NOTICE OF A REGULAR MEETING OF THE COMMON COUNCIL OF THE TOWN OF CLARKDALE

Tuesday, August 11, 2020 at 6:00 P.M.

Join Zoom Meeting https://us02web.zoom.us/j/82107069239?pwd=YlpyM2drSHY3elo3Z0thS2lSUTA5Zz09

Meeting ID: 821 0706 9239

Passcode: 774402 One tap mobile

+13462487799,,82107069239#,,,,,,0#,,774402# US (Houston)

PURSUANT TO A.R.S. §38-431.02, NOTICE IS HEREBY GIVEN to the members of the Common Council of the Town of Clarkdale and to the general public that the Town of Clarkdale Common Council will hold a Regular Meeting open to the public on Tuesday, August 11, 2020, at 6:00 p.m. in the Clark Memorial Clubhouse, Men’s Lounge, 19 N. Ninth Street, Clarkdale, Arizona. Members of the Clarkdale Common Council will attend either in person or by telephone, video or internet conferencing. Pursuant to A.R.S. §38-431.03, the Council may vote to recess the meeting and move into Executive Session on any item, which will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Council may resume the meeting, open to the public, to address the remaining items on the agenda. Supporting documentation and staff reports furnished to the Council with this agenda are available for review on the Town website at www.clarkdale.az.gov and the Town Clerk’s Office. The undersigned hereby certifies that a copy of this notice was duly posted on the Community Development Building bulletin board, located at 890 Main Street, Clarkdale, Arizona and on the Town of Clarkdale’s website on August 6, 2020 at 1:00 p.m.

Mary Ellen Dunn

MARY ELLEN DUNN TOWN CLERK ALL ITEMS ON THIS AGENDA ARE SCHEDULED FOR DISCUSSION AND POSSIBLE ACTION, UNLESS OTHERWISE NOTED. 1. CALL TO ORDER

2. PUBLIC COMMENT – The Town Council invites the public to provide comments at this

time. Members of the Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Persons interested in making a comment on a specific agenda item are asked to complete a brief form and submit it to the Town Clerk during the meeting. Each speaker is asked to limit their comments to five minutes.

As a reminder, if you are carrying a cell phone, electronic pager, computer, two-way radio, or other sound device, we ask that you turn it off at this time to minimize disruption to this meeting.

3. REPORTSCurrent Events – A brief summary of current events. The Council will not propose, discuss, deliberate or take legal action on any matter in the summary.

Mayor’s Report Vice-Mayor’s Report Councilmembers’ Report Town Manager’s Report

Organizational Reports – Reports regarding regional organizations. CAT – Cottonwood Area Transit VVTPO – Verde Valley Transportation Planning Organization. NACOG - Northern Arizona Council of Governments. NAMWUA - Northern Arizona Municipal Water Users Association. VVREO – LRSPC - Verde Valley Regional Economic Organization’s Long Range Strategic Plan TPAC – Transportation Policy Advisory Council.

4. CONSENT AGENDA - The consent agenda portion of the agenda is a means of expediting routine matters that must be acted on by the Council. All items are approved with one motion. Any items may be removed for discussion at the request of any Council Member.

A. Approval of Minutes of the Common Council - Approval of the minutes of the Regular Meeting held July 14, 2020, and Special Meeting held July 28, 2020.

B. Claims - List of specific expenditures made by the Town during the previous month. July, 2020 check log and PPE dated July 4 and 18, 2020.

C. Board and Commission Minutes – Acknowledgement of receipt of minutes and draft minutes of the previous month’s Board and Commission Meetings.

Design Review Notice of Cancellation of meeting July 1, 2020

Planning Commission Notice of Cancellation of meeting July 21, 2020

Parks and Recreation Commission minutes of meeting held July 8, 2020

NEW BUSINESS

5. YAVAPAI COLLEGE PROGRAMMING UPDATE – A presentation by Yavapai College Vice President Rodney Jenkins regarding SB 1661 and HB 2790 and other college programs.

6. AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF CLARKDALE, ARIZONA, THE COUNTY OF YAVAPAI, SETTING FORTH THE VALUATIONS OF PROPERTY IN THE TOWN OF CLARKDALE FOR THE YEAR 2020-2021 ALONG WITH ADOPTING THE TAX LEVY FOR SAID PROPERTY –Discussion and possible action regarding Ordinance #406, adopting the tax levy and setting the valuations of property in the Town of Clarkdale for fiscal year 2020-2021.

7. WORK PLAN UPDATE – An update of staff progress on the 2019 Strategic Planning Work Plan.

8. VERDE RIVER INSTITUTE REPORT - An update from the Verde River Institute on projects and issues that relate to the Verde River @ Clarkdale.

9. FUTURE AGENDA ITEMS - Listing of items to be placed on a future council agenda

10. ADJOURNMENT

Persons with a disability may request reasonable accommodations by contacting the Town Hall at 639-2400 (TTY: 1-800-367-8939) at least 72 hours in advance of the meeting.

Regular Meeting 07/14/2020 Page 1

Minutes of a Regular Session of the Common Council of the Town of Clarkdale Held on Tuesday, July 14, 2020 at Time 6:00 P.M.

A Regular Meeting of the Common Council of the Town of Clarkdale was held on Tuesday, July 14, 2020, at 6:00 P.M. by Zoom Video Conferencing.

CALL TO ORDER - Vice Mayor Dehnert called the meeting to order at 6:00 P.M.

Town Council: Mayor Doug Von Gausig (arriving late) Vice Mayor Richard Dehnert Councilmember Bill Regner Councilmember Scott Buckley Councilmember Debbie Hunseder

Town Staff: Town Manager Tracie Hlavinka Public Works Director Maher Hazine Finance Director Kathy Cwiok Community Development Director Ruth Mayday Police Chief Randy Taylor Town Clerk Mary Ellen Dunn

PUBLIC COMMENT - The Town Council invites the public to provide comments at this time. Members of the Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38-431.0l(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Persons interested in making a comment on a specific agenda item are asked to complete a brief form and submit it to the Town Clerk during the meeting. Each speaker is asked to limit their comments to five minutes.

Tracie Hlavinka read into the record a message from Robyn Prud'homme-Bauer for Verde Valley Regional Economic Organization regarding loans.

Councilmember Hunseder spoke regarding the Valley View Cemetery and its history. as well as the handmade metal crosses marking the graves and the volunteers. Linda and Steve Lombardo for their work.

REPORTS Current Events - The reports of the Town Hall business related activities will be submitted digitally and posted in the Council Agenda portion of the website for the following:

Mayor's Report Vice-Mayor's Report Councilmembers' Report Town Manager's Report

All submitted reports are attached to these minutes.

7/29/2020 10:43 AM

VENDOR SET: 01 Town of Clarkdale

BANK: ALL BANKS

DATE RANGE: 7/01/2020 THRU 7/31/2020

VENDOR I.D.

C-CHECK

C-CHECK

C-CHECK

C-CHECK

C-CHECK

C-CHECK

C-CHECK

1058

C-CHECK

C-CHECK

C-CHECK

C-CHECK

C-CHECK

C-CHECK

C-CHECK

T O T A L S

REGULAR CHECKS:

HAND CHECKS:

DRAFTS:

EFT:

NON CHECKS:

VOID CHECKS:

TOTAL ERRORS: 0

* *

VENDOR SET: 01 BANK: *

BANK: * TOTALS:

NAME

VOID CHECK

VOID CHECK

VOID CHECK

VOID CHECK

VOID CHECK

VOID CHECK

VOID CHECK

AMRRP-W/C FUND

AMRRP-W/C FUND

VOID CHECK

VOID CHECK

VOID CHECK

VOID CHECK

VOID CHECK

VOID CHECK

TOTALS:

NO

0

0

0

0

0

14

NO

14

14

VOID

VOID

A/P HISTORY CHECK REPORT

CHECK

STATUS DATE

V 7/07/2020

V 7/07/2020

V 7/07/2020

V 7/07/2020

V 7/09/2020

V 7/09/2020

V 7/09/2020

VOIDED V 7/14/2020

V 7/21/2020

V 7/21/2020

V 7/21/2020

V 7/21/2020

V 7/21/2020

V 7/23/2020

DEBITS 0.00

CREDITS 25,268.00CR

INVOICE

AMOUNT

INVOICE AMOUNT

0.00

0.00

0.00

0.00

0.00

25,268.00CR

INVOICE AMOUNT

25,268.00CR

25,268.00CR

CHECK

DISCOUNT NO

081768

081769

081771

081772

081809

081810

081813

081835

081860

081861

081862

081863

081865

081873

DISCOUNTS

0.00

0.00

0.00

0.00

0.00

0.00

DISCOUNTS

0.00

0.00

PAGE: 1

CHECK CHECK

STATUS AMOUNT

25,268.00CR

CHECK AMOUNT

0.00

0.00

0.00

0.00

0.00

CHECK AMOUNT

0.00

0.00

DESIGN REVIEW BOARD

July 1, 2020

NOTICE OF A REGULAR MEETING OF THE DESIGN REVIEW BOARD OF THE TOWN OF CLARKDALE

Pursuant to Resolution No. 215 of the Town of Clarkdale, and Section 38-431.02, Arizona Revised Statues, NOTICE IS HEREBY GIVEN that the Design Review Board of the Town of Clarkdale meeting scheduled for WEDNESDAY, July 1, 2020 at 6:30 p.m. in the Men's Lounge in the Clarkdale Memorial Clubhouse, 19 N. Ninth Street,Clarkdale, AZ, is CANCELLED DUE TO POSTPONEMENT OF AGENDA ITEMS.

The undersigned hereby certifies that a copy of this notice was duly posted on the Town Hall bulletin board, located at 890 Main Street, Clarkdale, Arizona on the 11th day of June 2020 at 5:00 p.m.

Dated this 11th day of June 2020 TOWN OF CLARKDALE By:

Mike Gray Project Manager

Agenda Item:

Sponsored by:

Staff Contact:

Meeting Date:

Background:

Staff Report

YAVAPAI COLLEGE PROGRAMMING UPDATE - A presentation by Yavapai College Vice President Rodney Jenkins regarding SB 1661 and HB 2790 and other college programs.

Councilmember Hunseder

Mary Ellen Dunn, Town Clerk

August 11, 2020

Rodney Jenkins, Community Relations Vice President of the Yavapai College Foundation, will present information regarding Senate Bill 1661, (the Arizona promise scholarship fund), House Bill 2790, (allowing community colleges to grant four-year degrees), the 3-D printing program and Yavapai College Center.

This information will be presented for Council benefit with no requirement for participation or action.

Recommendation: This is a presentation only. No Council action is required.

1

Agenda Item:

Staff Contact:

Meeting Date:

Background:

AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL

OF THE TOWN OF CLARKDALE, YAVAPAI COUNTY,

ARIZONA, SETTING FORTH THE VALUATIONS OF

PROPERTY IN THE TOWN OF CLARKDALE FOR THE YEAR

2020-2021 ALONG WITH ADOPTING THE TAX LEVY FOR

SAID PROPERTY - Discussion and consideration of Ordinance # 406 adopting the tax levy and setting the valuations of property in the Town of Clarkdale for fiscal year 2020-2021.

Kathy Cwiok, Finance Director

August 11, 2020

On July 14, 2020 the Council adopted the Property Tax Levy Resolution and the Fiscal Year 2020-2021 Budget. The Council now needs to adopt the property tax levy for the Town. The levy is placed on each one hundred dollars of assessed value of all property, both real and personal, within the corporate limits of the Town of Clarkdale, except property that the law exempts from taxation.

The tax levy for 2020-2021 is $1.5841 to raise $592,866 for primary tax purposes. Clarkdale's valuation as quoted by the Yavapai County Assessor's Office for primary taxes is $37,426,030. The following are the tax rates and the revenues raised for the last two fiscal years:

FISCAL YEAR

2018-2019 2019-2020

TAX RATE

1.6455 1.6150

TAXES

$543,838 $567,790

Recommendation: To approve Ordinance # 406, an Ordinance of the Mayor and Common Council of the Town of Clarkdale, Yavapai County, Arizona, setting forth the valuations of property in the Town of Clarkdale for the year 2020-2021 along with adopting the tax levy for said property.

Agenda Item:

Staff Contact:

Meeting Date:

Background:

Staff Report

WORK PLAN UPDATE - An update of staff progress on the 2019 Strategic Plan Work Plan.

Tracie Hlavinka, Town Manager

August 25, 2020

The Town Council and Staff conducted an annual Strategic Plan Meeting to determine priorities, goals and objectives on November 5, 2019. During this meeting, the Town Manager conducted a SWOT analysis to identify strengths, weakness, opportunities and threats. Several priorities were determined from the analysis, which then became goals for the staff and Town Council. The goals are as follows:

• Goal 1) Enhance the quality of life for Clarkdale residents• Goal 2) Continue leadership roles in collaborative efforts in the region• Goal 3) Recognize and preserve Clarkdale's history• Goal 4) Maintain a quality workplace for employees• Goal 5) Maintain transparency• Goal 6) Enhance marketing, communication and economic development for

Clarkdale

A document was then created to include objectives to each goal and action items. This document is the 2020 Town Council Work Plan. The Town Manager gave the first Work Plan update to the Town Council on May 14, 2020. It is now time for the second update to Council. The recent updates over the last three (3) months has been noted in blue on the document. Please note, updates are provided for only the action items that have been addressed thus far this year.

Recommendation: No action is necessary.

1

Agenda Item:

Presented By:

Meeting Date:

Staff Report

VERDE RIVER INSTITUTE REPORT - An update from the Verde River Institute on projects and issues that relate to the Verde River @ Clarkdale.

Mayor Doug Von Gausig

August 11, 2020

Background: The Verde River Institute (VRI) is a 501( c)(3) non-profit organization committed to developing and facilitating the implementation of policies that help to ensure that the Verde River in central Arizona retains flows that will support sustainable, healthy and diverse economies and ecosystems.

VRI also helps policy makers understand the many complex water resource issues in central Arizona. They are committed to finding sustainable solutions for the human and natural worlds that depend on the Verde River to supply their needs. They are guided by the principle that responses to demands in the system should also increase the river community's intellectual, political, social, individual, natural, built and financial capital. According to their website, when this goal is realized, the system becomes robust, dynamic and sustainable.

The Vision of the VRI is: Connecting people and resources to promote a healthy, flowing Verde River and a stronger, greater Verde community.

Their Mission: Provide research and data, funding, policy expertise, education and consulting on diverse Verde River issues.

Clarkdale Mayor Doug Von Gausig serves as the Executive Director of the Verde River Institute. Instead of reporting on Verde River Institute topics during his Mayor's report, staff has suggested having a separate agenda item so that the public is more aware that information relating to the Verde River Institute's work will be presented. Mayor Von Gausig will provide on-going updates and reports on Verde River Institute programs and projects that relate to the Verde River @ Clarkdale as part of this agenda item.

Recommendation: action is required.

This is a monthly, or as-needed, report and no Council

1