NORTH LANARKSHIRE COUNCIL REPORT · agenda item no.mm.um-wn north lanarkshire council report to: finance commlltee from: director of finance account1 i 1. 1.1. 1.2. 2. 2.1. subject:

3 AGENDA ITEM NO.mm.um-wn

NORTH LANARKSHIRE COUNCIL

REPORT

To: FINANCE COMMllTEE

From: DIRECTOR OF FINANCE

account1

I

1.

1.1.

1.2.

2.

2.1.

Subject: PROPOSED STAFF STRUCTURE AND COMPARISON WITH STAFF TRANSFER ORDER

INTRODUCTION

Earlier reports set out details of the proposed departmental structure at managerial, qualified and supervisory level. The following now describes in detail the complete staff requirements of the Accounting, Revenue and I.T. Divisions of the Department, incorporating, where applicable, administration and clerical support previously excluded. The structure does not, at this stage, include the Purchasing Unit which will be advised by way of a separate report.

The draft transfer lists hove also been closely examined and a comparison mode with the proposed structure in order to identify any mismatches, surpluses etc.

PROPOSED STRUCTURE

In summary o total staff compliment of 345 is proposed, consisting of:-

Directorate - 4 Administration, secretarial, clerical support - 4 Accounting Division - 53 Revenue Services Division 184 I .T. Division - 100

The cost of the proposal is f3.561 million for Accounting and Revenue, and f2.298 million for I.T. staff (see Appendix I), a total of f5.859 million and compares favourably with the cost of existing structures of the three amalgamating Districts, the small proportion of Strathkelvin, and the disaggregated Regional finance service.

13

2

Division

3. COMPARISON WITH STAFF TRANSFER ORDER

Transfer Order Proposed stnrcture + Surpluses/-Sho*lls

Posts Costs Posts costs Posts costs

3.1. The total number of posts transferring to the Department (excluding central purchasing) is 389 (see Appendix 11). The total salary costs of the provisional transfer order has been calculated at f6.245 million. This compares with the proposed structure as follows:-

389 €6.245 m 345 f5.859 m Total Saving €0.386 m

~~~

€4.107 m I TT I Savings €0.546 m f2.138 m f2.298 m Increase fO.160rn

I :z I f3.561 m ;;;unts & Revenues

3.2. Savings in the Accounting and Revenue Division of €546,000 are reduced by increased I.T. staff costs of €160,000. Loss of economies of scale and the disaggregation of a highly centralised Regional I.T. function has resulted in additional resource requirement. At the same time the District systems require to be effectively maintained. Furthermore, in the early years there is a commitment to seconding staff to the Caird Street Centre and the Transitional I.T. Group. It is the intention that as North Lanarkshire Council develops its I.T. strategy in relation to hardware and systems, savings will be achieved.

3.3. The I.T. structure has been prepared on the basis of direct employment while still recognising the agreement that is in place with MDlS for the provision of a Facilities Management Service.

3.4. The net savings of €386,000 do not include North Lanarkshire's share of the Region's Finance Directorate who for reasons of retirement etc. do not feature on the transfer order (but provision has been included in the notional budget). An amount of €100,000 could rightly be apportioned to North Lanarkshire. Of course the savings are expressed in terms of actual salaries and will in fact be greater once direct and indirect overheads are taken into account.

3.5. The reduction in staff numbers in the Accounting and Revenue Division will only partly be met from early retirals, existing vacancies not being filled, and possible moves to other authorities. It may be that the remainder can be accommodated within support units of the large service departments such as Education/Housing/Leisure/Social Work etc..

3.6. Assuming that those staff who have declared a wish to retire are allowed to do so, and vacant posts are deleted from the establishment, the overall staff surplus could be reduced to approximately 11 comprising a mix of professional and clerical support staff.

3.7. The Chief Executive's report to the Special Policy and Resources Committee meeting of the 7 November 1995 referred to the provision of 7 Senior Accountants and 1 1 Accountants. In view of the requirement for a risk management/insurance function within the department, the structure has been amended to include 8 Senior Accountants and 12 Accountants.

4. THE DEPARTMENT'S FUNCTIONS AND RESPONSIBILITIES

4.1. The duties and responsibilities of the Department are wide and varied and reflect the range and diversity of functions across the three divisions. These can best be summarised by reference to the attached job descriptions of the respective managers within each division.

14

3

5. APPOINTMENTS TO DATE

5.1. In addition to the Director and the three Heads of Service the following appointments have recently been made:-

Accounting Division - Accounting Manager IT Division Business Systems Manager IT Division Production Services Manager

6. RECOMMENDATION

6.1. The Committee is requested to approve the foregoing structure.

1 5

PRO- Sl?RUCl"URE BY GRADE APPENDIX 1

3

4

3

8

18

10

4

10

3

3

2

3

5

17

8

15

40

4

80

1

1

2

Designation

Directotate (Director and two Divisional Heads)

Administration, Secretarial, Clerical Support

Accountinn Division (see Appendices 111 to VI)

Managers

Senior Accountants including Audit

Accountants including Audit

Accounting TechuiciandAcountants

Trainee Accountants

Clerks

Revenue Division (see Appendices VIII to X )

Managers

Supervisors

Supervisors

Technicians

AP4s

A P 2 S

APls

GS3s

GS2s

GS1/2s

GSls

Trainee Accountants

TOTAL

1 - A P 3 , l - AP2, 2 -Gs1/2

1 -P027, 1 - P022, 1 - PO18

PO12

AP5IP05

AP2IAP4

GS2IAP5

GS1/3

PO's 18/14/12

PO2

PO1

AP5

AP4

AP3

AP2

APl

GS3

GS2

GS1/2

GS 1

AP2/4

GS2IAP5

€182,000

€48,000

f 107,600

f225,Ooo

€429,300

f171,300

f 46,200

€1 10,500

€89,800

f 66,300

E 42,800

f 57,800

f 85,600

E254,Ooo

€105,600

f177,800

f442,Ooo

f 41,700

€827,800

f 9,900

f 17,100

f 23,000

f3,561,100

nlaccount\staff .1 16

APPENDIX I Cont

Wignation

IT Division (see Amendices XI to X I I )

Head of IT Services

Business Systems

Buysiness Systems Manager Project Manager Client Officer Senior Administrative Assistant Secretary to Management Team Administrative Assistant Senior Systems AnalystiFrog Analyst/Prog

Production

Production Services Manager Telecommunications Team Lead Computer Operations Team Leader Support Services Manager Telecommunications Officer Telecommunication Engineer Operations Supervsior Production Controller Operations Assistant Production Assistant Help Desk Supervisor Senior Support Officer Help Desk Assistant Support Officer Support Assistant

MDIS Loading (including overheads, training, management fee, and support etc.)

~~

TOTAL

TOTAL: FINANCE DEPARTMENT

PO27 P o l l APl/PO2 APl/AP3 APl/AP2 GSl/GS3

APl/PO2

PO24 PO1 1 PO1 1 PO1 1 AP4/P02 GSl/AP3 AP3/P02 AP3/P02 GS 1 /AP2 GS 1 /AP2 APlRO2 PO3P06 GS 1 /AP3 AP4/P02 GSl/AP3

53,835

39,828 137,385 19,284 14,943 11,853 44,208

190,800 771,360

37,188 27,477 27,477 27,477 57,852 44,829 19,284 19,284 47,412 47,412 14,943 71,550 33,156

115,704 79,182

344,772

f2,298,495

f5,859,595


6

SUMMARY OF TRANSFER ORDER AND COST APPENDIX I1

Designation

Directorate (1 Director and two Assistant Directors)

Accountine Division

Director of Finance

D.F.O.

Accountants at Various Levels

Accounting AssistantslTechnicians

Trainee Accountants

Auditors at various levels

Audit Technicians

Clerical Support

Revenue Division

A.D.F.

PO8

PO11

PO6

PO2

PO1

AP5

AP4

AP3

rn

APl

GS1/2 + GS3

I TOTAL

3

1

1

25

10

8

10

7

24

1

1

1

1

2

1

6

6

18

9

19

135

289

€123,000

€ 43,500

€ 34,700

ff516,500

€153,800

€ 88,400

€ 247,700

€105,400

€256,600

€ 30,100

€ 25,600

€ 27,500

€ 24,400

€ 44,200

€ 21,400

€1 15,700

€102,700

€268,900

€118,800

€225,000

€1,433,500

€4,107,40(1


APPENDIX II Cont

Designation

IT Division

Motherwell

Facilities Location Manager Applications Support Manager Application Support Analyst Snr Applications Support Analyst Application Support Analyst Support Services Manager Support Service Team Leader Computer Operator Trainee Computer Operator Technical Support Manager Snr PC Support Advisor PC Support Advisor Trainee PC Support Advisor Technical Support Analyst Technical Support Analyst Services Administrator Secretary /Administrator ApplicationPC Support Client Officer

MDIS Loading (including overheads, training, management fee, and support etc.)

Cumbernauld Computer Services Officer System Support Officer Asst. C.S.O. Snr. Computer Officer

Strathkelvin Information System Engineer Information System Engineer Support Engineer Chief Officer

1 1 2 1 3 1 1 2 2 1 1 2 1 1 1 1 1 2 1

30,132 26,220 42,786 19,284 44,829 25,044 19,284 26,394 22,638 22,666 19,284 29,886 11,319 14,943 17,127 14,943 10,413 29,886 26,220

344,772

23,850 20,196 18,738 11,853

15,942 18,198 19,284 30,930

nl\staff .2 19

APPENDIX IICont

Designation 1 Computer Instructor I.T. Solutions Engineer Data Preparation Operator I.T. Solutions Engineer I.T. Solutions Engineer Clerical Assistant Data Prep Supervlsor/Computer Operator Systems Technician Snr Systems Technician Snr I.T. Solutions Engineer Principal Computer Officer I.T. Manager Principal Computer Officer Systems Administrator

Stathclyde Regional Council Depute Director Admin Assistant

Senior Systems Integrator

Communicators Officer Systems Integrator Software Support Assistant Senior Clerical Assistant Driver/ Installer Project Team Manager Services Production Controller Computer Supervisor Assistant Computer Supervisor Senior Operator Senior Media Liharian Storeperson/Driver Systems Gmup Manager Project Manager Senior Analyst/Programmer

Senior Systems Programmer Telecommunications Officer Training Assistant Senior Technician Clerical Assistant Training Manager Training Officer

Clerical Assistant

Analyst Programmer/

Analyst/Programmer

I TOTAL

2 5 1 1 3 1 2 1 1 1 1 1 1 1

1 1 1 1 2 1 2 1 1 1 1 1 2 1 1 1 1 2 1 12 2 1 1 1 1 1 1 1

100

389

2,m 85,416 10,413 11/53 39,054 10,413 22104 11,853 12,165 a393 22,656 24,438 2OJ% 1 2 B l

57% 11319 10,413 a250 42333 18,738 23,076 11,052 11,319 27,477 23m 22,089 34,254 13,197 11,853 9,906

35298 54,954 23,250

230,370 31884 24,438 18,198 14,028 13,197 10,413

17,667

2J37,741

f6,245,141

nlkdf.2 20

APPENDIX 111

ACCOUNTING SERVICES

ACCOUNTIN0 MANAQEA 4 AUDIT MANAOER

3 ACCOUNTIN0 TEAMS

Senior Accountants (3)

Account ants (9)

Accounting Technicians (6)

Clerks (6)

Trainee Accountants (2)

3 TEAMS

Senior Accountants (3)

Accountants (3)


Clerks (2)

Trainee Accountant (1)

2 TEAMS

Senior Auditors (2)

Auditors (6)


Clerks (2)

Trainee Accountant (1)

TOTAL STAFF REQUIREMENT: 51 (f luding Head of Accounting)

N N

I

PO27

I

Annual Accounts POBE

LFRS/Final Outturns Budget Consolidation (Revenue & Capital)

I

I I

POl2

Housin /Social Work DSO's~DLO"/hmciakd CO's/Trusls

I Leisurc/Educalioo/

Capilal/Capilal Accounting

Leisum Eduulion Capilal/Capilri Accounling

APPENDIX IV

PO12

Pianoing (Roads I Traor Environmenlal Scrvices/Eiice/Fiw Ccnlral Adaioirtrrlioa Khncrai Purposes

rl/ERDF/Urbao Aid

ACCOUNTINQ TECHNICIAN (2) W2/4

CLERICAL SUPPORT (2) mi/a

Plaoning/Rordr/Tranrpor( Environmental Services Central Admid E.R.D.P./Urban Aid Police/Firc General Purposes/

a Rcchargor

TRAINEE ACCOUNTANT (2) OBP/AP6

APPENDIX V

m- SENIOR ACCOUNTANT

N W

Mahtenance and Development of Plnanclal Syrtcmr:

- P.M.S.

- N.D.R. - Councll Tax/Communlty Cbargc/Rcbatcr

- Cmdlton - Debton - Payroll - Carh Rccelptln - Interrotton r l t f other ryatcmr

- Other rupportlng Plnanclal ryrtcmr e.g. Hourlog beneflt/Rent Accountleg

ACCOUNTINQ TECHNICIAN AP2/4 + - Dcvclopmcnt/lmpiemcntatlon of Dcpartmcnt'r Scrvlce and Tralnlng Planr - Development of Departmental Servlco Pollcler and rtntcglcr - Development of Performance Standards and mcchanlrmr of review - Rerearch aAH/RSQ Wechanlrmr - Rerearch a11 external fundlng mcchanlrmr - Phanclal Appralralr/company lovcrtlgatlonr - Plnanclal Arrangementr for CDC Asact Traorfer - Development of SLA'r - Hnrurlng Implementatton of all relevant Coder of Practke and Statutor Rcqulrementr - Advlac on alrarpectr of C.C.T.

I

- Development and lmplcmentrtlon of Rlrk Management Strategy - Submltrlon and rettlcmest of claims - Allocatlon of lnaorancc/Clalma to Dcpartmtotr - Malntenancc and rev lc r of self lorurance funds - t e e log abreaat of Councll'r Rlaka and Llablllllcr - Ad& on flnaoclal ar sots of Councll Houac sales - Yalntaln lnrunnce &me of former Councll hourcr

I TRAINEE ACCOUNTANT (1) OS2/AP6

APPENDIX VI

TRAINEE ACCOUNTANT (1)

N P

OSZ/APS

AUDIT k

I SENIOR ACCOUNTANT PO12

AUDITORS (3) Y ACCOUNTING TECHNICIAN (1) ~ ~ 2 1 4 'i

I AUDIT CLERKS (1) I GSl/S

- V.P.M. (en~uring tbree VJ*:-) - Computer Audit: (Security of hardware

- Preparation. Review and Monitorin of Pinaocial Regulation: and Pinanciai arpect: of rtandiog order:

and :oftware)

,NAGER -)Fo2*

SENIOR ACCOUNTANT PO12

ACCOUNTING TECHNICIAN (1) ~ ~ 2 1 4 'i I AUDIT CLERKS (1) I QS1/3

- Probity (routine cbeck:/fraud invertigation) - Syrtem: Audit: (evaluate the control:

- Contract audit: (both capital and revenue) and teiting compliance)

Revenue Services

Head of Revenue Services

(1)

purchasing Manager

(1)

Appendix VI1

Admin Trainee

Assistant Accountants ( I )

*/;I Income Manager

Council Tax (43.5) 1 Non Dom

I

I Data Control

(3) Rebates

(41)

I I

Expnditure Manager I I

L Supervisor

(30.5)

r

+I Treasury Manager

I Tl Supervisor

1

Appendoc VI11

5.5 GSlf2 6 OSlR

Income

Rebates Cumbernauld,

S trathkelvin

Rebates Rebates Rebates Rebates Motherwell (1) Motherwell (2) Monklands (1) Monklands (2) Glsflh dk

(9) (9) (8) (9) (6)

I Income Manager

I 1 PO14 I

1 AP4

& Strathkelvin

1AP3 1 APl 2 GS3 7 GSlf2

1 AP3 1 API 2 OS3 7 OSlLl

Non Domestic F7 1AP3 1 GS3 3 GSlJ2

Data Control

5 GSlR

1ap2 1 GS3 I GSll2

27

N 00

IAP2 1 APll2 4 API 11 GS3 I GSY3 1.5 GSll2

Apperuiis X

Treasury

Treasury Manager

1PO18

I APS 1 A B I GS112

Appendix XI

... ....... ”............ I ....... ... ......,.

DATA PROTECTION COMPLIANCE CONTRACTS. WARRANTIES, UCENCES RECHARGING PURCHASINQ OF I.T. GOODS 6 SERVlCES REVENUE 6 CAPTlAL BUDGET CONTROL SERVlCE LolEL AGREEBENT SECRETARIN. 6 AIMNlSTRATlON SERVICES

PROJECT PLANNING 6 CONTROL SYSTEMS DOlELOPMENT SYSTEMS M N T E W E ACCOUNT MANAQEMENT

PROJECT PLANNING 6 CONTROL SYSTEMS DEMLOPMENT SYSTEMS MNTENANCE ACCOUNT MANAGEMENT

PROJECT PLANNING 6 CONTROL SYSTEMSDEMLOPMENT SYSTEMS MAINTENANCE ACCOUNT MANAGEMENT

PROJECT PLANNING 6 CONTROL SYSTEMS DEVELOPMENT SYSTEMS WNTENANCE ACCOUNT MANAGEMENT

/II SNR SYSTEMS ANlPROG (2)

SNR SYSTEMS AWPROG (2)

SNR SYSlEMS ANfPROG (1)

SNR SYSTEMS AWROG (1)

CLIENT OFFICER

(AP1- PO2)

SNR SYSTEMS ANfPROG (1)

’r I I -r I ANALYSTIPROG

(5)

f------ 1 ANALYgPROG AN ALVSTlPROG (10)

(AP1 - PO2)

ANALYSTPROG (101

(APl - PO2)

I ADMINASST (4)

(GSlf3)

ANALYSTPROG (5)

(AP1 . PO2)

ANALYSTIPROG (5)

(AP1 - PO2) (AP1 - PO2) (AP1 ~ PO2) I I

ROADS PROPERTY

CONSTRUCTION PlANNlNG SERVICES

ETC ETC

S O C N WORK EDUCATION

HOUSING LEISURE

ETC ETC

COUNCIL TAX

RATING

PAYROLL

PERSONNEL

MEMBERS

LEDGER

CREDITORS

DEBTORS

CEXCES

LEGAL

TOT. ~~~ = 61

Appendix XI1

NETWORK PLANNING NETWORK MAINTENANCE PROVISION OF VOICE (L DATA SERVICES

TELE- COMMUNICATIONS

OFFICER (3)

W 0

I (Ap4p02) I T

TELE-

ENGINEER (3)

(GSlIAP3)

CENTRAL PROCESSING VOLUME PRINTING DISASTER RECOVERY (L CONTINGENCY PLANNING INPUT I OUTPUT CONTROL

OPERATIONS SUPERVISOR (1)

(AP3IPO2)

PRODUCTIONS CONTROLLER (1)

OPERATIONS PRODUCTION ASSISTANTS (4) ASSISTANTS (4)

(GSlIAP2) (GSlIAP2)

HARWARE MAINTENANCE SOFTWARE MAINTENANCE HELP DESK SERVICE I.T. INFRASTRUCTURE TRAINING SERVICES

ASSISTANTS (3)

SUPPORT ASSISTANT (6)

(GSlIAP3)

TOTAL = 39


JOB OUTLINE

ACCOU NTlNG MANAGER

The Accounting Manager is accountable to the Head of Accounting Services, taking day to day responsibility for the work of the accounting and budgeting teams under hidher control.

The role will embrace:

the recording and proper allocation of all the financial transactions of the Council

the production of the annual Abstract of Accounts

the preparation of the accounts for associated companies and trusts (other than the Municipal Bank)

the preparation of Area Committee accounts

the preparation of the Statement of Support Service Costs

the submission of central Government etc returns (including bids for capital allocations)

the submission of grant claims

the provision of information to the Council and its officers to ensure that capital and revenue expenditure is controlled, that all income is collected and accounted for and that all expenditure is incurred in accordance with Standing Orders, Financial Regulations and budgets

the preparation of DSO/DLO and other trading accounts and the provision of information to the Council and its officers to ensure that financial targets are being achieved

the provision of information to the Council and its officers to enable the proper management of devolved school budgets and care in the community

the allocation of central and other appropriate costs

the preparation of Annual Revenue Budgets and Capital Plans

the production of the financial information to be shown in the Annual Report and Financial Statement

the provision of advice and the production of information relating to the preparation of CCT tenders and specifications

31

The foregoing will involve

e co-operating on a regular basis with the appropriate financial and operational officers in other departments

e consulting and co-operating with the Technical Manager in order that the relevant provisions of Codes of Practice and statute are implemented

Appropriate contributions will be made to the formulation and monitoring of the implementation of

e the Council's policies, policy objectives and programmes including those relating to efficiency, effectiveness, decentralisation, devolution of financial management and customer care

e the Finance Department Service Plan

e Service Level Statements

nlonark\iobs\occrnon

32


JOB OUTLINE

TECHNICAL MANAGER I

The Technical Manager is accountable to the Head of Accounting Services, taking day to day responsibility for the work of the technical teams under his/her control.


e

e

e

e

e

e

e

e

e

e

e

e

e

e

the provision of advice to the Council and its officers on, and ensuring the implementation of, relevant Codes of Practice and statutory requirements

the provision of advice on entitlement to grant and alternative sources of finance

the financial appraisal of Council plans and projects

the provision of advice on the financial implications of CCT legislation and Codes of Practice

the implementation of the Capital Accounting regime and the financial aspects of the Council's property management arrangements

the provision of advice relating to the Distribution etc. mechanisms of Revenue Support Grant

the maintenance, review and development of all financial information systems

the investigation into companies etc. with whom the Council has dealings

the financial arrangements relating to the transfer of assets from Cumbernauld Development Corporation

the development and implementation of the Council's Risk Management Strategy

the arrangement of appropriate insurance cover and the use of such funding arrangements as may be necessary

the submission and settlement of claims

the provision of appropriate advice on the financial aspects of Council House Sales under the "right to buy" and other relevant legislation

advise on, and make the necessary arrangements for the insurance of former Council houses and make the necessary arrangements for recovery of premiums due

33

.- e the development and implementation of the Finance Department Service Plan

including the development of service policies and strategies, training plans, measures of performance, and mechanisms of performance review

The foregoing will involve

e co-operating on a regular basis with other appropriate officers and bodies

e carrying out extensive research and keeping up to date with developments in the field of Local Government Finance

Appropriate contributions will be made to the formulation and monitoring of the implementation of the Council’s policies, policy objectives and programmes including those relating to efficiency, effectiveness, decentralisation, devolution of financial management, customer care and performance review throughout the authority.

nlanark\jobs\tecman

34


JOB OUTLINE

AUDIT MANAGER

The Audit Manager i s accountable to the Head of Accounting Services, taking day to day responsibility for the work of the audit teams under hidher control.


0 the development and implementation of a comprehensive Audit Strategy covering such areas as computer, probity and contract audits

0 the preparation, review and monitoring of the Council’s Financial Regulations and the financial elements of Standing Orders

0 the development, in association with other officers, of techniques of VFM and performance measurement and the carrying out of VFM audits

The foregoing will involve the preparation and implementation of Annual Audit Plans and Service Level Statements for the audit function

nlonork\obs\oudmon

35


JOB OUTLINE

INCOME MANAGER

The Income Manager i s accountable to the Head of Revenue Services, taking day to day responsibility for the work of the various teams under hidher control.


e

0

e

e

e

e

e

e

0

e

0

the billing, follow-up and accounting for Council Tax

the billing, follow-up and accounting for Non-Domestic Rates

the continuing collection of Community Charge

the assessment of entitlement to rebates and processing of the same

the assessment and processing of discounts and reliefs in Council Tax and Non Domestic Rates

liaising with the Assessor, DSS, Caird Centre and other appropriate bodies and persons

responding to customer queries and complaints

generally promoting a high quality service to Council Tax and Non Domestic Rates payers and other debtors of the Council

participation in the preparation of the revenue abstract of accounts

participation in the design and introduction of any new IT systems

the recording of income due, collections made and follow-up of accounts issued to Council debtors

The foregoing will involve:

e keeping up to date with all legislative changes

e co-operating on a regular basis with other appropriate officers and bodies

Appropriate contributions will be made to the formulation and monitoring of the implementation of:

e the Department's service objectives including those relating to efficiency and effectiveness, decentralisation, and customer care

e the Finance Department Service and Training Plans

e Service Level Statements

CChevenue 4 October 1995

36


JOB OUTLINE

EXPEN DlTU RE MANAGER

- The Expenditure Manager is accountable to the Head of Revenue Services, taking day to day responsibility for the work of the various teams under hidher control.


e

e

e

0

e

e

0

0

0

0

the calculation, processing and payment of salaries and wages including bonuses, overtime and other such sums payable

the calculation and application of all authorised payroll deductions and the proper recording, accounting and payment of such deductions to the Inland Revenue etc. within the required timescale

compliance with the prescribed pay methods and pay cycles

completing all Inland Revenue and other appropriate returns by the due date

the recording of amounts due under the Members Allowances, Employees Car Mileage and Home Loan Schemes and, if appropriate, the Car Loan, Car Leasing and Group Life Assurance Schemes, and the payment and recovery of sums due under these schemes

the recording of proper payments due to Council creditors

the payment of grants to voluntary and other organisations

liaising with the appropriate lead authority on superannuation matters and ensuring proper administration of the superannuation scheme

liaising with the Caird Centre, other departments, employees and suppliers

participation in the design and introduction of any new I.T. system


e

e

co-operating on a regular basis with other appropriate officers and bodies

keeping up to date with all legislative changes

Appropriate contributions will be made to the formulation and monitoring of the implementation of:

e the Department’s service objectives including those relating to efficiency and effectiveness, decentralisation, and customer care

37

t he Finance Department Service and Training Plan

Service Level Statements

CClrevenue 4 October 1995

38


JOB OUTLINE

TREASURY MANAGER

The Treasury Manager is accountable to the Head of Revenue Services, taking day to day responsibility for the work of the various teams under hidher control.


the development and continuous review of the Council's Borrowing Strategy

the management of the Council's Loans Fund making such regular borrowing and investment arrangements required to finance the Council's operations

production of the Loans Fund Estimates and Abstract of Accounts

provision of advice on appropriate funding mechanisms including borrowing, leasing etc.

proper management of the Muncipal Bank including the recording of all transactions timeously

preparation of the Muncipal Bank's annual accounts in accordance with relevant legislation

collection and recording of payments made for Rents, Council Tax, Non Domestic Rates and other debtors' accounts.

accounting to Customs and Excise for all VAT transactions and keeping abreast of all VAT issues and developments


a co-operating on a regular basis with other appropriate officers and bodies

a keeping u p to date with developments in the field of Local Government Finance

Appropriate contributions will be made to the formulation and monitoring of the implementation of

a the Department's service objectives including those relating to efficiency and effectiveness, decentralisation, devolution of financial management and customer care

a The Finance Department Service and Training Plan

a Service Level Statements

Carevenue 4 October 1995

39

JOB DESCRIPTION

JOB TITLE:

DEPARTMENT:

RESPONSIBLE TO:

SALARY:

BUSINESS SYSTEMS MANAGER

INFORMATION TECHNOLOGY SERVICES

HEAD OF INFORMATION TECHNOLOGY SERVICES

€37,188 - €39,828

Main Functions:

(1) Responsible t o the Head of I.T. Services for the provision of an applications systems service t o the Departments of North Lanarkshire Council.

(2) To provide and manage an Account Management function which will act as principal contact and focus for all customers of I.T. Services.

(3) To develop the level of service from the Business Systems Unit with due regard to improving cost effectiveness and the capability of the operation.

(4) Deputise for the Head of I.T. Services.

Job Activities:

In conjunction with the Departments of the Council develop I.T. strategy in support of the particular service.

Provide application systems t o meet the needs of Council Departments.

Ensure that all application systems are adequately and properly maintained and supported.

Analyse and evaluate the impact of I.T. products and services on the Council's business activities.

Provide advice, guidance and assistance t o all Council Departments, and undertake the duties required, with regard to compliance with the Data Protection Act legislation.

Responsible for the specification of requirements, tendering and evaluation of package software solutions.

Provide the planning and control of I.T. projects.

Keep abreast of I.T. policy and practice and monitor performance regularly t o ensure that the Council policies and programmes are being met.

1

40

(9) Assist in the preparation and implementation of a service plan for I.T. Services which will review needs, requirements and objectives for the service over a fixed period and set out a forward programme of key tasks and performance targets for all aspects of the service.

(1 0) Undertake such duties and responsibilities as may be required in terms of the Health and Safety at Work Act, 1974.

(1 1 ) Advise on and ensure the appropriate provision of training on I.T. applications for the Departments of the Council.

(12) Enable the complete I.T. service provision t o Council Departments through the Account Management function.

(1 3) Responsible t o the Head of I.T. Services for the allocation of work, and the quality thereof, together with the general supervision of all employees under their control.

(14) Set standards and guidelines with regard t o the work of the Business Systems Unit whilst fostering skills development and the use of best practice.

(1 5) To carry out such other appropriate duties and responsibilities as are required by the Head of I.T. Services from time t o time.

bsrn 2

41

JOB DESCRIPTION

JOB TITLE:

DEPARTMENT:

RESPONSIBLE TO:

SALARY:

PRODUCTION SERVICES MANAGER

INFORMATION TECHNOLOGY SERVICES

HEAD OF INFORMATION TECHNOLOGY SERVICES

€34,689 - €37,188

Main Functions:

(1) Responsible t o the Head of I.T. Services for the provision and support of a central processing and distributed processing service t o the Departments of North Lanarkshire Council.

(2) To provide and support the data and voice communications networks of the Council.

(3) To provide for a full support service for the users of I.T. within the Council in terms of problem solving, fault rectification and advice both during and, where necessary, outwith office hours.

Job Activities:

Responsible for the effective and efficient administration of central computer processing and printing.

Provide for the maintenance and support of all computer-related hardware and associated operating software.

Planning, enhancement and integrity of cost effective and efficient voice and data networks for the Council's use.

Management of a Help Desk service which provides a single point of contact for fault reporting and escalation together with advice and information.

Arrange and enable the services to design, acquire, install, commission and support the infrastructure required when I.T. is introduced t o Council Department sites.

Maintain security and risk management strategies including disaster recovery and contingency planning.

Responsible t o the Head of I.T. Services for the allocation of work and the quality thereof, together with the general supervision of all employees under their control.

Undertake such duties and responsibilities as may be required in terms of the Health and Safety at Work A c t 1974.

1

42

(9) Provide advice, guidance, conformance testing and validation of hardware and software products.

(10) Assist in the preparation and implementation of a service plan for I.T. Services which will review needs, requirements and objectives for the service over a fixed period and set out a forward programme of key tasks and performance targets for all aspects of the service.

(1 1) Set standards, guidelines and working practices with regard t o the Production Services Unit while fostering skills development and the use of best practice.

(1 2) Formulate a framework and maintain a plan for the replacement of computer-related hardware, software and ancillary equipment.

(1 3) Maintain a liaison with manufacturers and suppliers of Information Technology t o ensure that North Lanarkshire Council is constantly aware of the most recent technology developments and research information.

(14) Assist in the preparation of the Department of I.T. Services Training and Development Plan to ensure that staff receive the direction and training necessary for the effective running of the Department.

(1 5) To carry out such other appropriate duties and responsibilities as are required by the Head of I.T. Services from time t o time.

2

43

Documents

NORTH LANARKSHIRE COUNCIL REPORT · agenda item no.mm.um-wn north lanarkshire council report to: finance commlltee from: director of finance account1 i 1. 1.1. 1.2. 2. 2.1. subject: