November 2016

Overview of EduCampus ServicesPaddy Naughton, Chief Executive

3

Our Mission is to Deliver Quality and Value for Money

Current Portfolio of Applications

Banner

Student Information System

CoreHR

HRM & Payroll

Agresso

Financial Management System

Millennium

Library Management System

Digitary

Student Credentials

4

Our Services

Implement, maintain & support business-critical systems for our clients

Consult & collaborate with our client community

Manage relationships with suppliers on behalf of our clients

Develop solutions to support excellence in service delivery

Service Delivery Model

6

• Operational Funding

• Capital Investment

Service Delivery Model

• Transparency

• Technical Excellence

• Honesty

• Collaboration

• Quality Focused

Technology• Flexible

• Elastic

• Scalable

• Multi-Tenant

• Organisational Governance

• Organisation Structure

• HEAnet Synergies

• Client Engagement

Culture

Finance & Budgeting

Operating Model

Strategic Direction

Engaged with suppliers & key stakeholders to define

strategic direction

Collaborative approach to ensure continued alignment

of strategic objectives

7

Contractual Arrangements

Sector-wide frameworks in place

Establish contracts with current clients

EduCampus Client Services Agreement

Frameworks & contracts available to the wider HE sector

8

MIS Refresh ProjectFionnuala Lambert, Chief Operating Officer

MIS Refresh Project – 7 Projects in 1

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Banner XE

Intrgration Software

PHASE 4

2016 2017 2018

PHASE 1

PHASE 2

PHASE 3

PAYROLL & HR

STUDENT SYSTEM (PRE REQUISITES)

FINANCE SYSTEM

STUDENT SYSTEM

STUDENT CREDENTIALS

LIBRARY SYSTEM

INTEGRATION SOFTWARE

TENDER

TENDER

TENDER

TENDER

TENDER

TENDER

MIS Refresh - Procurement Process

Competitive Dialogue

• PQQ Phase

• Dialogue Phase

• Invitation to Tender

Contract • Contract Negotiations

• Contract Award

11

12

Independent Chair

EduCampusChief Operating

Officer

EduCampus Project

Manager

IT Manager

from IoT

Functional Manager

from IoT

Functional Manager

from IoT

MIS Refresh Project - Procurement Tender Evaluation Team

Pro

cure

men

t A

dvi

ce

MIS Refresh Project - Client Participation

Successful client engagement:

Institute participation in the following groups

• Tender Evaluation Team

• User Evaluation Team

• Project Working Groups

Representation from

• AIT, CIT, DKIT, GMIT, IADT, ITB, IT Carlow, ITS, ITTD, IT Tralee, LIT, LYIT, WIT

13

MIS Refresh Project – Phase 1, HRM & Payroll

HRM and Payroll system

identified as most critically

in need of updating

Procurement process

commenced December

2015

Preferred bidder

notified 31st

March 2016

Contract award May

2016

Pilot Implementation commenced June

2016

14

Framework Agreement - CoreHR

Upgrade to Version 22

SaaS - Software as a Service deployment module

Suite of applications to support full employee life cycle - from hire to retire

Facilitates further upgrade to latest version within contract term (four years)

Expert services available for upgrade, implementation and support

15

CoreHR Key Components

16

Major Modules

• CorePersonnel

• CorePay

• CoreTime

• CorePension

• CoreExpense

• CoreRoster

Minor Modules

• CoreRecruit

• CoreAbsence

• CoreBudget

• CoreLearning & Development

• CoreHealth & Safety

• CoreTalent

• CoreFlexible Benefits

HRM & Payroll ProjectRory McGinty, Project Manager

HRM & Payroll Project – Phased Approach

Driven by objective to transition to new technology platform

Phase 1 – delivering functionality already in use

Phase 2 – expand use by each client

HRM & Payroll Project Progress (Phase 1)

HRM & Payroll Project Schedule (Phase 1)

20

HRM & Payroll Project – Challenges

First EduCampus project

Ambitious schedules

Emphasising IT stakeholder involvement

Interfacing with Client systems

Configuration of VPNs

CoreHR APIs?

HRM & Payroll Project – Achievements

Procurement Process

Successful use of competitive

dialogue

Schedule Progress

Commenced for 11 clients

Successful go-live for 5 clients

Supplier Engagement

Effective partnership

with Supplier

Evaluation of lessons learned

Client Engagement

Project Coordinators appointed by

each client

Close working relationship with client

project teams

Strong involvement by

Client Senior Managers

22

HRM & Payroll Project – Phase 2

Reviewed utilisation of CoreHRfunctionality across Institutes

Reviewed information gathered as part of Phase 1 upgrade

High-level common areas have been identified as input to scope

definition

High-Level Scope Input

• eRecruitment

• Absence Management

• Employee and Manager Self Service

• Payroll (incl. Part-time PRSI, Salary Sacrifice)

• Budgeting

• Single Sign On

HRM & Payroll Project – Phase 2

Present each new area in

more detail to clients

Obtain detailed feedback from

clients and review with

CoreHR

Agree common scope and

priorities with all client

managers

Engage with individual clients to

understand key challenges and

value-add opportunities

Detailed project planning

engagement with CoreHR

Implementation timetable

agreed with clients

24

EduCampus Services

Questions?

Contact Us

For further information or to get in touch, visit

our website:

www.educampus.ie