NOTICE OF MEETING - Alexandrina Council · PDF fileNOTICE OF MEETING Notice is hereby ... Verandah Extension at the Robin Hood Hotel Strathalbyn ... 10.6 Fleurieu Regional Aquatic

NOTICE OF MEETING

Notice is hereby given to His Worship the Mayor and Councillors that the next meeting of Council will be held in the Alexandrina Council Community Chambers “Wal Yuntu Warrin”

11 Cadell Street, Goolwa on 15 August 2016 commencing at 5:00 pm

Your attendance is requested. 4.00pm – 4.45pm Public Workshop – Alexandrina Connect 4.45pm Afternoon Tea 5.00pm Commencement of Council Meeting

Peter Dinning Chief Executive

10 August 2016

ALEXANDRINA COUNCIL

AGENDA FOR THE ALEXANDRINA COUNCIL MEETING TO BE HELD ON MONDAY 15 AUGUST 2016 AT 5:00 PM

IN THE ALEXANDRINA COUNCIL COMMUNITY CHAMBERS "WAL YUNTU WARRIN", GOOLWA

TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE NO.

1. CONFIRMATION OF MINUTES .......................................................................................... 5

2. ADJOURNED DEBATE ....................................................................................................... 5

3. QUESTIONS WITHOUT NOTICE ....................................................................................... 5

4. QUESTIONS WITH NOTICE ............................................................................................... 5

5. NOTICES OF MOTION ....................................................................................................... 5

5.1 Cr Brazzalotto - Notice of Motion - Chief Executive Officer Performance Management Panel - Terms of Reference ................................................................. 5

6. PETITIONS .......................................................................................................................... 6

6.1 Petition - Maintenance of Wattle Flat Road, Strathalbyn ........................................... 6

6.2 Petition - Supply & Clearance of Green Waste Bins to Residents of Mundoo Channel Drive and Cooinda Avenue, Hindmarsh Island .............................. 6

7. DEPUTATIONS REPRESENTATIONS ............................................................................... 7

8. INFRASTRUCTURE & ASSETS - REPORTS FOR COUNCIL DECISION ......................... 7

8.1 Infrastructure & Assets - General Manager’s Report ................................................. 7

8.2 DA 455/533/16 - Verandah Extension at the Robin Hood Hotel Strathalbyn ............. 8

8.3 DA 455/503/16 - Two Shop Front Verandah Extensions at Mount Compass ................................................................................................................. 10

8.4 Request for Rescission of Land Management Agreement ...................................... 12

9. ENGINEERING & ENVIRONMENT - REPORTS FOR COUNCIL DECISION ................... 14

9.1 Engineering & Environment - General Manager's Report ........................................ 14

9.2 Increase in the State Goverment Solid Waste Levy ................................................ 15

10. ORGANISATION & CULTURE - REPORTS FOR COUNCIL DECISION .......................... 17

10.1 Annual Review of Council Delegations .................................................................... 17

10.2 Local Government Association of South Australia Annual General Meeting - Appointment of Voting Delegate and Proxy Voting Delegate ................................ 19

10.3 Strategic Highlights Report - June Quarter 2016 ..................................................... 21

10.4 Elected Member Attendance at Murray Darling Association (MDA) Conference 2016 ..................................................................................................... 21

10.5 Budget Update 2016-17 - August 2016 ................................................................... 24

10.6 Fleurieu Regional Aquatic Centre Authority and Strategic Management Plans ...................................................................................................................... 26

10.7 Fleurieu Regional Aquatic Centre Authority and Seeking Ministerial

Exemption from Requirement for Risk and Audit Committee .................................. 29

10.8 Local Government Association Rate Capping Inquiry ............................................. 31

10.9 Organisation & Culture - General Manager's Report ............................................... 32

11. OFFICE OF THE CHIEF EXECUTIVE - REPORTS FOR COUNCIL DECISION .............. 33

11.1 Chief Executive's Report ......................................................................................... 33

12. MAYOR'S REPORT .......................................................................................................... 36

12.1 Mayor's Report ........................................................................................................ 36

13. ELECTED MEMBERS' REPORTS (INCLUDING VERBAL UPDATES) ............................ 38

13.1 Elected Members Reports ....................................................................................... 38

14. REPORTS FROM SECTION 41 & OTHER COMMITTEES OF COUNCIL ....................... 41

14.1 Friends of Goolwa Library - Minutes 20 July 2016 .................................................. 41

14.2 Alexandrina Arts and Cultural Advisory Committee - Minutes 4 August 2016 ...................................................................................................................... 42

15. CONFIDENTIAL REPORTS .............................................................................................. 43

15.1 Sale of Land for Non Payment of Rates (Confidential) ............................................ 43

16. CLOSURE ......................................................................................................................... 43

Alexandrina Council

Alexandrina Council Page 4 of 43 Council Agenda Monday 15 August 2016

REPORT AND AGENDA

FOR THE COUNCIL MEETING TO BE HELD ON 15 AUGUST 2016 IN THE ALEXANDRINA COUNCIL COMMUNITY CHAMBERS

COMMENCING AT 5:00 PM

An audio recording of this meeting is being made for minute-taking purposes and will last the length of the open meeting. The audio file will be available on the Council website after the

draft Minutes have been circulated PRESENT APOLOGIES Councillors Barry Featherston and Katherine Stanley-Murray IN ATTENDANCE GALLERY LOCAL GOVERNMENT PRAYER Almighty God, we humbly beseech thee to grant thy blessing upon the works of this Council, guide us in our deliberations for the advancement and the true welfare of the people of the district. The Alexandrina Council and its communities acknowledge the Ngarrindjeri people as the traditional custodians of the lands and waters of our Council district.

CONFLICT OF INTEREST

Elected Members are reminded of the requirements for disclosure by Members of any conflict of interest in items listed for consideration on the Agenda. Section 74 of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council prior to consideration of that item on the Agenda. Each Member of a Council has a duty to vote at all meetings unless excepted by legislation. The major exception being where a Member has a conflict of interest.

Alexandrina Council


1. CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 1 August 2016. Recommendation That the Minutes of the Alexandrina Council Meeting held on Monday 1 August 2016 as circulated to members be received as a true and accurate record.

2. ADJOURNED DEBATE

3. QUESTIONS WITHOUT NOTICE

4. QUESTIONS WITH NOTICE

Nil

5. NOTICES OF MOTION

5.1 Cr Brazzalotto - Notice of Motion - Chief Executive Officer Performance Management Panel - Terms of Reference

File Ref: 9.24.001 Officer Resp. for Report: Peter Dinning From: Cr Brazzalotto

Moved by Cr Brazzalotto:

1. That the administration prepare Draft Terms of Reference for the Chief Executive’s Performance Management Panel (PMP) so that an Elected Members workshop or operational briefing can be conducted on the matter.

2. The Draft Terms of Reference for the Chief Executive’s Performance

Management Panel be presented for a decision/endorsement at an ordinary Meeting of Council held in the month of September 2016.

Reason

The motion is proposed in the interests of enhancing transparency and the timely communication of information to Elected Members. The formalisation of the ways in which the PMP is able to facilitate the processes and conditions established in the Chief Executive’s (CE) Contract of Employment is likely to help in the creation of records and reports which aid in the maintenance of good governance. The motion seeks to clarify the extent of the roles and responsibilities of PMP members and affirm the PMP’s function as a conduit between the CE and the entire Elected Membership whenever the relevant provisions of the CE’s Contract of Employment are engaged.

Alexandrina Council


6. PETITIONS

6.1 Petition - Maintenance of Wattle Flat Road, Strathalbyn

File Ref: 14.67.001 Officer Resp. for Report: Peter Dinning (Chief Executive)

Purpose A petition has been received by Council from several ratepayers living along Wattle Flat Road, Strathalbyn, requesting that Council provide some assistance in maintaining the approx. 2 kms of road to their residences. The petition contains nine signatures. REFER ATTACHMENT 6.1 (page 2) Recommendation 1. That the petition be received. 2. That a further report be brought back to Council.

6.2 Petition - Supply & Clearance of Green Waste Bins to Residents of Mundoo Channel Drive and Cooinda Avenue, Hindmarsh Island


Purpose A petition has been received by Council requesting the supply and clearance of green waste bins, which has been signed by residents of Mundoo Chanel Drive and Cooinda Avenue, Hindmarsh Island. The petition has been organised by a member of the Goolwa District Ratepayers’ and Residents’ Association Inc following discussion with residents of Hindmarsh Island dissatisfied with the lack of such a service. The petition contains 47 signatures. REFER ATTACHMENT 6.2 (page 3) Recommendation 1. That the petition be received. 2. That a further report be brought back to Council.

Alexandrina Council


7. DEPUTATIONS REPRESENTATIONS

Nil

8. INFRASTRUCTURE & ASSETS - REPORTS FOR COUNCIL DECISION

8.1 Infrastructure & Assets - General Manager’s Report

File Ref: 003 Officer Resp. for Report: Neville Styan (General Manager –

Infrastructure & Assets)

REPORT

To receive the report from the General Manager – Infrastructure & Assets for meetings and functions attended for the month of July.

1 Attendance Adelaide Magistrates Court – hearing regarding Swampy

Crescent and rural property address. 5 Meeting FRAC PCG Governance Meeting, City of Victor Harbor 11 Meeting Milang Foreshore Project – Oxigen Landscape Architects 14 Meeting Mt Compass IGA drainage issue – site meeting 14 Meeting Meeting with resident re house flooding Compass

Crescent 15 Meeting Renewal SA - Strathalbyn 19 Meeting Port Elliot Caravan Park – future management plan and

lease terms 19 Meeting Shaw Family Vintners re – Signal Point 21 Attendance Field Trip – Mount Compass 22 Attendance FRAC Community Reference Group Site Tour 26 Meeting Investigator College re Goolwa North Recreation Precinct 26 Meeting Hectors on the Wharf re development 27 Meeting Signal Point and Wharf Shed condition report – Hansen

Yuncken 27 Meeting DSC Andrew Surveyors re Milang Foreshore Project 28 Meeting EPA presentation - River Murray Shack Wastewater

Management at Strathalbyn 28 Meeting Goolwa Surf Life Saving Committee - Building

Presentation and discussion regarding Goolwa Beach Masterplan

Recommendation That the July Monthly Meetings Report from the General Manager - Infrastructure & Assets be received.

Alexandrina Council


8.2 DA 455/533/16 - Verandah Extension at the Robin Hood Hotel Strathalbyn

File Ref: 9.24.003 Officer Resp. for Report: Lisa Hoyle (Property Officer) Strategic Plan:

* Aspiration: Activate our Spaces * Outcome: Memorable Experiences * Strategy: Identify and encourage lifestyle, heritage and

visitor experiences. * Strategic Priority: Alexandrina Experiences ‘Just Add …’

ESEC Impact/Benefit:- * Environmental: Nil * Social: Encouraging diversity of choice and lifestyle

experiences. * Economic: Supporting sustainable local business

initiatives. * Cultural: Promoting the livability of our rural

townships as a lifestyle choice.

Purpose To seek Council consent for the placement of a verandah over a portion of Council road reserve (footpath) located at 18 High Street Strathalbyn in accordance with DA 455/533/16.

REFER ATTACHMENT 8.2 (page 8) Recommendation That Council grants consent for development application 455/533/16 to proceed to the planning assessment stage, for a verandah over the road reserve adjoining 18 High Street Strathalbyn, Volume 6153 Folio 796 Hundred of Strathalbyn. Background The Robin Hood Hotel is located at 18 High Street Strathalbyn within a Local Heritage Place. An existing bull nose verandah wraps around the entire frontage of the building on both High Street and Grey Street. Unrestricted public access is provided along the entire length of the existing footpath.

Discussion

The owners of 18 High Street Strathalbyn are seeking consent to extend a portion of the buildings bull nose verandah further out over the existing footpath adjoining High Street and to replace existing windows with a bi-fold, server style design.

Alexandrina Council


The intent of the extension is to lengthen the undercover public area across the buildings High Street frontage by a further 10.6 metres and out from the existing verandah by a further distance of approximately 2 metres. Outdoor dining is proposed for under the verandah, with unrestricted public access along the footpath retained at all times. An Outdoor dining permit would apply for the use of the road reserve for business purposes and an additional permit would apply for the placement of a verandah over Council land.

Statutory Responsibilities Section 221 of the Local Government Act 1999 – alteration to a public road Section 222 of the Local Government Act 1999 – permit for business use Development Act 1993

Community Engagement Community consultation is not required in order to issue a permit under Section 221 or 222 of the Local Government Act 1999. Any consultation, referrals or public notifications required under the Development Act 1993 will be undertaken during the planning assessment process.

Financial Implications There are no financial implications for Council in relation to this report.

Risk Assessment When referencing the Alexandrina Council’s Risk Management Matrix and Policy, the risk rating associated with the adoption of the recommendation contained in this report is considered to be low as all statutory requirements have been met.

Summary

Prior to proceeding to the planning division for assessment, Council consent is required in order for the Robin Hood Hotel Strathalbyn to place a verandah over footpath located adjacent to 18 High Street Strathalbyn.

Alexandrina Council


8.3 DA 455/503/16 - Two Shop Front Verandah Extensions at Mount Compass

File Ref: 9.24.003 Officer Resp. for Report: Lisa Hoyle (Property Officer) Strategic Plan:

* Aspiration: Activate our Spaces * Outcome: Memorable Experiences * Strategy: Identify and encourage lifestyle, heritage and

visitor experiences. * Strategic Priority: Alexandrina Experiences ‘Just Add …’

ESEC Impact/Benefit:- * Environmental: Nil * Social: Encourages diverse business and social

experiences within Mount Compass. * Economic: Supporting sustainable local business

initiatives. * Cultural: Promotes the livability of our rural townships

as a lifestyle choice.

Purpose To seek Council consent for the placement of a verandah over portions of Council road reserve (footpath) adjoining shop 2/18 and shop 5/18 Victor Harbor Road Mount Compass in accordance with DA 455/503/16.

REFER ATTACHMENT 8.3 (page 10) Recommendation That Council grants consent for development application 455/503/16 to proceed to the planning assessment stage, for two verandahs to be located over the road reserve adjoining shop 2/18 Victor Harbor Road Mount Compass Volume 5082 Folio 153 and shop 5/18 Victor Harbor Road Mount Compass Volume 5082 Folio 156, Hundred of Nangkita. Background Shop 2/18 and shop 5/18 Victor Harbor Road are both commercial properties located along the main street precinct of Mount Compass. Shop 5/18 Victor Harbor Road has an existing verandah over the adjoining footpath. Shop 2/18 does not.

Discussion

Two new colorbond concave verandahs are proposed over public footpath located adjacent to shop 2/18 and shop 5/18 Victor Harbor Road Mount Compass.

Alexandrina Council


The proposed verandah over the footpath adjoining shop 2 /18 Victor Harbor Road would be a new structure providing an undercover public area across the frontage of the building of approximately 12.7 metres in length and approximately 2.35 metres in width. The verandah over the footpath adjoining shop 5/18 Victor Harbor Road would be a replacement of the existing verandah to compliment the new verandah over shop 2.

At this stage, outdoor dining is proposed under the new verandah of shop 2/18 Victor Harbor Road, with unrestricted public access along the footpath retained at all times.

A trading permit will apply for the use of footpath under either of the verandahs for business purposes. Additionally, a permit will apply for each verandah structure placed over Council land.

Statutory Responsibilities Section 221 of the Local Government Act 1999 – alteration to a public road Section 222 of the Local Government Act 1999 – permit for business use Development Act 1993

Community Engagement Community consultation is not required in order to issue a permit under Section 221 or 222 of the Local Government Act 1999 in relation to this report. Any consultation, referrals or public notifications required under the Development Act 1993 will be undertaken during the planning assessment process.

Financial Implications There are no financial implications for Council in relation to this report.

Risk Assessment When referencing the Alexandrina Council’s Risk Management Matrix and Policy, the risk rating associated with the adoption of the recommendation contained in this report is considered to be low as all statutory requirements have been met.

Summary

Prior to proceeding to the planning division for assessment, Council consent is required in order for two verandahs to be placed over Council road reserve (footpath) adjacent to shop 2/18 and shop 5/18 Victor Harbor Road Mount Compass.

Alexandrina Council


8.4 Request for Rescission of Land Management Agreement

File Ref: 9.24.003 & 455/D017/15 Officer Resp. for Report: David Burrow (Town Planner) From: Michelle Lihou – Goolwa Conveyancing Strategic Plan:

* Aspiration: Activate our Spaces * Outcome: Livability of Townships and Rural Areas * Strategy: Design and plan for high quality, integrated

and healthy spaces and places * Strategic Priority: Nil

ESEC Impact/Benefit:-

* Environmental: Connection to Council’s Common Wastewater Management Scheme (CWMS) is maintained.

* Social: Orderly development of Goolwa North is maintained.

* Economic: Rescission of LMA will allow for further development of the land in accordance with the Alexandrina Council Development Plan.

* Cultural: All essential infrastructure is maintained to ensure appropriate living standards are obtained.

Purpose For Council to consider a request to rescind a Land Management Agreement (LMA) that is considered no longer applicable to the subject land. Recommendation That Council endorses the request to rescind Land Management Agreement 11068180 and permit the Mayor and Chief Executive to sign the relevant documentation and issue with the Alexandrina Council Common Seal. Background Land division application 455/D027/08 sought the creation of one (1) additional allotment in the Residential Zone at Goolwa North. The intent of the division was to create an allotment around an existing dwelling with the balance of the land to be incorporated into a large development site for further division as was approved in 455/D045/07 for sixty (60) additional allotments. Development Approval was granted for 455/D027/08 in August 2008 and the single allotment was created. As part of application 455/D027/08 and 455/D047/07 a Land Management Agreement (LMA) was prepared to ensure that the existing dwelling would be connected to Council’s Common Wastewater Management Scheme (CWMS) as at the time of division the existing dwelling had an on–site waste control system. The LMA also indicated that the allotment could not be further divided.

Alexandrina Council


Discussion The LMA was agreed to by Alexandrina Council and D.D.L. Homes Pty Ltd. in July 2008. Following agreement on the LMA, the ownership of the land changed and Development Application 455/D045/07 for sixty (60) allotments did not proceed. Development Application 455/D017/15 was subsequently lodged for the division of the land which also proposes to connect the existing dwelling to CWMS in Stage 3 of the development. To avoid confusion, the proponents are seeking to rescind the LMA as it is considered no longer applicable to the subject land as the original development did not proceed and the subsequent application seeks to ensure connection to CWMS. The relevant documentation has been prepared for the rescission of the LMA and forms the basis of the attachment for this report. Council is requested to support the recession of the LMA in order for Development Application 455/D017/15 to proceed as the LMA is considered to no longer be applicable to the subject land. REFER ATTACHMENT 8.4 (page 11) Statutory Responsibilities The land division was approved in accordance with the requirements of the Development Act 1993 and Development Regulations 2008.

Community Engagement No community engagement is required for this process. Financial Implications There are no financial implications for Council resulting from the execution of these documents. Risk Assessment The risk in adopting this recommendation is considered to be low. Summary Council is requested to support the recession of the LMA in order for Development Application 455/D017/15 to proceed as the LMA is considered to no longer be applicable to the subject land.

Alexandrina Council


The LMA was prepared in relation to a land division application to ensure that the existing dwelling would be connected to the Council’s Common Wastewater Management Scheme and to preclude further division of the land. Following agreement on the LMA, the ownership of the land changed and Development Application 455/D045/07 for sixty (60) allotments did not proceed. To avoid confusion, the proponents are seeking to rescind the LMA as it is considered no longer applicable to the subject land.

9. ENGINEERING & ENVIRONMENT - REPORTS FOR COUNCIL DECISION

9.1 Engineering & Environment - General Manager's Report

File Ref: 9.24.003 Officer Resp. for Report: Simon Grenfell (General Manager

Engineering & Environment) Purpose To receive the report from the General Manager – Engineering & Environment for meetings and functions attended for the month of July 2016. 1/7/2016 Meeting Strathalbyn RSL regarding monument at Belvidere 5/7/2016 Function Premier’s Climate Change Council Networking Reception 14/7/2016 Meeting Adelaide & Mount Lofty Ranges NRM Board Executive 19/7/2016 Meeting Met with the Lease Holders of Port Elliot Caravan Park

regarding Management Plan 21/7/2016 Meeting Site inspections with Chief Executive – Mt Compass 22/7/2016 Meeting The Marina Hindmarsh Island regarding Tourism Projects 25/7/2016 Meeting Milang Oval Committee Recommendation That the report be received.

Alexandrina Council


9.2 Increase in the State Goverment Solid Waste Levy

File Ref: 9.24.003 Officer Resp. for Report: Simon Grenfell (General Manager

Engineering & Environment) Strategic Plan:

* Aspiration: Thrive in ‘Clean Green’ Futures * Outcome: Progressive approaches to Climate Change * Strategy: Adapt a range of waste management

opportunities (tailored to reduce community footprint and increase recycling of resources)

* Strategic Priority: Climate ready communities.

ESEC Impact/Benefit:- * Environmental: Increases in the solid waste levy aim to

reduce the waste sent to landfill reducing the amount of greenhouse gasses.

* Social: Increases in the Solid Waste Levy will require the community to alter their waste management practices.

* Economic: An increase in the Solid waste levy will have a direct impact on the Council’s Long Term financial Plan and the community.

* Cultural: The Alexandrina Council has demonstrated strong environmental values and culture through its proactive decision making in the implementation of Fortnightly Collection of Kerbside Waste. This decision will ensure that the community can change its waste management practices.

Purpose To update Council on the increase in the State Government Solid Waste Levy and seek approval for a budget amendment. Recommendation 1. That Council approve $38,000 increased operational expenditure in the

2016/17 financial year and that Council's Annual Business Plan and Budgets be amended to cater for the increase in the Solid Waste Levy.

2. That the Council writes to The Hon. Ian Hunter MP Minister for

Sustainability, Environment & Conservation detailing the impact of the levy increase and requesting that the 1st September 2016 increase be delayed until the 1st July 2017.

Alexandrina Council


Background On the 4th July 2016 the State Government announced that the Solid Waste Levy would rise from $31.00 per tonne to $51.50 over the next four years raising an additional $64 million in revenue. The State Government thinks this will create jobs similar to the container deposit legislation. The Solid Waste Levy will rise from $31.00 to $38.00 as of the 1st September 2016. Discussion Alexandrina Council and the Fleurieu Regional Waste Authority (FRWA) have been aware that there would be increases to the Solid Waste Levy at some time in the future. This was one of the reasons for the implementation of Fortnightly Kerbside Waste Collection. Alexandrina Council will dispose of approximately 9000 tonne of waste to landfill per year. It has been estimated that the shift to fortnightly collection of waste will achieve a 35% reduction in waste to landfill from the kerbside collection service saving approximately $7,100 during the 2016-17 financial year. The overall impact of the Solid Waste Levy on the 2016-17 budget will be $38,200. This amount is unbudgeted and will have a direct impact on the Council’s Operating budget. As this amount is unbudgeted other local governments and the Waste Management Association of Australia have been writing to the Treasurer and Minister for Sustainability, Environment & Conservation requesting that the increase applicable at the 1st September be delayed until the 1st July 2017. The Waste to Resources Fund has a total in excess of $70 million these funds need to be utilised to fund priority measures identified by EPA SA as part of the Waste reform program and reinvested into Local Government to support infrastructure investment and waste education. Statutory Responsibilities There are no statutory responsibilities for Council as part of this report as it does not operate a landfill. Licenced landfills are compelled to collect the Solid Waste Levy as part of its EPA Licence. Community Engagement No community consultation has been undertaken on this issue. Financial Implications Financial Implications The overall impact of the Solid Waste Levy on the 2016-17 budget will be an operational increase of $38,000.

Alexandrina Council


The Solid Waste Levy for Alexandrina Council in 2016-17 will increase Council’s operating expenditure by $49,000. This is offset by $11,000 reimbursement income to be received from City of Victor Harbor for use of the Fleurieu Regional Waste Transfer Facility. The Solid Waste levy is projected to progressively increase over the next 3 years, with an increasing negative impact on Council’s operating position. By 2019-20 the impact on Councils operating position is expected to be $171,000 including the effects of interest and indexation. Risk Assessment According to the Alexandrina Council Risk Matrix the risk associated with adopting this recommendation has been assessed as low. Summary The increase in Solid Waste Levy will have a direct impact on the Alexandrina Council 2016-17 Budget.

10. ORGANISATION & CULTURE - REPORTS FOR COUNCIL DECISION

10.1 Annual Review of Council Delegations

File Ref: 12.9.001 Officer Resp. for Report: Christine Hamlyn (Governance

Administration Officer) Strategic Plan:

* Aspiration: Innovate throughout our Region * Outcome: Proactive Leadership and Accountability * Strategy: Maintain a high-performing, dynamic

organisation responsive to community interests

* Strategic Priority: Nil

ESEC Impact/Benefit:- * Environmental: There are no potential environmental

implications arising from this report or its recommendations

* Social: There are no potential social implications arising from this report or its recommendations.

* Economic: There are no potential economic implications arising from this report or its recommendations.

* Cultural: There are no potential cultural implications arising from this report or its recommendations.

Alexandrina Council


Purpose To undertake necessary amendments and review of Council’s delegations to ensure compliance with the Acts and Regulations, and effective administration of Council’s powers, functions and duties with respect to various legislative requirements. Recommendation 1. That Council notes the review of Council's Delegations Register and

relevant amendments made since July 2015. 2. That Council adopt the Delegations Register as amended. Background Section 44 of the Local Government Act 1999 enables Council to delegate certain responsibilities, powers or functions to a Committee of Council, to a subsidiary of Council, to an employee of Council, to the employee of Council for the time being occupying a particular office or position, to an authorised person. Discussion The delegation of responsibilities, powers or functions provides a mechanism for the efficient delivery of services and enables decisions to be made at the appropriate level within the organisation structure enhancing the operational effectiveness of Council. The delegation of the day to day operational responsibilities to the Chief Executive provides the avenue for the Council to place greater emphasis on determining the strategic direction of the Council and monitoring organisational performance. Delegations are made to the Chief Executive (and persons who may be appointed to act in that position) who may further sub-delegate responsibilities, powers and functions to other employees pursuant to Section 10 of the Local Government Act 1999. The Delegations Register has been updated in accordance with legislative and staffing amendments made since the Register was last presented to Council in July 2015. A copy of the relevant legislative and staffing amendments is provided for members’ information. REFER ATTACHMENT 10.1 (page 33) A full copy of the updated Delegations Register is available at the Council Office and on Council’s website. Statutory Responsibilities Section 44(6) of the Local Government Act 1999

Alexandrina Council


Community Engagement Nil Financial Implications Nil Risk Assessment Adopting the Delegations Register will assist in mitigating Council’s risk. Summary That Council notes and adopts the amendments made to the Delegations Register to ensure compliance within the Acts and Regulations and the effective administration of Council’s powers, functions and duties with respect to various legislative amendments and requirements.

10.2 Local Government Association of South Australia Annual General Meeting - Appointment of Voting Delegate and Proxy Voting Delegate

File Ref: 9.24.003 Officer Resp. for Report: Anne Liddell (Manager, Governance &

Strategy) Strategic Plan:




ESEC Impact/Benefit:- * Environmental: Local Government supports environmental

outcomes * Social: Local Government supports social outcomes * Economic: Local Government supports economic

outcomes * Cultural: Local Government supports cultural

outcomes

Purpose To appoint a voting delegate and proxy delegate to the Local Government Association of South Australia Annual General Meeting being held on Friday 21 October 2016.

Alexandrina Council


Recommendation 1. That Council appoint Mayor Keith Parkes as the voting delegate at the

Local Government Association of South Australia Annual General Meeting being held on Friday 21 October 2016.

2. That Council appoint Deputy Mayor Katherine Stanley-Murray as proxy

voting delegate at the Local Government Association of South Australia Annual General Meeting being held on Friday 21 October 2016.

Background Each year the Local Government Association of South Australia (LGA) hold their Annual General Meeting at which Council can appoint a delegate (and proxy delegate) to vote on their behalf. Discussion Council to discuss and decide who to appoint as their voting delegate (and proxy delegate) to the 2016 Local Government Association Annual General Meeting. Statutory Responsibilities There are no statutory responsibilities for Council to vote at the 2016 Local Government Association Annual General Meeting. Community Engagement Not applicable Financial Implications There are no financial implications for Council. Risk Assessment The opportunity proposed in the recommendation poses a low risk to Council in that a representative attending an external meeting on behalf of Council is risk managed by Council’s Civil Liability (Public Liability & Professional Indemnity) protection insurance through the Local Government Association Mutual Liability Scheme. Summary That Council discuss and nominate a voting delegate and proxy delegate to the Local Government Association of South Australia Annual General Meeting being held on Friday 21 October 2016.

Alexandrina Council


10.3 Strategic Highlights Report - June Quarter 2016

File Ref: 18.74.001 Officer Resp. for Report: Anne Liddell (Manager, Governance and

Strategy) Purpose To provide the Strategic Highlights Report documenting key achievements of Council for the past quarter. The Strategic Highlights Report is a key link with the 2014-23 Our Community Strategic Plan and documents Council’s achievements under our four aspirations: Innovate throughout our Region Activate our Spaces Participate in Wellbeing Thrive in ‘Clean, Green Futures’ REFER ATTACHMENT 10.3 (page 35) Recommendation That the report be received.

10.4 Elected Member Attendance at Murray Darling Association (MDA) Conference 2016

File Ref: 9.33.009 Officer Resp. for Report: Victoria MacKirdy (General Manager,

Organisation and Culture) Strategic Plan:




ESEC Impact/Benefit:- * Environmental: Council seeks to manage, protect and

enhance the natural and built environment in an ecologically sustainable manner. Training of elected members supports this.

* Social: Council seeks to develop its community in an equitable, ethical and responsible manner by encouraging and developing initiatives for improving the quality of life of the community. Training of elected members supports this.

Alexandrina Council


* Economic: Council seeks sustainable economic development that achieves a balance of economic, social, environmental and cultural aspects. Training of elected members supports this.

* Cultural: Council seeks the vitality that communities and individuals enjoy through participation in recreation, creative and cultural activities; and the freedom to retain, interpret and express their arts, history, heritage and traditions. Training of elected members supports this.

Purpose To seek approval for Cr Frank Tuckwell and Cr Michael Scott to attend the Murray Darling Association (MDA) Conference, 26-28 October 2016 in Dubbo. Recommendation That approval be given for Cr Frank Tuckwell and Cr Michael Scott to attend the Murray Darling Association (MDA) Conference 2016 in Dubbo at an approximate cost to Council of $2700 plus mileage. Background The Elected Member Training and Development Policy provides for ‘appropriate training and development activities relevant to their roles and functions.’ It also provides for:

‘Attendance at workshops, seminars and conferences offered by training providers and industry bodies including the Local Government Association of SA, Local Government Managers Australia, other industry bodies and/or private providers offering courses for Members to gain new skills and knowledge and to network with other Elected Members.’

The Policy states that ‘The reimbursement of expenses for training purposes must be approved by the Council consistent with its Training & Development Plan or through a separate resolution endorsing attendance at the training program/activity.’ Discussion Both Cr Tuckwell and Cr Scott have expressed interest in attending the Murray Darling Association (MDA) Conference, 26-28 October 2016. The program is not yet available but is said will include ‘exceptional guest speakers, state and federal representation, with great networking and advocacy opportunities for communities’. The theme for this year's 72nd National conference is 'Local Government - The voice of The Basin'. A broad range of motions will be considered; the Strategic

Alexandrina Council


Plan 2016-2019 will be presented, and the redrafted Constitution will be moved for adoption. Cr Scott is one of Council’s representatives on MDA Region 6. Cr Tuckwell has had a long and active history with the MDA and representing the Alexandrina community’s interests. Both he and Cr Scott can play a prominent support role to Cr Featherston’s attendance as Deputy President of the Murray Darling Association (which has already been approved by Council). Statutory Responsibilities

Section 80A Local Government Act 1999 Local Government (General) Variation Regulations 2013, 8AA

Community Engagement As an administrative process supported by existing Council policy, community engagement is not required. Financial Implications A budget is available for Elected Member training expenses, and the cost can be covered by current budget. The full registration is $550 each, with accommodation of approximately $800 each plus reimbursement for mileage as per Council policy. Both Councillors have expressed a preference to drive to Dubbo. Risk Assessment By considering the recommendation as a collective, the item is considered low risk. Summary Cr Frank Tuckwell and Cr Michael Scott have expressed an interest in attending the Murray Darling Association (MDA) Conference, 26-28 October 2016 in Dubbo.

Alexandrina Council


10.5 Budget Update 2016-17 - August 2016

File Ref: 9.24.003 Officer Resp. for Report: Elizabeth Williams (Manager Finance) Strategic Plan:




ESEC Impact/Benefit:- * Environmental: Council’s budget supports a range of

environmental outcomes * Social: Council’s budget supports a range of social

outcomes * Economic: A favourable financial outcome will support

Council’s ongoing financial sustainability * Cultural: Council’s budget supports a range of

cultural outcomes

Purpose To provide a projection of Council’s operating and capital budgets identifying any variations sought to Council’s original budget and the cumulative financial implications. Recommendation That Council receives the Budget Update and notes the impact of the previously approved amendments and pending Council decision on preceding agenda items. Background Regulation 9(1)(a) of the Local Government (Financial Management) Regulations requires a budget update report to include a revised forecast of the Council’s operating and capital investment activities compared with estimates set out in the budget. Discussion This report considers the impact that previously approved agenda items and agenda items for consideration at this meeting will have on Council’s 16-17 Budget and ongoing financial sustainability.

Alexandrina Council


The Budget Update comprises the following statements: Key Financial Indicators Uniform Presentation of Finances Explanation of material variations The future 3 years of the long term financial plan have been included for information based on the Long Term Financial Plan 2017-26 as adopted by Council in April 2016; indexation has been applied to these years. The following resolution from 18 July 2016 has been included: Item 9.8 Adelaide Hills Region Waste Management Authority - Annual

Business Plan and Budget $38,000. Agenda items for decision at this meeting include: Item 9.2 Increase in the State Government Solid Waste Levy $38,000. Budget 2016-17 Impact These amendments will: Increase Council’s Operating Deficit by $62,000 to a projected ($807,000); There is no impact on the Operating Deficit Ratio, Net Financial Liabilities

Ratio or Asset Sustainability Ratio. Long Term Financial Plan Impact

Council’s 2017-18 Operating Deficit will increase by $116,000 to a projected ($1,646,000). Council’s Net Financial Liabilities Ratio will peak at 104% in 2017-18, as previously projected. The Solid Waste levy is projected to progressively increase over the next 3 years, with an increasing negative impact on Council’s operating position. By 2019-20 the impact on Councils operating position is expected to be $171,000 including the effects of interest and indexation. REFER ATTACHMENT 10.5 (page 47) Statutory Responsibilities The Budget Update has been prepared in accordance with S9(1)(a) of the Local Government (Financial Management) Regulations 2011. Community Engagement Council’s Annual Budget is based on extensive community engagement for both the Annual Budget and the Long Term Financial Plan. Budget Updates and Reviews do not require specific consultation with the community, however, in publishing this information the community are able to remain informed about the budget process throughout the year.

Alexandrina Council


Financial Implications There are no financial implications associated with receiving and noting this report. Risk Assessment There is no risk associated with receiving and noting this report. Summary That Council receives the Budget Update and notes the impact of the budget amendments on the 2016-17 Budget and Long Term Financial Plan.

10.6 Fleurieu Regional Aquatic Centre Authority and Strategic Management Plans





* Strategic Priority: Inspiring regional excellence

ESEC Impact/Benefit:- * Environmental: Council seeks to manage, protect and

enhance the natural and built environment in an ecologically sustainable manner. Strategic Management Plans can consider this in their development.

* Social: Council seeks to develop its community in an equitable, ethical and responsible manner by encouraging and developing initiatives for improving the quality of life of the community. Strategic Management Plans can consider this in their development.

* Economic: Council seeks sustainable economic development that achieves a balance of economic, social, environmental and cultural aspects. Strategic Management Plans can consider this in their development.

* Cultural: Council seeks the vitality that communities and individuals enjoy through participation in recreation, creative and cultural activities; and the freedom to retain, interpret and express their arts, history, heritage and

Alexandrina Council


traditions. Strategic Management Plans can consider this in their development.

Purpose To seek approval for timeframes to develop strategic management plan documents – the Long Term Financial Plan and Strategic Plan – for the Fleurieu Regional Aquatic Centre Authority. Recommendation That approval be given for the Fleurieu Regional Aquatic Centre Authority to establish a Long Term Financial Plan and Strategic Plan by 30 April 2018. Background At its meeting of the 29 July, the Fleurieu Regional Aquatic Centre Authority recommended the following:

That the Fleurieu Regional Aquatic Centre Authority recommends that the Constituent Councils approve the following time frames for establishment of the first version of the following documents: · First Long Term Financial Plan – 30 April 2018 · First Strategic Plan – 30 April 2018

Discussion The Charter requires the Authority to, among other things:

7.6.5 Plans The first Long Term Financial Plan, Strategic Plan and Business Plan of the Authority following its establishment must be submitted to the Constituent Councils for their approval within twelve (12) months of the establishment of the Authority.

The Authority was approved by the Minister on 3 August 2015 and gazetted on 6 August 2015; however, board membership was not finalised until early March 2016. The Board was inducted on 1 April 2016 and held its inaugural meeting on 29 April 2016. Furthermore, it is yet to be handed the completed facility and commence operations therefore the only data available to the Authority at this point in time is the 2013 Business Case and the Charter. These two documents have been used to develop the first Annual Business Plan and Budget.

Alexandrina Council


There is insufficient data on which to develop a strategic plan or long term financial plan at this point in time. The following data will become available in the near future which will enable the preparation of the documents: Fully componentised asset valuation (due approximately June 2017) Attendance figures and operating costs (initial figures by June 2017; accurate

figures by March 2018)

To meet the technical requirements of the Charter, all of these plans would need to be in place by 6 August 2016. In the interim; the board will continue to refer to the Annual Business Plan, the Business Case 2013 and the Charter which articulates the requirements of the Authority as determined by the Constituent Councils. Statutory Responsibilities

Local Government Act 1999 Charter of the Fleurieu Regional Aquatic Centre Authority

Community Engagement As an administrative process, community engagement is not required for this item. Financial Implications The Authority will be able to develop strategic management plans as part of its existing budget. Risk Assessment The item is considered low risk as it supports the Authority to meet its statutory requirements. Summary To seek approval for timeframes to develop strategic management plan documents – the Long Term Financial Plan and Strategic Plan – for the Fleurieu Regional Aquatic Centre Authority.

Alexandrina Council


10.7 Fleurieu Regional Aquatic Centre Authority and Seeking Ministerial Exemption from Requirement for Risk and Audit Committee





* Strategic Priority: Inspiring regional excellence

ESEC Impact/Benefit:- * Environmental: Nil * Social: Nil * Economic: Nil * Cultural: Nil

Purpose To seek a Ministerial exemption for the Fleurieu Regional Aquatic Centre Authority requirement for establishing a risk and audit committee until 30 December 2017. Recommendation That approval be given to seek a Ministerial exemption for the Fleurieu Regional Aquatic Centre Authority requirement to establish a risk and audit committee until 30 December 2017. Background At its meeting of the 29 July, the Fleurieu Regional Aquatic Centre Authority recommended the following:

That the Fleurieu Regional Aquatic Centre Authority seek approval from the Constituent Councils to apply for Ministerial exemption from the requirement to establish an Audit and Risk Committee until 30 December 2017.

Discussion Clause 6.5 of the Charter requires the Authority to establish an Audit and Risk Management Committee. Further, clause 7.6.6 requires this committee to be established within six (6) months of the first Board meeting. That is, to establish the committee no later than 29 Oct 2016. Clause 18 of the Local Government (Financial management) Regulations provides for the Minister, by notice in the Gazette, to grant a regional subsidiary, on

Alexandrina Council


application of its constituent councils, an exemption from the requirements to establish an Audit and Risk Committee. An exemption is sought for the following reasons: The Authority has only just commenced its first full financial year of operation

and had no funds in 15/16. The Authority is yet to receive hand over of the Fleurieu Regional Aquatic

Centre facility and has not yet commenced operations. The Authority has established essential internal control policies including:

o Procurement Policy o Records Management Policy o Risk Management Policy o Allowances and Reimbursement of Expenses Policy o Code of Conduct – Board Members o Code of Practice – Meeting Procedures

Resolved FRACA0008 regarding banking controls. The predominant source of income of the regional subsidiary does not involve

rates or charges levied directly on Council ratepayers and the subsidiary reports to the constituent councils who do have Audit Committees.

The Authority will engage an external auditor to audit its first FY of operation. Once the Authority has received the new facility and operations have commenced the Audit and Risk Committee as structured by the Charter will be established so that it can provide independent advice to the Board. Other regional subsidiaries such as Fleurieu Regional Waste Authority hold exemptions from establishing audit committees. Statutory Responsibilities

Local Government Act 1999, Schedule 2, Section 30 (2) – (4) Local Government (Financial Management) Regulations 2011, Regulation 18 Charter of the Fleurieu Regional Aquatic Centre Authority

Community Engagement As an administrative process, community engagement is not required for this item. Financial Implications There are no financial implications. Risk Assessment The item is considered low risk as it supports the Authority to meet its statutory requirements. Summary To seek a Ministerial exemption for the Fleurieu Regional Aquatic Centre Authority requirement for establishing a risk and audit committee until 30 December 2017.

Alexandrina Council


10.8 Local Government Association Rate Capping Inquiry

File Ref: 9.24.003 Officer Resp. for Report: Victoria MacKirdy (General Manager

Organisation and Culture)

Purpose The Economic and Finance Committee of the Local Government Association of SA (LGA) have now released its final report on the Inquiry into Local Government Rate Capping Policies. REFER ATTACHMENT 10.8(a) (page 50) Four recommendations were made by the Committee: 1. Local Councils retain full authority to set their own rates and that no rate cap

be introduced. 2. Local Councils continue to set rates after full consultation with their

communities. 3. Councils be subject to a thorough auditing process under the auspices of the

Auditor-General, consistent with section 36 of the Public Finance and Audit Act 1987.

4. Councils be required to publish, on an annual basis, these audits. The LGA has commissioned independent research to evaluate the use of the Auditor-General in local government audits. This research should be available by December 2016. The LGA is seeking council feedback on the recommendations made within the Final Report and the Minority Report for the Minister for Local Government’s consideration. A response template has been prepared by the LGA. Feedback is due by close of business 29 August 2016. REFER ATTACHMENT 10.8(b) (page 52) Recommendation That Council endorse the submission to the Local Government Association of the Economic and Finance Committee Inquiry into Local Government Rate Capping Policies - Final Report and Minority Report Recommendation Feedback as attached.

Alexandrina Council


10.9 Organisation & Culture - General Manager's Report


Organisation & Culture)

Purpose To receive the report from the General Manager – Organisation & Culture for meetings and functions attended for the month of July 2016: 1 Attended Fleurieu Futures Project Working Group meeting 4 Attended FRAC Project Control Group – Governance meeting 6-20 Annual Leave 21 Meeting RDA Murraylands (Tourism Development Manager

and Chair) 22 Attended Goolwa Wharf Precinct Board workshop 27 Meeting Steve Ramsey, The Wharf Barrel Shed Meeting Wooden Boat Festival with Garry Coombes 29 Attended FRAC Authority Board meeting Recommendation That the report be received.

Alexandrina Council


11. OFFICE OF THE CHIEF EXECUTIVE - REPORTS FOR COUNCIL DECISION

11.1 Chief Executive's Report


Strategic Plan: * Aspiration: Innovate throughout our Region * Outcome: Proactive * Strategy: Leadership and Accountability * Strategic Priority: Maintain a high-performing dynamic organisation responsive to community interests ESEC Impact/Benefit: * Environmental: There are no potential environmental implications arising from this report or its recommendations * Social: Positive social engagement has been achieved through contact with community groups and individuals * Economic: Economic benefits will be derived from outcomes or activities associated with engagement and development opportunities resulting from meetings and representations. * Cultural Generating positive cultural outcomes through proactive and positive community collaboration

REPORT July 2016

Date Meeting Outcome 1 SHLGA

SHLGA Key Outcomes – posted on to EM Portal 12072016

4 Council Workshop Council Meeting

Revision to the Goolwa Beach Master Plan Resolution Register – Item 10.7 Council Agenda 01082016

7 NAIDOC Federal Member for Mayo with the Mayor

History SA – Baudin’s Voyagers 1800 – 1804 with the Mayor

Council support for indigenous culture in the region Advice to new Federal Member re Alexandrina projects prior to forming Government alliance

Acknowledgment of inclusion of Ngarrindjeri artefacts from Le Harve, France on display at SA Maritime Museum

Alexandrina Council


11 Council Briefing Council Briefing Outcomes – posted on to EM Portal

19072016 14 DEWNR with GM

Engineering and Environment

Junction Australia

Discussion re Alexandrina related DEWNR and AHMLR NRM matters, Levy, on ground projects, abundant species.

Discussion with CE from Junction Australia in relation to tender to Renewal SA for community housing

15 Renewal SA Advice on Renewal SA housing project and pending transfer of SA Housing Trust properties to community housing 1st Tier providers in 2017

18 Meeting with Cr Brazzalotto Council Workshops Strategic Planning and Development Policy Committee Council Meeting

Maintenance issues in Strathalbyn Ward and project updates

1. LG Amendment Bill – Disability Access

- Letter to Kelly Vincent MLC sent 01082016 2. Street Trading Permits Minutes distributed - Item 14.4 Council Agenda 01082016 Resolution Register – Item 10.7 Council Agenda 01082016

19 BDO Consulting and Performance Management Panel Port Elliot Caravan Park Operators with

Mayor and GMs Shaw Family Vintners GM Infrastructure and Assets

Receive CE Performance Review Report Future Leasing options and redevelopment potential of caravan park site.

Business operations and redevelopment of BF Laurie Lane, provision of loading zone signage adjacent to Signal Point Cellar Door

20 State Manager, McArthur Management Services

Regional meet and greet, marketing drive.

21 RDA Murraylands – Chair and Tourism Development Manager with GM

Organisation and Culture Field Trip to Mount Compass

Council collaboration and membership through the Murray River, Lakes and Coorong Tourism Partnership. Visitor guide and alignment with Alexandrina Council Tourism strategies.

Inspect IGA development, adjacent infrastructure and options for street scape

22 Rural City of Murray Bridge, Coorong and Mid Murray Councils

National Stronger Regions Fund – Discussion and consideration of Tourism Infrastructure funding partnership proposal

Alexandrina Council


with GM Infrastructure and Assets

26 Investigator College with GM Infrastructure and Assets

Goolwa North Recreation Precinct - ongoing discussion re land availability and precinct development.

28 Conducted General Staff Meeting

Operational updates from Divisions including Emergency Management response, customer service, industrial relations, project updates.

29 SHLGA Executive Officer Performance Review

Draft recommendations prepared for next SHLGA Board meeting on 19082016

Recommendation That the report be received.

Statutory Responsibilities There are no statutory responsibilities to present a Chief Executive’s report. Financial Implications There are no financial implications as a result of receiving this report. Risk Assessment Based on the Alexandrina Council’s Risk Management Framework and Policy the risk rating to Council associated with the adoption of the recommendations contained in this report is low.

Alexandrina Council


12. MAYOR'S REPORT

12.1 Mayor's Report

File Ref: 9.24.003 Officer Resp. for Report: Margaret Terrell (Executive Assistant)

Strategic Plan: * Aspiration: Innovate throughout our Region * Outcome: Proactive * Strategy: Leadership and Accountability * Strategic Priority: Maintain a high-performing dynamic organisation responsive to community interests ESEC Impact/Benefit: * Environmental: There are no potential environmental implications arising from this report or its recommendations * Social: Positive social engagement has been achieved through contact with community groups and individuals * Economic: Economic benefits will be derived from outcomes or activities associated with engagement and development opportunities resulting from meetings and representations. * Cultural Generating positive cultural outcomes through proactive and positive community collaboration Council Activities and Functions: July 2016 1 Meeting

Chaired

Brian Wakefield and Strathalbyn RSL re Belvidere monument Southern and Hills LGA, Goolwa

4 Meetings with GMs Presided

Council Agenda Review, Goolwa Council Workshop and Council Meeting, Goolwa

5 Meeting Recreational Grounds Committee, Goolwa 6 Meeting Ratepayer re Strathalbyn event, with Council’s Event

Coordinator, Goolwa 7 Attended

Meeting with the CE

Meeting Attended with the

CE

NAIDOC celebrations at Strathalbyn Federal Member for Mayo, Rebekah Sharkie, Strathalbyn BDO Consulting, Adelaide History SA, Baudin’s Voyagers 1800 – 1804, South Australian Maritime Museum, Port Adelaide

8 Meeting Attended

Nicholas Hayles, Councillor - City of Victor Harbor Fleurieu Mayors’ Meeting / Luncheon, Sellicks Hill

11 Teleconference Australian Coastal Councils Association

Alexandrina Council


Attended Attended

Murray Darling Basin Forum, LGA House, Adelaide Council Briefing, Goolwa

12 Attended Media Meeting Attended

Council Agenda Review with Executive Photo with the Wrights and Fleurieu Regional Aquatic Centre (FRAC) Authority re land transfer, FRAC site, Hayborough BDO Consulting, Adelaide Launch of Information Hub for the Langhorne Creek Wine Region, Adelaide

13 Chaired Goolwa to Wellington LAP, Strathalbyn 15 Media

Attended / Addressed

Interview – Fleurieu FM Independent Retirees Group, Victor Harbor

17 Attended Opening - David Dridan Exhibition, Signal Point, Goolwa 18 Meetings with GMs

Chaired Chaired Presided

Council Agenda Review, Goolwa Council Workshops, Goolwa Strategic Planning and Development Policy Committee, Goolwa Council Meeting, Goolwa

19 Meeting Meeting with CE and

GMs

Meeting

BDO Consulting and Performance Management Panel with Chief Executive Port Elliot Caravan Park Operators, Goolwa

Shaw Family Vintners, Goolwa 20 Meeting

Media Meeting Attended

Goolwa to Wellington LAP, Strathalbyn Interview – Radio 5MU LGA SAROC Board, Adelaide LGA 2016 Mid-Year Event, Adelaide

21 Meeting LGA Board, Adelaide 22 Meeting

Workshop Attended

The Marina, Hindmarsh Island Goolwa Wharf Precinct Board, Goolwa Fleurieu Regional Aquatic Centre site visit with Community Reference Group, Hayborough

25 Meeting Attended

Goolwa to Wellington LAP, Strathalbyn Council Agenda Review with Executive

26 Attended Conferral Meeting

Adelaide Hills and Fleurieu 2016 Regions in Focus Roadshow, Strathalbyn Private Citizenship Ceremony, Goolwa Cittaslow debrief re 2016 Cittaslow International Assembly, held in Vizela, Portugal

27 Meeting Cittaslow 2017 International Assembly Planning Committee, Goolwa

28 Attended Meeting with GM,

Engineering and Environment

Meeting Meeting Meeting with GM,

Infrastructure & Assets

General Staff Meeting, Goolwa Hayborough sites

Strathalbyn GM, Organisation and Culture Surf Life Saving, Goolwa

29 – 30 Attended LGA Mayors’ and Chairpersons’ Forum, McCracken, Victor Harbor

Alexandrina Council


31 Attended Fleurieu Community Foundation – Launch of the Florence Wilckens Award, Port Elliot

Recommendation That the report be received.

13. ELECTED MEMBERS' REPORTS (INCLUDING VERBAL UPDATES)

13.1 Elected Members Reports

File Ref: 9.24.003 Officer Resp. for Report: Margaret Terrell (Executive Assistant)

Strategic Plan: * Aspiration: Innovate throughout our Region * Outcome: Proactive * Strategy: Leadership and Accountability * Strategic Priority: Maintain a high-performing dynamic organisation responsive to community interests ESEC Impact/Benefit: * Environmental: There are no potential environmental implications arising from this report or its recommendations * Social: Positive social engagement has been achieved through contact with community groups and individuals * Economic: Economic benefits will be derived from outcomes or activities associated with engagement and development opportunities resulting from meetings and representations. * Cultural Generating positive cultural outcomes through proactive and positive community collaboration

Purpose To provide information regarding the activities of Elected Members to the community. The following reports are presented for July 2016:

Cr Ben Brazzalotto – July 2016 4 Meeting Ordinary Council Meeting - Goolwa 6 Informal Meeting With proponent at Currency Creek re Re-zoning

matters. 11 Briefing Operational Briefing - Goolwa 12 Briefing With Simon Grenfell, Ian Brett and Alan Harvey re tree

Alexandrina Council


management and potential planting program 15 Preview David Dridan, A Life in the Australian Landscape -

Preview at Signal Point Gallery - Goolwa 18 Informal Meeting With CEO, Peter Dinning at Appleseed, Strathalbyn re

matters relating to Strathalbyn and the Alexandrina region.

Workshop Local Government (Disability Access Inspections) Amendment Bill 2016 - Goolwa

Workshop Street Trading Permits - Goolwa Meeting Strategic Planning and Development Policy

Committee - Goolwa Meeting Ordinary Council Meeting – Goolwa 29 Attended Represented Mayor Parkes at the ALAS Official

Opening by invitation of Eastern Fleurieu School - Mt Barker Library

Cr James Stewart 11 July – 11 August 2016 July 11 Apology Operational briefing 13 Attended NAIDOC exhibitions, Ocean Gallery and Rainforest people, Port

Douglas Attended NAIDOC Celebrations, Cairns 18 Informal meeting Sponsorship SA Wooden Boat Festival Briefing Disability access bill, Street dining Meeting Strategic Planning and Development Policy committee Meeting Elected members meeting Council Meeting Goolwa Council chambers 20 Informal meeting Sponsorship SA Wooden Boat Festival Informal meeting Investigator College, SA Wooden Boat Festival 21 Meeting Development Assessment Panel 22 Presentation Goolwa Wharf Precinct wayfinding and signage presentation of

creative submissions Workshop Goolwa Wharf Precinct Board planning/development workshop 25 Informal meeting Sponsorship SA Wooden Boat Festival Informal meeting GM Org and Culture SA Wooden Boat Festival 27 Informal meeting Sponsorship SA Wooden Boat Festival Meeting SA Wooden Boat Festival committee 28 Informal meeting SABA president and preparation SABA newsletter 29 Attended Attended as guest judge, Adelaide Hills Senior School Art

Exhibition ‘ALAS’ Attended Presentation evening, Adelaide Hills Senior School Art

Exhibition ‘ALAS’ 30-31 Set-up SALA exhibition Old Institute Building, Middleton August 1 Council Meeting Goolwa Council Chambers 2 Meeting Goolwa recreation Grounds Committee AGM 3 Attended Farewell afternoon tea for employee of 42 years, George Maslin 4 Meeting Arts and Culture Advisory committee

Alexandrina Council


5 Sitting Ward councillor sitting Art@Goolwa gallery, SA Wooden Boat Festival discussion

6-7 Attended SALA exhibition Old Institute Building, Middleton 6 Attended Opening SALA exhibition Mother Duck 8 Briefing Operational briefing 11 Meeting Goolwa Wharf Precinct Board Cr Lume 4 Attended Council Meeting 6 Attended and

chaired Goolwa Tourism 5214 meeting

7 Attended Cittaslow Managment meeting 10 Attended Naidoc week celebration at Signal Point 11 Attended Council briefing 14 Attended and

minuted SABA meeting

18 Attended Council workshops 18 Attended EM meeting 18 Attended Council meeting 21 Site inspections Development Assessment Panel agenda items 21 Attended Development Assessment Panel meeting 25 Apology for non

attendance Cittaslow Food & Wine Group meeting

27 Attended Goolwa Ratepayers meeting

Recommendation That the reports be received.

Alexandrina Council


14. REPORTS FROM SECTION 41 & OTHER COMMITTEES OF COUNCIL

14.1 Friends of Goolwa Library - Minutes 20 July 2016

File Ref: 9.24.003 17.85.009 Officer Resp. for Report: Simon Murphy (Coordinator Library

Services) Elected Member Reps: Cr Walker

Purpose To receive the Minutes of the Friends of Goolwa Library meeting held on 20 July 2016. REFER ATTACHMENT 14.1 (page 53) Recommendation 1. That the minutes be received. 2. That Council endorse the recommendation that the Friends of the

Goolwa Library contribute $3000 towards the program expenses for the Sophie Thompson/Costa Georgianis Library event on 1 October 2016.

3. That Council endorse the recommendation that the Friends of the

Goolwa Library contribute $250 towards the prizes for the Mayor's Short Story Challenge on 25 August 2016.

4. That Council endorse the recommendation that the Friends of the

Goolwa Library contribute $1500 towards the School Holiday Programs for the 16/17 year in the Library.

Alexandrina Council


14.2 Alexandrina Arts and Cultural Advisory Committee - Minutes 4 August 2016


Organisation and Culture) Elected Member Reps: Councillor J Stewart; Councillor K Stanley-

Murray

Purpose To receive the Minutes of the Alexandrina Arts and Cultural Advisory Committee meeting held 4 August 2016. REFER ATTACHMENT 14.2 (page 56) Recommendation 1. That the Minutes of the Alexandrina Arts and Cultural Advisory Committee

meeting held on 4 August 2016 be received. 2. That Council reaffirm its support to the Rotary Club of Goolwa with in-kind

support towards the Goolwa Art and Photographic Exhibition in 2017 to the value of $12,200 and sponsorship of $5,000 as an acquisition prize in the Alexandrina Art Prize collection.

Alexandrina Council


15. CONFIDENTIAL REPORTS

15.1 Sale of Land for Non Payment of Rates (Confidential)

That pursuant to Sections 90 (2) and (3)(a) of the Local Government Act 1999, the Council orders that the public be excluded from the meeting with the exception of the Chief Executive, General Managers, Minute Taker and the officer responsible for the report, on the basis that the Council considers it necessary and appropriate to act in a manner closed to the public in order to receive, discuss and consider information by way of a report and associated documents in relation to agenda item 15.1 Sale of Land for Non Payment of Rates and the Council is satisfied that the meeting should be conducted in a place open to the public is outweighed in relation to the matter because receiving, considering and discussing the report and associated documentation contains/involves: (a) information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead) being the financial affairs of the principal ratepayers of the lands which the Council is considering selling under section 184 of the Act for the non-payment of rates (including fines and interest).

Substantiation: To allow confidential discussion on the potential sale of land for non-payment of rates within the Alexandrina Council area.

File Ref: 9.24.003 Officer Resp. for Report: Elizabeth Williams (Manager Finance)

Recommendation 1. That pursuant to Sections 91(7) and (9) of the Local Government Act

1999 (SA) (Act), the Council orders that the report, minutes, attachments and associated documents of the Council meeting held on 15 August 2016 in relation to confidential item number 15.1 and titled Sale of Land for Non-Payment of Rates having been considered and dealt with by the Council on a confidential basis under Part 3 of the Act, are to be kept confidential and not available to the public for a period of twelve months from the date of this confidentiality order, or unless revoked earlier by the Chief Executive in accordance with paragraph 2 of this resolution, on the basis that they contain the following information or matter:

1.1 information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead);

2. That pursuant to section 91(9)(c) of the Act the Council delegates to the

Chief Executive the power to revoke the order made in paragraph 1 of this resolution at any time.

16. CLOSURE

Documents

NOTICE OF MEETING - Alexandrina Council · PDF fileNOTICE OF MEETING Notice is hereby ... Verandah Extension at the Robin Hood Hotel Strathalbyn ... 10.6 Fleurieu Regional Aquatic