North Carolina Government Finance Officers Association

Business Meeting March 2, 2017

Agenda

• Call to Order - Ascertain Quorum

[Lisa Saunders, President]

Recognitions

• New Members/First Time Attendees

• Past Presidents

• Lifetime Members/Retiree Recognitions

• New Lifetime Members Resolutions

[Lisa Saunders, President]

Michelle Price, Controller Town of Cary, 25 years Retired December 31, 2016

New Retirees and New Lifetime Members

Agenda Item 1

• Approval of Minutes

[Will Massie, Secretary]

North Carolina Government Finance Officers Association

Business Meeting Minutes – Wrightsville Beach, NC

July 18, 2016

Call to Order - President Lisa Saunders called the meeting to order at 12:00 p.m. President Saunders introduced the other board members and thanked everyone for attending.

First Time Attendees: There were two first-time attendees at the business meeting. In addition, all past presidents in attendance were recognized.

Resolutions in Recognition of Retirees: Secretary Will Massie presented resolutions to Lisa Smith (28 years), Janet Stoner (29 years), and Carolyn Glasgow (33 years) in appreciation of retired finance officer’s professional services. All three qualify as lifetime members. Motion to accept resolutions was made, seconded and unanimously approved.

Approval of the Minutes: President Saunders presented the minutes from the March 3, 2016 Spring Conference business meeting, which had been distributed the previous week. A motion to accept the minutes was made, seconded, and unanimously approved.

Treasurer’s Report: Treasurer John Frye presented the treasurer’s report. Motion to accept the report was made, seconded and unanimously approved.

Committee Reports

Certification: Greg Allison was not present. Lisa Saunders reported on the activity of the Certification Committee.

GFOA: Jessica Brown-Linton encouraged younger members to get involved in the national GFOA. One focus area in the coming year was succession planning to maintain our organizations’ fiscal management. She also encouraged participation in GFOA standing committees.

Old Business: There was no old business.

New Business:

Policy Adoptions: Treasurer Frye reported that as he was preparing the NCGFOA annual Form 990, he became aware that we did not have several organizational policies that are recommended. The Board of Directors had adopted these policies. He presented a Conflict of Interest Policy, Whistleblower Policy, and Document Destruction Policy.

Incorporation as a NC Non-Profit: Secretary Massie reported that the NCGFOA was currently an unincorporated and unregistered member association. The officers would be evaluating our options over the next few months and make a recommendation on our organizational structure at the Spring 2017 conference.

New Business (concluded)

NC Finance Connect: Kara Millonzi presented a preview of the new and improved listserve, which will be available later this year.

Future Conferences: President Saunders reminded members of the conference schedule:

Fall Conference Dates:

Marriott, Winston-Salem

• October 13-14, 2016 • October 12-13, 2017

Spring Conference Dates:

Sheraton Imperial, RTP

• March 1-3, 2017 • February 28 – March 2, 2018 • February 27 – March 1, 2019 • March 4-6, 2020 • March 3-5, 2021

Summer Conference Dates:

Holiday Inn Resort, Wrightsville Beach

• July 16-18, 2017 • July 15-17, 2018

Adjournment

There being no further business, a motion to adjourn was duly made, seconded, and unanimously approved.

Agenda Item #2 [John Frye, Treasurer]

• Treasurer’s Report

Agenda Item #3 [John Frye, Treasurer]

• Proposed Budget

Agenda Item #4 Lisa Saunders, President

• Committee Reports ▫ Certification –Greg Allison ▫ GFOA – Jessica Brown-Linton

• Membership Update – Chris Nida

Agenda Item #5 [Lisa Saunders, President]

• Old Business ▫ Incorporation as a NC Non-Profit – Will Massie Recommendation Approve resolution and move forward with

incorporating the NCGFOA as a NC Non-Profit

North Carolina Government Finance Officers Association Proposed Resolution To Incorporate as a Nonprofit Corporation Business Meeting March 2, 2017 Research Triangle Park, North Carolina Whereas, there has been a need for local government finance officers in North Carolina to meet and discuss issues of mutual interest, and Whereas, government finance officers require regular education to keep informed on a variety of financial reporting, budgeting, legislative and related matters that affect their statutory responsibilities, and Whereas, the North Carolina Public Finance Officers Association was created on October 19, 1953 as an informal group of professionals with a common interest in finance issues, and Whereas, the name of the association was changed on May 5, 1994 to the North Carolina Government Finance Officers Association, and Whereas, the North Carolina Government Finance Officers Association and the North Carolina Association of County Finance Officers merged together on March 3, 2011, and Whereas, the North Carolina Government Finance Officers Association has continued to operate as an informal group of government finance professionals, and Whereas, the purpose of the organization has evolved to become increasingly complex, and Whereas, the Association is affiliated with the NC League of Municipalities and the NC Association of County Commissioners, but is not part of those organizations, and Whereas, the members of the North Carolina Government Finance Officers Association desire to document the existence of the organization in a more permanent manner, Whereas, the existing bylaws of the North Carolina Government Finance Officers Association are appropriate regardless of the legal status of the organization, and Now therefore the North Carolina Government Finance Officers Association resolves to file with the North Carolina Secretary of State, articles of incorporation to establish itself as a non-profit corporation. Adopted this the 2nd Day of March, 2017. ________________________ William L. Massie, Secretary

Agenda Item #6 [Lisa Saunders, President]

• New Business Election of 2017-18 Officers

Proposed Slate:

• President: Jeff McCauley, Chief Financial Officer, Greenville Utilities

• President-Elect: John Frye, Financial Services Director, Village of Pinehurst

• Treasurer: William Massie, Assistant County Manager/Finance Officer Randolph County

• Secretary: Karen Mills, Finance Director, Town of Cary

• Past President: Lisa Saunders, Chief Financial Officer, City of Winston-Salem

• Directors:

• Duane Holder, Assistant County Manager/Finance Director, Pitt County

• Alan Antwan Morrison, Financial Operations Manager, Town of Wake Forest

• Deanna Rios, Finance Director, Lincoln County

Agenda Item #7 [Jeff McCauley, President]

• Recognition of Past President

Announcements

Announcements [Jeff McCauley, President]

Fall Conference

October 12-13, 2017 Winston- Salem Marriott Hotel

Spring Conference February 28 – March 2, 2018; February 27 – March 1, 2019; March 4 -5, 2020; March 3-5, 2021 RTP Sheraton Imperial

Summer Conference July 16-18, 2017; July 15-17, 2018 Wrightsville Beach Holiday Inn Resort

Adjourn

North Carolina Government Finance Officers Association

Business Meeting March 2, 2017