NOTICE OF OPERATIONS COMMITTEE MEETING · AR18/5431 12/02/2018 MINUTES OF OPERATIONS COMMITTEE MEETING HELD ON MONDAY 12 FEBRUARY 2018 PRESENT Chairperson Cr L Lumsden, Deputy Mayor

AR18/12683 09/04/2018

NOTICE OF OPERATIONS COMMITTEE MEETING

MEMBERSHIP

Chairperson – Cr Lisa Lumsden

Mayor Sam Johnson Cr Phillip Brown Cr Brett Benbow Cr Colleen Hutchison Cr Ann Johnston Cr Tony Mitchell Cr Mark Myers Cr Fran Paynter

Notice is hereby given pursuant to Sections 87 and 88 of the Local Government Act 1999, that the next OPERATIONS COMMITTEE MEETING will be held in the Council Chambers, 4 Mackay Street, Port Augusta on MONDAY 9 APRIL 2018 commencing at 6:00pm. A copy of the Agenda for the above meeting is attached to this notice.

JOHN BANKS CHIEF EXECUTIVE OFFICER 05/04/2018

Civic Centre: 4 Mackay Street Port Augusta South Australia 5700

Postal Address: PO Box 1704 Port Augusta South Australia 5700

Telephone (08) 8641 9100 Facsimile (08) 8641 0357

[email protected] www.portaugusta.sa.gov.au

mailto:[email protected]

http://www.portaugusta.sa.gov.au/

AR18/12683 09/04/2018

AGENDA 1. DECLARE MEETING OPEN 2. ATTENDANCE RECORD Apologies: Cr F Paynter, Cr L Lumsden.

Leave of Absence: Nil 3. CONFLICT OF INTEREST 4. CONFIRMATION OF PREVIOUS MINUTES (ATTACHED)

Recommendation That the minutes of the previous Operations Committee Meeting (AR18/5431) held on 12/02/2018 be adopted as a true and correct record of that meeting.

5. PRESENTATION/DEPUTATION

Nil

6. QUESTIONS ON NOTICE Nil

7. QUESTIONS WITHOUT NOTICE 8. NOTICE OF MOTION

Nil 9. PETITION

Nil 10. CONFIDENTIAL ITEMS

Opportunity to discuss if any item within this agenda should be discussed under Confidential provisions; or any confidential matter within the agenda that should be debated in the open.

11. REPORTS

11.1 AR18/9648 - Community Engagement Results & Next Steps - Impact on future operation of Miriam High Special Needs Centre following introduction of National Disability Insurance Scheme (NDIS)

11.2 AR18/11782 - Relocation of Passchendaele Locomotive from Homestead

Park 11.3 AR18/9851 - Review – Council Members’ Caretaker Role during Election

Period

12. CLOSURE OF THE MEETING TO THE PUBLIC (ON RESOLUTION OF A CONFIDENTIAL ORDER)

13. CONFIDENTIAL REPORTS Nil 14. DECLARE MEETING CLOSED

AR18/5431 12/02/2018

MINUTES OF OPERATIONS COMMITTEE MEETING HELD ON MONDAY 12 FEBRUARY 2018

PRESENT Chairperson Cr L Lumsden, Deputy Mayor B Benbow, Crs P Brown, C Hutchison, A Johnston, T Mitchell, M Myers & F Paynter.

OFFICERS PRESENT

Chief Executive Officer Mr J Banks, Director City & Cultural Services Mrs L Heron, Director Corporate & Community Services Mrs A O’Reilly, Director Infrastructure Mrs S McKell and Administrative Assistant Mrs L Leonard.

GALLERY PRESENCE 41 The Chairperson declared the meeting open at 6pm. ATTENDANCE RECORD

Apologies: Mayor S Johnson Leave of Absence: Nil

CONFLICT OF INTEREST

Cr Brown - Agenda Item 11.4 – Report –Funding Application – Port Augusta Racing Club 2018/2019 Cr Mitchell - Agenda Item 11.4 – Report –Funding Application – Port Augusta Racing Club 2018/2019

CONFIRMATION OF PREVIOUS MINUTES

Crs Paynter/Johnston that the minutes of the previous Operations Committee Meeting (AR17/49611) held on 11/12/2017 be adopted as a true and correct record of that meeting. CARRIED

PRESENTATIONS The Chairperson with the approval of two-thirds of the members present

suspended the meeting procedures pursuant to Regulation 20(1) of the Local Government (Procedures of Meetings) Regulations 2013, for a period sufficient to facilitate 2 presentations and resumed at the discretion of the Chairperson.

(F10/600) Mr Ben Boothby, Tourism Development Manager, Regional Development

Australia Far North presented on the Draft Port Augusta Strategic Tourism Development Plan 2018-2023.

(F16/784) Crs Hutchison/Johnston that the letter (AR18/5621) provided by Mr

Jeevan Deut (received 08/02/2018) in support of his request for a discretionary rate rebate be tabled. CARRIED Mr Jeevan Deut, Director, Gulf Group Pty Ltd presented on Proposed Development – Town Hall/Old Police Station/Old Courthouse Site (in relevance to Discretionary Rebate Application for 2017/2018).

QUESTION/S ON NOTICE

Nil

QUESTION/S WITHOUT NOTICE

Nil

NOTICE OF MOTION Nil PETITION Nil CONFIDENTIAL ITEMS

Nil

AR18/5431 12/02/2018

-2- APPOINTMENT OF ELECTED MEMBER TO CEO PERFORMANCE REVIEW COMMITTEE AR18/3660 F17/172

Crs Myers/Mitchell that Operations Committee recommends Council: 1. Appoints Cr Johnston to the CEO Performance Review Committee

for 2018. 2. Updates the CEO Performance Review Committee Terms of

Reference to reflect this appointment.

CARRIED APPROVAL TO REVOKE COMMUNITY LAND CLASSIFICATION – ALLOTMENT 137 & 138 IN FILED PLAN 216393 – CT 5614/981 AR18/4079 F17/666

Crs Johnston/Paynter that Operations Committee recommends Council: 1. Resolves to revoke the classification as community land applicable

to Allotments 137 & 138 in Filed Plan 216393 CT5614/981 – Julia Lodge.

2. Approves placing an advertisement in the Government Gazette

(AR18/4099).

CARRIED REVIEWS – DOGS ON-LEASH, OFF-LEASH, SPECIAL RESTRICTIONS AND PROHIBITED AREAS AR17/47073 F10/2209

Crs Myers/Hutchison that Operations Committee recommends Council: 1. Declares that the proposal to allow dogs on-leash and off-leash

with restrictions on Council’s Central, Chinnery and ETSA Ovals has merit.

2. Approves commencing a public consultation and engagement

process as outlined with the Communication and Engagement Strategy (AR17/47575).

CARRIED FUNDING APPLICATION – PORT AUGUSTA RACING CLUB 2018/2019 AR18/4972 F18/201

Cr Brown declared his Perceived Conflict of Interest (pursuant to section 75 of the Local Government Act 1999) in relation to this item as he was previously a member of the Port Augusta Racing Club. Cr Brown remained in the meeting. Cr Mitchell declared his Perceived Conflict of Interest (pursuant to section 75 of the Local Government Act 1999) in relation to this item as he was previously a member of the Port Augusta Racing Club. Cr Mitchell remained in the meeting.

Crs Johnston/Brown that Operations Committee recommends

Council: 1. Agrees to provide funding of $15,000 (inc GST) to the Port

Augusta Racing Club towards the City of Port Augusta Cup 2018. 2. Approves allocating the funds from the 2018/2019 Events Budget.

Cr Paynter called for a division. The Chairperson declared the vote set aside. Members voting in the affirmative: Crs Myers, Benbow, Hutchison,

Brown, Johnston, Mitchell & Lumsden. Members voting in the negative: Cr Paynter The Chairperson declared the motion CARRIED

AR18/5431 12/02/2018

-3- REVIEW OF DEPOT CREEK ROAD & WINTON ROAD, STIRLING NORTH AR18/5238 F18/173

Crs Brown/Paynter that Operations Committee recommends Council: 1. Receives and notes the report (AR18/5238) submitted by the

Director Infrastructure concerning Review of Depot Creek Road & Winton Road, Stirling North.

2. Requests further information on the cost to repair Depot Creek

Road, the risks to the public, associated risks to Council, and a history of works completed on the road.

3. Seeks external funding for repairs to Depot Creek Road from the

South Australian Government. 4. Obtains costings for limestone sheeting for the 2.5km of Depot

Creek Road. CARRIED SERVICE RANGE AND LEVEL REVIEW – PORT AUGUSTA CULTURAL CENTRE – YARTA PURTLI AR18/3667 F16/821

Cr Johnston moved that Operations Committee recommends Council: 1. Approves the relocation of the Arts and Culture Program back to

Fountain Gallery as at 30 June 2018. 2. Notes that the Port Augusta Cultural Centre – Yarta Purtli Gallery

will open on a Thursday, Friday (10am-4pm) and Saturday mornings commencing 27 February 2018, until 30 June 2018.

3. Approves commencing a community consultation process with the

community to inform of the reason for the proposed reduction in opening hours and relocation of the Arts and Culture Program to Fountain Gallery.

MOTION LAPSED DUE TO WANT OF A SECONDER Crs Brown/Mitchell that Operations Committee recommends Council:

1. Receives the report (AR18/3667) dated 29/01/2018 submitted by

the Director City & Cultural Services concerning Service Range and Level Review – Port Augusta Cultural centre – Yarta Purtli.

2. Notes that the Port Augusta Cultural Centre – Yarta Purtli Gallery

will open on a Thursday, Friday (10am-4pm) and Saturday mornings commencing 27 February 2018, until 30 June 2018.

3. Requests further information on the breakdown of income,

useage, costs and projected costs of each business unit for the Cultural Centre, theatres, Yarta Purtli Gallery, the Barracks and Fountain Gallery.

4. Requests a costing for the relocation of the Port Augusta Cultural

Centre – Yarta Purtli to the Fountain Gallery. CARRIED CITY SAFE PROGRAM CONTRACT AR18/4027 F10/102

Crs Johnston/Paynter that Operations Committee recommends Council: 1. Extends the current City Safe Contract until the 30th June 2019.

2. Commissions a report describing options for the provision of a

City Safe type service inclusive of a detailed scope, service objectives, funding sources and performance indicators.

CARRIED

AR18/5431 12/02/2018

-4- DRAFT PORT AUGUSTA STRATEGIC TOURISM DEVELOPMENT PLAN 2018-2023 AR18/5051 F10/600

Crs Brown/Hutchison that Operations Committee recommends Council adopts the Port Augusta Strategic Tourism Development Plan 2018-2023. CARRIED

The meeting was declared closed at 7.31pm.

REPORT FOR: Operations Committee MEETING DATE: 9 April 2018 REPORT FROM: Director – Corporate and Community Services REPORT TITLE: Community Engagement Results & Next Steps - Impact on

future operation of Miriam High Special Needs Centre following introduction of National Disability Insurance Scheme (NDIS)

FILE NAME: F16/821 RECORD NO: AR18/9648 COMMUNITY VISION & STRATEGIC PLAN OUTCOMES 4 We Care 4.1 Encourage and support our community to care for themselves and for each other. 4.2 Facilitate services and develop partnerships to enable appropriate care for people in

our communities. 6 We Achieve 6.5 We use and manage our financial resources in the best interests of our community,

and to ensure financial sustainability and organisational efficiency now and into the future.

PURPOSE The purpose of this report is to provide results of community engagement regarding the report on the operation of Miriam High Special Needs Centre under the National Disability Insurance Scheme and seek approval to call for Expressions of Interest in relation to Miriam High Special Needs Centre potentially incorporating Port Augusta Childcare Centre. RECOMMENDATION Operations Committee recommends Council: 1. Approves calling for Expressions of Interest in relation to Miriam High Special

Needs Centre with responses to include commentary in relation to: a. Retention of the current philosophy of the Centre; b. Preference for purchase or lease arrangement; c. Use of the hydrotherapy pool by community; d. Potential interest in the Port Augusta Childcare Centre; e. Retention of majority of staff

2. Delegates authority to the CEO and Director Corporate & Community Services to

appoint a suitably qualified external contractor to effectively manage the Expression of Interest process.

3. Supports informing staff and families of both the Miriam High Special Needs Centre and the Port Augusta Childcare Centre of the progress of the EOI process.

4. Receives a report detailing responses to the Expressions of Interest to determine next steps.

2 BACKGROUND Following receipt of a report from Community Business Bureau regarding the impact on future operation of Miriam High Special Needs Centre following transition to the National Disability Insurance Scheme, at a Council meeting held on 29th January 2018, Council resolved: 1. Receives the report (AR18/1849) submitted by the Director Corporate & Community

Services dated 12/10/2017 on the operation of Miriam High Special Needs Centre under the National Disability Insurance Scheme

2. Undertakes community engagement to ensure that key stakeholders and the wider

community are informed of the recommendations of the independent report.

3. Engages external support to undertake the community engagement process as required.

4. Following the community engagement process considers a further report on the

future operation of the Miriam High Special Needs Centre. DISCUSSION A Community Engagement process was conducted from 30th January 2018 through to 21st February 2018 in relation to the Report and the 4 options detailed within it:

Option 1 – Maintain Miriam High Special Needs Centre as a separate entity, but transform the service model to be a genuine therapy and/or therapy assistant service, and therefore viable as an NDIS Provider. Option 2 – Wind up Miriam High Special Needs Centre at the end of June 2018 and sell or lease the property. Option 3 – Merge Miriam High Special Needs Centre and the Port Augusta Childcare Centre, enabling children to be included in the mainstream childcare setting, but still have access to Miriam High’s skilled staff. Option 4 – Outsource Miriam High Special Needs Centre to another provider.

The Community Engagement process included electronic dissemination of information to key stakeholders including Department for Communities and Social Inclusion, Ministerial Advisory Committee: Students with Disabilities, National Disability Insurance Agency, Member for Stuart, Member for Grey, Country Health SA, Novita, members of the local Children’s Services network, Mrs Miriam High, Northern Paediatric Unit, Port Augusta, Roxby Downs & Woomera Health Advisory Council, Aboriginal Community Engagement Group, Pika Wiya Health Service as well as local Physiotherapy Centres. Current families and staff were provided information prior to the Council meeting on 29th January 2018. Information was displayed in the foyer of the Civic Centre including copies of the report and key messages as well as a feedback form to facilitate responses. Two community forums were held at the Institute Theatre on Thursday 8th February 2018. As well as through electronic mediums, these forums were advertised in the Transcontinental for two consecutive weeks, and hard copy notices displayed on community notice boards in Commercial Road as well as Foodland, Coles and Woolworths noticeboards.

3 Eighteen people attended the 1pm session and 12 people attended the 7pm session. These sessions generated much discussion amongst participants and it was pleasing to see the founder of the program, Mrs Miriam High at these sessions. Representatives from both the Early Years Parenting Centre and the Port Augusta Children’s Centre were adamant that their services could not replicate the therapy service provided by staff at the Miriam High Special Needs Centre. The support that is provided to families as well as the child is what is valued most by families and is at the core of the philosophy of the Centre (philosophy statement attached). Attendees at the forums agreed that the most important aspect to be retained is the philosophy of the Centre which includes a holistic approach to supporting the family and child in a friendly, non-clinical, supportive, non-judgemental environment. It is less important as to whether the Centre is owned and operated by Council or another organisation. Attendees were also keen to explore what other services under the NDIS could be operated from the Centre including after school activities. There was also a lot of concern raised about the children who are not eligible for the NDIS due to a range of factors or whose families will not attempt to navigate the NDIS maze and therefore won’t obtain the support that they need to meet their full potential. Historically, these children would have received support from Miriam High Special Needs Centre regardless of whether a formal diagnosis was being obtained or whether the developmental delay was only mild. 36 responses were received during the consultation period from the community including several detailed responses. A summary of responses are attached to this report. 48.5% of respondents listed Option 4 (call for expressions of interest) as their first preference, 28.5% of respondents listed Option 1 (Council to transform service model to fit NDIS), 20% had a first preference of merging Miriam High Special Needs Centre with the Port Augusta Childcare Centre and only 1 response was seeking to wind up Miriam High at 30th June 2018.

It should be acknowledged that the decision may not be as clear cut as selecting one preferred option with many comments including the need to have a combination of the options to be successful. For example, if Council resolved to call for Expressions of Interest, the successful party will very likely transform the service model to be viable as an NDIS provider which may also include a partnership with the Port Augusta Childcare Centre.

4 In relation to Option 1, whilst favoured by some respondents due to the successful history of the Centre, this is considered high risk to Council as the engagement of qualified therapists comes at a cost that may not be fully recouped depending on attendances. Provision of disability services is not a core business of Council. However, Council does have a role to play in advocating for availability of services to meet the needs of the community. Option 2 is the least favoured option in relation to community feedback and it is suggested that this be considered as a last resort. Option 3 was discussed at length during community forums with the benefits of integration of children into a mainstream service acknowledged but also complexities in relation to this option such as different staff ratios in Childcare to what is currently provided at Miriam High Special Needs Centre, managing challenging behaviours in larger groups, and childcare fees potentially cost prohibitive to some families Option 4 was the preferred option by the majority of respondents with comments received that this option could result in an expansion of services to the community from an organisation whose core business is disability service provision. However, the philosophy of the Miriam High Special Needs Centre should be considered as this is a valuable aspect of the Centre. NDIS Early Childhood Early Intervention During the consultation period for this project, the NDIS Early Childhood Early Intervention partner or South Australia was announced. The NDIS website states that the Early Childhood Early Intervention (ECEI) approach supports children aged 0-6 years who have a developmental delay or disability and their families/carers. The ECEI approach supports families to help children develop the skills they need to take part in daily activities and achieve the best possible outcomes throughout their life. In South Australia, the State Government has signed a grant agreement with the National Disability Insurance Agency which will see an employee-led Mutual be the ECEI partner for South Australia. The Mutual will be set up to be independent of government and will be led by highly-skilled and experienced staff currently working in Child and Youth Services. It will provide a state-wide service for South Australian families with children with disability and developmental delay, connecting them with the NDIS and the range of existing complementary service providers. The Mutual will also provide NDIS therapy and support services where there is no conflict of interest. Following this announcement, contact was made with the Executive Director of Disability SA regarding the ECEI, to discuss the situation regarding Miriam High Special Needs Centre and to query whether any financial support could be forthcoming from the Mutual to Miriam High Special Needs Centre to provide support to families in Port Augusta. A copy of the report by Community Business Bureau was forwarded together with background regarding the Centre and the You Tube video of families talking about their experiences with Miriam High Special Needs Centre. A generalised response was received that ECEI anticipate providing expert clinical support to build capacity in the region, as well as to undertake the planning process for children who are new to the NDIS and who will need either an early intervention or an NDIS plan response. The ECEI partner has now been selected and further conversations will occur with service providers to understand what will be possible. No commitment for funding support to Miriam High Special Needs Centre was indicated.

5 Hydrotherapy Pool A number of community members have raised concern about their ability to access the hydrotherapy pool at Miriam High Special Needs Centre if the Centre changes operators or closes. At present, as well as any currently enrolled children attending the Centre that may benefit from hydrotherapy, the Port Augusta Special School students utilise the pool on Friday mornings. Both Westside Physiotherapy and Port Augusta Physiotherapy Centre also utilise the hydrotherapy pool for clients recovering from injuries that may benefit from water based exercises in warm water. Whilst the Ryan Mitchell Swim Centre is open for approximately six months of the year, it may not be suitable for all clients due to difficulties accessing the pool, the temperature of the water, and dignity/privacy concerns in such a public environment. Access to the hydrotherapy pool by the community needs to be considered in relation to the options within the report. Other Considerations There is an encumbrance (3637500) registered on the land where the Port Augusta Childcare Centre is situated to South Australian Housing Trust. This would need to be removed prior to any sale process. There is also easement registered to the Minister for Infrastructure (V4360148) that also needs to be investigated. It should be noted that a storage shed utilised by Miriam High Special Needs Centre has been constructed over the Miriam High Special Needs Centre and Port Augusta Childcare Centre property boundary in the Kindy yard. If either Centre is to go through a sale process, this will need to be rectified through a sub-division. For fire separation purposes, a fire rated wall would need to be installed if the building is not a distance of 3.0 metres from the new boundary. New fencing would need to be installed to provide clear delineation of the properties and stormwater flow relating to both properties may also need to be considered. It should also be noted that the boundary of Miriam High Special Needs Centre on the eastern side (rear of Bodycare Squash & Fitness) is not shown clearly with Miriam High Special Needs Centre utilising part of the land owned by Bodycare Squash & Fitness for outdoor area, garden bed and unsealed section of carpark. (see attached plan) Port Augusta Childcare Centre It may be prudent at this time to determine if any interested parties also have an interest in the co-located Port Augusta Childcare Centre due to the report from Community Business Bureau suggesting the potential to merge operations of these facilities. Children attending Miriam High Special Needs Centre have always attended the Port Augusta Childcare Centre for meals and accessed play areas to integrate with their peers. Council budgeted for a deficit of $204,900 (including depreciation of $99,200) for the Port Augusta Childcare Centre for the 2017/18 financial year.

6 As at 28th February 2018, the Childcare Centre year to date deficit is $175,311 (including pro-rata depreciation). The budgeted deficit for the same period is $152,084. Outstanding fees as at week ended 4th March 2018 equate to $20,217.14 (all of which is recoverable) which brings the actual year to date deficit down to $155,093.86 which is only slightly above the budgeted deficit for the same period.

PROGRAM COMMUNITY SERVICES

ACTIVITY CHILDCARE CENTRE

BUDGET BUDGET ACTUAL

2017/2018 YTD YTD

OPERATING EXPENDITURE

Salaries & Wages 902,800

623,303

514,756

Other Operating Costs 184,600

138,068

107,614

Depreciation 99,200

68,489

68,489

TOTAL OPERATING EXPENDITURE 1,186,600

829,860

690,859

OPERATING REVENUE

Grants & Subsidies 427,100

294,875

245,567

User Fees 543,600

375,307

263,396

Other Revenue 11,000

7,595

6,585

TOTAL OPERATING REVENUE 981,700

677,776

515,547

CAPITAL EXPENDITURE

TOTAL CAPITAL EXPENDITURE

SURPLUS / (DEFICIT) (204,900)

(152,084)

(175,311)

Budgeted attendance for the financial year is 39.5 full time equivalent children. The actual attendance as at 2nd March 2018 is 31.2 full time equivalent children. Staffing is adjusted on a daily basis to reflect legislated child:staff ratios. Salaries for the year are under budget for this reason. Numbers of children attending the Centre traditionally drop in the first part of the calendar year as a number of children commence full time kindy and school. Numbers also drop during school holidays in January, April, July and October. The Centre has experienced a reduction in the number of families utilising the Centre in the past few years due to several major factors including the single school intake policy for public schools, additional pre-school sessions available to 4 year olds and the decrease in employment opportunities with the closure of Alinta Power Stations and reduction in employment at Roxby Downs.

7

Pleasingly, there has been an increase in enrolments in 2018 which is reflective of the increase in positivity in the economic climate of Port Augusta and increase in employment opportunities in the region. 17 new enrolments have been received since 1st January 2018, however, the majority of these use the Centre on a casual/part time basis. Expression of Interest Process It is suggested that a similar approach be used in relation to the Miriam High Special Needs Centre to that which was followed for the residential aged care facilities.

1. Develop an Information Memorandum to provide to organisations that express interest in the Centre.

2. Call for Non-Binding Indicative Offers 3. Undertake due diligence in relation to the offers 4. Report to Council with Non-Binding Indicative Offers and seek further instruction

(Depending on responses and further Council resolution)

5. Call for Final Offers and complete contracts Due to current workload of Council officers, it may be beneficial to have an external agency undertake the Expression of Interest process to ensure that work is carried out in a timely manner. CONFIDENTIALITY PROVISIONS Not applicable. RISK MANAGEMENT 1: Financial/Budget Port Augusta City Council budgeted for a deficit of $104,200 (including depreciation of $33,600) for Miriam High Special Needs Centre and $204,900 (including depreciation of $99,200) for Port Augusta Childcare Centre in the 2017/18 financial year. Port Augusta Childcare Centre had historically received ‘disadvantaged area’ funding of up to $60,000 however this funding from the State Government was ceased in 2008 when the then named ABC Childcare Centre was approved. 2: Legal/Policy If either property is to be sold, a sub-division will need to occur to ensure that the boundary alignment incorporates existing structures relevant to the Centres. 3: Environment/Planning Not applicable.

8 4: Community

4.1 General It is acknowledged that this will be a very emotive issue within the community as the Miriam High Special Needs Centre has a long and proud history in Port Augusta. Engagement with the community on this issue will be imperative.

4.2 Aboriginal Community Consultation A copy of this report will be forwarded to the Port Augusta Aboriginal

Advisory Committee for information. ANNE O’REILLY 19/03/2018

9

Response No.

First Preference

Second Preference Summary of Comments

1 3 4

2 1 Outstanding service, no other services can provide same service

3 4No other service compares. It would be an absolute disgrace if it was to be shut

4 3 45 3 46 3 4

7 3 4 Valuable service, merge with childcare would enable this to continue8 1 3 Concerned about hydro pool access

9 4Priority is best outcome for children but ratepayers must also be considered.

10 1 4 Expand service to older children11 1 4 Subcontract services or EOI12 1 4 Great loss if shut. Valuable resource

13 1 4 Wish original model could be kept. Not a council responsibility.14 1

15 4 3Moral & social obligation to not abandon children. Loss of hydro pool is major.

16 417 4

18 4 Option3 would put too much strain on childcare staff & children

19 4If other options for early childhood early intervention available this should occur

20 4 Makes sense to not leave the building empty21 422 4

23 1 4Devastating loss if closed. Fantastic unique business opportunity for the right provider

24 4 Needs to be similar model. Hard to attract allied health professionals25 3 226 4 227 2

28 4 Another provider to provide specialist & specific services

30 4 3Risk of vulnerable children falling between the cracks. Hydro pool is another issue

31 4Explore options of additional services. Families need support to navigate NDIS

32 1 3Fearful that families will not access Centre if becomes too formal. Other local services cannot provide same service

33 4Concerned about merger with childcare. Families need support in transition to new provider.

34Child Health & Development Services will continue to provide services to clients

35 4Not core business of Council. Independent provider more able to meet NDIS

36 1 2 Valuable service.

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Miriam High Special Needs Centre Philosophy Statement

The Miriam High Special Needs Centre has adopted the following statement as its operating philosophy:

To provide a service with the focus on achievement of positive outcomes for children with disabilities and/or developmental delay such as increased independence and integration into the community;

To undertake therapy programs on recommendation from families and Therapists so as to promote the participation of children with disabilities and/or developmental delay in the life of the local community through maximum and social integration in that community;

To be innovative in responding to a variety of concerns expressed by families in relation to the needs of their pre-school child who has a disability or special developmental need;

To respond in a culturally and linguistically appropriate manner to families when a request is made for help;

To offer families of children with a disability support in the centre where they can discuss their children’s needs;

To assist families to liaise with other local agencies in the Port Augusta community so that a child with a disability has access to local help without having to travel to Adelaide for such help;

To intervene early in the life of a child who has a disability and/or a developmental delay to ensure easier transition from home to kindergarten/school by providing regular one to one assistance;

To offer a child with a disability and/or developmental delay the opportunity to increase social skills so that they can take their place within the community;

To assist and provide families with therapy based programs on recommendation from therapist and families;

To assist the child in Integration and Inclusion programs; and

To assist in providing a safe, hygienic and caring environment for children between the ages of 0-6 years who have a disability and/or special developmental need.

Created on Tuesday, 20 March 2018 Map Zoom: 186.6 m

Notes Disclaimer This map is a representation of the information currently held by the City of Port Augusta. While every effort has been made to

ensure the accuracy of the product, Council accepts no responsibility for any errors or omissions. Any feedback on omissions or errors would be appreciated.

PORT AUGUSTA CITY COUNCIL

4 Mackay Street, PO Box 1704 Port Augusta SA 5700

Tel: (08) 86 419100 Fax: (08) 86 410357

Email: [email protected] www.portaugusta.sa.gov.au

Legend

LGA Boundary

Main Roads

Properties

Road Grey

DCDB Roads

Parks

Aerial (2015)

REPORT FOR: Operations Committee MEETING DATE: 9 April 2018 REPORT FROM: Director Infrastructure REPORT TITLE: Relocation of Passchendaele Locomotive from Homestead Park FILE NAME: F11/4577 RECORD NO: AR18/11782 COMMUNITY VISION & STRATEGIC PLAN OUTCOMES 1 We Thrive 1.4 Maintain and develop tourism attractions and visitor services. 5 We Celebrate 5.1 Design, provide and maintain a range of places and spaces where people can

gather formally and informally. 6 We Achieve 6.5 We use and manage our financial resources in the best interests of our community,

and to ensure financial sustainability and organisational efficiency now and into the future.

PURPOSE The purpose of this report is to determine the future use of the Passchendaele Locomotive and comply with the requirement to remove the locomotive from the Homestead Park site prior to property settlement due to occur in July 2018. RECOMMENDATION Operations Committee recommends Council: 1. Approves donation of Passchendaele Locomotive to Pichi Richi Railway

Preservation Society at no cost to Port Augusta City Council.

BACKGROUND The steam engine located at Homestead Park Port Augusta is known by the name of Passchendaele. As part of the land sale process a solution for the relocation of the locomotive is required. At Council Meeting held 23/10/2017 a resolution was amended to include that an investigation be undertaken into the relocation of the Passchendaele Locomotive to an open space area.

2 DISCUSSION 1. Passchendaele Locomotive 1.1 Suitability as play equipment

Australian Standard AS4685 sets out standards for playground equipment and surfacing. The standards set out the requirements for consideration in the event converting or locating the Passchendaele Locomotive into a play space environment. On 22/01/2017 Kidsafe SA undertook a play space assessment of the Passchendaele Locomotive, later providing an inspection report ( AR18/ 8329 ). The report risk rated a number of hazards. Five ( 5 ) areas as summarised below were ranked high or very high that would require modification in order to conform with modern standards :

Hazard Recommendation / Modification Required Fall from height AS 4685 states that the free height of fall must not exceed 1800mm for Supervised Early Childhood Settings and 3000mm for All Age Settings. The free height of fall is the greatest vertical distance measured from the intended body support of the equipment to the impact area below. Unintended access shall not be provided to excessive heights. Upper body equipment that requires hand grip support must not exceed 1800mm for Supervised Early Childhood Settings and 2200mm for All Age Settings.

Equipment should be designed to prevent users gaining a foothold which may assist them to climb up to unintended heights above ground. Ensure there are no horizontal footholds that children could use to climb to the top of the steam train.

Fall Space / Impact area & Surface Falling Space/Impact Area - A minimal falling space/impact area of 1500mm is required around equipment (with fall heights of more than 600mm above ground level) and between individual items of equipment. AS 4685 requires an increase in the falling space/impact area for equipment with platforms measuring more than 1500mm above ground level. AS 4685 specifies falling spaces for specific equipment items with forced movement such as slides, swings and carousels. The falling space/impact area for equipment with forced movement cannot overlap with other falling

There should be no hard surfaces beneath equipment onto which children could fall. Remove train tracks from beneath steam train. Alternatively, provide protection against falling. All playground equipment with a fall height 600mm or more above ground level must have an impact attenuating surfacing beneath and around it (impact area) to minimise serious head or other injuries in the event of a fall.

3 spaces/impact areas. Playground Surfacing - AS 4422 requires that certified surfacing be provided across the falling space/impact area where play equipment provisions are more than 600mm above ground level.

Head & Neck entrapment Head and neck entrapment refers to any opening at a height of more than 600mm above ground level that would allow a child’s body to pass through but not their head. This can result in death or serious permanent injury. AS 4685 states that bound head and neck entrapment (dimensions of 89mm – 230mm), partially bound and V-shaped openings, shearing or moving openings (flexible and rigid parts with openings less than 230mm) must be avoided. It is therefore critical that any head entrapment hazards are eliminated immediately.

Replace with ladder compliant with AS 4685. Ensure all gaps 89mm – 230mm located at 600mm or more above ground are avoided.

Finish of Equipment AS 4685 states that the finish of equipment shall have no protruding nails, bolt threads, projecting wire rope terminations, pointed or sharp ended components. Projecting parts and corners are less than 8mm (or covered) with a minimum radius of 3mm. Surfaces are finished

Seek advice from a structural engineer and repair/replace corroded parts as required.

4 smooth with no splintering.

There are an additional number of unknown items that could significantly impact the scope of modification namely the presence of lead paint or asbestos. It is unknown if the paint finish contains lead. Testing would be required in order to verify. The extent of modification remains un-costed however it is clear that the extent of modification to comply with Standards AS4685 is significant. An alternate option to facilitate future preservation to original intended use may include donation. 1.2 History of the locomotive / alternate use Four shunting engines were named after significant World War 1 Battles on the Western Front that involved the Australian Infantry (Pozieres, Polygon, Peronne & Passchendaele). Previous to being in Port Augusta, Passchendaele was in operational use at the Port Pirie smelter and later, upon retirement was placed at the Port Pirie Primary School. The steam engine at Homestead Park Port Augusta, known by the name of Passchendaele originates from Andrew Barclay, Sons & Co at Kilmarnock next to the River Clyde in Scotland where it was built for the British War Department. It is recognised as one of four steam engine members acquired by the Australian by Broken Hill Associated Smelters (BHAS) as surplus items after the end of the World War I. A fifth younger steam engine member named Port Pirie, was built by the same company in Scotland during the 1920’s is now on public display at the Port Pirie Railway Museum where it is kept on public display visible from the street in a controlled access area. The Pichi Richi Railway Preservation Society records suggest that the locomotive was removed from Port Pirie in the 1980’s due to it no longer being suitable as play equipment. Passchendaele was swapped for NM25 (now operating successfully pulling the Afghan Express between Port Augusta and Quorn) in 1990. The Bellarine Railway Society restored “Pozieres” in 2011 and it is currently operational hauling heritage services on our railway. Photo below:

5

The Pichi Richi Railway Preservation Society have expressed in writing a desire for the Passchendaele to be returned to Quorn for future restoration to working order. Pichi Railway currently offers a unique attraction for rail enthusiasts and tourists, linking and benefiting both Quorn and Port Augusta Communities. It is therefore recommended that the Passchendaele Locomotive be donated to Pichi Richi Railway Preservation Society at no cost to Port Augusta City Council. CONFIDENTIALITY PROVISIONS Not applicable. RISK MANAGEMENT 1: Financial/Budget No budget impact. 2: Legal/Policy Settlement conditions associated with land sale require the locomotive to be removed from site. 3: Environment/Planning Nil 4: Community 4.1 General Extensive communication has occurred with respect to the sale of Aged Care and associated land sale of the site known as Homestead Park.

SUZANNE McKELL 04/04/2018

REPORT FOR: Operations Committee MEETING DATE: 9 April 2018 REPORT FROM: Director – City and Cultural Services REPORT TITLE: Review – Council Members’ Caretaker Role during Election

Period FILE NAME: F10/2082 RECORD NO: AR18/9851 COMMUNITY VISION & STRATEGIC PLAN OUTCOMES 6 We Achieve 6.3 We aim to provide good governance practices and compliance with all legislative

requirements in delivery of services. PURPOSE The purpose of this report is to review the revised Council Members’ Caretaker Role during Election Period Policy 1.1.03 and to adopt it if acceptable. RECOMMENDATION Operations Committee recommends Council: 1. Adopts the revised Council Members’ Caretaker Role during Election Period Policy

1.1.03, as amended and attached to this report (AR18/9851). BACKGROUND The original Council Members’ Caretaker Role During Election Period Policy was adopted in 2007. DISCUSSION Clause 4.2 of the Policy provides that a review of the Policy will be undertaken within 12 months prior to a General Election, inline with any legislative requirements, or by resolution of Council. A review of the Policy has been undertaken and only minor changes have been identified that particularly relate to the timing of the 2018 General Election. The Policy is to be read in conjunction with the Caretaker Guidelines (LGA) which are attached to the Policy for easy access. The timelines in relation to the 2018 General Local Government Elections are as follows:

Voters Roll Close 10 August 2018 Nominations Open Tuesday 4 September 2018 Nominations Close 12 noon Tuesday 18 September 2018 Candidate Draw (Ballot Paper Order) 4pm 18 September 2018 Caretaker Provisions commence 18 September 2018 Mail out of Voting Material 22-26 October 2018 Voting Closes 5pm 9 November 2018 Count Saturday 10 November 2018

CONFIDENTIALITY PROVISIONS Not applicable RISK MANAGEMENT 1: Financial/Budget Not applicable 2: Legal/Policy The Policy complies with the Legislative Provisions outlined within Section 91A of the Local Government (Elections) Act 1999. 3: Environment/Planning Not applicable. 4: Community

4.1 General Not applicable.

4.2 Aboriginal Community Consultation To be provided to the Aboriginal Advisory Committee for information.

Lee Heron 13/03/2018

Statutory Manual (Local Government Act 1999) Council Members Caretaker Role During Election Period – Policy 1.1.03

1. STATUTORY POLICY/PROCEDURES/CODES OF PRACTICE

1.1 LOCAL GOVERNMENT ACT 1999

POLICY NUMBER

1.1.03

Public Document?

Council or Administration PAGES

5 Yes Council

SUBJECT

COUNCIL MEMBERS’ CARETAKER ROLE DURING ELECTION PERIOD

COUNCIL MEETING

MICA0275 ISSUE DATE

26/11/07 REVIEW DATE

AR14/17792 – 25/6/2014 AR14/40330 – 15/12/2014

DELETED DATE

EXTERNAL LEGISLATION

INTERNAL REFERENCES

Local Government Act 1999

Local Government (Elections) Act 1999 – Section 91A

RELATED POLICIES

RESPONSIBLE OFFICER

Code of Conduct for Council Members 1.1.01

Code of Conduct for Council Employees 1.1.07

Chief Executive Officer

SECTION A 1.0 POLICY STATEMENT

1.1 This policy implements the statutory caretaker period requirements under Section

91A of the Local Government Act 1999 (SA). 2.0 APPLICATION OF POLICY 2.1 This policy applies throughout the election period for a general election. For the

purposes of the Local Government Elections of November 2018 2014, the policy commences on 18 16 September 2018 2014 and ends at the conclusion of the election, when results have been declared.

2.2 This policy applies to:

a) The Council; and

b) Council staff. 2.3 This policy is to be taken to form part of the Code of Conduct for Council

Employees gazetted for the purpose of Section 110 of the Local Government Act.


2.4 This Policy is to be read in conjunction with the attached LGA (SA) Caretaker

Guidelines (see attached). 3.0 DEFINITIONS In this Policy: Chief Executive Officer means the appointed Chief Executive Officer or Acting Chief

Executive Officer or nominee. Council Staff means any person that is employed full-time, part-time or casually by the

Council who receives remuneration for their work. Council Member means an elected member of the Port Augusta City Council. Election Period means the period commencing on the day of the close of nominations for a

general election and expiring at the conclusion of the general election. Designated Decision means a decision:

a) relating to the employment or remuneration of the Chief Executive Officer, other than a decision to appoint an acting Chief Executive Officer or to suspend the Chief Executive Officer for serious and wilful misconduct;

b) to terminate the appointment of the Chief Executive Officer;

c) to enter into a contract, arrangement or understanding (other than a contract for road works, road maintenance or drainage works) the total value of which exceeds whichever is the greater of $100,000 or 1% of the Council’s revenue from rates in the preceding financial year, except if the decision:

i) relates to the carrying out of works in response to an emergency or disaster

within the meaning of the Emergency Management Act 2004 (SA), or under Section 298 of the Local Government Act 1999 (SA);

ii) is an expenditure or other decision required to be taken under an agreement by which funding in provided to the Council by the Commonwealth or State Government or otherwise for the Council to be eligible for funding from the Commonwealth or State Government;

iii) relates to the employment of a particular Council employee (other than the CEO);

iv) is made in the conduct of negotiations relating to the employment of Council employees generally, or a class of Council employees, if provision has been made for funds relating to such negotiations in the budget of the Council for the relevant financial year and the negotiations commenced prior to the election period; or

v) relates to a Community Wastewater Management Systems Scheme that has, prior to the election period, been approved by the Council; or

d) allowing the use of Council resources for the advantage of a particular candidate or

group of candidates (other than a decision that allows the equal use of Council resources by all candidates).

General Election means a general election of council members held:

a) under Section 5 of the Local Government (Elections) Act; or

b) pursuant to a proclamation or notice under the Local Government Act 1999 (SA). Minister means the Minister for Local Government or other Minister of the South Australian

Government vested with responsibility for the Local Government (Elections) Act.


4.0 RESPONSIBILITY & REVIEW 4.1 Chief Executive Officer 4.2 To be reviewed within 12 months prior to a General Election, inline with any

legislative requirements, or by resolution of Council. SECTION B

5.0 PROCEDURE 5.1 Treatment of Other Significant Decisions

5.1.1 So far as is reasonably practicable, the Chief Executive Officer should avoid scheduling significant decisions (including major policy decisions) for consideration during an ‘election period’ and ensure that such decisions:

a) are considered by Council prior to the ‘election period’; or

b) are scheduled for determination by the incoming Council. 5.1.2 A ‘significant decision’ is any major policy or other decision which will

significantly affect the Council area or community or will bind the incoming Council.

5.1.3 A ‘major policy’ decision includes any decision (not being a designated

decision):

a) to spend unbudgeted monies;

b) to conduct unplanned public consultation;

c) to endorse a new policy;

d) to dispose of Council land;

e) to approve community grants;

f) to progress any matter which has been identified as an election issue; and

g) any other issue that is considered a major policy decision by the Chief Executive Officer.

5.1.4 The determination as to whether or not any decision is significant will be made by the Chief Executive Officer, after consultation with the Mayor.

5.1.5 Where the Chief Executive Officer has determined that a decision is

significant, but circumstances arise that require the decision to be made during the election period, the Chief Executive Officer will report this to the Council.

5.1.6 The aim of the Chief Executive Officer’s report is to assist Council Members

assess whether the decision should be deferred for consideration by the incoming Council.

5.1.7 The Chief Executive Officer’s report to Council will address the following

issues (where relevant):

a) why the matter is considered ‘significant’;

b) why the matter is considered urgent;

c) what are the financial and other consequences of postponing the matter until after the election, both on the current Council and the incoming Council;


d) whether deciding the matter will significantly limit options for the incoming Council;

e) whether the matter requires the expenditure of unbudgeted funds;

f) whether the matter is the completion of an activity already commenced and previously endorsed by Council;

g) whether the matter requires community engagement;

h) any relevant statutory obligations or timeframes; and

i) whether dealing with the matter in the election period is in the best interests of the Council area and community.

5.1.8 Council will consider the Chief Executive Officer’s report and determine whether or not to make the decision.

5.2 Prohibition of Designated Decisions

5.2.1 The Council is prohibited from making a designated decision during an election period.

5.2.2 A decision of the Council includes a decision of:

a) a committee of Council; and

b) a delegate of Council. 5.3 Consequences of Contravening this Policy 5.3.1 A designated decision made by Council during an election period is invalid,

except where an exemption has been granted by the Minister. 5.3.2 Any person who suffers loss or damage as a result of acting in good faith on

a designated decision made by the Council in contravention of this policy is entitled to compensation from the Council for that loss or damage.

5.3.3 A breach of this policy is a breach of the Code of Conduct for Council

Members. 5.4 Application for Exemption 5.4.1 If the Council considers that it is faced with extraordinary circumstances

which require the making of a designated decision during an election period, the Council may apply in writing to the Minister for an exemption to enable the making of a designated decision that would otherwise be invalid under Section 91A of the Local Government (Elections) Act and this policy.

5.4.2 If the Minister grants an exemption to enable the making of a designated

decision that would otherwise be invalid under Section 91A of the Local Government (Elections) Act and this policy, then the Council and Council staff will comply with any conditions or limitations that the Minister imposes on the exemption.

5.5 Continuing the Functions of the Council during the Caretaker Period 5.5.1 Nothing in this policy prevents the Mayor, Council Members and staff

carrying on the business of the Council during the caretaker period. The Mayor will continue to accept invitations to attend community functions, as will Council Members, particularly when those functions are in recognition of activities of community groups whether having gained the support of the Council through grants or not.

5.5.2 The Chief Executive Officer will ensure as far as is practical that Council

initiatives will not be launched during the caretaker period. 5.5.3 The Mayor will continue to be Council’s spokesperson in the media or at

other official functions.


6.0 STAFF RESPONSIBILITIES

6.1 Staff are to ensure that they do not breach the provisions of this policy and attached Guidelines during the Election Period and should seek advice from the Chief Executive Officer if unsure about a situation or request from any candidate.

SECTION C 7.0 FORMS AND ATTACHMENTS

7.1 Caretaker Guidelines (LGA – May 2018).












Documents

NOTICE OF OPERATIONS COMMITTEE MEETING · AR18/5431 12/02/2018 MINUTES OF OPERATIONS COMMITTEE MEETING HELD ON MONDAY 12 FEBRUARY 2018 PRESENT Chairperson Cr L Lumsden, Deputy Mayor