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NPFOccupational
Health & Safety Representative (OHSR)
OHS
Accountability
HS4_20.11.13
• OHS Team
• SLER Responsibilities
• Criteria Election/Appointment
• Your responsibilities
• Things you should know
Agenda
2
OHS Team
• National Occupational Health and Safety Policy Committee (NOHSPC)
• Senior Local Employer Representative (SLER)
• Managers and employees
• Yourself as OHSR
3
National Occupational Health and Safety Policy Committee
(NOHSPC)• Principal forum for joint labour-management
consultation
• Review policy and health and safety programs
• Review strategic, longer term and emerging OHS issues having a national impact
• Make recommendations to the CEO on OHS issues and their implications on operations and employees
4
OHSR MUST RECOGNIZESLER Responsibilities
5
• Appoint OHSC members or an OHSR
• Ensure compliance with OHS training
• Respond to OHS complaints/concerns
• Conduct workplace inspection
• Investigate accidents or illnesses
• Share copies of hazard reports
• Manage changes in workplace
• Maintain an OHS bulletin board
• Keep OHS records
• Liaison with Base General Safety Officer
• Bring unresolved issue to your chain of command
ELECTION / APPOINTMENT OHSR
6
• Union elect the employee
• If no union, the employees without managerial duties elect among themselves an employee
• SLER appoints the elected employee to assume the duties of OHSR
OHSR
• Two years, renewable
• Not be personally liable for anything done or omitted to be done in good faith
7
Your Responsibilities as OHSR• Report directly to SLER
• Inspect workplace monthly, preferably with SLER
• Participate with SLER with investigation of accidents/illnesses
• Respond to complaint from employees only if unresolved by immediate supervisors
• Make recommendations for improvements to SLER
• Participate with Hazard Prevention Program
• Review ESDC Annual Employer Report (Lab1009b)
• Retain OHS files, as per next slide
8
Developing a Recommendation to SLER
Discuss issue That Requires Action
Can the local employer make a decision?
No YesWhat is the fix?Move on to another issue
Develop Recommendation to LSER
Basic Issue(e.g. Fix it)
Complex Issue
Describe OHS IssueWhat, Why, Who, Where, When
Describe OHS Issue What, Why, Who, When Are there specific H&S Legislation or applicable standards?
Explain Recommended Option What steps are required? How well will this option fix the problem? How long will it take? How much will it cost? Who will be affected (type/ # employees)? Why did OHSC/OHSR decide to recommend this option?
Provide Recommendation and Suggested Timeline (for each step if necessary)
Provide Recommendation and Suggested Timeline
9
Titles SLER OHSC OHSR HR Office Retention Period
Minutes Meetings Yes 2 yrs
ESDC OHSC Activities Schedule 10
Yes 10 yrs
ESDC Annual Employer HOIR Lab1009b
Yes Yes 10 yrs
ESDC Hazardous Occurrence Incidence Report
Lab1070bYes 10 yrs
Ergonomic Assessment Yes While employed
Accident Investigation Yes Yes 10 yrs
Inspection Report Yes Yes 2 yrs
Personal Protective Equipment
Yes 2 yrs after cease to
be used
First Aid Register Yes 2 yrs beginning on
date of an entryRecord Completed H&S Trg Yes Yes While employed
Refusal to Work Yes Yes While employed
Violence in Workplace Yes Yes While employed
Notes: OHSC Secretary maintains files on behalf of the Committee HR Office registers completed OHS Trg in HRIS Data Base
Record Keeping
10
REMEMBER SLER is responsible to LIAISE WITH BGSOs
• SLER addresses structural issues
• Accident investigation and Inspection
• First Aid, CPR & Fire Warden training
11
• Improve working conditions
• Ensure continued productivity
• Reduce the risks of accident/illness
• Advise SLER of necessary measures in case of dangerous situations
12
A SUCCESSFUL OHSR SHOULD
• To whom you report issues
• Where to find compliance training in the OHS Toolbox
• Where to find support tools (OHS Toolbox)
OHS Things You
Should Know as the OHSR
13
14
Conclusion
14
You’ve been introduced to the responsibilities
As an
NPF OHS Representative