or sound of thunder, all individuals will leave the athletic field and seek safe shelter.

2. Play will not resume until all lightning and thunder activity has stopped in the area for at least 30 minutes. The sun may come out during the waiting period;

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however, the 30-minute waiting period should not be compromised.

3. If an activity has been stopped due to weather conditions, the total waiting period will not exceed one (1) hour. If the 30-minute waiting period for lightning or thunder carries the total waiting period past one (1) hour, the game should be canceled and rescheduled if possible.

4. Safe shelter is defined as:a. Any sturdy building normally

occupied or frequently used by people. A shack, metal shed or gazebo is not considered a safe shelter.

b. In the absence of a sturdy building, any hard metal roof car with the windows rolled up can provide safety.

c. Do not take shelter under trees or other tall, lone objects.

5. If an activity (game or practice) has been stopped due to lightning, the athletic trainer/coach/Director of Athletics should provide immediate instructions to the players, spectators and any other personnel present as to where to seek safe shelter and when it is safe to resume the activity.

6. Any individual who feels he or she is in danger of any lightning activity has the right to leave the field or event site to seek safe shelter.

7. Nansemond-Suffolk Academy coaches have the right to pull their teams from the field of play at any time, regardless of the feeling of the other team or game officials if the coaches feel they or their team is in danger. If this results in a

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forfeit, the Director of Athletics will handle this later. The safety of the students is our greatest concern.

Nansemond-Suffolk AcademyFundraising and Marketing Policy

The Nansemond-Suffolk Academy Annual Fund is an important element in the school's operating budget that supports the mission of the school and is the key component to the school’s continued growth and success.  In an effort to ensure that the Annual Fund receives top priority in the school’s fundraising efforts, to avoid conflicting fundraising practices and to standardize the look of all of NSA’s printed and branded materials, the Board of Trustees adopted a Fundraising and Marketing Policy in 2006.   Any fundraising, marketing or special advertising activity sponsored by a Nansemond-Suffolk Academy club, class, athletic team, parent or alumni group must be approved in advance by the appropriate head of each school division/Director of Athletics and the Office of Advancement. All items (baseball caps, t -shirts, uniforms, literature, invitations, handbooks, pamphlets, etc.) featuring the name, initials or logo of Nansemond-Suffolk Academy, must be approved by the Office of Advancement prior to the order being placed.   Applications for approval of fundraising, marketing or special advertising activities are to be completed at least two weeks in advance for each activity and must be filed on an annual

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basis, including previous or recurring events, with the Director of Advancement before solicitation commences or orders for printing of materials are placed.    To receive a list of official NSA approved colors and logos or to obtain a copy of the Fundraising, Marketing and Advertising Request Form, please contact the Office of Advancement at 539-8789 x 3234. 

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