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NORTH RENFREW EMERGENCY RESPONSE UNIT

(NRERU)

Management Board Meeting

Monday June 8, 2015 at 10:00 a.m.10:00 a.m. 11:13 a.m.

Town of Laurentian Hills Council Chambers34465 Highway 17, RR#1, Deep River, ON K0J 1P0

In Attendance:

Jim Gibson, Mayor Head, Clara & Maria TownshipGlen Doncaster, Reeve Deep RiverBruce Boucher, Councillor Laurentian HillsDoug Tennant, Fire Chief Deep RiverKevin Waito, Fire Chief Laurentian HillsRick McGee, C.A.O. Deep RiverSherry Batten, C.A.O. Laurentian HillsTammy Forbes, Treasurer Laurentian Hills

Cindy Anaka, Administrative Assistant Laurentian Hills

1. Welcome and Introduction - Chief Tennant called the meeting to order at 10:00 a.m. andwelcomed all those in attendance.

2. Approval of previous meeting notes & agenda

Minutes ofApril 2, 2015 Mayor Gibson requested the following amendments to the minutes:

1. Page 2 Delete the sentence HMC opted out in 2011 but still paid their fees of $800.00.

Insert new sentence to read - Mayor Gibson stated Head, Clara & Maria does not feel

obligated to pay $800.00 per year because it is not identified in the agreement.

2. Page 2 Delete the sentence Their Town cannot afford it.

3. Page 3 Delete the paragraph Mayor Gibson stated that distance is a problem of theNRERU especially when the unit resides with the Town of Laurentian Hills. MayorGibson stated that most accidents on Highway 17 are industrial (logging) incidents and notmotor vehicle accidents of their residents. Mayor Gibson stated he doesnt want tosupport the Provincial Government.

Insert new paragraph to read Head, Clara and Maria is not concerned with not being partof the agreement as the risk of needing extrication on Township roads is very low andHighway 17 is not the municipalitys problem.

Minutes of April 10, 2015- Mayor Gibson requested the following amendments to the minutes:

1. Page 2 Delete the sentence Mayor Gibson stated that they paid their $800.00 yearly to be agood neighbour.

Insert new sentence to read Mayor Gibson stated Head, Clara & Maria paid the $800.00 in2014 to be a good neighbour.

The minutes were adopted with the amendments.

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Reeve Doncaster requested that going forward the minutes only reflect the agenda items andany recommendations and/or actions taken.

3. 2015 Equipment List

The Board reviewed the Equipment Purchase List for 2015 compiledby Chiefs Tennant and

Waito. The estimated cost and the required equipment for 2015 is $34,400.00. The list ofequipment with the exception of the MVC Stabilisation system is required in order to provideAuto Extrication service to Head Clara and Maria.

After much discussion about the equipment and the auto extrication unit and the costs the majorityconsensus was that the agreement for the Auto Extrication should be dissolved.

The Board recessed at 10:30 a.m. for 15 minutes so that a resolution could be drafted.

Moved by Reeve DoncasterSeconded by Councillor Boucher

Be it resolved that the North Renfrew Emergency Management Board recommends to eachrespective Municipal Council that the Joint agreement between the three municipalities of theTown of Deep River, the Town of Laurentian Hills and the United Townships of Head, Clara &Maria be dissolved.

And That the Auto Extrication Unit ownership be transferred to the Town of Laurentian Hills.

And That the balance of the operating and capital reserve funds be divided and returned at 80% tothe Town of Deep River and 20% to the United Townships of Head, Clara & Maria.

And that if the three municipalities do not mutually agree to disbanding this agreement that thefunds required to replace the equipment contained in the NRERU Equipment Purchase List for2015 except for the MVC Stabilization System estimated to be $29,900.00 be requested from the

United Townships for Head, Clara & Maria.

And that further that Councils respond back to the board by July 15, 2015.

The resolution was unanimously carried.

4.

Review of MTO Invoice allocation errors

A review of the Invoice Allocation errors for the Town of Deep River for the years 2011 to 2013and for the Town of Laurentian. Hills for March of 2011 were received and reviewed.

5. Review of NRERU alarm call staff cost allocation

The NRERU Account reimbursement statements for the Town of Deep River for the years 2011 to2013 were received and reviewed.

The Board was in agreement that the funds are owed to the Towns.

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Moved by Reeve DoncasterSeconded by Mayor Jim Gibson

That the report for the NRERU Account Reimbursement Summary for the years 2011-2013 bereceived and that $820.00 be returned to the Town of Laurentian Hills and that $26,568.20 bereturned to the Town of Deep River.

The resolution was unanimously carried.

6. Review of replacement cost for NRERU vehicle -

The NRERU Rescue Vehicle page was received for information.

7. General Discussion

Resolution from Head Clara and Maria

The item was received as information and tabled until a response regarding the resolution todissolve is received back from all three Councils.

It was suggested that the minutes of this meeting go out as soon as possible in draft form.

Reeve Doncaster suggested that elected Board Members chair future meetings and not staffmembers.

8. Next Meeting Date & Location

The next NRERU meeting was scheduled for Monday 20 July, 2015 at 10:00 a.m.

9. Adjournment

Moved by Reeve DoncasterSeconded by Councillor Boucher

This meeting of the North Renfrew Emergency Response Unit do now adjourn at 11:13 a.m.

The resolution was unanimously carried.