NORTH BENGAL STATE TRANSPORT CORPORATION COOCH BEHARtransport.wb.gov.in/wp-content/uploads/2017/10/NIT... · executive Engineer (Civil), N.B.S.T.C., Cooch Behar in cash at prices

NORTH BENGAL STATE TRANSPORT CORPORATION

COOCH BEHAR

NOTICE INVITING e-TENDER NO:- NBSTC/02 / CONSTN. (C) / KALIGRAM (CHANCHAL)/ MALDA/2017- 2018(4th call)

(E-Procurement) (Two Cover System)

(TWO COVER SYSTEM)

Memo No. 4932 /NBSTC/XXI/F-30/17 Dated: 10 /10 /2017

The Managing Director, NBSTC, Cooch invites e- tender for the works detailed in the table

below.(Submission of through online)

Sl.

No

.

Name of Work

Value put to

Tender

(Rs.)

Earnest Money

@ 2% of Amt.

put to tender Eli

gib

ilit

y o

f

Con

trac

tos

Time for

completion of

the work

2

1 Construction of RCC Retaining wall and boundary wall with RCC column and 125mm th. Brick wall at Kaligram (Chanchal) Depot of NBSTC, Dist. Malda

37,28,537.00

74,571.00

See Clause

10

180days (one hundred eighty days)

1.The earnest money mentioned in the above table must be submitted into the office of the Managing

Director, NBSTC, P.O. & Dt. CoochBehar, PIN 736101 in the form of demand draft from any Nationalized Bank

payable at CoochBehar drawn in favour of ―North Bengal State Transport Corporation.‖ The bidders are

required to e-file/uploaded the scan copy of the DD and physically submit the DD in original at the

address mentioned above before the date opening of Technical bid.

2.Both Technical Bid and Financial Bid should be submitted duly digitally signed by the Tenderer through

the website wbtenders.gov.in

3. North Bengal State Transport Corporation does not take any responsibility for the delay caused due to

non-availability of Internet connection, Internet traffic jam etc. for the online bids.

4. Any contractor willing to take part in the process of e-Tendering will have to be enrolled & registered

with the Government e-Procurement system, through logging on to https://etender.wb.nic.in (the web portal

of public works department) the contractor is to click on the link for e-Tendering site as given on the web

portal.. 5. Each contractor is required to obtain Digital Signature Certificate (DSC) for submission of tenders, from the approved service provider of the National Information’s Centre (NIC) on payment of requisite amount details are available at the Web Site stated in Clause 2 of Guidelines to Tenderer DSC is given as a USB e-Token. 6. The contractor can search & download NIT & Tender Documents electronically from computer once he logs on to the website mentioned in Clause 2 using the Digital Signature Certificate. This is the only mode of collection of Tender Documents. 7. A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner of a firm. If found to have applied severally in a single job all his applications will be rejected for that job.

(2) 8)The financial proposal should contain the following documents in one cover (folder) i.e. Bill of quantities (BOQ) the contractor is to quote the percentage rate (Presenting Above / Below / At per) online through computer in the space marked for quoting rate in the BOQ. 9)Only downloaded copies of the above documents are to be uploaded virus scanned & Digitally Signed by

the contractor.

10.Eligibility criteria for participation in tender: i) Credential for completion of at least one similar nature of work in PWD, CPWD, Irrigation, MES, Railway, and

Quasi Govt. statutory bodies under State/Central Govt. having a magnitude of 40% (forty percent) of the Estimated Amount put to this Notice Inviting e-Tender during the last 5 (five) years prior to the date of issue of this NIT is to be furnished. Completion Certificate indicating Estimated Amount, Value of work-done, Date of completion of the work and detail communicational address along with contact number of the Client should be submitted by the Tenderer. [Non-statutory Documents] ii)All categories of prospective Tenderers shall have to submit Professional Tax (PT); up-to-date Professional Tax deposit receipt challan; up-to-date Professional Tax payment certificate; Valid Pan Card ; Trade License; Voter ID Card ; ITR for latest assessment year; Goods and Service Tax (GSTIN)

Registration certificate along with Identification Number under GST Act 2017; [Non-statutory Documents] Tax invoice(s) needs to be issued by the supplier for raising claim under the contract showing

separately the tax charge in accordance with the provisions of GST Act 2017 iii)The partnership firm shall furnish the Registered Partnership Deed and the Company shall furnish the Article of Association and Memorandum. [Non-statutory Documents] iv)Registered Un-employed Engineers’ Co-operative Societies / Labour Co- operative Societies are required to furnish the following documents:-[Non-statutory Documents] a)Current ―No-Objection Certificate‖ from the Assistant Registrar of Cooperative Societies.

b)Bye-laws duly approved by the Assistant Registrar of Co-operative Societies.

c)Name with address and signature of the present Board of Directors of the Cooperative Society.

d)Minutes of last Annual General Meeting and Audit Report of the Co-operative Society with the evidence

of submission of the same to the concerned Authorities. v)The prospective tenderers or any of their constituent partner shall neither have abandoned any work nor any of their contract have been rescinded during the last 5 (five) years. Such abandonment or rescission will be considered as disqualification towards eligibility. vii) Joint Ventures will not be allowed.

viii)No conditional / Incomplete Tender will be accepted under any circumstance. ix) Electrical Supervisor's Certificate of Competency issued by the Licensing Board. 11)All the related documents are to be produced IN ORIGINAL and attested(self attested will be accepted)

photo copies of all the related documents are to be submitted to this office in case of lowest Tenderer. 12) Bid shall remain valid for a period not less than 120 (one hundred twenty) days after the dead line date for Financial Bid / Sealed Bid submission. Bid validity for a shorter period shall be rejected by the Tender Accepting Authority as non-responsive. If any tenderer withdraws his offer before Bid validity period without giving any satisfactory explanation for such withdrawals, he may be disqualified for submitting tender for work under North Bengal State Transport

Corporation for minimum period of 1 (one) year and legal action will be taken against him.

(3) 13). The Tenderer, at the Tenderer’s own responsibility and risk is encouraged to visit and examine the site of works and its surroundings and obtain all information that may be necessary for preparing the Tender and entering into a contract for the work as mentioned in the Notice Inviting Tender. The cost of visiting the site shall be at the Tenderer’s own expense. 14). The intending Tenderers shall clearly understand that whatever may be the outcome of the present Invitation of Tender, no cost of Tendering shall be reimbursable by the Department. The Managing Director of North Bengal State Transport Corporation reserves the right to reject any Tender or all Tenders without assigning any reason whatsoever and is not liable for any cost that might have incurred by any Tenderer at any stage of Tendering. 15). Before issuance of the work order, the Tender Accepting Authority may verify the credential and other documents of the lowest tenderer if found necessary. After verification, if it is found that such documents submitted by the lowest tenderer is either manufactured or false, in that case work order will not be issued in favour of the tenderer under any circumstances and legal action will be taken against him. 16)The eligibility of a Tenderer will be ascertained on the basis of the documents submitted by a Tenderer in support of eligibility criteria. If any document submitted by a Tenderer is incorrect / manufactured / fabricated or false, his Tender will be out rightly rejected at any stage and legal action will be taken against him with forfeiture of earnest money forthwith.

17) In the event of the tender being submitted by a firm, it must be signed by a member or members of

the firm having legal authority to do so, and if called for, legal documents in support thereof must

be produced for inspection and same in case of firm carried out by one member of a joint family, it

must disclose that the firms duly registered under the Indian Partnership Act. Any tender document

signed by a member not holding a power of attorney shall be treated informal. Certified copy of legal

document must be submitted by the tenderer whose tender is finally accepted.

18)Technical proposal

The Technical proposal should contain scanned copies of the following further two covers (folders) and documents are to be uploaded virus scanned & Digitally Signed by the contractor. The DD towards earnest money (EMD) as prescribed in the NIT against each of the serial of work is to be submitted physically in original at the address mentioned in the clause no-1 above before the date opening of Technical bid.

a) Statutory Cover Containing i) Prequalification Application. ii) Scan copy of Demand Draft towards earnest money (EMD) as prescribed in the NIT against

each of the serial of work in favour of ―North Bengal State Transport Corporation.‖ iii) Eng.Form No:-1 & NIT (Download and upload the same Digitally Signed). Quoting rates,

will only encrypted in the B.O.Q. under Financial Bid. In case quoting any rate in Eng.Form No:-1 the tender liable to summarily rejected.

iv) Special Terms, condition & specification of works.

b)Non statutory Cover Containing i) Professional Tax (PT), up-to-date Professional Tax deposit receipt challan, up-to-date

Professional Tax payment certificate, Valid Pan Card ; Trade License; Voter ID Card ; ITR for latest assessment year, Goods and Service Tax (GSTIN) Registration certificate alongwith Identification Number under GST Act 2017; Tax invoice(s) needs to be issued by the supplier for raising claim under the contract showing separately the tax charge in accordance with the provisions of GST Act 2017

ii) Registration Certificate under Company Act. (If any)

iii) Registered Deed of partnership Firm/ Article of Association & Memorandum. iv) Power of Attorney (For Partnership Firm/ Private Limited Company, If any) v) Tax Audited Report in 3 CD Form along with Balance Sheet & Profit & Loss A/c for the last

three years (year just preceding the current Financial Year will be considered as year – 1) duly certified by the Chartered Accountants.

vi) Clearance Certificate for the Current Year issued by the Assistant Register of Co-Op (S) (ARCS) Bye Laws are to be submitted by the Registered labour Co-Op (S) Engineers’ Co.- Opt.(S)

(4)

vii) Credential for completion of at least one similar nature of work under the authority of state /

central Govt. statutory bodies under State/Central Govt. constituted under the statute of the state/ state Govt. having a magnitude of 40 (Forty) percent of the Estimated amount put to tender during the last 5 (five) years prior to the date of issue of this NIT is to be furnished.(Ref. Cl. No. 10 (i) of this NIT. Scanned copy of Original Credential Certificate as stated in 10 (i) of NIT.

viii) List of technical Staffs ( ref. clause no 46. Authenticated in respect of qualification and engagement shall be furnished)

ix) Blank ―Letter Head‖ of the Agency. Note:- Failure of submission of any of the above mentioned documents (as stated in a & b) will render the tender liable to summarily rejected for both statutory & non statutory cover.

19)Financial proposal i) The financial proposal should contain the following documents in one cover (folder) i.e. Bill

of quantities (BOQ) the contractor is to quote the percentage rate (Presenting Above / Below / At per) online through computer in the space marked for quoting rate in the BOQ.

ii) Only downloaded copies of the above documents are to be uploaded virus scanned & Digitally Signed by the contractor.

20)Rejection of Bid The Employer (tender accepting authority) reserves the right to accept or reject any Bid and to cancel

the Bidding processes and reject all Bids at any time the prior to the award of Contract without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the ground for Employer’s (tender accepting authority) action.

21)Tender document will be open by the Managing Director, North Bengal State Transport Corporation or his authorised representative electronically from the web site using their Digital Signature Certificate.

a). The pre-qualification (Technical Bids) documents alone will be opened first. If there is any

deficiency in the documents the tender will summarily be rejected..

b). Name of Technical qualified bidders will be displayed in the portal and this office notice board

subject to completion of verification and technical evaluation.

Pursuant so scrutiny & decision of the Managing Director, North Bengal State Transport Corporation

the summary list of the eligible tender & the serial number of work for which their proposal will be

considered will be uploaded in the web portals.

22)The Financial bid document of the technically qualified bidders will be opened for evaluation and

selection of qualified bidders and the bid documents of non-qualified will remain unopened. No separate

intimation will be given for this, unless the above date is changed. In case of change of date, intimation will

be given online. No individual intimation will be given. 23). All Tenderers are requested to be present at the Office of The Managing Director ,Paribahan Bhawan,North Bengal State Transport Corporation,CoochBehar, during opening of the Tender to observe the tender opening procedure. The Managing Director, North Bengal State Transport Corporation may call Open Bid/Seal Bid after opening of the said tender to obtain the suitable rate further, if it is required. No objections in this respect will be entertained raised by any Tenderer who will be absent at the time of opening of Tender. No informal tenderer will be entertained in the Bid further. 24)A Bid for which quoted percentage rate, is lower than 15% of the provided price schedule rate, the bid will be considered as unbalanced bid. Additional performance secuirity for unbalanced bid has to be deposited at the time of executing formal agreement @ 2 % of the tendered amount 25)The Bidder whose Bid has been accepted will be notified by the Tender Inviting & Accepting Authority through acceptance letter/ Letter of Acceptance. 26) Work Order or any bill (running account/ final) payment of proposed executed work will be Dependent

on availability of fund. Intending tenderers may consider this criteria while submission of Tender and

quoting their rates.

(5)

27)The successful Tenderer who deposited Earnest Money @ 2% (two percent) of the amount put to the Tender, balance of necessary 10% (ten percent) Security Deposit shall be realized by recovering from the progressive bill @ 8% (eight percent) of the amount of each such bill. 28). Labour Welfare CESS @ 1% (one percent) of the cost of construction works will be deducted from every Bill of the selected agency. GST , Royalty & all other statutory levy / CESS will have to be borne by the contractor as per Government Rules.

29) Deduction of Tax shall be made as per provision of the prevailing Act with up to date amendments. 30)The Agency will be liable to maintain the work at working portion at the appropriate service level to the satisfaction of the Engineer-in-Charge at his own cost for a period of Security Period from the date of completion of the work. If any defect/damage is found during the period as mentioned above, the Agency shall make the same good at his own cost. Failure to do so, penal action against the Agency will be imposed by the Department as deem fit. The Agency will have to quote his rate considering the above aspect. Also the Prospective Tenderers shall have to execute the work in such a manner so that appropriate service level of the work is kept during progress of work and the period of Security Period from the date of successful completion of the work to the entire satisfaction of the Engineer-in-Charge may be considered towards release of ―Security Deposit‖with out any interest.

31)The performance security will be repaid to the agency as per rules. 32)In case of ascertaining Authority at any stage of application or execution of work, necessary registered power of attorney is to be produced.

33)Contract, documents shall consist of the followings and contractors will have to submit one copy of

each of the same along with their tender duly signed by them, without which tenders are liable to

rejection :

i) Pre-qualification application

ii) NIT

iii)Eng.Form No:-1,

iv) Special Terms & Conditions and Specification,

v)Specific Priced Schedule/BOQ of probable items with approximate quantities/Schedule of rate

of Probable Items with approximate quantities,.

vi)P.W.D printed Schedule of Rates for Building Works, Road Works, Carriage/Sanitary & Plumbing, Electrical

Works, as the case may be, in force in the area under consideration on the date of opening of the tender, with its

corrigenda and addenda.

This may hereinafter be referred as the Circle Schedule.

N. B.— Item No. (vi) .need not be attached with the tender during submission of tenders but

successful tenderer only will have to furnish the same at his own cost later on before acceptance when

directed to that effect.

The participating tenderer shall, however, furnish a certificate to that effect, viz : ―Certified that I/We

have gone through stipulations embodied in the documents under clause 33 above and shall abide by

them‖ 34)If any discrepancy arises between two similar clauses on different notification, the clause as stated in later notification will supersede former one in following sequence:- i)Eng.Form No:-1 ii)Special Terms & Conditions and specification.

iii)NIT

iv)Relevant PWD (W.B.) Schedule of Rates 35). In case of inadvertent typographical mistake found in the specified Price Schedule of Rates/BOQ, the same will be treated to be so corrected as to conform to the relevant P.W.D. (W.B.) Schedule of Rates of Building, Sanitary and Plumbing and / or technically sanctioned estimate.

(6)

36)The authority reserves the right to accept or reject any or any time in the BOQ (Bill of Quantity)

Quantity or Rate, the Tender inviting authority reserves the rights to correct the same as per approved

original estimate. 37)Arbitration will not be allowed. Clause No. 25 of Conditions of Contract of Eng.Form No:-1 has been

omitted as per P.W.D. Notification No. 558/SPW dated 13/12/2011.

38)No Mobilisation Advance and Secured Advance will be allowed.

39)Time / cost overrun and consequent cost of escalation for any materials, labour, P.O.L. etc. Will not be

allowed.

40)Canvassing in connection with the tender is strictly prohibited in the Tender submitted by the Contractor. 41)Site of work and necessary drawings may be handed over to the successful Tenderer phase wise. No claim in this regard will be entertained.

42)The acceptance of the tender will rest with the Managing Director, N.B.S.T.C.who does not bind himself to

accept the lowest tender and reserves to himself the authority to reject any or all the tenders received without

assigning any reason thereof.

43)The successful Tenderer, herein after called the Contractor, will have to execute an agreement on a

Non-Judicial Stamp as per rules and will purchase three additional copies of Tender Document as per

rules from this office, duly signed and submit to this office within 15(fifteen) days from the date of

receipt of letter of acceptance of tender which will be treated as part of the Agreement.Failure to

do so, within the specified time, will constitute a breach of contract rendering the contract liable to termination

with forfeiture of Security to the extent of the amount of the initial earnest money specified in clause 1

above,without any reference to the contractor : The above documents will have to be purchased from the office of the

executive Engineer (Civil), N.B.S.T.C., Cooch Behar in cash at prices Rs1000.00 (Rupees one thousand)only per

copy. All the pages of each copy of contract documents, corrections, additions, alternations must be signed by the

contractor and the tender papers are to be submitted to the Managing Director, N.B.S.T.C., Cooch Behar within the

speci f ied t ime.

44)The successful Tenderer will have to start the work as per the work order to commence the work. 45)The contractor shall not be entitled for any compensation for any loss suffered by him due to delay arising out for modification of the work, due to non-delivery of the possession of site and / or modification of drawing and design.

46)All intending tenderers shall have to produce evidence in respect of employment of degree diploma

holder in engineering in their firms according to the value- as indicated below

(i)For works costing Rs. 50,000.00 and upto Rs. 2,00,000.00 each bona fide

tenderer, irrespective of the fact whether he is a degree or diploma holder, must

have in his employment at least one diploma holder in engineering.

(ii)For works costing Rs. 2,00,000.00 and upto Rs: 10,00,000.00 each bona fide

tenderer, irrespective of the fact whether he is a degree or diploma holder, must

have in his employment at least one degree holder in engineering.

(iii)For works costing above Rs, 10,00,000.00 each bona fide tenderer, irrespective

Of the fact whether he is a degree or diploma holder, must have in his employment at least one

degree holder and one diploma holder in engineering.

The document in this effect to be submitted along with tender, unless he dedicates

himself at work site and an affidavit must be furnished in this respect as and when

applicable.

47)The tenderer should mention their land line / mobile number clearly along with e-mail ID in the

application form.

(7)

48). Date & Time Schedule. Sl. Particulars Date & Time

1. Date of Publishing of NIT online through the website

12/10/2017 at 15-00 Hrs

wbtenders.gov.in

2.

Date for downloading of Tender Documents from the

website Start 12/10/2017 at 15-00 Hrs

wbtenders.gov.in

End 26/10/2017 till 15-00 Hrs

3. Date of Submission of Tender through the website Start 12/10/2017 at 15-00 Hrs

wbtenders.gov.in

End 26/10/2017 till 15-00 Hrs

4.

Date, Time & Place of Opening of Technical Bid

through the website wbtenders.gov.in 30/10/2017 at 15-00 Hrs

In the Office of The Managing Director,

North Bengal State Transport Corporation,

, Paribahan,CoochBehar

5

Date & Time for Technically qualified bidders are to

be shown in the portal wbtenders.gov.in

06/11/2017 at 17-00 Hrs

6

Date, Time & Place of Opening of Financial Bid

through the website wbtenders.gov.in

07/11/2017 at 14-00 Hrs

In the Office of the Managing Director,

North Bengal State Transport

Corporation, , Paribahan, CoochBehar

Note: If the dates fall on holidays or on days of bandh or natural calamity, the dates defer to next working

days.

Sd/-

Managing Director

NBSTC, Cooch Behar.

PRE-QUALIFICATION APPLICATION To Managing Director, NBSTC, Cooch Behar. Ref: - Tender for ___________________________________________________________________ _________________________________(Name of work)_____________________________ _______________________________________________________________________________________

________ _______________________________________________________

N.I.T.No............................................................

Dear Sir,

Having examined the Statutory, Non statutory & NIT documents, I /we hereby submit all the necessary

information and relevant documents for evaluation. The application is made by me / us on behalf of___________________________________________ In the

capacity ___________________________________________________________________duly authorized to

submit the order.

The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group

of firms for Application and for completion of the contract documents is attached herewith.

We are interested in bidding for the work(s) given in Enclosure to this letter. We understand that: (a) Tender Inviting & Accepting Authority/Managing Director,NBSTC can amend the

scope & value of the contract bid under this project. (b) Tender Inviting & Accepting Authority/ Managing Director,NBSTC reserve the

right to reject any application without assigning any reason. Enclo:- e-Filling:- 1. Statutory Documents 2. Non Statutory Documents

Date: - Signature of applicant including title and capacity in which application is made

Specific price schedule of construction of RCC Retaining wall and boundary wall with RCC column and 125mm th. Brick wall at Koligram

(Chanchal) Depot of NBSTC,Dist. Malda. (Estimate is based of PWD schedule of rate for building works wef 1st.dec.2015)

NBSTC, Coochbihar

Sch

ed

u

le

refe

ren

ce

Item

Nu

mb

er Description of Item Quantity Rate Unit

Amount Rs.

PWD(WB)/BUILDING WORKS/Page-1/Item-2

1.2 1 Earth work in excavation of foundation trenches or drains in all sorts of soil (including mixed soil but excluding laterite or sandstone) including removing,spreading or stacking the spoils within a lead of 75m.as directed. The item includes necessary trimming the sides of trenches, levelling, dressing and ramming the bottom, bailing out water as required complete. .

1.2.a 1.01 (a) Depth of excavation not exceeding 1.500 mm. 563.3

Total 563.30

12047.00

% Cu.M. 67860.75


1.3 2 Earth work in filling in foundation trenches or plinth with good earth in layers not exceeding 150 mm. including watering and ramming etc.layer by layer complete .(payment to be made on the basis of measurement of finished quantity of work).

1.3.a 2.01 (a) With earth obtained from excavation of foundation.

411.02

Total

411.02 7831.00 % Cu.M. 32186.98

PWD(WB)/BUILDING WORKS/Page-25/Item-10-i

25.10-i 3 (I) Cement concrete with graded stone ballast (40 mm size) excluding shuttering.In ground floor.

25.10-i.A 3.01 (A) [Pakur Variety].

25.10-i.A.a

3.02 (a) 1:3:6 proportion. 23.48

Total 23.48 4831.00 Cu.M 113431.88


15.7 4 Ordinary cement concrete (mix 1:1.5:3) with

graded stone chips (20mm nominal size) excluding shuttering and reinforcement, if any, in ground floor as per relevant codes.

15.7.i 4.01 (i) Pakur Variety. 209.21

Total 209.21 5140.00 Cu.M 1075339.40

C.O. 1288819.01

B.F. 1288819.01


28.15 5 Reinforcement for reinforced concrete work in all sorts of structures including distribution bars, stirrups, binders etc. initial straightening and removal of loose rust (if necessary), cutting to requisite length, hooking and bending to correct shape, placing in proper position and binding with 16 gauge black annealed wire at inter-section, complete as per drawing and direction.

28.15.a 5.01 (a) For works in foundation, basement and upto roof of ground floor/upto 4m.

28.15.a.i 5.02 (i) Tor steel/Mild steel.

28.15.A.i.a

5.03 I. SAIL/ TATA/RINL 24.63

Total 24.63

63049.00 M.T. 1552896.87


27.12 6 Hire and labour charge for shuttering with

centreing and necessary staging upto 4 m. using approved stout props and thick hard wood planks of approved thickness with required bracing for concrete slabs, beams,columns, lintels curved or staight including fitting fixing and striking out after complection of works. (upto roof of ground floor).

27.12.f 6.01 (f) 25mm. To 30mm. Shuttering without staging in foundation etc. 856.76

Total 856.76 221.00 Sq.M. 189343.96


27.12 7 Hire and labour charge for shuttering with

centreing and necessary staging upto 4 m. using approved stout props and thick hard wood planks of approved thickness with required bracing for concrete slabs, beams,columns, lintels curved or staight including fitting fixing and striking out after complection of works. (upto roof of ground floor).

27.12.a 7.01 (a) 25 mm. to 30 mm. thick wooden shuttering as per decision & direction of the Engineer-in-charge. . 199.13

Total 199.13 351.00 Sq.M. 69894.63


32.29 8 125 mm. thick brick work with 1st class bricks

in cement mortar (1:4) in ground floor. 244.79

Total 244.79 726.00 Sq.M. 177717.54

C.O. 3278672.01

B.F. 3278672.01


164.2 9 Plaster ( to wall, floor, ceiling etc.) with sand and cement mortar including rounding off or chamfering conrners as directed and raking out joints including throating, nosing and drip course, scaffolding/staging where necessary (ground floor).[Excluding cost of chipping over concrete surface].

164.2.ii 9.01 (ii) With 1:4 cement mortar .

164.2.ii.b 9.02 (b) 15 mm. thick plaster. 1213.7

Total

1213.70 170.00 Sq.M. 206329.00


166.8 10 Neat cement punning about 1.5 mm. thick in

wall, dado, window, sills, floor, drain etc.NOTE:- Cement 0.152 cu.m. per 100 sq.m.

594.9

Total 594.90 39.00 Sq.M. 23201.10


78.10 11 (a) M.S. or W.I. ornamental grill of approved

design joints continuously welded with M.S., W.I. flats and bars for windows ,railing etc. fitted and fixed with necessary screws and lugs in ground floor. (Add extra @1% for each addl. floor upto 4th floor and @1.25% for each addl. floor above 4th floor). Grill gate size 6000x2400 ...2 nos

78.10-a.ii 11.0

1 (ii) Grill weighing above 16 kg./sq.m.and above . 11.52

Total 11.52 8186.00 Qntl. 94302.72


78.10 12 (i) For hanging and locking arrangements

including supply of materials and labour complete. (15% extra over the corresponding item of grill).

78.10-a.ii 12.0

1 (ii) 15% of 11.52 =1.728

1.73

Total 1.73 8186.00 Qntl. 14145.41

PWD(WB)/BUILDING WORKS/Page-176/Item-7-b

176.7-b 13 (b) Priming one coat on steel or other metal

surface with synthetic oil bound primer of approved quality including smoothening surfaces by sand papering etc.

57.6

Total 57.60 31.00 Sq.M. 1785.60

PWD(WB)/BUILDING WORKS/Page-176/Item-8-A

176.8-A 14 (A) Painting with best quality synthetic enamel

paint of approved make and brand including smoothening surface by sand parpering etc. in cluding using of approved putty etc. on the surface , if necessary.

177.8-A.b 14.0

1 (b) On steel or other metal surface: .

C.O. 3618435.84

B.F. 3618435.84 177.8-A.b.1

(1) With super gloss (hi-gloss).

177.8-

A.b.1.iv 14.0

2 (iv) Two coats (with any shade except white).

57.6

Total 57.60 86.00 Sq.M. 4953.60


171.14 15 Applying interior grade acrylic primer of

approved quality and brand on plastered or concrete surface old or new surface to received distemper /Acrylic emulsion paint including scraping and preparing the surface thoroughly , complete as per manufactured specification and as per directions of the EIC.In ground floor.

172.14.b 15.0

1 (b) two coats.

172.14.b.i 15.0

2 (i) water based interior grade Acrylic primer.

751.16

Total

751.16 4798.00 %Sq.M. 36040.66


173.19 16 Protective and decorative Acrylic exterior

emulsion paint of approved quality , as per manufacture specification as per direction of EIC to be apply over Acrylic primer as required. the rate included cost of material , labour scaffoldic and all incidential charges but excluding the cost of primer.In ground floor ( two coat).

173.19.b 16.0

1 (b) Premium 100% Acrylic emulsion.

751.16

Total 751.16 92.00 Sq.M. 69106.72

TOTAL AMOUNT 37,28,536.82

Say 37,28,537.00

(Rupees thirty seven lakh twenty eight thousand five hundred thirty seven) only

SPECIAL TERMS AND CONDITIONS & SPECIFICATIONS.

(A) SPECIAL TERMS AND CONDITIONS.

General 1.(a) (i) All works are to be carried out in accordance with the General Condition s &

Conditions and Specifications of the P.W.D. printed Schedule of Rates for Building Works, Road

Specifications Works, Carriage/Sanitary & Plumbing, Electrical works, as the case may be, in

force in the area under consideration at the time of acceptance of the tender.

(ii) The specifications for work not covered by the specifications laid down in the P.W.D Schedule stated

above shall be governed by I.S-.I Code of Practice and as per best engineering practice according to the

direction of the Engineer-in-Charge.

(iii) In addition to above, the special terms and conditions and specifications as mentioned hereinafter shall

be applicable.

(b) If the stipulations of the various contract documents be at variance in any respect,

one will over-ride the other (only in so far as these are at variance) in order of precedence given below :

(i) Notice Inviting Tender (N.I.T)

(ii) Specific Priced Schedule of probable items with approximate quantities/schedule of probable items

with approximate quantities and quoted rate for each item.

(iii) Special Terms & Conditions & Specifications.

(iv) Engineering Form No. 1

(v) General Conditions and Specifications of the P.W.D Schedule as defined in clause 1 (a) (i) above.

Engineer in C h a r g e 2. The word "Engineer-in-Charge" appearing anywhere in the tender document shall refer to the Executive

Engineer (Civil) ,N.B.S.T.C. under whose charge the whole work or part of the work 'lie or his /their authorised representative(s) who has/have been delegated certain flowers by the aforesaid Executive

Engineer (c) in respect of such powers so delegated.

Department 3. "Department" appearing anywhere in the tender document-means N.B.S.T.C.,

Government of West Bengal Undertaking who have jurisdiction, administrative and/or executive control

over whole of the work forming the subject matter of the tender or contract.

Mode of measur- 4. The mode of measurement for different items of work and consumption of

ement & consum- material, would be guided by the standards fixed in the P.W.D Schedule as referred

ption statement. to in clause 1 (a) (i) above.

5. Unless otherwise specified in this section or in the description of item, the cost of meeting all the

requirements/ exigencies mentioned in the Section shall be deemed to have been included in the rates of

item / items quoted by the tenderer.

Acquaintance 6. Before submission of tenders, the contractors shall inspect the sites of work, get

with s i te themselves thoroughly acquainted with the local conditions and difficulties under which the

work will have to be carried out. They should consider amongst other the nature of soil, climatic

conditions of the locality, dearth of water in the area of work, facility for power connection, condition of

existing Kuchha and pucca roads, non existence of any approach road to the site, transport difficulties

etc. and all other factors which may affect their rates.

Extra cost involved due to above factors shall have to be borne by the tenderers and would be deemed

to be included in the rates quoted by them.

Incidental fees, 7. Rates quoted by the contractor shall be deemed to be inclusive of all incidental fees t a x e s

Fees and charges e.g royalties, octroi, electricity, water and other charges o f

municipalities or statutory bodies, Ferry charges, Sales Tax, Income Tax, Turn

Over or charge prevailing at the time of submission of tender or which may be

introduced during execution of the work or pending of the contract. Nothing extra will be paid on any such

account.-

Transportation 8. The contractor shall arrange for all transport including railway wagons required

for carriage of materials, machineries, tools and plants, implements at his own cost.

Tools & Plants, 9. All tools and plants and implements including special tools and plants and all

Special helper materials as may be required for execution of the work shall to be arranged by the contractor at his

own cost.

Approach Road 10. Arrangement for construction and maintenance of all weather approach road to

site will be the responsibility of the contractor and he shall have lo do this at his own cost. In respect of

any stretch of road arranged by the contractor to pass over any private/Govt. land/land leased out by

Govt. to private parties, the contractor will remain responsible to pay any damage/compensation or any

royalty claimed for construction of such approach road. No extra payment will be made to the

contractor for this purpose.

Issue of materials 11. There will be no Supply of any materials from the department. All materials

including steel materials, cement, bitumen required for executing different items of works will have to

be supplied by contractor to the work site at his own cost. Rates should be offered including the cost of

supply, carriage, loading, unloading and stacking of all such materials.

Part rate 12. The Engineer-in-Charge will decide the part rate to be fixed for payment for

any work done at every stage and his decision in writing will be final.

Reduced Rate 13. The Engineer-in-Charge on his own discretion may accept any work done not

to the entire satisfaction of the Department and in such cases the work will be paid in "Reduced Rate" as

will be decided by the Engineer-in-Charge. Rate fixed.by the Engineer-in-Charge will be final and

binding. The Engineer-in-Charge will not be under any obligation to accept any work done not to the

satisfaction of the Department.

Working space, 14 In view of stringency of available land, working space is very limited. Planning

land. for the work is to be made accordingly. Before tendering for the work, the contractor should

ascertain the feasibility of arranging locally open space for locating his labour camp, office, godown etc. at

his own cost. Construction, improvement, widening and maintenance of all weather roads to the above

lands at his own cost shall be the responsibility of the contractor. No claim in this regard will be

entertained by the Department under any circumstances.

Delay in handing 15. The working site will be made available to the contractor in stages and the

over of work site programme of work is to be drawn up accordingly. No claim for delay in handing

over the working site will be entertained.

Electricity, 16. The contractor shall make his won arrangements of supplying electric power to

water , e t c . work si te, water for construct ion purpose, dr inking water ' to the office and camp at

his owncost. The department may render all possible assistance in this regard but the same cannot be

guaranted. Any delay or any claim arising out of it will not be entertained by the Department.

Debris and site 17. The contractor shall from time to time clear the debris that may accumulated

clearance , during the progress of work. On complet ion of work the si te is to be cleaned by the contractor

in all respects at his own cost to the satisfaction of Engineer-in-Charge. No separate payment whatsoever will

be made for this.

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Pumping, 18. The contractor shall provide all pumping and other arrangements that may be

dewatering etc . necessary to remove seepage water whether due to river flow, subsoil water, rain water or water

from any source whatsoever that may be necessary to keep the said water out of foundation or any part

of the structure under construction. Such pumping or other necessary arrangement shall not be paid for

separately and the cost thereof is to be included in the contractors' rate of relevant items of works.

Water 19. Arrangements for water for all road and building works such as mixing morter,soaking brick materials, brick

works, concrete works, consolidation of metals and chips etc., construction of platforms and vats etc. including cost

thereof are to be borne by the contractors. The water should be clean, free from loam, silt and organic materials. No hard

water shall be used. The rates quoted by the contractors must be inclusive of all such charges and costs.

Contractor's 20. The contractor must provide suitable godowns for cement and other materials

Godown/Labour at the site of work at his own cost. The cement are to be of sufficient

Camp capacity to store at least 100 M/T of cement at a time and it must be stored on

an elevated timber dunnage with proper ventilation. No separate payment will be made for these godowns or for

stackyard. Bags are to be stored in such a way that not more than 8 Nos of bags are stacked one above the other. All

materials brought to the godown/site must be available for inspection at any time during day and night by the

Engineer-in-Charge or his authorised representative.

Arrangement 21. The contractor will arrange land including its development and approach road

of land for his godown, store yard, labour camp with proper arrangement for water and sanitation, site

office etc which will be constructed by the contractor, and all cost for land and construction works as stated

above shall be deemed to have been included in the rates for relevant items

Use of Govt. 22. The contractor shall make his own arrangements for storage of tools and plants, land mater ia ls etc . o f adequate capaci ty and shal l c lear and remove on complet ion of work any shed,

huts etc. which he might have erected in Govt. land if provided by the department. Before using any space in govt.

land if provided for any purpose whatsoever, approval of the Engineer-in-Charge is to be obtained.

Road open to 23 It should he clearly understood that the contractor will be responsible to keep the road open to all Traffic kinds of traffic

Trafic during execution of the work. The work should be so arranged and the programme of work must be as adjusted as would not disturb the smooth flow of road traffic in any way. If necessary, diversion road should be provided and maintained by the contractor at his own cost for the entire period of work. The contractor should take all necessary precautions including guarding and lighting barricading as necessary to guard against the chances of injury or accident to the road, road users during execution of the work for which nothing extra will be paid.

Contractor's 24. The contractor shall have an office adjacent to the works site as may be approved by the Engineer-in-Charge

office where all directions and notices of any kind whatsoever which the Engineer-in-Charge or his

representative may desire to give to the contractor in connection with the contractor's works may be left and the same

when left at or sent by post to such office or delivered to the contractor's authorised agent or representative shall be

deemed to be sufficiently served upon the contractor.

Time of 25 After receipt of work order from the Managing Director, N.B.S.T.C., the contractor shall have to submit

completion/ within 15 (fifteen) days a programme for construction following or any other accepted method clearly

showing in details theiremployment of different categories of men and materials at different stages of work and a time

table divided into four equal period of progress for approval by the Engineer-in-Charge who will have the authority to

make additions, alterations and substitutions or any other changes to such programme in consultation with the

contractor and such approved programme shall be binding on the cont ractor until the same is modified by the

M.D on prayer of contractor in writing praying for such modification of programme.Time for completion of the

work in all respect is months from the date of work order. Time for completion as specified herein shall b e

deemed to be the essence of the contract.

. Serviceable 26. The responsibility for stacking the serviceable materials obtained during dismantling of

Materials existing structure / roads (to be decided by the Engineer-in-Charge) and handing over the

same to the Officer-in- Charge of work of this Department lies solely with the contractor and

nothing will be paid on this account. In case of any loss or damage of serviceable materials

prior to handing over the same to this Department, full value will be recovered from the

contractor's bill at rates as would be assessed by the Engineer-in-Charge.

27. The contractor shall, within seven days of the receipt of the order to take up work, supply at his own cost

one Site Order Book to the authorised representative of the Engineer-in-Charge. The site order book shall be

kept at the site of work under the custody of the officer concerned or his authorised representative. The site

order book shall have machine numbered pages in duplicate. Directions or instructions from departmental

officer to be issued to the contractor will be entered (in duplicate) in the site order book (except when such

directions or instruction are given by separate letters). The contractor or his authorised representative shall regularly note

the entries made in the site order book and also record thereon the action taken or being taken by him to comply with the

said directions or instructions or any relevant point relating to the work. The contractor or his author ised

representative may take away the duplicate page of the site order book for his own record and guidance.

Cases of supplementary items or of claims may not be entertained unless supported by entries in the site order book

or any written order.

The first page of the site order book shall contain the following particulars:

A. Name of the work. B. Reference to Contract Number..

C. Date of opening of the site order book.

D. Name and address of the contractor.

E. Signature of the contractor.

F. Name and address of the authorised representative (if any) of the contractor authorised by him.

G. Special purpose for which the contractor's representative is authorised to act on behalf of the

contractor.

H. Signature of the authorised representative duly attested by the contractor.

I. Signature of authorised officer of the department.

J. Date of actual completion of work. K . Date of recording final measurement.

Entries vide (J) and (K) above shall be filled on completion of the work and before the Site Order

Book is recorded in the office of the Engineer-in-Charge.

Authorised 28. The contractor shall not assign the arrangement or sublet any portion of the work.

Representative The contractor may, however, appoint authorised representatives for the following

of Contractor purpose only :--

(a) General day to day management of work.

(b) To attend measurements when taken by the departmental officers and sign the records of such

measurements which will be taken as accepted by the contractor.

The selection of the authorised representative is subject to the prior approval of the Engineer-in-

Charge concerned and the contractor shall in writing seek such approval of the Engineer-in-Charge giving

therein the name of work, tender no., the name and address and the specimen signature of the

representatives he wants to appoint and the specific purpose (s) as specified in clause (a) & (b). Even

after first approval the Engineer-in-Charge may issue at any subsequent date revised direction about such

authorised representative and the contractor shall be bound to abide by such directions. The Engineer-

in-Charge shall not be bound to assign any reason for any of his direction with regard to the appointment

of authorised representative. Any notice, correspondence etc. issued to the authorised

representative or left at his address, will be deemed to have beeno issued to the contractor himself. The

provision of Power of Attorney, if any, must be to the approval of the Department. Otherwise the

Department shall not be bound to take cognizance of such Power of Attorney.

Clearing the 29. Before starting any work, work site where necessary must be properly dressed

work site after cutting, clearing and cleaning all varieties of jungles, shrubs, bamboo clusters or any

undesirable vegetation from the alignment or site of work, for which nothing will be paid extra, unless

specifically provided in "Priced Schedule of Probable Items with Approximate Quantities".

Sundry materials 30. The contractor must erect temporary pillars, master pillars etc. as may be required,

in suitable places as directed by the Engineer-in-Charge at his own cost before starting and during the work

by which the departmental staff will check levels, layout of different works and fix up alignments and

the contractor shall have to maintain and protect the same till completion of the work. All petty and

sundry materials like peg string, nail flags, instruments etc. and also skilled labours required for setting out

the levels, for laying out different structures and alignments shall also be supplied by the contractor at his

own cost.

Co-operation and 31. All works are to be carried out in close co-operation with department and other contractor or contractors

damage to other who may be working in the area of work. The work should also be carried out with due regard to

property the convenience of the road, locality and occupants, if any. All arrangement and programme of work

must be adjusted accordingly. All precautions must be taken to guard against chance of injury or

accidents to working personnel, road users, people of the locality and occupants etc. The contractor must

ensure that all damages to any property which in the opinion of the Engineer-in-Charge are due to

negligence of the contractor, are promptly rectified by the contractor at his own cost and expenses and

according to the directions and satisfaction of the Engineer-in-Charge. The contractor will also

indemnify the department against any claim for compensation for Any damage/loss to any one arising

from any issue concerned with the work of the contractor.

Approved 32. Works shad be carried out in conformity with the drawings approved by the

Drawings Department. The available drawing ready at present may be seen by the tenderers at the office

of the concerned Executive Engineer, N.B.S.T.C. The contractors shall have to carry out all works

according to the detailed drawings ready at present and those which will be prepared and furnished by this

Department during execution of ,work from time to time on subsequent later dates. Drawings will be given

in phases. No claim whatsoever will be entertained for any delay in supplying working drawings. However, if

such delay causes delay in execution of works, then suitable extension of time will be granted.

Condition of 33. As per clause-5 of Eng. From No. 1, as the case may be, when an extension

Extended of time for completion of work is authorised by the Engineer-in-Charge, it will be

period taken for granted that the validity of the contract is extended automatically uptn

the extended period with all its terms and conditions, rate etc. remaining unaltered, i.e. the contract is

revalidated upto the extended period.

Extension 34. For cogent reasons over which the contractor-had no control and which retarded

of t ime the progress, extension of time for the period lost-will be granted on receipt of application from

the contractor before the -expiry date of contract. No claim whatsoever for idle labour, additional

establishments, cost of hire and labour charges of tools and plants etc. would be entertained under any

circumstances. The contractor should consider the above factor while quoting his rate. Application for

such extension of time should be submitted by the contractor in the manner indicated in clause 5 of the

Eng. Form No. 1.

Supplementary 35. Notwithstanding the provisions made in the Engineering Form No. 1 (if any),

i tem any i tem of work, which can legit imately be considered as not st ipulated in the "Specific

Priced Schedule" but become necessary as reasonable contingent item during actual execution of work will

have to be done by the contractor if so directed by the Engineer-in -Charge."-The items of work not occuring in

the "Specific Priced Schedule" or the original contract will be considered as supplementary items.

The rates of supplementary items of work will be determined in order of precedence as given

below notwithstanding what has been stated in clause 12 of the "Conditions of Contract" and clause 25

of 'Additional Condition of Contract' of the Engineering Form No. 1.

(a) For i1tems existing in the P.W.D Schedule of Rates referred to clause 32(vi) of the Notice Inviting Tender

(N.I.T), the rates for such additional items would be the schedule rates plus/minus contractual percentage.

(b) The rates of supplementary items shall be derived to the maximum extent possible, from the rates of allied

items of work appearing in the Specific Priced Schedule.

(c) To complete the analysis, if necessary, the rates appearing in the P.W.D, P.W (Roads) Deptt's and P.W.D

Electrical Schedule of Rates in force in the area under consideration at the time of acceptance of the tender

shall be adopted for items of works relating to Building, Road and Electrical works respectively after

application of clause 35 (b) above.

(d) The contractual percentage shall be applicable to the portions of the analysis based on clause 35(b) and

35(c) above.

(e) For items of work which are not found either in the original contract or specific priced schedule, the rate would

be arrived at from the basic rates of materials and labour provided in the P.W.D Schedule of Rates, as the case

may be, referred to in clause 32(vi) of N.I.T. plus/minus the contractual percentage.

(f) The rates of items which could not be derived by any of the above processes shall be determined by

analysis on the basis of prevailing market rates (at the time of execution) of cost and carriage of material and

labour. 10% extra on arrived rates to be added for profit and overhead charges, and the contractual percentage

will not be applicable.

36 When the item of work is to be covered up by another item of work the former item has to be measured up and

inspected by the concerned Authorised Officer and order is to be obtained from him for proceeding with the

latter item of work

37 Samples of all materials to be supplied by the contractor and to be used in the work shall have to be got

approved by

the Engineer-in-Charge prior to utilisation in work.

38 All risk on account of Railway or Road carriage or carriage by boat including loss or damage of vehicle, boats,

burgess, materials or labour will have to be borne by the contractor.

39. No claim whatsoever for idle labour, additional establishment cost of hire and labour charges of

Tools and Plants etc would be entertained under any circumstances.

40 The contractor shall pay all charges and fees legally payable for acts arising out of their works and

hold the employer free from all such costs.

41 Any sum of money due and payable to the contractor (including security deposit returnable to him) under

this contract may be appropriated by the Authority and set off against any claim of govt. department

for the payment of a sum of money arising out of or under any other contract made by the contractor

with the government/department.

42 The contractor shall comply with the provision of the Apprentices Act, 1961, Minimum Wages Act,

1948, Contract Labour (Regulation and Abolition) Act, 1970 and the rules and orders issued there

under from time to time If he fails to do so, his failure will be treated as a breach of contract and the -

Managing Director, .N.B.S.T.C may at his discretion take necessary actions against the contractor. The

contractor shall also make him self liable for any pecuniary liabilities arising out on account of any

violation of the provision of the said Act (s). The contractor must obtain necessary certificate and

license from the concerned Registering Officer under the Contract Labour (Regulation and

Abolition) Act, 1970 and on demand must produce the same to the Engineer-in-Charge.

Charges &Fees

payable by

contractor

Realisation

of

Departmental

Claim

Compliance of different acts"

Covered Up

work

Approval

of sample

Contractor's

risk for loss

or damage

Idle labour

Setting out

of the work 43. The contractor shall be responsible for the true setting out of the work and for the correctness of the positions, levels,

dimensions and alignments of all the works. If any adjustments become necessary the contractor shall have to do the

same at his own cost according to the direction of the Engineer-in-Charge. During progress of works if any errors

appear or arise in respect of position, levels, dimensions or alignment of any part of the work, the contractor shall

at his own cost rectify such defects according to the satisfaction of the Engineer-in-Charge.

44. The contractor shall carefully execute the work without disturbing or damaging underground/overhead service utilities viz:

electricity, telephones, gas, water pipes, sewers etc. In case disturbance of service utilities is found unavoidable the

matter hould immediately be brought to the notice of the Engineer- in -Charge and necessary precautionary measure as

would be directed by the Engineer-in-Charge shall be carried out. If the service utilities is damaged or disturbed in any

way by the contractor during execution of the work, the cost of rectification or restoration of damages as would be

fixed by the department concerned will be recovered from the contractor.

Night work 45. The contractor shall not ordinarily be allowed to execute the work at night. Thecontractor may, however,

execute the work at night, if required, with the permission of the Engineer-in-Charge and such night work shall not

normally be extended beyond 8 P.M unless required due to technical or emergent reasons. In that case the

contractor shall have to arrange for separate set of labour with sufficient and satisfactory lighting arrangement for the

night work. No extra payment whatsoever in this respect will be paid for to the contractor.

Testing of quali- 46. All materials and workmanship shall be in accordance with the specifications laid down in this contract and also

ties of materials as per I.R.C./I.S Code and Specification and the Engineer-in-Charge reserves the right to test,

and workmanship examine and measure the materials/workmanship direct at the place of manufacture, intermediate locations or

at the site of work or any of such places. The contractor shall provide such assistance, instruments, machines,

labour and materials as the Engineer-in-Charge may require for examining, measuring and testing the work and quality,

weight or quantity of materials used and shall supply samples for testing as may be selected and required by the

Engineer-in-Charge.

Rejecte 47. All materials brought to the site must be to the approval of the Engineer- in-Charge.

materials Rejected materials must be removed by the contractor from the site within 24 hours of

the issue of order to that effect. In case of non-compliance of such orders, the Engineer-in-Charge shall have

the authority to cause such removal at the cost and expense of the contractor and contractor shall not be

entitled to any claim for loss or damage which may be caused by such removal.

Ancillary 48. Unless specifically mentioned otherwise in the description of items included in the specified priced

charges schedule or schedule of probable items of work, no extra charge will be paid for scaffolding

(including staging scaffolding), centering, shuttering, curing etc. and the rates are to deemed to be

inclusive of the same and also of the cost of any helper materials required / necessary for satisfactory

completion of the work.

Force Closer 49. In case of force closer or abandonment of the works by the Department, the contractor will be eligible to be paid for the finished work and reimbursement of expenses actually incurred but not

for any losses.

50. The contractor shall give all notices and pay all fees required to be given or paid by any statute or by any

regulation or by law or as imposed by any local or other statutory authorities which may be applicable to the works and keep

the departmental employees indemnified against all penalties and liability of every kind for breach of such statute

regulation by law.

. Tenderer's Rate 51. The contractor should note that the tender is strictly based on the rates quoted by the contractor on the priced schedule of probable item of work / B.O.Q

52. The contractor shall save harmless and indemnify the Department from and against all claims, demand suits and

proceedings for or on account of infringement of any patent rights, design,-trade marks of name or other protected rights in

respect of any constructional plant machine, work materials, thinking or process used for or in connection with the

works or temporary works or any of them.

Precautions

during work

(B)SPECIFICATIONS

All works are to be carried out in accordance with the General Conditions &Specifications, both in respect of materials and execution, of the P.W.D and P.W (Rods) Dept printed schedule of rates for Buildings works, Road works, Carriage/ Sanitary & Plumbing works Electrical works as the case may be, in force in the area under consideration at the time of acceptance of the tender.The specifications for work not covered by the specifications laid down in the P.W.D schedule stated above shall be governed by I.S.1 code of practice and as per best engineering practice according to the direction of the Engineer-in-Charge.

(Signqture of the Tenderer) (Signature of the officer by

whom accepted)

DECLARATION 1

The following certificates should be signed by the tenderer unconditionally before submission of the tender.

Certificate

I/We have inspected the site of works and have made me/us fully acquainted with the local

conditions in and around the sites of works. I/We shall be bound by conditions laid down in the Notice

Inviting Tenders, Special Terms & Conditions, & Specifications, Specific Priced Schedule and also

Engineering Form No. I. I/We have gone through the current Schedule of Rates of P.W.D as

specified in clause 32(vi) of the N.I.T. (as the case may be) & General Specifications now in force in

the P.W. Department, Government, of West Bengal, and also the I. S. I. Code of Practice. I/We shall also

uniformly maintain such progress with the work, as may be directed by the Engineer-in-Charge of the

work to ensure completion of same within the target date.

______________________ _____________________

(Postal Address in Block Letter) (Signature of the Tenderer)

(Eng. Form No.- 1)

North Bengal State Transport Corporation Tender and Contract for Works

GENERAL RULES AND DIRECTION FOR THE GUIDANCE OF CONTRACTORS

1. All works proposed execution by contract will be notified in a form of invitation to

tender posted in public places and signed by the Managing Director.

This form will state the work to be carried out as well as the date for

submitting and opening tender and the time allowed for carrying out the work,

amount of earnest money to be deposited with the tender, and the amount of

security deposit to be deposited by the successful tender, and the percentage if any

to be deducted from bills. Copies of the specifications, design and drawing and any

other document required in Connection with the work, signed for the purpose of

identification by the Managing Director shall also be open for inspection by the

contractor at the office of the Managing Director during office hours.

2. -In the event of the tender being submitted by a firm, it must be signed by each

member thereof or, in the absence of any partner it must be singed on behalf of the firm

by a person holding a power of attorney authorising him to do so Such power of

attorney to be produced with the tender, and in the case of a business carried on by the

members of a joint family, it must disclose that the firm is duly registered under the

Indian Partnership Act.

3. Receipts of payments made on account of a work, when executed by a firm, must also

be signed by several partners, except where contractors are described in their tender as

a firm, in which case the receipts may be signed in the name of the firm by one of the

partners, or some other persons having authority to give effectual receipts for the firm.

4. Any person who submits a tender shall fill up the usual printed 'form stating Act. What rate he is willing to undertake to work. Tenders which propose any alteration in the work specified in the said form of invitation of tenders or in the time allowed for carrying out the work of which contain any other condition or any sort, will be liable to rejection. No single tender shall include more than one work, but contractors wish to tender for two or more works shall submit a separate tender for each. Tender shall have the name and number of the work to which they refer written out side the envelope.

5. The Managing Director or his duly authorised assistant will open tenders in the several

tenders in the presence of any intending contractors who may be present at the time, and

will enter the amounts of the several tenders in a Comparative Statement in a suitable

form. In the event of a tender being accepted, agreements in the specified printed form will

have to be executed by the contractors who shall thereupon for the purpose of identification

sign copies of documents mentioned in rule 1. If a tender is rejected, the earnest money

forwarded with such unaccepted tender shall be refunded provided the contractor/s present

himself/ themselves before the Managing Director to take refund, within 15 days after the date

of the contractor/s notifying the Managing Director that he they shall present himself/

themselves before the Managing Director to take refund on a specified date.

6. The North Bengal State Transport Corporation reserves the right to reject any or all the

tenders without assigning any reason and it will not be bound to accept either the lowest

tender or any of the tenders.

7. The earnest money should be deposited in the Central Cash office of the North Bengal

State Transport Corporation and the contractors shall be responsible for seeing that he/ they

procure/s a receipt singed by a duly authorised person.

8. The memorandum of work tendered for, and the schedule of materials to be supplied by the

North Bengal State Transport Corporation at their issue rates shall be filled in and

completed in the office of the Managing Director before the tender form is issued, If a form is

issued to an intending tender/s without having been so filled in and completed, he/ they shall

request the office to have this done before he/ they complete/s and deliver/s his tender.

(2)

TENDER FOR WORKS

I/ We hereby tender for the execution for the North Bengal State Transport Corporation

of the work specified in under written memorandum within the time specified in such

memorandum at the rates specified therein and in accordance in all respects with the

specifications design drawings, and instructions in writing referred to in rule I thereof an in

clause II of the annexed conditions and with such materials as are provided for, by, in all

other respects in accordance with, such conditions so far as applicable.

MEMORANDUM

(a) General description

(b) Estimated cost … ……. Rs. .

(c) Earnest money …….. ……. Rs.

(d) Security deposit (including earnest money) …….

(e) Percentage, if any to be deducted from bills ……. Rs.

(f) Time allowed for work from

the date of written orders …… months

to commence Work.

Item Rate tendered No. Item of Work Unit Per Rs. P. in words

Rates not to be quoted here in e-tendering.Rates to be quoted in accordance with the provision of Clause 19(i) & (ii) of e-NIT.

(3)

Should this tender be accepted I / We hereby agree to abide by and fulfill all the terms

and provision of the said conditions of contract annexed hereto so far as applicable or in

default thereof to forfeit any pay to the North Bengal State Transport Corporation or its

successors the sums of money mentioned in the said condition.

The receipt for earnest money deposit for Rs. ……………….is forwarded herewith

(a)the full value of which is to be absolutely forfeited to the North Bengal State

Transport Corporation or its successors in office, without prejudice to any other rights or

remedies of the said North Bengal State Transport Corporation or its successors in office,

should I / We fail to commence the work, specified in the above memorandum or should I /

We not deposit the full amount of security deposit specified in the above memorandum in

accordance with clause I (A) of the said conditions of contract. Otherwise the

said sum of Rs. ……………shall be retained by North Bengal State Transport

Corporation as on account of such security deposit as aforesaid or (b) the full value of

which shall be retained by North Bengal State Transport Corporation on account of the

security deposit specified in clause I (B) of the said conditions of contact.

Dated the ___________________________ day of __________________ 20

Witness —

Address —

Occupation —

________________________

Signature of Contractor,

before submission of

tender. The above tender is hereby accepted by me on behalf of the North Bengal State

Transport Corporation.

Dated the _________________________ day of______________________20

___________________________

Signature of the Officer

by Whom accepted.

(4)

CONDITION OF CONTRACT

The person/ s whose tender may be accepted (hereinafter called the

contractor/s) shall (A) [within seven days of the receipt by him/ them of the

intimation of the acceptance of his/ their tender deposit with the Corporation in

Central cash section in cash a sum sufficient with the amount of the earnest

money deposited by him with his/ their tender to makeup the full security deposit

specified in the Tender] and (B) [Permit North Bengal State Transport

Corporation at the time of making any payment to him / them for work done

under the contract to deduct such sum as will (with the earnest money or security

deposited by him) amount ten percent, of all moneys so payable such deduction to

be held by North Bengal State Transport Corporation by way of security deposit.

All compensation of other sums of money payable by the contractor/s to North

Bengal State Transport Corporation under the terms of his / their contract may be

deducted from his / their security deposit or from any sums which may be due or

may become due to the contractor/s by North Bengal State Transport Corporation

on any account whatsoever and in the event of his/ their security deposit being

reduced by means of any such deductions as aforesaid the Contractor/s shall

within ten days make good in cash deposit further sums in replenishment of the

amounts deducted to make up the hole amount of its security deposit as required.

The time allowed for carrying out the work as entered in the tender shall be

strictly observed by the contractors and shall be reckoned from the date on which

the order to commence work is giving to the contractor/s. Throughout the

stipulated period of contract the work shall be proceeded with due diligence (time

being deemed to be essence of the contract on the part of the contractor/s) and the

contractor/s shall pay as compensation an amount equal to one percent or such

smaller amount as the North Bengal State Transport Corporation (whose decision

in writing will be final) may decide, on the amount of the estimated cost of the

whole work as shown by the tender for everyday that the work remained

uncommented or unfinished after the proper dates. And further, to ensure good

progress during the execution of the work the contractor/s shall be bound in all

cases in which time allowed for any work exceed one month, to complete one-

forth of the whole work before one-forth of the whole time allowed in the contract

elapsed, one half, of the work before one half of such time has elapsed, three-

fourth of work before three-fourth of such time has elapsed, in the event of the

contractor/s failing to comply with this conditions he/ they shall be liable to pay

compensation an amount equal to one percent or such a smaller amount as the

North Bengal State Transport Corporation (whose decision in writing shall be

final) may decided on said estimated cost of the whole work for everyday that the

due quantity of the work remains incomplete ; provided always that the total

amount of compensation to be paid under the provision of this clause shall not

exceed ten percent of the estimated cost of the work as shown in the tender.

In any case in which under any clause or clauses of this contract the contractor/s

shall have rendered himself / themselves liable to pay compensation. The

Managing Director on behalf of the North Bengal State Transport Corporation

shall have power to adopt any of the following as he may deem best suited in the

interest of the Corporation.

(a) To rescind contract (of which decision notice in writing to the contractor/s under

the hand of the Managing Director shall be condensed evidence) and in which

case the security deposit of the contractor/s shall stand forfeited and be absolutely

at the disposal of the North Bengal State Transport Corporation.

Clause — 1

Clause — 2

Clause — 3

(5)

(b) To measure up the work of the Contractor/s and to take such part thereof as shall

be unexecuted out of his hands and to give it to another contractor, to complete, in

which case any expenses which may be incurred in excess of the sum which

would have been paid to the original contractor/s, if the whole work had been

executed by him/ their of the amount (of which excess the certificate in writing of

the Managing Director shall be final and conclusive) shall be borne and paid by

the original contractor/s and may be deducted from any money due to him then by

North Bengal State Transport Corporation under the contract or otherwise.

(c) In the event of any of the above courses being adopted by the Managing Director

the contractor/s shall have no claim to compensation for any loss sustained by

him/ their by reason of him/ their heaving purchased or procured any materials or

entered into any agreement, or made any advance on account of, or with a view to

the execution of work on the performance of the contract and in case the contract

shall be rescinded under the provision aforesaid the contractor/s shall not be

entitled to recover or be paid any sum for any work their before actually

performed under this contract unless and until the Managing Director will have

certified the case in writing the performance of such work and value payable in

respect, thereof, and he/ they shall only be entitled to be paid the value so

certified.

Clause —4 In any case in which any of the powers conferred upon the Managing Director by

clause 3 hereof shall have become exercisable and the same shall not be exercised

the non-exercise thereof shall not constitute a waiver of any of the conditions

hereof and such powers shall not-with standing be exercisable in the event of any

future case of the default by the contractor/s for which by any clause or clauses

hereof he/ they is/ are declared liable to pay compensation amounting to the

extract of whole of his/ there security deposit and the liability of the contractor/s

for past and future compensation shall remain unaffected. In the event of the

Managing Director enforcing either of the powers (a) or (b) vested in him under

the last preceding clause he may, if he so desires take possession of all or any tools

and plant, materials and stores in or upon the works or the site thereof or belonging

to the contractors or procured by him/ them and intended to be used for the execution

of the work or any part thereof, paying or allowing for the same in account at the

contract rates or incase of these not being applicable, at current market rates to be

certified by the Managing Director whose certificate thereof should be final

otherwise the Managing Director may be notice in writings to the contractor/s or his

clerk of the works, Fore man or other authorized agent require him/ them to remove

such tools, plant, materials or stores from the premises (within a time to be

specified in such notice) and in the event of the contractor/s filling to comply with

any such requisition, the Managing Director may remove them at the expense of its

contractor/s or sale them by auction or private sale on account of the contractor/s

and at his/ their risk in all respects and the certificate of the Managing Director as

to the expense of any such removable and the amount of the proceeds and expense

of any such sale shall be final and conclusive agents the contractor/s.

Clause — 5 If the contractor/s shall desire and extension of the time for completion of the

works on the grounds of his/ there having been unavoidably hindered in its

execution, the contractor/s shall give an immediate report of such hindrance to the

Managing Director in writing and if he/ they shall desire an extension of time for

completion of the work on the ground thereof, he/ they shall apply in writing to the

Managing Director within 7 days of the date of cessation of such hindrance on account

of which he/ they desire/s such extension as aforesaid and the Managing Director

shall if in his opinion (which shall be final) reasonable grounds be shown thereof,

authorise such extension of time, if any, in his opinion, be necessary or proper. No

application for such extension will be entertained if it is not received in sufficient

time to allow the Managing Director to consider it and the contractor/s will be

responsible for the consequences arising out of his/ their negligence in this respect.

(6)

Clause — 6 On completion of the work, the contractor/s shall be furnished with a certificate by

the Managing Director (hereinafter called the Engineer-in-charge) of such

completion but no such certificate shall be given, nor shall the work be considered to

be complete until the contractor/s shall have removed from the premises on which

the work shall be executed all scaffolding surplus materials and rubbish and cleaned

off the dirt from all wood work, doors, windows, walls floors or other part of any

building in upon or about which the work is to be executed or of which he/ they

had possession for the purpose of the execution there of nor until the work shall

have been measured by the Engineer-in-charge whose measurements shall be

binding and conclusive against the contractor/s. If the contractor/s fail to comply with

the requirements of this clause as to removal of scaffolding surplus materials and

rubbish and clearing off dirt on or before the date fixed for the completion of the

work, the Engineer-in-charge may at the expense of the contractor/s remove such

scaffolding, surplus materials and rubbish and dispose of the same as he thinks fit

and clean off such dirt as aforesaid and the contractor/s shall forthwith pay the

amount of all expenses so incurred and shall have no claim in respect of any such

scaffolding or surplus materials as aforesaid except for any sum actually realized by

the sale thereof.

Clause — 7 No payments shall be made for works estimated to cost less than rupees one thousand

till after the whole of the works shall have been completed and a certificate of

completion given. But in the case of works estimated to cost more than rupees one

thousand the contractor/s shall on submitting the bill there for be entitled to received a

monthly payment proportionate to the part thereof then approved and passed by the

Engineer-in-charge whose certificate of such approval and passing of the sum so payable

shall be final and conclusive against the contractor/s. But all such intermediate payments

shall be regarded as payments by way of advance against the final payment only and not

as payments for work actually done and completed and shall not preclude the requiring of

bad, unsound and in perfect or unskillful work to be removed and taken away and

reconstructed or re-erected or be considered as an admission of the due performance of

the contract or any part thereof in and respect or the accruing of any claim nor shall it

conclude determine or effect in any way the powers of the Engineer-in-charge under

these conditions or any of them as to the final settlement and adjustment of the accounts or

otherwise or in any other way vary or affect the contract : The final bill shall be submitted by

the contractor/s within one month of the date fixed for completion of the work otherwise the

Engineer-in-charge's certificate of the measurement and the total amount payable for the work

accordingly shall be final and binding on all parties.

Clause — 8 A bill shall be submitted by the contractor/s each month on or before the date fixed by the

Engineer-in-charge for all work executed in the previous month and the Engineer-in-charge

shall take or cause to be taken the requisite measurement for the purpose of having the same

verified and the claim as far as admissible adjusted, if possible before the expiry of ten days from

the presentation of the bill. If the contractor/s does/ do not submit the bill within the time fixed

as aforesaid the Engineer-in-charge may depute a subordinate to measure up the said work in

the presence of the contractor's whose countersignature to the measurement list will be

sufficient warrant and the Engineer-in-charge may prepare a bill from such list which

shall be binding on the contractor/s in all respects.

Clause — 9 The contractor/s shall submit all bills in the printed forms to be had on application at the

office of the Engineer-in-charge and the charges in the bills shall always be entered at

the rates specified in the tender or in the case of any extra work ordered in pursuance of these

conditions and not mentioned and provided for in the tender at the rates hereinafter

provided for such work.

(7)

Clause 9(A) Payments due to the contractor is may, if so desired by him/ them be made to his/

there bank instead of direct to him/ them provided the contractor/s furnishes to the

Engineer-in-charge, the following namely :-

i), An authorization in the form of a legally valid document e.g. irrevocable power of an

Attorney conferring authority on the bank to receive payment and

ii) His/ there own acceptance of the correctness of the account made out as being due to

him/them by North Bengal State Transport Corporation or his/ there signature on the bill

or other claim preferred against North Bengal State Transport Corporation before

settlement by the Engineer-in-charge of the account or claim by payment to the bank.

While the receipt given by such bank shall constitute a full and sufficient

discharge for the payment the contractor/s should wherever possible present his/ there

bill duly receipted and discharge through his/ there bankers.

2) In the case of bills which the contractor/s present/s for payment direct and which are not

endorsed in favour of the bank while efforts should be made to secure payment to the

financing Bank, payments made to the contractor's should be accepted as full

acquaintance so far as North Bengal State Transport Corporation is concerned. As part of

the arrangement the financing Bank should give North Bengal State Transport

Corporation a letter to this effect.

Note 1. The procedure will not effect the usual rights of North Bengal State Transport

Corporation to deduct from the bills of the contractor/s (whether endorsed in

favour of a Bank or not) any sum due to North Bengal State Transport

Corporation on account of penalties, overpayments etc. on this or any other

contract with the North Bengal State Transport Corporation.

Note 2. Nothing herein contained shall operate to create in favour of the Bank any rights or

equities vis-à-vis the North Bengal State Transport Corporation.

If this specifications or estimate of the work provides for the use of any special

description of materials to be supplied from the stores of the North Bengal State

Transport Corporation or if it is required, contractor/s shall use certain stores to be

provided by the Engineer-in-charge (such materials and stores and the prices to be

charged thereof as hereinafter mentioned being so far as practicable for the

convenience of the contractor, but not so as in any way to control the meaning or effect

of the contract specified in the schedule or memorandum hereto annexed) the

contractor/s shall be supplied with such materials and stores as required from time to

time to be used by him/ them for the purposes of the contract only and the value of the

full quantity of the materials and stores so supplied at the rates specified in the said

schedule or memorandum may be set off or deducted from any sums then due or thereafter

to become due to the contractor's under the contract, or otherwise or a against or

from the security deposit, materials supplied to the contractor/ s

shall remain the absolute property of North Bengal State Transport Corporation and

shall not on any account be removed from the site of the work and nor used for any

purpose other than in execution of the contract and the same shall at all times be the

Engineer-in-charge. Any such materials unused and in perfectly good condition at the

time of the completion or termination of the contract shall be returned to the stores

of the North Bengal State Transport Corporation, if by a notice in writing under his

hand be (Engineer-in-charge) shall so require; but the contractor/s shall not be

entitled to return any such materials unless with such consent and shall no claim for

compensation on account of any such materials so supplied to him/ them as aforesaid

being unused by him or for any wastage in or damage to any such materials.

Clause -10

(8)

Clause – 11. The Contractor/s shall execute the whole and every part of the work in the most

substantial and work man: like manner and both as regards materials and

otherwise in every respect in strict accordance with the specifications. The

Contractor/s shall also confirm exactly, fully and faithfully to the designs,

drawing, and instructions in writing relating to the work signed by the Engineer-in-

charge and lodged in his office and to which the Contractor/s shall be entitled to

have access as such office, or on the site of the work for the purpose of inspection

during office hours, and the contractor/s shall, if he/ they so require/s, the entitled

at his/ their own expense to make or cause to made copies of the

specifications, and of all such designs, drawings and instructions as

aforesaid.

Clause – 12. The Engineer-in-charge shall have power to make any alterations in omissions from,

additions to, or substitutions for, the original specifications, drawings, designs and

instructions, that may appear to him to be necessary or advisable during the

progress of the work, and the contractor/s shall be bound to carry out the work in

accordance with any instruction which may be giving to him/ them in writing

signed by the Engineer-in-charge, and such alterations, omissions, additions or

substitutions shall not invalidate the Contract, and any altered, additional or

substituted work which the Contractor/s may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor/s on the

same conditions in all respect on which he/ they agreed to do the main work,

and at the same rates as are specified in the tender for the main work. The time

for the completion of the work shall be extended in the proportion that the altered

additional or substituted work bears to the original contract work, and the

certificate of the Engineer-in-charge shall be conclusive as to such proportion. If

the altered, additional or substituted work includes any class of work for which

no rate is specified in this contract, then such class of work shall be carried out at

the rates entered in the schedule of rates of the District which was in force at the

time of the acceptance of the contract minus/ plus the percentage which the total

tendered amount bears to the estimated cost of the entire work specified in the

tender : and if the altered, additional or substituted work is not entered in the said

schedule of rates. Then the Contractor's shall within 7days of the date of his/

them receipt of the order to carry out of the work inform the Engineer-in-charge of

the rate which it is in his/ them intention to charge for such class of work,

and if the Engineer-in-charge does not agree to this rate he shall, by notice in

writing, be at liberty to cancel his order to carry out such class of work and

arrange to carry it out in such manner as he may consider advisable, provided

always that if the contractor/s shall commence work or incur any expenditure in

regard there to before the rates shall have been determined as lastly herein

before mentioned, then and in such case he/ they shall only be entitled to be

paid in respect of the work carried out or expenditure incurred by him/ them

prior to the date of the determination of the rate as aforesaid according to, such rate

or rates as shall be fixed by the Engineer-in-charge. In the event of a dispute, the

decision of the Managing Director of North Bengal State Transport Corporation shall

be final.

(9)

Clause — 12 A. In the case of any altered, additional or substituted work, which the contractor/s

is/ are required, under the preceding Clause 12 to do at the rates specified in

the tender for the main work or on the basis of the rates in the schedule of rates

of the district and which involves the employment of additional

materials (not withstanding anything to the contrary in the preceding

clause), the contractor/s may within 7days from the receipt of the order

claim revision of the rates in respect of such additional materials and the

Engineer-in-charge may revise such rates having regard to the increase in the

market price of such materials. In the event of a dispute the decision of the

Managing Director of the North Bengal State Transport Corporation shall be

final and binding and this contract shall be construed as if the said revised rates

for the said additional materials has been incorporated in this contact as being

applicable to such work.

Clause — 13 If at any time after the commencement of the work the Corporation shall for

any reason whatsoever not require the whole thereof as specified in the

tender to be carried out, the Engineer-in-charge shall give notice in writing of

the fact to the contractor/s who shall have no claim to any payment of

compensation whatsoever on account of any profit or advantage which he/ they

might have derived from the execution of the work not having been carried out,

neither shall he/ they have any claim for compensation by reason of and

alteration having being made in the original specifications, drawings designs,

and instructions which shall involve any curtailment of the work as originally

contemplated

Clause — 14 If it shall appear to the Engineer-in-charge or his Subordinate-in-charge of the

work, that any work has been executed with unskillful workmanship or with

unsound, imperfect, or with materials of any inferior description or that any

materials or articles provided by him/ them for the execution of the work are

unsound, or of a quality inferior to that contracted for, or otherwise not in

accordance with the contract, the Contractor/s shall on demand in writing

form the Engineer-in-charge specifying the work materials or articles completed

of not withstanding that the same may have been inadvertently passed, certified

and paid for, forthwith rectify, or remove and re-construct the work so

specified in whole or in part as the case may require, or as the case nay be,

remove the materials or articles so specified and provide other proper and

suitable materials or articles at his/ their own proper charge and cost, and the

event of his/ their falling to do so with in a period to be specified by the

Engineer-in-charge in his demand aforesaid, the Contractor/s shall be liable

to pay compensation at the rate of one percent on the amount of the estimate

for every day not exceeding ten days, while his/ their failure to do so shall

continue and in the case of any such failure the Engineer-in-charge may rectify

or remove, and re-execute the work or remove and replace with others, the

materials or articles, complained of as the case may be at the risk and

expense in all respects of the Contractor/s.

(10)

Clause — 15 All work under or in course of execution or executed in pursuance of the contract shall

all times be open to the inspection and supervision of the Engineer-in-charge and his

subordinates and the Contractor/s shall at all times during the usual working hours,

and at all other time of which reasonable notice of the intention of the Engineer-in-

charge or his subordinate to visit the work shall have been given to the Contactor/s,

either himself/ themselves be present to receive orders and instructions, or have a

responsible agent duly accredited in writing present for that purpose. Orders given to the

agent of the Contactor/s shall be considered to have the same force as if they had

been given to the Contractor/s himself/ themselves.

Clause—16 The Contractor/s shall give not less than five days notice in writing to the

Engineer-in-charge or his subordinate-in-charge of the work before covering up or

otherwise placing beyond, the reach of measurement any work in order that the same

may be measured, and correct dimensions thereof be taken before the same is so

covered up or placed beyond the reach of measurement and shall not cover up or

place beyond the reach of measurement any work without the consent in writing of

the Engineer-in-charge or subordinate-in-charge of the work; and if any work shall be

covered up or placed beyond the reach of measurement without such notice having

been given or consent obtained, the same shall be uncovered at the expense of the

Contractor/s or in default thereof no payment or allowance shall be made for such

work or the materials with which the same was executed.

Clause—17 If the Contractor/s or his/ there work people or servants shall break deface, injure or

destroy any part of a building which he/ they may be working or any building, road,

curb, fence, enclosure, water pipes, cables, drains, electric or telephone posts or

wires, trees, grass or grass land or cultivated ground contiguous to the premises on

which the work or any part of it is being executed, or if any damage shall happen to

the work while in progress, from any cause whatever or any imperfections become

apparent in it within twelve months (twelve months in the case of a road work) after

a certificate final or otherwise of its completion shall have been given by the Engineer-

in-charge as aforesaid, the Contractor/s shall make the same good at his/ their own

expense or in default, the Engineer-in-charge may cause the same be made good by

other workmen and deduct the expense (of which the certificate of the Engineer-in-

charge shall be final) from any sums that may be then, or at any time thereafter may

become, due to the Contractor/s or from his there security deposit.

The security deposit of the Contractor/s shall not be refunded before the expiry of 12 months (12 months in the case of a road work) after the issue of the certificate final or otherwise of completion of Work. Provided that in the case of a road work if in the opinion of the Engineer-in-charge half of the security deposit is sufficient to meet all the liabilities under the contract half of security deposit will be refundable after 6 moths and the remaining half after 6 months of the issue of the said certificate of completion.

Clause — 18 The Contractor/s shall supply at his/ their own cost materials (except such special materials, if any, as may in accordance with the contract be supplied from the stores of the North Bengal State Transport Corporation), plant, tools, appliances, implements, ladders, cordage, tackle, scaffolding, and temporary works requisite or proper for the proper execution of the work, whether original, altered or substituted, and whether included in the specification or other documents forming part of the contract or referred to in these conditions or not, or which may be necessary for the purpose of satisfying or complying with the requirements of the Engineer-in-charge as to any matter as to which under these condition he is entitled to the satisfied, or which he is entitled to require together with carriage

(11)

therefore to and from the work. The Contractor/s shall also supply without

charge the requisite number of persons with the means and materials

necessary for the purpose of setting out works, and counting, weighing

and assisting in the measurement or examination at any time and from time

to time to the work or materials. Falling him/them so doing the same may be

provided by the Engineer-in- charge at the expense of the contractor/s and

expense may be deducted from any money due to the contractor/s under the

contract or from his/there security deposit. The contractor/s shall also

provide all necessary fencing and lights required to protect the public

from accident, and shall be bound to bear the expenses of defence of every

suit, action or other proceeding at law that may be brought by any person

for injury sustained owning to neglect of the above precautions to pay any

damages and costs which may be awarded in any such suit, action or

proceedings to any such persons or which may be with the consent of the

contractor/s be paid to compromise any claim by any such person.

Clause — 18 A In very case in which by virtue of the provisions of Section 12 Sub-Section (1)

of the workmen's Compensation Act. 1923, the Corporation is obliged to

pay compensation to a workman employed by the Contractor/s in

execution of the work the North Bengal State Transport Corporation will

be entitled to recover from the Contractor/s the amount of the

compensation so paid, and the North Bengal State Transport Corporation

shall be at liberty to recover such amount or any part thereof by deducting it

from the security deposit or from any sum due by the North Bengal State

Transport Corporation to the Contractor/s whether under this contact or

otherwise.

The North Bengal State Transport Corporation shall not be bound to

contest any claim made against it under section 12 sub-section (1) of the

said Act, except on the written request of the Contractor/s and upon his/

their given to North Bengal State Transport Corporation full security for all

cost for which the North Bengal State Transport Corporation might become

liable in consequence of contesting such claim.

Clause — 19 No Labourer below the age of twelve years shall be employed on the work.

Clause — 19A The Contactor/s should pay his/ their labourers wages not less in amount than

what is considered reasonable for the locality by the Managing Director.

Clause —20 No work shall be done on Sunday § without the sanction in writing of the Engineer-in-charge.

Clause —21 The contract shall not be assigned or sublet without specific orders from North Bengal

State Transport Corporation in respect of a specified sub-contactor. And if the contractor/s

shall assign or sublet his/ their contract or attempt to do so, or become insolvent or

commence any insolvency proceeding or make any composition with his/ their

creditors or attempt so to do, or if any bribe gratuity, gift, loan; perquisite reward or

advantage, pecuniary or otherwise shall either directly or indirectly be given, promised or

offered by the contractor/s or any of his/ their servants or agents to any officer or person

in the employ of North Bengal State Transport Corporation in any way relating to

his office or employment or if any such officer or person shall become in any way directly

or indirectly interested in the contract, the North Bengal State Transport Corporation may

thereupon by notice in writing rescind the contract and the security deposit of the

contractor/s shall thereupon stand forfeited and be absolutely at the disposal of North Bengal

State Transport Corporation and the same consequences shall ensue as if the contract had

been rescinded under clause 3 thereof, and in addition the contractor/s shall not be entitled

to recover or be paid for any work therefore actually performed under the contract.

(12) Clause —22 All sums payable by way of compensation under any of these conditions shall

be considered as reasonable compensation to be applied to the use of North Bengal

State Transport Corporation without reference to the actual loss or damage

sustained and whether or not any damage shall have been sustained.

Clause —23 In the case of a tender by a partnership firm, any change in the constitution of the firm

shall be forthwith notified by the Contractor/s to the Engineer-in-charge for

his information.

Clause —24 All work to be executed under the contract .shall be executed under• the direction

and subject to the approval in all respects of the Engineer-in-charge for the time

being who shall be entitled to direct at what point or points and in what manner

they are to be commenced and from time to time carried on.

Clause —25 Omitted vide G.O No. 558/SPW dt. 13.12.2011

Clause —26 The Contractor/s shall obtain from the stores of the North Bengal State

Transport Corporation all stores and articles of foreign manufacture which may be

required for the work, or any part thereof or in making up articles required

thereof or in connection therewith unless he has obtained permission in writing

from the Engineer-in-charge to obtain such stores and articles elsewhere. The

value of such stores and articles as may be so supplied to the contractor/s by the

North Bengal State Transport Corporation will be debited to the contractor/s in his

account at the rates shown in the schedule attached to the contract and if they are not

entered in the scheduled, the will be debited at cost price which for the purpose of

this contract shall include the cost of carriage incidental charges and storage

charges in the last being recoverable in addition and all other expenses

whatsoever which shall have been incurred in obtaining delivery of the same at the

stores aforesaid.

Clause —27 When the estimate on which the tender is made includes lump sums in respect of the

parts of the work, the contractor/s shall be entitled to payment in respect of the items

of work involved or the work in question at the same rates as are payable under

this contact for such items or if the part of the work in question is not, in the opinion

of the Engineer-in charge capable of measurement the Engineer-in-charge may at

his discretion pay the lump sum amount entered in the estimate and the certificate

in writing of the Engineer-in charge shall be final and conclusive against the

contractor with regard to any sums or sums payable to his under the provision of

this clause.

Clause —28 In the case of any class of work for which there is no such specification as is

mentioned in Rule 1, such work shall be carried out in accordance with the district

specification, and in the event of there being no district specification then in such

case the work shall be carried out in all respects in accordance with the instruction

and requirements of the Engineer-in-charge.

Clause —29 The expression "Work" or "Works" where used in these condition shall unless

there be sum things either in the subject or context repugnant of such constriction be

construed and taken to mean the works by or by virtue of the contact contracted to be

executed whether temporary or permanent and whether original, altered substituted

or additional.

Clause — 30 The contractor/s shall at his/ their own cost provide his/ their labour with hutting on

an approved site and shall make arrangement for conservancy and sanitation in the

labour camp to the satisfaction of the Local Public Health and Medical

Authorities. He/ they shall also at his/ their own cost make arrangements for the

laying of pipe lines for water supply to his/ their labour camp from the existing

mains wherever available and shall pay all fees charges and expenses in

connection therewith and incidental there to.

(13)

Clause —31 The Contractor/s will be responsible for payments of all water charges payable to the

municipality or any other water works authority including a Government

Department concerned.

Clause — 32 The contactor/s will have to leave ducts in wall and floors to run conduit or cables where

necessary and he/ they will not be entitled to any extra payment on this account.

Clause — 33 The contractor/s in the course of his/ their work should understand that all

materials obtained in the work of dismantling excavating etc. will be considered

property of the North Bengal State Transport Corporation and will be disposed of to

the best advantage of North Bengal State Transport Corporation.

Clause — 34 Material brought at site shall not be stacked at random. The contractor/s

shall stock all these materials as directed by Engineer-in-charge.

Clause — 35 The Contractor/s will have to make his/ their own arrangements for carriage of

materials schedule showing (approximately) materials to be supplied by

North Bengal State Transport Corporation under clause 10 and 26 for work

contracted to be executed and the rates they are to be charged for.

Contd………

(14)

Signature of Contractor. Signature of Engineer-in-charge.

Particulars

Rate at which the materials will be

charged to the Place of delivery

contractors

Unit Rs P

(A)

ADDITIONAL CONDITION OF CONTRACT

1. The site of work is within protected area and therefore the contractor selected for the work will have

to observe all formalities regarding exit and entrance of labour, materials, tools and plants etc.

2. The contractor should arrange all tools, plants and machineries such as Road Roller, Tar Boiler,

Mixing Drums, Mixture Machineries, Vibrators etc. Corporation will not responsible for

issue of any tools or plants and machineries required for the work. Road Roller etc. if available,

will be issued to the contractor for which necessary hire charges as obtaining in the P.W.D. will have

to be paid by the contractor. Non availability of tools and plants may entitle contractor to extension

of time only. No claim on idle charges for the same will, how ever, be entertained.

3. The contractor will have to arrange all materials such as stone chips, stone metals etc. and the

Corporation will not be responsible for arranging any wagon priority of any such facilities for

such materials.

4. The contractor will occupy minimum space for execution of the work. He should arrange his

materials and programme in such a manner not to create any inconvenience to the day to day work

of the Depot and workshop. As the space available within the area is limited, the contractor should be

prepared to take up the work part by part if necessary. The contractor should also see that no

obstruction is caused to the movement and parking of Buses due to there storing of materials or

tools and plants.

5. The ...................................................................................................................................

will be treated as district schedule as mentioned in the conditions of contract.

6. The General specification including mode of measurement and method of execution

of work P.W.D. Current Northern Schedule.

………………………………………………………………………………………

will be followed in all respect.

7. The consumption of cement will be guided by the chart given in

………………………………………………………………………………… for all similar items of tender where such items are not available in the above schedule the

decision of Chief Engineer will be final.

8. The contractor should quote his rate both in words and figures.

9. The following materials at the rates shown against each may be issued by the

Corporation _ from the Departmental Godown if available and the contractor would

carry the materials to site at his own cost.

(1)

(2)

(3)

(B)

10. The contractor should clear the site and complete all dressing, leveling after the completion of work to the satisfaction of Managing Director / Chief Engineer failing which Managing Director / Chief Engineer will employ labour for such work at the cost of the contractor and the amount will be deducted from the contractor’s bill.

11. Time allowed for the work:- ………………………………

12. All works are to be carried out according to the terms and conditions given in the Notice Inviting Tender & Conditions etc. for the work as noted in the tender form No. 1 of the NBSTC.

13. Before submission of Tenders, the contractors shall inspect the site of work, get themselves thoroughly acquainted with the local conditions and difficulties under which the work will have to be carried out. Any contractor tendering for the job shall be deemed to have done so. They should consider among others, the nature of soil, climatic condition of the locality, dearth of water in the area of work, Condition of existing Kuchha and pucca roads, transport difficulties, non-existence of roads in many places etc. Extra cost involved due to above factors shall have to be borne by the Tenderers and should, therefore, be included in the rates to be quoted by them.

14. All materials and tools and plants ( besides those to be supplied by Corporation for the work) staffs and labour skilled and unskilled including their housing, sanitation, procurement of food staff, supply of drinking water, medical aid etc. are to be arranged for by the contractors at their own cost. Cost of all necessary transport of labour, materials and all other items mentioned above shall have to be borne by the contractors and included in their rates for different item of works.

15. Arrangement for water for all Road and Building works, concrete work, Consolidation of metals, washing of metals and chips etc. construction of platforms and vats etc. including cost there of are to be borne by the contractors. The water should be clean free from loam, silt and organic materials. No hard water shall be used. The rates quoted by the contractors must be inclusive of all charges and costs.

16. If any materials issued by the department to contractor entrusted with the construction for utlisation in the work, be lost damage, or stolen while in the custody of the contractors, this shall have to be replaced by the contractors at their own cost. The value of such materials lost, damaged or stolen will be determined by the Engineer- in Charge at the stock issue rate or market rate whichever is higher, and the decision of the Engineer- in Charge in such cases will be final.

17. The contractors should engage local labours, as may be possible.

18. The contractor must erect temporary pillars, as many as required, in suitable places as directed by the Engineer- in Charge, at his own cost before starting the work from which the departmental staff will layout all important levels and free alignments. All threads, pegs, nails, flags, labours etc. required for setting out the levels and laying out different structures and alignments shall also be supplied by the contractors at their own costs.

19. All works shall be carried out in conformity with the drawings approved by this department. The available drawings ready at present may be seen by the tenderers at the office of the Managing director / Chief Engineer. The contractors shall have to carry out all works according to the detail drawings ready at present and those which will be prepared and furnished by this department during execution of work from time to time on subsequent later dated.

(C)

20. All rates to be quoted by the contractors shall be inclusive of all incidental fees and charges

e.g. royalties of materials, electricity, waster and other charges of municipalities of statutory

bodies, sales tax, income tax etc. Nothing extra will be paid on any such account.

21. The supply of materials viz. cement, steel materials etc. if available at stock which will be

issued by this department, may not be continuous uniform and regular No claim, whatever, will

be entertained nor detention or loss of contractor’s labour and conveyances etc. arising out such

irregular supply of the materials mentioned above.

22. The contractors shall pay all charges and fees legally payable and to hold the employer free

from such costs.

23. The rates of all items to be quoted by the contractors shall include cost of all ordinary,

special and stage scaffolding up to any height, labour for bending of rods and placing the same

in position, curing, all centering, shuttering and shoring, carriage of materials to all levels,

except otherwise mentioned in the items concerned.

24. The contractors shall arrange all transport including railway wagon required for carriage of

all tools, plants implements and materials etc. at their own cost. The department will, however

recommended to the Director of Movement, West Bengal for issue of priority for wagon for

movement of tools, plants, materials etc. on the basis of application made by the contractors but

no guarantee for the same can be ensured.

25. In cases of additional items of work, which are not found in the original contract but are

existing in the schedule of rates of PWD, appropriate Circle of the year in which the original

tender is accepted the rate for such additional item shall be arrived at by levying the same

percentage which the original tender bears to the estimated cost put to tender. In case of

additional item of work which are not found either in the original contract or in the schedule of

rates of PWD appropriate Circle of the year in which the original tender was accepted, the rates

for such additional items of work will be arrived at from the basis of rates of materials and

labour provided in the schedule of rates of PWD appropriate Circle as the case may be, which

was prevalent at the time of acceptance of original tender, plus or minus the percentage which

the tender amount of the contract bears to the estimated cost of the entire work put to tender.

When the Basic rates of materials and labour are not available the schedule of rates of

the Circle referred to above, the rates of such supplementary item of works will be arrived at,

based on purely the then market rates of materials and labour plus 10 % profit. Black market

rates will never be considered or taking notice of by the undersigned, who alone is solely

competent to discriminate between Fair market, or Black market rates of materials and labours.

26. The rates of all item of works (including earth work and piling) in foundation including the

cost of pumping or bailing out water, as necessary, for which nothing extra will be paid.

Managing Director

North Bengal State Transport Corporation

Cooch Behar