NORTHERN CAPE EDUCATION DEPARTMENT

PRESENTATION ON CONDITIONAL GRANTS AND CAPITAL

EXPENDITURE

14 November 2007

1. Outcomes of the 2006/07 audited budget report

2006/07 CONDITIONAL GRANT ALLOCATIONS

PROGRAMME BUDGET

Food Nutrition R 31,909 (Roll-over of R 2,262,000 approved in November 2007 included)

Life Skills/HIV & AIDS R 2,747 (Roll-over of R 290,000 approved in November 2007 included)

FET R 10,000 Infrastructure R 27,812 (Roll-over of R 921,000 approved in November 2007 included)

TOTAL R 72,468,000

2006/07 EXPENDITURE

GRANT ALLOCATION ACTUAL EXPENDITURE

VARIANCE SPENT

R’000 R’000 R’000 %

Infrastructure 27,812 27,812 0 100

Food Nutrition 31,909 29,284 2,625 91.7

Life Skills/HIV & AIDS 2,747 2,279 468 82.9

FET 10,000 10,000 R0 100

TOTAL 72,468 69,374 3,094 95,7

PLANS TO ADDRESS SHORTCOMINGS

The roll overs requested were requested as a result of invoices received late Suppliers will be requested to submit invoices

earlier so that they can be paid by end of year Tender processes will be commenced earlier so

that agreements can be signed earlier in the year

CONCLUDING REMARKS ON 2006/07 REPORT

The NCED overall managed to reach the goals outlined in the Business Plans of the four conditional grants despite the many challenges

The management and roll out of the above four grants positively contributed to poverty alleviation, job creation and the provision of quality education in the Northern Cape Province

Jobs were created in the following areas: Infrastructure: 65 jobs created through the Flagship Rehabilitation

Programme - 65 youths trained in Carpentry, Plumbing, Glazing and Painting.

Food Nutrition: 1 328 jobs created – 1 328 food handlers trained in food safety and 80 trained in garment making.

FET Recapitalisation: 30 jobs created at the Urban FET and 164 jobs created in the Rural FET – this includes Bricklaying, Electrician, Carpenters, Plumbers, Painting, etc.

2. DATA ON TRENDS IN ALLOCATIONS, TRANSFERS AND ACTUAL

EXPENDITURE

DATA ON TRENDS IN ALLOCATIONS, TRANSFERS AND ACTUAL EXPENDITURE

CONDITIONAL GRANT

 AUDITED AUDITED AUDITED

 2004/2005 2005/2006 2006/2007

  Allocation Exp % Exp Allocation Exp % Exp Allocation Exp % Exp

FET RECAP - - - - -   10,000 10,000 100

FOOD NUTRITION 22,469 21,439 95 31,033 28,770 93 31,909 29,284 92

INFRASTRUCTURE 33,183 32,554 98 54,894 53,973 98 27,812 27,812 100

HIV/AIDS 2,186 2,186 100 2,318 2,028 87 2,747 2,279 83

TOTAL 57,838 56,179 97 88,245 84,771 96 72,468 69,375 96

3. ASSESSMENT OF 2007/2008 FINANCIAL YEAR ALLOCATIONS

2007/08 CG BUDGET

PROGRAMME BUDGET

R’000

Food Nutrition 34,507

Life Skills/HIV & AIDS 3,453

FET 8,000

Infrastructure 48,098

TOTAL 94,058

FOOD NUTRITION

Allocation R34,507,000 Expenditure R19,265,000 Variance R 15,242,000 % Expenditure 56% No under- or over-expenditure experienced at

the end of the 2nd Quarter, although budget allocations for the inclusion of Kgalagadi are still outstanding.

Infrastructural backlogs in Kgalagadi are also hampering the smooth implementation of the school feeding programme.

FOOD NUTRITION: Programme Performance

163000 learners reached in 420 primary schools Total of 94 feeding days – 48 in the 1st Quarter

and 46 in the 2nd Quarter 183 school gardens established and maintained

– continued support is given Kgalagadi schools provided with gas stoves and

cylinders Equipment and utensils provided to schools Following up intervention on findings of KPMG

LIFE SKILLS/HIV & AIDS

Allocation R 3,453,000 Expenditure R1,379,000

Variance R1,473,000% Expenditure 40% The expenditure in this programme is a little

bit low for the middle of the financial year, as the plans reflect peaks and troughs in spending patterns.

There are no capacity constraints that impacted negatively on implementation.

LIFE SKILLS/HIV & AIDS: Programme Performance

4 Care and Support sessions – 153 Educators reached

4 Lay Counselling sessions – 101 Educators reached

1 First Aid workshop – 25 Educators received certificates of competency (level 1 & 2)

4 Peer Education sessions – 169 Learners reached

Teenage Pregnancy Awareness Campaign – 368 Learners reached

FURTHER EDUCATION AND TRAINING

Allocation R8,000,000 Expenditure R3,453,000 Variance R4,647,736 % Expenditure 46% This programme is not expecting any under- or

overspending by the end of the financial year. Although no capacity constraints are reported,

internet / ICT connectivity in the Rural College is a major challenge because of the absence of ASDL broadband internet lines in some rural areas.

FET: Programme Performance

Purchasing and installation of 1 server with software at O’Kiep Rural Campus

Firewalls installed at 5 Rural Campuses (Kathu, Upington, O’Kiep, Kuruman and De Aar)

1 Workshop and Ablution Block upgraded at Kimberley Campus First phase of the building of the 4 classrooms at Kimberley

Campus has been completed, second phase is progressing according to schedule

Upgrading College sites (paving in Kathu, electrical fencing and alarming system installation in O’Kiep and irrigation system in Upington)

IT equipment purchased (40 computers and 2 network printers) Equipment purchased for 1 workshop in Upington Campus National Certificate (Vocational) NC(V) Level 2 textbooks for ten

selected programmes purchased

INFRASTRUCTURE

Allocation R48,098,000 Expenditure R31,836,000 Variance R16,262,000 % Expenditure 66% This programme is also not expecting any

under- or overspending by the end of the financial year.

The challenge of some contractors not being able to complete projects on time is closely monitored through the IDIP model.

Estimated Categorisation of NCED Infrastructure Expenditure up to 30 September 2007

    1st Quarter 2nd QuarterTotal to 30 September

2007

Item Programme R'000 R'000 R'000

1 Maintenance 3,900 2,300 6,200

2 Conversions 50 2,150 2,200

3 School Flagship Rehabilitation Programme 780 820 1,600

4 Laboratories (Science/Biology)   300 300

5 Sanitation   2,100 2,100

6 Water   700 700

7 Ablution Blocks 500 200 700

8 Administration Blocks 500   500

9 Classrooms 2,100 400 2,500

10 Mobile Classrooms 900 1,900 2,800

11 Schools 680 320 1,000

12 Computer Centres   350 350

13 Computer Classrooms     0

14 Fencing/Security 300 500 800

15 Repairs and Renovations 6,800 3,286 10,086

Totals 16,510 15,326 31,836

Infrastructure ProgrammeProjects

CompletedProjects in

ConstructionProjects in

TenderProjects in

Design

Maintenance 55 15Conversions 2 4School Flagship Rehabilitation Programme 5 30Laboratories (Science/Biology) 5 6 14Sanitation 2 3 3 2Water 6 20 30 64Ablution Blocks 4 6 4ECD 10Administration Blocks 3 3 1Classrooms 11 10 7Mobile Classrooms 5 3 1 1Schools 2Computer Classrooms 5 6 3Fencing/Security 2 5 4 11Repairs and Renovations 10 8 9 5

Project Progress

4. BRIEF ASSESSMENT OF NCED MONITORING CAPACITY THUS FAR

MONITORING – Food Nutrition

Monitoring plan outlined in Annual Performance Plan strictly adhered to.

A common monitoring tool is enforced and implemented by all districts.

Sample of 40% set out in Annual Performance Plan per quarter per district exceeded.

Mandatory quarterly meetings are held with all districts to monitor and scrutinize progress.

MONITORING – Life Skills

Monitoring tool is utilized for schools to monitor the implementation of the Life Skills programme.

Monitoring is done against the approved plan and is continuous.

Bi-Monthly meetings are held with districts to monitor progress and address challenges.

Mandatory monthly, quarterly and annual reports are submitted by districts.

26 Schools were monitored during the 2nd quarter.

MONITORING - FET

Monitoring done against the approved college operational plans.

Conduct site visits on a monthly and quarterly basis or when need arises.

Regular support to colleges that experience challenges in any of the areas of implementation.

Submission of monthly and quarterly reports by the colleges.

MONITORING - Infrastructure

Monitoring capacity in department in 06/07 was a challenge. This has improved in 07/08 by the appointment of additional staff and restructuring roles in infrastructure delivery.

An improved program and project reporting system is being installed and BAS has been structured to assist improved reporting. These 2 improvements will be rolled-out in 07/08 with full implementation expected by the start of 08/09.

CONCLUDING REMARKS

The NCED’s overall expenditure on all 4 Conditional Grants and Capital Expenditure is relatively healthy at average 52% at the end of the 2nd Quarter (halfway in the financial year).

No transfers are made to other departments or municipalities, whilst Food Nutrition makes transfers to schools and FET Recapitalisation to the Rural and the Urban FET Colleges.

With the tight monitoring plans in place, very limited problems are experienced in terms of receiving reports from the above institutions.

Thank You