Nreru - April 2, 2015

8/19/2019 Nreru - April 2, 2015

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NORTH RENFREW EMERGENCY RESPONSE UNIT

(NRERU)

Management Board Meeting

Thursday 2 April, 2015 at 2:00 p.m.2:00 p.m. – 4:15 p.m.

Town of Laurentian Hills – Council Chambers34465 Highway 17, RR#1, Deep River, ON K0J 1P0

I. In attendance:

Jim Gibson, Mayor – Head, Clara & Maria TownshipKevin Waito, Fire Chief – Laurentian HillsBruce Boucher, Councillor – Laurentian HillsDoug Tennant, Fire Chief – Deep RiverChris Carroll, Treasurer – Deep RiverGlen Doncaster, Reeve – Deep RiverRick McGee, C.A.O. – Deep River

Cindy Anaka, Administrative Assistant – Laurentian Hills

Chief Tennant called the meeting to order at 1:55 p.m. and welcomed everyone to the meeting.Introductions were made around the table and the agenda was reviewed and approved.

II. Review of Existing NRERU Agreement

It was suggested that the agreement be changed to show 10 year increments for funding and not 3 years as in Appendix ‘A’ to By-Law 05– 10, item 6a.

Mayor Gibson stated that he was not clear as to where the 14% ($800.00) that his municipalitypays in funding was going towards.

III.

2012 – 2014 Financial Report

Mayor Gibson stated he was missing the operating expense report for the year 2014.

It was noted that 2014 was the first year that the wage recovery charge was received. Deep Riveronly started recovering this cost last year (2014). They haven’t received anything in the last 30

years.

It was also noted that there has been a large increase in fuel cost in 2014 in comparison to the two years prior.

Chris Carroll stated that the wage recovery agreement was not to 2014, so this would not bereflected in the current agreement.

Mayor Gibson questioned what the process would be if the financials continue like climb like in2014 over the next few years. It was agreed that would be impossible to judge what could happenin the future.

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NRERU2 April, 2015

Points of Discussion:

Chief Waito mentioned that it is legislated that we have a blocker vehicle.

Mayor Gibson mentioned that he would like an accounting system included in the agreement for

Head, Clara & Maria.

Money received from MTO for accidents on Highway 17 is used to offset costs of NRERU.

Council can set the level of standards for the NRERU.

There is no legal requirement for a town to have a Fire Department.

Mayor Gibson questioned if they could opt out from NRERU and Chief Tennant replied that theycould as long as they gave 60 days notice and it would be up to Council to do so. It is Councilwho sets the level of service for the Fire Department.

Reeve Doncaster asked if the agreement was working for the three municipalities.

Chief Waito said it was working for the Town of Laurentian HillsMayor Gibson didn’t give a definite yes or no for Head, Clara and MariaReeve Doncaster said the Town of Deep River had a few issues with it. He continued to say thattheir community was at risk because they have a limited fire crew. When a call goes out for themoutside their municipality, it leaves Deep River short staffed. As well, they loose a vehicle to theMTO Emergency which means Deep River residents suffer.

Reeve Doncaster stated that Deep River looses by being part of the NRERU. He doesn’trecommend continuing with the agreement. He continued saying that OFM cannot believe thatDeep River sends 2 of their 9 fire fighters out to any MTO emergency.

HCM opted out in 2011 but still paid their fees of $800.00.

IV. 2014 – 2017 Funding Formula

Mayor Gibson stated he didn’t want to carry on with the $800.00. Their Town cannot afford it.Chief Waito stated that Laurentian Hills would like to carry on with the regular yearly amount of2,500.00.

Deep River wants to keep paying their regular amount and they feel it would be best to continuewith the same amount until the end of term (2020).

Councillor Boucher recommended that the three municipalities continue with the same amount,but would like a meeting once before budget time. The next meeting would be early 2016.

V. Review of Proposed Revisions to the NRERU Agreement

It was recommended that there be some wording changes as well as definitions added to theagreement.

The next meeting date change will be in November (Page 2 item 13.) Currently it is February.Page 2, item 14 month change of February will be also changed to November.

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Reeve Doncaster stated that Deep River cannot continue with item 17 on page 3. He would like toreview and discuss it and make changes to it.

Mayor Gibson doesn’t like paragraph 18, page 3. He would like different wording. He would likeit to say, “When staffing permits, when the unit is required to respond to an MVC in …”As well, it is requested that a blocker vehicle be added to this paragraph.

Mayor Gibson stated that he wants two blocker vehicles, not one during MTO emergency.

Line item 19 on page 3 - Each Town is to look into their own municipal insurance to see if theirinsurance coverage is correct. Currently it is $2,000.000.00.

On page 4, item 22, change three years to 10 years. End date should be March 11, 2019.

VI. Equipment

It was requested that the NRERU look into seeing if there are any reserve grants for purchasing vehicles.

Chief Waito requested that the NRERU get rid of the two breathing apparatus’ because of theBench Testing done on them. Laurentian Hills and Deep River doesn’t use them in theirMunicipalities.

The board recommended to get rid of the breathing apparatus’ so that it will save the NRERU on money.

They also recommended that they get two of each air bag. It will cost $11,000.00 to $14,000.00for new ones.

The board also recommended that they get one stabilization kit. It will be about $3,000.00.

VII. Review of Service Request from Rapides des Joachims

It was recommended that Rapides des Joachims look after their own extrication. This was movedby Councillor Boucher and seconded by Reeve Doncaster. It was unanimously passed.

VIII. General Discussion

Reeve Doncaster again stated that the NRERU is greatly taxing on Deep River. They do not wantto be in this business anymore.

The question was asked if there were any alternatives. Chief Waito said that the Town ofLaurentian Hills has the ability to look after their own area if they had to.

Mayor Gibson stated that distance is a problem of NRERU especially when the unit resides withthe Town of Laurentian Hills. Mayor Gibson stated that most accidents on Highway 17 areindustrial (logging) incidents and not motor vehicle accidents of their residents. Mayor Gibsonstated he doesn’t want to support the Provincial Government.

Reeve Doncaster stated that Deep River will give their vehicle to Laurentian Hills. Head, Clara &Maria will have to agree to this.

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Operating Capital and Reserves. Split it.

Mutual Aid will still be available to help each other out.

Head Clara & Maria is alright with not being part of NRERU because his area of Highway is very

small.

It was discussed that the Province and the OPP be contacted to be made aware of this Boardsdecision.

IX. Next Meeting Date & Location

Both of the Fire Chiefs will get together to re-work the agreement. The agreement will then besent to each Town’s Council for discussion. Then another meeting will take place in CouncilChambers in the Town of Laurentian Hills with all three municipalities.

X. Adjournment

This meeting of the North Renfrew Emergency Response Unit do now adjournat 4:15 p.m.

Documents

Nreru - April 2, 2015