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SSMU Executive Nomination Kit Winter 2020 Elections
Winter 2019
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
Dear Candidate, Our team would like to extend to you a warm welcome and thank you for your interest in the Winter 2020 Elections for SSMU Executive positions! Please make sure to read all the information in this package and fill out all the necessary forms. There are 6 positions available for election:
● President ● Vice President (External) ● Vice President (University Affairs)
● Vice President (Finance) ● Vice President (Student Life) ● Vice President (Internal)
The descriptions of the roles and responsibilities for these positions can be found on the SSMU website at http://ssmu.mcgill.ca/about-us/our-team/executives/ . Please not that only undergraduate students in good academic standing at McGill and who will be returning to McGill for the 2020-2021 academic year are eligible to run. If you have any questions about the election process or are unsure about running, feel free to stop by and chat with us or send us an email at [email protected] or [email protected] . Thank you and good luck! Pooja Patel Chief Electoral Officer [email protected] Ben Haward Deputy Electoral Officer [email protected]
SSMU Executive Nomination Kit | 1
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
INSTRUCTIONS 1. Collect signatures from at least 100 members of the SSMU who wish to support your
candidacy, by asking them to fill out the enclosed nomination form. Please make sure signatures are eligible and include name, student ID, and faculty/year. We are very strict about this, and will remove entries with incomplete information. (*Note: you might want to include extra signatures to ensure all of the required ones are valid)
2. Where required, fill out your personal information, print your name as you want it to appear in
the ballot, and sign the attestation of academic standing. Please bring a copy of your proof of enrollment.
3. Email us an electronic copy of your 100-word pensketch (optional). There are more details on a
later page.
4. Submit this completed kit any time before 5:00PM on Monday, February 10th, 2020 both physically and electronically . Physically: please hand in your package to the person at the front desk in the SSMU Offices, located at 3600 McTavish in the University Centre (enter through the Brown Building). Electronic: Please submit a scanned copy of each page of the nomination kit as one attachment to [email protected] .
Late forms will be rejected without appeal, and physical packages will not be accepted under the door if the SSMU Offices are closed.
5. An Elections SSMU Officer will sign this when received in the SSMU Offices. If you do not
receive a confirmation email within a reasonable amount of time, your packet may not have been received and signed. Please email [email protected] should this occur. You might wish to keep a photocopy of this kit for your personal records before handing it in.
6. Attend the mandatory candidates’ meeting on Monday, February 17th, 2020 at 6:00PM
(SSMU Boardroom). Please contact Elections SSMU ASAP if you cannot make it to this meeting. Those who do not attend this meeting without notice will be sanctioned. At this meeting, you will get a chance to meet the Elections SSMU Officers and fellow candidates, and find out how the election works. More importantly, we will explain the Elections By-Laws, as well as the rules, procedures and possible sanctions that are applicable.
SSMU Executive Nomination Kit | 2
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
7. For these positions, we are also asking you to meet with the incumbents to discuss the responsibilities of the position, just so you can get a better sense of what the position entails. All the current executives are expecting candidates to approach them. Their contact information is listed on the SSMU website .
8. Elections SSMU requires that all candidates carry themselves in full respect of the Constitution
and By-laws of the SSMU. The officers of Elections SSMU are specially charged to maintain good electoral decorum and enforce campaign violation regulations. Please read the electoral by-laws and relevant constitution articles found on the SSMU Governance page .
Important Dates to Remember: - Nomination Period
Monday, Jan. 6th - Monday, Feb. 10th, 5PM
- Extended Nomination Period Thursday, Feb. 11th - Monday, Feb. 17th, 5PM
- Mandatory Candidates’ Meeting Monday, Feb. 17th, 6:00PM (SSMU Boardroom)
- Campaign Period: Tuesday, Feb. 18th - Friday, Feb. 28th, 6PM
* Please be aware that prospective candidates may not begin campaigning until the campaign period begins. Violation of this rule will result in disqualification.
- Candidates’ Debate Monday, Feb. 24th, 6:30PM - 9:30PM (Leacock 232)
- Polling Period Tuesday Feb. 25th, 9AM - Friday, Feb. 28th, 5PM
- Announcement of results (via Elections SSMU website and Facebook) As soon as results are verified on Friday, Feb. 28th
SSMU Executive Nomination Kit | 3
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
Pensketch Details All candidates have the right to pen a brief outline about themselves, their qualifications and the ideas that they will bring to the position being sought. This information will be uploaded onto the Elections SSMU website and Online Voting System. If you would like your pensketch to appear in French, it is your responsibility to have it translated. The deadline is the same for the French version of your pensketch. Elections SSMU highly suggests that you do this, because if you only submit an English pensketch it will not appear on the ballot when students choose to vote in French.
Your text may not exceed 100 words in length: excess words will be cut. French pensketches may be up to 125 words.
Email us a passport-sized digital photo of yourself in jpeg format (photos larger than passport-sized will be resized at our discretion). Please Submit Electronically. You can email the pensketch to us ( [email protected] ). Once submitted, you may not make any changes to your pensketch. Pensketches are due by 12PM on February 17th, 2020.
SSMU Executive Nomination Kit | 4
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
Personal Information Name: ______________________________________________________________________________ Faculty and Year: _____________________________________ Student ID #: __________________ Address: _____________________________________________________________________________ Phone #: (______) ______ - _____________ Email: ______________________________________ Position Sought: ______________________________________________________________________ Please print your name in the square below as you wish it will specifically appear in the electoral ballot. (*Note: Prefixes such as Mrs., Mr., Miss, as well as titles and degrees of any kind, are not permissible):
Contact Information Disclosure On occasion, Elections SSMU Officers may receive questions about you and/or your platform. As we are a non-partisan organization, we will provide no response to such questions. If members of the press want to make clarifications or speak to you directly, do you give Elections SSMU permission to release your phone number and email? Yes: ______ No: _____ I have read and completed all of the steps provided in the instructions of this kit:
_______________________________________ ________________________
Signature Date
SSMU Executive Nomination Kit | 5
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
Declaration of Affiliations Please list any and all affiliations you have with clubs and activities at McGill, or any other relevant groups. Please include access to offices, listservs, and other exclusive resources.
Group Name Position Title Short Description of Privileges
1. 2. 3. 4. 5. 6. 7.
* Please print this page as many times as needed if you run out of space.
SSMU Executive Nomination Kit | 6
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
Attestation of Academic Standing I, _________________________________, the undersigned, hereby state that I am in Satisfactory Academic Standing and will be a registered undergraduate student at McGill University in the 2020-2021 Academic year. I further authorize Elections SSMU to confirm such information with the Registrar of McGill University: ____________________________________________ __________________ Signature Date
Meeting with the Incumbent We are asking all candidates running for the SSMU Executive positions to meet with the current executive to discuss the position and its responsibilities. Once you’ve met with the executive, please ask them to sign the following:
CONFIRMATION OF MEETING
(for current SSMU Executives)
I confirm that I’ve met with this candidate to discuss the position and its responsibilities.
Print Name: _____________________________________________ Signature: _______________________________________________
CONFIRMATION OF RECEIPT
(for Elections SSMU) This nomination was received on (date/time): _________________________________________
By (print name): _________________________________________________________________ Signature: ______________________________________________________________________
SSMU Executive Nomination Kit | 7
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
_____________________________________________________________________________________ Name Student # _____________________________________________________________________________________ Faculty and Year Position Sought We, the undersigned, confirm we are members of the Students’ Society of McGill University , and nominate this candidate for the position noted above. We understand that this indicates simply our confidence in the candidate’s ability to perform the tasks of the aforementioned position. (*Note: Students may nominate more than one candidate for the same office) (*Note: Please make sure that all information is printed legibly and COMPLETELY, or else it will not be counted )
Name Faculty/Year Student # Signature e.g. John Smith Arts/ U0 260388888 John Smith 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.
SSMU Executive Nomination Kit | 8
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
_____________________________________________________________________________________ Name Student # _____________________________________________________________________________________ Faculty and Year Position Sought We, the undersigned, confirm we are members of the Students’ Society of McGill University , and nominate this candidate for the position noted above. We understand that this indicates simply our confidence in the candidate’s ability to perform the tasks of the aforementioned position. (*Note: Students may nominate more than one candidate for the same office) (*Note: Please make sure that all information is printed legibly and COMPLETELY, or else it will not be counted )
Name Faculty/Year Student # Signature e.g. John Smith Arts/ U0 260388888 John Smith 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.
SSMU Executive Nomination Kit | 9
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
_____________________________________________________________________________________ Name Student # _____________________________________________________________________________________ Faculty and Year Position Sought We, the undersigned, confirm we are members of the Students’ Society of McGill University , and nominate this candidate for the position noted above. We understand that this indicates simply our confidence in the candidate’s ability to perform the tasks of the aforementioned position. (*Note: Students may nominate more than one candidate for the same office) (*Note: Please make sure that all information is printed legibly and COMPLETELY, or else it will not be counted )
Name Faculty/Year Student # Signature e.g. John Smith Arts/ U0 260388888 John Smith 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45.
SSMU Executive Nomination Kit | 10
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
_____________________________________________________________________________________ Name Student # _____________________________________________________________________________________ Faculty and Year Position Sought We, the undersigned, confirm we are members of the Students’ Society of McGill University , and nominate this candidate for the position noted above. We understand that this indicates simply our confidence in the candidate’s ability to perform the tasks of the aforementioned position. (*Note: Students may nominate more than one candidate for the same office) (*Note: Please make sure that all information is printed legibly and COMPLETELY, or else it will not be counted )
Name Faculty/Year Student # Signature e.g. John Smith Arts/ U0 260388888 John Smith 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60.
SSMU Executive Nomination Kit | 11
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
_____________________________________________________________________________________ Name Student # _____________________________________________________________________________________ Faculty and Year Position Sought We, the undersigned, confirm we are members of the Students’ Society of McGill University , and nominate this candidate for the position noted above. We understand that this indicates simply our confidence in the candidate’s ability to perform the tasks of the aforementioned position. (*Note: Students may nominate more than one candidate for the same office) (*Note: Please make sure that all information is printed legibly and COMPLETELY, or else it will not be counted )
Name Faculty/Year Student # Signature e.g. John Smith Arts/ U0 260388888 John Smith 61. 62. 63. 64. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74. 75.
SSMU Executive Nomination Kit | 12
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
_____________________________________________________________________________________ Name Student # _____________________________________________________________________________________ Faculty and Year Position Sought We, the undersigned, confirm we are members of the Students’ Society of McGill University , and nominate this candidate for the position noted above. We understand that this indicates simply our confidence in the candidate’s ability to perform the tasks of the aforementioned position. (*Note: Students may nominate more than one candidate for the same office) (*Note: Please make sure that all information is printed legibly and COMPLETELY, or else it will not be counted )
Name Faculty/Year Student # Signature e.g. John Smith Arts/ U0 260388888 John Smith 76. 77. 78. 79. 80. 81. 82. 83. 84. 85. 86. 87. 88. 89. 90.
SSMU Executive Nomination Kit | 13
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
_____________________________________________________________________________________ Name Student # _____________________________________________________________________________________ Faculty and Year Position Sought We, the undersigned, confirm we are members of the Students’ Society of McGill University , and nominate this candidate for the position noted above. We understand that this indicates simply our confidence in the candidate’s ability to perform the tasks of the aforementioned position. (*Note: Students may nominate more than one candidate for the same office) (*Note: Please make sure that all information is printed legibly and COMPLETELY, or else it will not be counted )
Name Faculty/Year Student # Signature e.g. John Smith Arts/ U0 260388888 John Smith 91. 92. 93. 94. 95. 96. 97. 98. 99. 100. 101. 102. 103. 104. 105.
SSMU Executive Nomination Kit | 14
Elections SSMU [email protected] | elections.ssmu.ca 3600 McTavish St., Suite 1200, Montréal, QC, H3A 0G3 Located on Haudenosaunee and Anishinaabe, traditional territories
_____________________________________________________________________________________ Name Student # _____________________________________________________________________________________ Faculty and Year Position Sought We, the undersigned, confirm we are members of the Students’ Society of McGill University , and nominate this candidate for the position noted above. We understand that this indicates simply our confidence in the candidate’s ability to perform the tasks of the aforementioned position. (*Note: Students may nominate more than one candidate for the same office) (*Note: Please make sure that all information is printed legibly and COMPLETELY, or else it will not be counted )
Name Faculty/Year Student # Signature e.g. John Smith Arts/ U0 260388888 John Smith 106. 107. 108. 109. 110. 111. 112. 113. 114. 115.
SSMU Executive Nomination Kit | 15
