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North Bay Haven Charter Academy Middle & High School Teacher Handbook

2015-16

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Table of Contents Section Page Number Accidents 3 Arrival & Departure Times 5 Attendance – Students 6 Beginning of Year Tasks 7 Bell Schedule 9 Buccaneer Café 10 Cell Phone Use 10 Contact List for Middle/High School Sports 11 Contact List for Main Office & BHCA, Inc 13 Dress Code 14 Duty 14 Employee Leave 15 End of Year Tasks 15 Family Leave 16 Field Trips 17 Grades 21 Keys 22 Lesson Plans 22 Master Calendar 23 Meeting/Parent Conferences 25 Middle School Recognition 25 Physical Education 26 School Structures 27 School Clubs & Organizations 28 Student Discipline 30 Textbook Distribution, Inventory & Collection Process 33

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Accidents

● Call 911 if there is a major accident that requires immediate medical attention. Next, call the office or send a runner to the office to inform personnel of the situation. Stay with the student until another adult arrives. Notify your grade level and seek assistance covering your class during the emergency. You must complete an accident report on Student Accident/Incident Form and submit it to the principal after the incident.

● Debbie Funkhouser, Kathy Purdie, Jennifer Stovall, and Mary Ellen Pozen are trained in CPR and can help with other minor medical procedures. Please call one of them for assistance if needed.

● Always notify front office of an injury or incident so that they can get in touch with parents.

● There are two defibulators (AED’s) located on campus. One is in the cafeteria and the second is located in the gym. Training is not necessary to use these; directions are provided at the equipment site.

● If a child vomits follows these procedures: ○ Direct students to a clear area ○ Notify the front office immediately for clean up. Front office must be informed if

parents have been contacted or message left. ○ Please send the ill student to the office to call a parent or call parent from your

phone. ○ If you need help ask a team member for assistance.

● Remember that we cannot administer ANY medications. Minor wounds may be cleaned with

soap and water and a non-latex band-aid may be applied.

● You must fill out an incident report for any injuries sustained by students on campus and give to front office. The Student Accident/Incident report is located in the forms organizer in the mailbox area.

The front office will provide gloves to keep in your classroom.

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Student Accident/Incident Form

Complete this form and return to the office

Date: ________ Student Name: _______________ Grade: _______ Time: ________ Reported by: _______________________________ Location/Type of Accident:

1. Hallway/Common Area 5. Assault/Battery 2. Physical Education 6. Lunchroom 3. Science/Laboratory 7. Field Trip 4. Classroom 8. Extracurricular activity

Description of accident/incident (Attach page if needed): ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Treatment/First Aid: ________________________________________________________________________________________________________________ Disposition: ________________________________________________________________________________________________________________ Parent/family notified: Yes No Phone number: _______________ Name of person notified: _____________________ Time: ________ Administration notified: Yes No Name of person notified: _____________________ Time: ________ Parent/Guardian signature: ___________________________ Reported by – signature: _____________________________

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Arrival and Departure Times Regular school hours for teachers are 7:15 a.m. until 3:15 p.m. Arrival ● All teachers are to be at school by 7:15 a.m. ● On inclement weather days teachers will open classrooms for students at 7:30 a.m. ● On normal weather days middle school teachers will open classrooms at 7:50 and high

school teachers will open classrooms at 8:05. ● Habitual tardiness by teachers will be addressed by administration Departure ● Teachers must remain at school until 3:15 p.m. ● Teachers must obtain permission from administration if they need to leave before this time. ● After obtaining administrative permission from Mrs. Gainer or Ms. Harper, teachers must

sign out in the main office before leaving campus. Emergencies ● Contact an administrator for permission to leave ● Make sure classes/duties are covered ● Sign out Teachers are expected to be on campus at all times during the workday. Teachers who leave campus for any reason during the school day must sign out at the front office after getting administrative approval and remember to sign back in upon return. This is an insurance requirement and will be enforced.

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Attendance Official Daily School Attendance must be reported each day. Teachers shall encourage regular attendance of students, maintain accurate attendance records, and follow reporting procedures prescribed by the policies.

• The teachers shall encourage school and class attendance with challenging and rigorous instruction and curriculum and by demonstrating an interest in the welfare of students.

• Middle & High School teachers are required to take attendance each period of the school day and report absences as required by the school.

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Beginning of Year Tasks

1. Bell Schedule - Post bell schedule in classroom. 2. Bulletin boards – Put up relevant and appealing bulletin boards in classroom

3. Class lists – Will be available in FOCUS before school starts. Review the data from Focus of each incoming student to ensure proper placement.

4. Classroom website –You need to put info about your class, rules, lesson plans, homework, project guidelines and deadlines, etc. on this. Look at other teacher websites for models. Websites are required to be updated weekly.

5. Copies - Info about your class and procedures. Each team will have packets with policies, rules, and procedures. First day surveys, assessments, or other work you have for students. Refer to Copy Center procedures. High school should try to do most work on the iPad rather than making copies!!

6. Cumulative Records - Guidance should provide you with a list of students on IEP, 504, ESOL, etc. Be sure to mark these in your gradebook or keep the list.

7. Gradebook - Teachers MUST keep a hardcopy of grades and attendance in addition to entering grades into FOCUS. Must be updated once per week at a minimum.

8. Lesson Plans - Turn in lesson plans electronically on Monday of each week to the designated administrator.

9. Money - All fees will be paid online or to the teacher. Teachers will turn in money to the bookkeeper using a collection form. Money must be turned in daily and locked in the safe overnight. Money should never be left unsecured.

10. Monitor - Teachers must stand at their door to monitor students in hallways between classes and greeting your students as you enter is a big relationship builder.

11. Passwords – Keep a record of passwords you create secure. You will need passwords for Google mail log-in, FOCUS, Discovery Education and potentially others.

12. Planners - All middle school students must have a planner. Students are required to have a parent signature each night. Hall passes are recorded in the planner.

13. Questions - Ask team leaders or department heads first. 14. Summer Packets - MS Students completing summer work will turn in Math to math

teacher and LA to LA teacher. MS teachers keep a list of those students turning in completed work for the incentive activity and bonus point incentive. HS Students turn in their work to their Math, English or AP teacher for a grade.

15. Supplies - Students will bring supplies with them. All paper turned in by students should be sent to the Copy Center. Student supply list is online.

16. Textbooks - Record numbers, names and condition of textbooks assigned to students on inventory sheet. Keep copy. Class will take books to media center for Destiny inventory.

Orientation • Have room ready for visitors • Attend whole group session before classroom visits • Parents and students will visit the classes after meeting

Open House ● Information packet - Website, info about your class, homework policies, expectations for

behavior and work habits, planner use, etc.

● Volunteer inquiry sheet - Parents can join or sign to help around the school.

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● Wish List - Things you may want for your classroom.

Weekly Tasks ● Update website

● Lesson Plans

● Check calendar for meetings or conferences or other activities

● Afternoon duty (see duty schedule)

● Keep grades current in FOCUS

● Put tests or major assignments on hallway calendar (MS only) or SAIL Google Calendar

Daily Tasks

● Check mailbox in office

● Check e-mail ● Enter attendance for each class into FOCUS

● Check uniforms

● Monitor students in hallways and lockers

Other Important Information ● Faculty meetings are on Tuesdays (usually once a month)

● Document all contact with parents ● Notify parents if child is failing or struggling

● Set up a folder or other method to collect students’ work, esp. for those struggling

● Fill out Discipline Referral in FOCUS before sending a student to the office. ● Middle school award ceremonies will be held quarterly.

● High school award ceremonies are held each semester.

● Questions can be directed to team leaders or people in your department. ● Team or department meetings are on an as needed basis. Minimum twice a month.

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North Bay Haven Charter Schools

Class Schedule 2015-16

Middle School Schedule

High School Schedule

Class Time

Zero Period* 7:15 - 8:05

1st period 8:00 - 8:58

1st period 8:15 - 9:40

2nd period 9:02 - 9:52

2nd period 9:45 - 11:05

3rd period 9:56 - 10:46

Lunch 11:05 - 11:35

4th period 10:50 - 11:40

3rd period 11:40 - 1:00

Lunch 11:40 - 12:10

4th period 1:05 - 2:25

5th period 12:14 - 1:02

*Band, Choir, Football, Yearbook

6th period 1:06 - 1:54

7th period 1:58 - 2:46

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Buccaneer Café Our Buccaneer Café is a wonderful place for lunch!

Here are a few important things that you need to know:

1. Students are asked to pre-pay for lunches, if possible. Teachers may do the same.

2. All teachers MUST pay for lunch when they receive it. There are NO teacher “charges.”

3. Teachers are encouraged to use the teacher bar to serve their own lunch.

1. Teachers and students may also give lunch money to the lunch staff in the Café.

2. Please do NOT combine lunch monies with any other monies paid to NBHCA.

3. If students bring lunches from home, they are asked NOT to bring candy, coffee drinks, or sodas in their lunches.

4. Due to liability issues, we are not able to heat lunches in the microwave.

5. Free and Reduced lunch application forms will be sent home on the first day of school.

6. Fast food items will be available during high school lunch for high school students and any teachers. These items will be sold a la carte.

7. Meal Prices

Student:

Middle/High School Breakfast-$1.75 Middle/High School Lunch-$3.00

Faculty: Meal - $3.50

Cell Phone Use Staff members should not use cell phones for personal communication or activities during times they are responsible for students. This is a distraction from teachers’ instructional responsibilities and is not professional. Emergency situations are understandable, but these should be infrequent.

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Contact List for Middle/High School Sports

If you would like to coach any of the Middle/High School sports listed below, please contact Debbie Funkhouser at 248-0801 or funkhdc@bay.k12.fl.us. The reserved use of athletic fields and the gymnasium must be submitted on a request form well in advance. This will be subject to approval by the athletic director and administration.

SPORT GRADE LEVEL CONTACT PERSON

Volleyball Middle School Jennifer Morris Football Middle School Ty Steele

Basketball (Boys) Middle School Daryl Scott Basketball (Girls) Middle School Katie Crossman

Soccer (Boys) Middle School Zach Gaddis Soccer (Girls) Middle School Richard Rigby

Track Middle School Steve Beck Cheerleading MS/HS Stephanie Chesnut/Bethany Murrah

Football High School Jeff Lee Volleyball High School Angi Ansley Swimming High School Chandler Richardson

Cross Country High School Steve Beck Golf High School Kevin Bowman

Basketball (Boys) High School Erin Williams Basketball (Girls) High School Ty Farris

Soccer (Boys) High School AJ Watson Soccer (Girls) High School Jennifer Morris Weightlifting High School Jeff Lee

Baseball High School Brian Normand Softball High School Butch Bernard Track High School Jimmy Carr Tennis High School Iman Elkady

Please refer to the calendar for all dates for North Bay Haven games. Games of the current sport of the season will be listed on the NBH Athletics website as well as the Athletic Handbook. All information that references student athlete eligibility is contained in this document.

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Contact List for Main Office and BHCA, Inc.

Subject Primary contact Secondary contact Other contact

Payroll Margie Laura Absentee forms Amanda Margie Changes in tax info Roberta Margie Insurance/benefits Roberta Margie

Sub teachers (report contact info) Barbara Brandi Erin Attendance Dana Brandi FOCUS Tech Mentor Mary Ellen Pozen Report cards Kelly Counselor Progress reports Kelly Counselor GPA reports (M.S.) Kelly Counselor A, A/B Honor Roll list Kelly Counselor Student records Kelly Counselor Volunteer hours Kelly Brandi Reimbursements Missy Laura Orders Missy Laura Student medical releases

for field trips Missy Dana

Field trips Request for field trip Michelle Gainer Bus request Missy Field trip money Missy Kelly

Event/Calendar Placement (field trips, special events…) Barbara Dana

Planner/Locker Fees Missy Debbie Certification Questions/Issues Roberta Erin

Discipline Referrals/questions MS- Mike K HS- Cas Erin

Maintenance/custodial issues Cas Chris Gray IT/computer issues Judy Zach Copier Issues (other than office copier) Missy Latisha Shields

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Dress Code for Teachers Please adhere to the following guidelines: MUST WEAR ID BADGE AT ALL TIMES Appropriate Dress:

• Dresses (length cannot be more than three inches above the knee) • Casual suits/pants • Skirt (length cannot be more than three inches above the knee) • Blouses/shirts • Blazers, vests, and other business casual outerwear • Skorts in business suitable fabrics (length cannot be more than three inches above the

knee. For women only) • Pants in business suitable fabrics • Any type of dress shoes or dress sandals • Pressed khaki or "docker" style pants • Capris and long dress shorts (shorts no more than three inches above the knee)

Inappropriate Dress: • Exposure of midriff, cleavage or bare back • Any type of denim or colored denim, unless the denim is an approved part of the school

uniform or authorized for special work days or occasions. (including jean dresses, denim shirts, denim pants, denim skirts, denim vests, denim jackets, etc.)

• Any material resembling denim • Casual/sport T-shirts (including logo merchandise, i.e. sports teams, cartoon

characters). This would include spirit shirts except on special days designated by administration. (You could set game days as spirit days. This is aimed for non-game days.)

• Casual shorts • Stirrup pants or leggings if worn as pants • Canvas shoes, casual boots, sneakers and flip flops • Flannel shirts • Tank tops/halter tops

Duty

All teachers will be assigned before or after school duty. Be sure to remember and be on time for your duty assignment, as you are counted upon to be there for supervision of students. If you are unable to fulfill your duty because of absence, parent conference, or after school activity/game, be sure to trade duty days with another teacher in order to get your duty covered.

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Employee Leave All employees should submit the employee leave form prior to their absence unless sick at the last minute. This includes temporary duty leave for workshops and conferences, personal leave, bereavement, jury duty, and sick leave. Form should be submitted to your principal for approval. Substitutes Each teacher is required to find a qualified substitute from the list of contacts. Sub lists are e-mailed regularly and may be obtained in the front office. Keep a copy of the current sub list at home or accessible by computer. If you have exhausted all options and are unsuccessful in finding a sub, contact the front office for assistance. Be sure to list the name of your substitute on your leave form.

It is important to notify your team leader/department chair that you will be gone in order to insure that the substitute will be monitored during the day. If you have the opportunity to plan your absence please have detailed lesson plans for each period of the day along with classroom policies and procedures. Do not leave busy work. Lessons should be meaningful and interesting to students. Do not assume that your substitute has a teaching background and will be able to teach from your plans. The more information you are able to give them about your class the better. Teachers should keep a substitute folder in a place that their teammates will be able to find. The folder should include a copy of the daily schedule, duty assignments, classroom rules, procedures (attendance, lunch, changing classes, etc.), seating chart for each class, information about students with health concerns, fire drill procedures/maps, instruction detailing what the substitute should do with materials/papers collected, and any other important information the teacher may need when they return. The folder should also include a one day Emergency Lesson Plan with all required materials for the lesson.

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Employee Absence Form MUST BE COMPLETED PRIOR TO ABSENCE EXCEPT IN CASES OF ILLNESS

Employee Name: ________________________ Date completed: ______

□ Part time

□ Full time Dates absent: __________________ half day full day (for teachers) # of hours: ______ (other staff) With permission? ___ Yes ___ No Reason for absence:

□ Personal □ Sick leave (self) Physician’s note required if longer than 3 days. □ Vacation (12 month employees) □ Jury Duty (Copy of jury summons must be attached) □ Bereavement (Up to 3 days for immediate family) □ LWOP (Leave without pay) MUST LIST REASON AND MUST HAVE ADVANCED APPROVAL FROM

ADMINISTRATION § Reason: ____________________________________

□ TDY/Conference/Field Trip Sponsor

Name of substitute: ____________________________ Employee Signature: ___________________________ Date: ________ ************************************************************* Approval: ___________________________________ Date: _____________ Michelle Gainer, Principal MS/HS Mike McLaughlin, Principal ES *************************************************************

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End of Year Tasks ● Prepare awards

● Document preponderance of evidence for possible retentions

● Take up textbooks and check against inventory sheet

● Fill out deficiency slips on missing or damaged textbooks

● Clean out lockers

● Clean and organize room and get ready for waxing

● Give any benchmark assessments such as Discovery Ed

● Give finals

● Make sure grades are completed and entered into FOCUS

● Complete end of year checklist from office

● Update supply list for next year

● Register for inservices on AIMS

● Fill out student recommendations

Examples of a Preponderance of Evidence for Retention ● Grades ● Work samples

● Curriculum diagnostics

● FCAT

● DEA

● Other benchmark assessment data

● Classworks

**Refer to Bay District retention guidelines. Family Leave Students are eligible for family leave up to five days per year. Administration will approve leave requests and teachers will receive notification of approved leave through FOCUS. You will need to check FOCUS for upcoming School or Family Leave.

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NORTH BAY HAVEN CHARTER ACADEMY

Pre-approved Family Leave

Student Name: _______________________________ Grade: ______

Teacher: __________________________ No. of days requested: ______ North Bay Haven does not support students missing school for vacation purposes. Any student missing school for vacation must notify the administration. Notification must be made in writing at least two weeks in advance so teachers can have the appropriate work ready for each student. Students with a 2.0 or lower G.P.A. in core subjects are encouraged not to miss school. This request for Family Leave must be submitted 2 weeks in advance to the principal. You may have 5 days of Family Leave per year. Students must make up their work either before they leave or within 5 days of their return to receive credit. If your child is receiving a D or F in a class I would strongly suggest you NOT take leave.

Grades for CURRENT Grading Period:

1. Teacher _______________ Class _____________ Grade _______ 2. Teacher _______________ Class _____________ Grade _______ 3. Teacher _______________ Class _____________ Grade _______ 4. Teacher _______________ Class _____________ Grade _______ 5. Teacher _______________ Class _____________ Grade _______ 6. Teacher _______________ Class _____________ Grade _______ 7. Teacher _______________ Class _____________ Grade _______

Please fill out the following:

1. I am requesting that the above student be excused from school from:

First date of absence: _________ to last date of absence _________

for a total of ________ days.

2. This absence is necessary now, instead of when school is not in session, for the following reason(s): ________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________ _______________ Parent Signature Date Completed by Principal: Family Leave is approved / disapproved. __________________________________

Principal’s Signature

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Field Trips As a learning experience, teachers may plan field trips. Parents may be asked to assist the teacher as a chaperone. Parents serving in this capacity may not bring siblings/additional children with them. Parents who are officially selected to be chaperones may count their hours on the field trip as volunteer hours. The Guidelines for Chaperones form must be signed prior to any parent chaperoning a field trip. Parent chaperones are required to adhere to these guidelines. Participating in field trips is a privilege. Students serve as representatives of the school; therefore, they may be excluded from participation in any field trip due to behavioral/conduct concerns or as outlined in Florida State Statutes 1003.31-1003.33. Any school suspension may negate attending a field trip. Student grades will not be used for eligibility when field trips are an extension of classroom instruction, are designed for all students in a class or grade level to attend and are within the scope of one school day (7:40 a.m. – 3:00 p.m.). Some examples: Public library, museums, Apalachicola Estuary, Bay Arts Alliance productions, etc. For middle school grade levels only: Grades will impact student eligibility to participate in field trips when field trips are optional for students or extend beyond one school day (ex. Williamsburg, choir/band, manatee trips, etc.). To participate in field trips, students must have a quarterly GPA of 2.5 or higher, with no F’s and no more than one D in any class. The GPA used is the overall GPA, which includes all subjects/courses. Participation will be determined by the most recently published report card or progress report. For high school grade levels only: Grades will impact student eligibility to participate in field trips when field trips are optional for students or extend beyond one school day. To participate in field trips, students in high school must have a GPA of 2.2 or higher, with no F’s and no more than one D in any class. The GPA used is the overall GPA, which includes all subjects/courses. Participation will be determined by the most recently published report card or progress report. Incentive field trips use criteria established by grade level teams, which may include behavior, tardies, grades and work habits. Students must meet the grade level team established criteria to participate in incentive field trips. Parent permission must be given for students to participate in field trips. The teacher will send permission slips and information about each field trip 2-4 weeks prior to each field trip. Money and permission slips must be turned in according to the teacher’s instructions, prior to the field trip or the student will not be permitted to take part in the field trip. The students must wear the Buccaneer Blue uniform shirt on all field trips unless advised otherwise by the teacher. THE SCHOOL UNIFORM POLICY DOES NOT CHANGE FOR FIELD TRIPS. Two items are important for field trips. Field Trip Authorization forms must be filled out completely and signed and returned by the preset deadline for each field trip. The Authorization for Medical Treatment form is required to be filled out completely and notarized for out of county field trips. This will be completed once at the beginning of each year.

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Once fees are paid for a field trip the fees are non-refundable. Field trip costs are predetermined based upon a certain number of participants who will share the total expense. The only consideration for a refund would be based upon a verifiable death in the family or an injury to the student that precludes them from field trip participation. Most fees are pre-paid and thus non-refundable. A field trip is the classroom regardless of location and the teacher is in charge. No siblings shall attend a field trip with a parent or parent chaperone. This is a classroom control and liability issue. Cellular phones may be brought on field trips by students; use of cell phones by students is limited to times when the students are in a theme park, on the bus or in the hotel or as otherwise allowed by the administration. Chaperones may bring cell phones for personal use when not on duty for student contact/supervision. Children may not be checked out of any off-campus field trip without prior approval from the administration. This is not recommended due to teacher responsibility, instruction, confusion and liability.

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Teacher Guidance for Field Trip Planning

Steps for Field Trip Approval: 1. Get an e-mail/verbal approval from Principal 2. Check dates on master calendar 3. Prepare forms:

○ Field Trip Authorization ○ Bus Transportation Request ○ Student Field Trip Permission form with tentative information ○ Event Scheduling Form

4. Make copies of the forms for your records. Turn in the original forms to the bookkeeper at least 10 business days prior to the trip.

5. The bookkeeper will contact you via email with the cost of the bus when the transportation system has approved the bus request.

6. Forms will only come back to you if the trip is not approved.

Basic guidelines:

1. Trips in Bay County that have a total cost of $20.00 or less must be in cash. Those field trips that have multiple payments or one payment over $20.00 may be in check form or through the online payment system.

2. Teachers must set a deadline for all cash and field trip forms no more/less than 5 business days before the field trip take place.

3. Teachers must secure cash in a manila envelope with a Cash Collection Form included indicating receipt of funds.

4. All envelopes must be turned in daily to the bookkeeper. No cash may be held overnight. Money can be dropped in the safe drop box in the main office.

5. One teacher shall be identified as “in charge” of all money and field trip arrangements.

Specific procedures:

● For a field trip that costs over $20.00, the parents may pay by check or online system. In order for checks to clear and deposits to be made in a timely manner the checks must be received 15 business days before the school must send payment to companies for the field trips. A written payment timeline must be established and distributed to parents.

● Do not turn in a Cash Collection Form unless the funds match the sheet. ● If the money doesn’t match the Cash Collection Form, the teacher is accountable for the insufficient funds.

The school cannot bear the burden of poor accounting. ● Teachers must provide a completed Check Request Form at least 5 school days in advance of the date the

check is required. We cannot issue a check until the checks from parents have been cleared. Do not ask for checks early until we are certain of sufficient funds.

● Parents that write checks with NSF (non-sufficient funds) will have 24 hours to reconcile the check in cash or by money order. Any parent with a history of NSF will be required to pay in cash or money order for all future payments. Failure to reconcile in 24 hours shall constitute being dropped from the trip and no reimbursements will be made.

● All parents must sign field trip forms and the forms must always state that “funds for any field trip shall not be reimbursed after a pre-determined date”. The only avenue for a parent to recoup funds is to have another parent on the wait list “buy out” the parent who is now unable to attend the field trip. The rationale for this is as follows: The school must prepay for many portions of the field trip and the money is not refunded to the school. Also, rates for field trips are based upon a minimum number of attendees. The school cannot pick up the “shortfall” when parents decide to pull out of a field trip for any reason.

● Only the principal (after confirming with the CEO) is eligible to sign contracts for out-of-county field trips with tour companies, tour bus companies, etc.. Teachers in charge of approved field trips shall be eligible to sign for all in county field trips.

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Prior to the trip:

● Make sure lunch room has been notified.

● Make sure you have all permission forms and chaperone forms.

● If needed, get the medical authorization forms from the office.

● Make sure you have put in a check request by the deadline to the Bookkeeper if applicable

● Leave list of students going and list of students not going on the trip with the office. If applicable, list where students not going will be located.

● If needed, provide office with updated itinerary

● Leave cell phone numbers of teachers who going on the trip with the office

● If applicable, check GPA of students

Make sure you read all the other information about general field trip guidelines and how they make effect your trip.

Field Trip Notebooks and Check List

All out of county field trips shall be required to complete a field trip notebook. The notebook must contain the following elements:

____ Field trip request form

____ General information sheet that is sent to all parents regarding the trip dates, destination, general itinerary, costs, payment schedules/deadlines, field trip guidelines and requirements.

____ Chaperone rules, policies and expectations forms signed by all chaperones

____ Itinerary

____ Tour or Event Contract

____ Bus Contract

____ Student list (attending)

____ Student list (non-attending)

____ Educational plan for non-attending students including substitutes, room locations,

academic plan outline

____ Motel/hotel room assignments for chaperones and students

____ Chaperone/student behavior expectations. This includes apparel, electronic devices, use of hotel television, hotel etiquette, how to speak to one another.

____ Bus assignments

____ List of all cellular phone numbers for chaperones.

____ Eligibility check list

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Grades All teachers use FOCUS software for entering grades into gradebooks. The information you enter into FOCUS is immediately viewable by a parent for their child. Gradebooks must be kept up-to-date. Parents must have information about their child’s progress in order to monitor their child’s achievement and provide additional reinforcement at home. Listed below is information vital to this process.

All teachers MUST use FOCUS. ● At the beginning of each grading period, Debbie will set up your gradebook rosters for you.

Please do not enter any students. When Debbie notifies you that the rosters are ready, you may begin entering grades.

● Please do not add or delete any students from your rosters. If there is an error, please let

Debbie know and she will correct any discrepancies. If a student switches to another teacher or to another class period (Middle/High School) for your class, please let Debbie know as soon as possible.

● Near the end of the grading period, you will receive an e-mail outlining a mandatory timeline for grade finalization.

● When all grades are entered, please notify Debbie that you are finished.

● Verify each student’s grade on grade verification sheets from FOCUS. Make any corrections on the sheets. Sign the bottom of each page to acknowledge verification. Return sheets to Debbie in the front office.

● After all grades are in, verified and sheets are signed, report cards will be published via FOCUS.

If you have any questions or problems, please see Debbie. STUDENT RECORDS

Student Cumulative Records are located in the front office Records room filed alphabetically by grade. Drawers are labeled accordingly. ● Each folder has an access log in the front, which must be signed by anyone viewing the

records since all records (not just ESE) are considered Limited Access Files. ● Each child’s record information has been placed in the order required by Bay District

Schools and state guidelines. Please keep the records in order.

● When you are finished reviewing a child’s record, please place the folder in the “To Be Filed” basket on top of the cabinets rather than filing it back.

● Student Cumulative Records cannot leave the Records room. ● Please ask the Registrar if you need any assistance.

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Keys Every teacher will be issued at the beginning of each school year a building key, a room key, and any other key deemed necessary to enable the teacher to fulfill his/her duties. It is the teacher’s responsibility to keep these keys in a safe place. DO NOT loan keys to students or parents. These keys will be checked in at the end of the school year. Facility administrator is in charge of keys.

Lesson Plans

Lesson plans are required weekly by Monday at 7:30 a.m. unless otherwise notified. Submit them to your designated administrator and make sure there is a student friendly version on your website. Middle and high lesson plans should address all of the elements below. Format is flexible. Plans must be submitted electronically.

1. Content – exactly what are you teaching? 2. Objective - Why are you teaching it? What is the purpose of teaching this? 3. Benchmark - What do you want them to know or be able to do after you teach the

content? 4. Instructional strategies - What methods are you going to use? How are you going

to teach it? 5. Materials - What materials are you going to use – what “things” do you need to

teach this lesson – your text, videos, etc. 6. Assessment - How are you going to evaluate student learning?

It does not have to be lengthy since we assume you know what you are going to do. An example would be: Content: Creating Crystals Objective: Understanding Scientific Process Benchmark: SC.912.A.1.2 Instructional Strategies: Hands-on; Lecture; Questioning Materials: Text (pp 48-67); iPad app of Crystal formations Assessment: Project; Quiz You may not have an assessment every day and your content and objective may be the same for several days. Either cut and paste or use ditto marks. This doesn’t have to be lengthy or in complete sentences. Any substitute or administrator should be able to walk in at any time and start teaching from your lesson plans.

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Master Calendar

Bay Haven schools are busy places with many activities taking place daily. Events held within a classroom do not always have to be on the calendar; however, it is helpful for parents and the front office to have information about key events. All faculty should add the North Bay Haven Google Calendar to their Google account Events to put on the Master Calendar:

1. parties 2. awards ceremonies 3. field tips 4. club meetings 5. showers 6. luncheons 7. pep-rallies 8. student assemblies 9. special guests

Where is it located? On the website @ bayhaven.org How do I get an event on the calendar? 1. Check online Master Calendar for availability of date, time and location. 2. Fill out Event/Meeting Schedule Form with designated initials. 3. Make copy and turn in to your principal’s box. Keep copy for records. 4. The principal signs form and event is placed on Master Calendar. 5. Check calendar within 24 hours to verify placement on calendar.

Note: Band, choir, majorettes, athletics, cheerleading, math clubs, yearbook staff, tutoring, color guard, etc. must provide the front office with a schedule of practices and events so that we may answer questions that parents may have about start times, ending times and pick-up instructions.

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Event/Meeting Schedule Form

Event Date: ____________________ Time: From am/pm To am/pm

Category: {Circle one)

Middle School- High School- Whole School- Athletics- Board - Fundraising- PTSP- Community

Event Title: _______________________________

Location: _____Gym* ______Cafeteria* _______Courtyard* ______Athletic Fields*

Other: __ _

Requires further authorization from the supervisory person listed before submission to the front office.

Gym or Athletic Fields-Debbie Funkhouser Cafeteria or Courtyard

Equipment/Technology Needs: _ ______________________________________________________________________

Set Up/Breakdown assistance: _ _ _

Cost:

Contact Name:__ Approx. # of people expected: __________ ______________________________________________________________

Printed name of person completing this form Date

For Office Use Only

Approved/Disapproved

Please return to M. Higgins for review

Revised 7/7/14

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Meetings/ Parent Conferences Attendance at all faculty meetings, grade level team meetings, department meetings or other committee meetings is mandatory. Teachers must attend parent conferences/PLP meetings scheduled for their students. It is essential for teachers to meet these professional responsibilities. Schedule for parent meetings: 6th Grade: Monday and Wednesday mornings 7th Grade: Tuesday and Thursday mornings 8th Grade: Monday and Thursday mornings Teams are required to schedule their own parent conferences and PLP meetings. Please check with your team before scheduling a meeting and ensure that all core teachers for the child can attend. It is best to schedule meetings from 7:15 – 7:50 am, but you can use any day after school if your entire team can be present.

Middle School Recognition Ceremonies An awards ceremony will take place each quarter recognizing each middle school student who has earned A or AB Honor Roll. In addition to the academic awards, BUCCANEER PRIDE awards are distributed to honor students who exhibit certain traits.

B-Buccaneer Spirit

U-Unselfish

C- Cooperative

C-Compassionate

A-Advocacy

N- Integrity

E- Enthusiasm

E-Excellence

R-Respect

Grade level teams decide on who will be honored each quarter. A deadline will be set by guidance to submit names prior to the assembly.

The end of year ceremony will honor students who earned A or AB the first three nine weeks and the fourth quarter progress report. BUCCANEER PRIDE awards will be presented. Certificates for the final quarter A and AB honor roll recipients will be printed after final grades are available and parents may pick up in the office during summer hours. The 8th grade class will have a formal graduation ceremony off campus during which awards are presented.

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Physical Education

Middle School Physical Education Students are provided with an informational letter that addresses policies, grades, and expectations. All students that participate in Middle School PE will be required to submit a participation form (please see enclosed), signed by a parent or guardian. This will inform the instructors to any medical history of a student. Middle School Students are required to wear a North Bay Haven PE uniform and tennis shoes to PE class. The uniform can be purchased for $20.00 from any PE instructor. Students must also purchase a combination lock from the PE Dept for $5 in order to secure belongings in a PE locker during class time.

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School Structures

Middle/High School Teacher

Team Leader/Department Chair

Administration

For technology questions, please see Marcus McCluskey. For website questions, contact Brenda Fondren. For other questions, please refer to staff responsibility page.

Grade Team Leaders Middle and High School Dept. Chairs 6th Bridgette Hobbs High School Language Arts Sara Lott 7th Cheryl Thompson Middle School Language Arts Nakia Morris 8th Crystal Woodford High School Math Lisa Garrett 9th Norma Kealy Middle School Math Stephanie Chesnut ORGANIZATIONS (see student/parent handbook for more details): PTSP – Parent Teacher Student Partnership SAC – School Advisory Council SIT – School Improvement Team RLT – Reading Leadership Team MLT – Math Leadership Team BHCA Board of Directors Athletic Boosters Social Committee

High School Science Patrice Henderson Middle School Science Katie Crossman High School Social Studies Sheila Bland Middle School Social Studies Crystal Woodford Physical Education Jeff Lee Special Area (Career & Technical Education)

Mary Ellen Pozen

Special Area (Foreign Lang) Claudia Busuttil

Special Area (Arts) Neil Gray

SAIL Kathleen Outlaw

NBH Middle/High School Technology Support Team

IT Support Team Judith Hazeltine – NBH Site Technician/iPad Program Coordinator Zach Wood – BHCA, Inc. Network Specialist Tom Schell – BHCA, Inc IT Director Instructional Technology Support Team MS Technology Specialists – Wendy Bass, Stephanie Chesnut, Crystal Woodford HS Technology Specialists – Thomas Rhea, Ellis Thomas, Mary Ellen Pozen, Lyndsey Cathey INC Support Team Meredith Higgins – Director of Instruction and Professional Development Brenda Fondren – Instructional Technology Specialist Trish Eidson – Instructional Specialist for Professional Development

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Student Clubs and Organizations

Organization Grade Level Contact Person Chemistry Club High School Patrice Henderson

Majorettes Middle and High School Anna Cowden Dance Team Middle and High School Nakia Morris Beta Club Middle School Laurie Herring/Cheryl Thompson

Spanish Club Middle School Claudia Busuttil Book Club Middle School Michelle Brown

Math Counts Middle School Chantelle Normand PodPirates High School/Middle Jessica Nash

Cheerleading Middle/High School Stephanie Chesnut and Bethany Murrah Fellowship of

Christian Athletes Middle /

High School Nakia Morris/

Debbie Funkhouser Choir Middle /High School Marlene Paige

Color Guard Middle /High School Jessica Steele Band Middle/High School Neil Gray

Yearbook High School Tara Lensink Interact Club High School Sara Lott

Mu Alpha Theta High School Cheri Flood Beta High School Ellis Thomas

National Honor Society

High School Carolyn Gomillion

Latin Club High School Jennifer Cyr Art Club High School Kim Robideau

Anime Club High School Jessica Nash Envirothon High School Kathleen Outlaw

Debate Team Grade 7/8 & High School Laurie Herring SGA Middle School/High School Michelle Stockton/Johnene Dobernig

Drama Club High School Chantelle Normand/Marlene Paige HOSA MS Middle School Katie Crossman HOSA HS High School Mary Ellen Pozen Key Club High School Wendy Perrin

Freshman Sponsor High School Norma Kealy Sophomore Sponsor High School Lucie Larkins

Junior Sponsor High School Robin Vaughn Senior Sponsor High School Kristen Fondren

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Student Discipline

NBHCA students are expected to be responsible for their own actions and behavior. NBHCA parents shall be informed and involved in the discipline process. NBHCA staff will present, explain, and monitor expected behaviors for our students. By working as a team, the NBHCA students, parents, and staff can ensure a safe, clean, and orderly learning environment.

Expected Behaviors NBHCA is an educational environment. You are therefore expected to:

1. Be here every day, ready to learn. 2. Be on time to every class, prepared to work. 3. Have necessary classroom materials every day. 4. Complete your work on time and with pride. 5. Make up work in time allowed per policy. 6. Respect the rights of others to learn and be safe. 7. Use acceptable language at all times. 8. Show respect for yourself, other students, teachers, and staff. 9. Respect school and private property and share in the responsibility of maintaining

school cleanliness. 10. Refrain from gum chewing on campus.

11. Settle conflicts in an acceptable manner. Use mediation, not force. 12. Take nothing that does not belong to you.

Discipline--A Positive Approach Students at NBHCA are responsible for their own actions and behavior. The discipline policy for NBHCA has been developed upon this basic concept. One of our primary objectives in discipline is to maintain good communication between home and school. It is our belief that parents should be informed and involved in the discipline process. The teachers and administration of NBHCA strive to notify parents of behavior problems related to their child. NBHCA provides a variety of consequences for improper behavior or violation of school rules.

● Mediation: ● Mediation is often the most effective first step in resolving problems. Counselors and

administrators will be available to mediate disputes among students. Students can prevent a problem from escalating by requesting mediation.

● Lunch Detention: ● Lunch detention is used for minor school violations or improper behavior during the lunch

period (i.e. not cleaning up after oneself, horseplay with other students, etc.). Students receiving lunch detention will assist in campus clean-up during their lunch period for a specified amount of time.

● After School Detention: ● This is used as a consequence for classroom related discipline problems and repeated

minor rule infractions. A parent is notified if a student is assigned to after school detention up to 24 hours prior to the detention. This allows time for parents to arrange

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transportation. Time frame for detention is 2:45 PM - 3:45 PM.

Parent Conference: Parent conferences are used by teachers or administration to review student's behavior and to identify necessary changes. It is a valuable tool to maintain or establish communication among school, parent, and student.

● Behavior Contract: ● Students with behavior problems may be subject to behavior contracts. Failure to comply

with behavior contract parameters may constitute dismissal. ● ● In School Suspension: ISS is used by the administration for dealing with major habitual

discipline problems. A parent is notified of placement in the program. ● ● Out of School Suspension: OSS is a consequence used by the administration after all

other approaches have been used in working with a student as well as accrued violations. Weapon possession, fighting, vandalism, use of or possession of drugs or alcohol, and other major violations are cause for OSS Students are required to make up work missed due to their suspension and will receive the educational benefit of the missed work. The student will receive full credit for work done during ISS. However, the student will receive 60% credit for the work done during OSS. Our efforts and discipline are directed toward making each child a responsible person, one who develops self-discipline.

Action Matrix Legend: ● OSS - Out of school suspension ● ISS - In school suspension ● LD - Lunch detention ● ASD - After school detention (4th through 12th grade)

Expectations Rules

Consequences ● Minimum ● ... ● Maximum

Handled By

NBHCA students will contribute to keeping the campus safe for everyone.

WEAPONS ARE NOT ALLOWED No student shall possess, sell use, or furnish any weapon (including a replica), or a dangerous object including firecrackers, matches, lighters, stink bombs, etc.

● OSS ● Recommendation for

expulsion Admin

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Expectations Rules

Consequences ● Minimum ● ... ● Maximum

Handled By

NBHCA students are expected to resolve conflicts peacefully, which means reporting potential problems to teachers, counselors, staff, or administration.

FIGHTING IS NOT ALLOWED No student is permitted to threaten to cause physical injury to another. Spectators and instigators will be treated the same as fighters. Bullying is not tolerated and will be dealt with strongly.

● Mediation ● LD ● ASD ● ISS ● OSS

Admin

NBHCA respect themselves, other students, and all staff.

THE FOLLOWING ARE NOT ALLOWED ● Disobedience ● Disrespect/defiance ● Lying ● Intimidation ● Profanity or vulgarity ● Racially inciting statements ● Sexual harassment ● Obscenity ● Hate crimes

● ASD ● ISS ● OSS ● Recommendation for

expulsion

Admin

NBHCA is a drug free learning environment.

DRUGS AND ALCOHOL ARE NOT ALLOWED No student shall possess, sell, furnish, use, or be under the influence of any alcohol, narcotic, or controlled substances. Possession of drug paraphernalia is not allowed.

● OSS ● Recommendation for

expulsion ● Law enforcement

contact

Admin

NBHCA students are responsible citizens who respect their fellow students and their school.

THEFT, ROBBERY, EXTORTION, GRAFFITI, VANDALISM, AND PROPERTY DAMAGE ARE NOT ALLOWED Students are not allowed to steal, attempt to steal, take or damage property of another or any NBHCA property or equipment.

● ISS ● OSS ● Recommendation for

expulsion ● Law enforcement

contact

Admin

NBHCA is a tobacco free campus

TOBACCO IN ANY FORM IS NOT ALLOWED Tobacco, matches, and lighters are not allowed. No student shall possess, use, sell, or furnish tobacco products.

● ISS ● OSS

Admin

NBHCA students will come to school dressed according to the NBHCA uniform policy.

DRESS CODE/UNIFORM

● Letter to parent ● Phone call to parent ● LD ● ASD ● ISS ● OSS ● Potential dismissal from

NBHCA

Admin

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Expectations Rules

Consequences ● Minimum ● ... ● Maximum

Handled By

NBHCA students will attend all their classes

TRUANCY Students may not leave campus without written permission and proper identification from person picking up the student

● LD ● ASD ● ISS

Admin

NBHCA students are expected to be in class on time.

TARDIES All students are expected to be in class on time. Entering the classroom late disrupts the educational process as per NBHCA tardy policy.

● ASD ● ISS

Admin

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Textbook Inventory, Distribution, and Collection Process

1. Ensure that each book is stamped with the North Bay Haven Property stamp and that it has a Barcode sticker.

2. Teachers must write their name in the book and be sure the student writes his/her name in the book being issued.

3. Complete the top portion of the Textbook Issued form then fill in Student Name and Barcode columns and have the student sign for their book. The Student Initials column is for when the book is returned.

4. Reminders: Students will be held accountable for any damage to their textbooks. The full replacement cost of the textbook will be required for any textbook that cannot be reissued.

5. Teachers are to complete Quarterly Textbook Checks to ensure that students have not damaged or lost their textbooks. If a book has been damaged or lost, teachers are to complete a Textbook Deficiency Notice at that time. Make two copies of the completed and signed form. Give one to the student, keep one for your files and turn one in to Mr. Kennedy. Students with deficiencies will not receive their yearbooks and will possible have other privileges suspended until their deficiency is paid.

6. High School teachers are to collect all textbooks at the end of each semester. If a student has damaged or lost a textbook, you are to complete Textbook Deficiency form and submit a Textbook Deficiency List form to Mr. Kennedy. Middle School teachers will only collect textbooks at the end of the year. All teachers are to complete the two forms above in a timely manner so that we are able to compile a Deficiency List prior to the close of school.

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TeacherName: SchoolYear: Course: DateIssued: *TextbookISBN: Period: TextbookTitle: Publisher: *Teacher edition

STUDENT NAME BARCODE OF TEXTBOOK STUDENT SIGNATURE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 30 31 32 33 34 35

Please complete fully, make copy for records and turn in record to Mr. Kennedy for records entry into Destiny. Each textbook issued must have student name written in the inside cover IN INK by the teacher prior to issuing to student.

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BAY HAVEN CHARTER ACADEMY TEXTBOOK/LIBRARY DEFICIENCY NOTICE

TO THE PARENTS OF _______________________________________________: This notice is to inform you that your son/daughter was issued a school textbook at the beginning of the school year OR borrowed a book from the library. You are receiving this notice because the book(s) is either missing or damaged and restitution must be made to replace the book(s). Because this textbook or library book has been declared deficient, your child’s report card will be held until this matter has been resolved. Additionally, your child will not receive his yearbook until the deficiency is cleared. Your assistance in getting this matter cleared will be greatly appreciated. If you pay the deficiency and then find the library or textbook in good condition, you will receive an appropriate refund. Please remit the amount due and send to the office to the attention of Missy Tunnell. ALL TEXTBOOK/LIBRARY BOOK DEFICIENCES MUST BE CLEARED BEFORE ANOTHER BOOK WILL BE ISSUED. Title of Textbook/Library Book _____________________________________________________________________________ ISBN#_____________________ Grade Level: ________________________________ Amount Due: ______________ Teacher’s Name:_______________________________________________________________

Condition when issued:________________________ Conditioned when returned ___________ I have read the above and understand that I will not be issued my yearbook or my report card until the deficiency is taken care of. Student Signature:____________________________________________________________