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NOAA Atmospheric Baseline Observatory Cooperative Agreement Proposal
Part I ‐ Reference Information
Cooperative Project Name: __________________________________________________
GMD Project Number (to be assigned upon approval): ________________________________
Contact Information
1. Principal Investigator (PI): _________________________________________ Ph.D.
2. Institution: __________________________________________________
3. Department: __________________________________________________
4. Mailing Address/Street: __________________________________________________
5. City: __________________________________________________
6. State __________________________________________________
7. Zip code: __________________________________________________
8. Country (if not US): __________________________________________________
9. Telephone: __________________________________________________
10. Fax Number: __________________________________________________
11. Cell phone: __________________________________________________
12. E‐mail address __________________________________________________
13. Organization’s website: __________________________________________________
Technician/Co‐investigator (PI‐tech): Attach more sheets if there are more people involved.
1. Principal Investigator: _________________________________________ Ph.D.
2. Institution: __________________________________________________
3. Department: __________________________________________________
4. Mailing Address/Street: __________________________________________________
5. City: __________________________________________________
6. State __________________________________________________
7. Zip code: __________________________________________________
8. Country(if not US): __________________________________________________
9. Telephone: __________________________________________________
10. Fax Number: __________________________________________________
11. Cell phone: __________________________________________________
12. E‐mail address __________________________________________________
13. Organization’s website: __________________________________________________
Brief statement describing project (What, why, how, etc.):
Duration and funding of project:
Estimated starting date: __________________ Estimated ending date: ___________________
a. Project has firm starting and ending dates
b. Project termination based on renewable funding
Enter date of funding renewal____________________
Describe support for this project (NSF, university, government, private, or other). Indicate if
funding is a one‐time grant or renewable source of funding:
New or modified proposal
Complete “A.” if new proposal or complete “B.” if proposal is a modification of an existing project.
A. Check here if this is a new proposal:
Discuss in reasonable detail the scientific basis and goals of this cooperative research. (Attach extra sheets if
necessary.) The NOAA/ESRL reviewers are interested in your research and its relation to the overall NOAA
research. List any of your publications completed or in preparation that are related to the research of
NOAA/ESRL:
B. Check here if this is a request for a renewal, a modification, or a next phase of previous
NOAA/ESRL cooperative research:
Please give a progress report of your activities to date, including any publications/data reports, summaries,
etc., submitted or in preparation from previous NOAA/ESRL station observations. (Attach extra sheets if
necessary.) Describe the new modifications to the project:
Part II ‐ Installation Phase
Site(s) project will take place:
American Samoa Observatory (SMO) Barrow Observatory (BRW)
Mauna Loa Observatory (MLO) South Pole Observatory (SPO)
Facility Space Requirements
1. Location of equipment (Check all apply)
Indoor Outdoor Slab/ground
Deck Tower Roof
Other
2. Indoor Mounting Type (Check all apply)
Table Floor
Rack Trailer housed
Other
3. Enter the number of units and dimensions (include auxiliary parts, pumps, etc.) Note supplemental
storage for supplies, tanks, or accessories:
Instrument:
Computer/datalogger:
External pump:
Instrument accessories:
Tanks:
Other (e.g. Racks, tripods, etc.):
4. How much total floor space or table space is required?
5. Do you require work space at the Hilo office? (MLO only) Yes No
If so explain needs and estimated space (MLO only):
6. Do you need observatory staff to fabricate/machine any parts? If so describe:(Not available at all observatories)
7. After installation are you going to store the empty instrument boxes at the observatory site?
Yes No
8. How much space do you require for storage?
If your project is one year or longer, it is recommended that you ship the crates back to your
organization. Storage of instrument boxes at the observatory may incur additional charge. GMD
will also not guarantee and or be liable for damaged or missing items.
9. Special requirements. List any special requirements needed for your projects: viewing apertures, air
lines, ports, tracking mounts, clear sky view, etc:
Shipping
1. Give details of method of shipment to and from the observatory. Are there any restricted items (gas
cylinders, radioactive materials, etc.)? What are the estimated amount, size, and weight of boxes being
sent?
It is recommended that large and heavy instruments be taken by a hauling company directly to the
observatory site (not applicable at all stations).
2. Do you require GMD staff to bring equipment to site? (not applicable at all stations)
Yes No
Travel of Cooperative Staff
10. How many of your staff will be coming out for the installation of your project? _____________
11. Do you require overnight stay at the observatory? Yes No
Installation must be completed when staff are present. Observatory staff are not present on weekends.
12. Will you require transportation to and from the observatory? Yes No
13. How long is your estimated stay? _____________________________
14. How many days do you estimate to train GMD staff? _________________________
15. Do any of your personnel require any special accommodations? If so, explain what is needed:
16. Do you need assistance in locating and reserving a hotel and car? Yes No
17. Indicate requirements and any contact information needed for travel:
Electrical Power Requirements:
1. General power
120 V ‐ 60 Hz Other:
208 V ‐ 60 Hz
240 V ‐ 60 Hz (may need step‐up transformer depending on location or if 3‐phase is required).
2. Energy use: List daily kWh consumption for each component that has its own electrical plug or is
wired directly to an electrical breaker (e.g. computer, instrument, pump, motor, chiller, etc.). Also,
list monthly or yearly kWh consumption if there is a difference due to different operating
parameters throughout the month or year (e.g. calibrations, operating schedule, etc.). Depending
on location, new power circuits may need to be installed.
Uninterruptable Power Supply (UPS)
It is highly recommended that you have a UPS for your computers and other sensitive electronic devices.
1. Are you going to provide your own UPS? Yes No
2. Do you want observatory staff to replace UPS battery? Yes No
3. Who will pay for battery replacement and disposal? ___________________________
Gas Cylinders, Cryogens and Hazardous Materials
1. Do you require any gas cylinders? Yes No
2. Supplier: (please specify) ______________________________________________________
3. List gas types, cylinder sizes, and quantities? How often will each cylinder need to be replaced? How
will the cylinders be transported to and from the observatory?
4. Will you require any cryogenic liquids? Yes No
Please specify type if needed and consumption rate:
5. Will your project use any hazardous materials or chemicals? Yes No
6. List types and quantities if applicable:
7. Gas cylinder tanks need to be secured to prevent from falling. Will you provide a holder or a stand to
secure tanks? Yes No
List any other space or facility Special Requirements (Please describe):
The observatory does not provide UPS units.
Note: All air conditioners and refrigerators are prohibited at the observtory.
IT Equipment and Services
Network and Connectivity
1. Do you require internet connection? If not you can skip this section. Yes No
2. How many static IP addresses do you need for the project?
3. How many visitor addresses do you need? This is for you to do web browsing and check email when
you visit.
Remote connection
3. Your system will be placed behind the observatory firewall. Indicate the software, ports to be
opened in our firewall, and source and destination IP address you are accessing from. Note: that we
do not allow any open source addresses. We recommend that you transfer the files back to your
site and then have it offered to all sources. Using web sites directly from any observatory computer
is not allowed.
Note that, your device will be placed in a VLAN at the site with other cooperative devices. It is
recommended that your computer has its own firewall installed. Any damages your computer causes to
other systems will be your responsibility and not GMD's.
4. Do you require access to the site’s time server? Yes No
Computer/Data Logger Information
1. It is required that you have an Antivirus program and personal firewall on your computer. What
antivirus and firewall software will you be using?
Note: GMD can provide McAfee antivirus program while under contract. The software must be
removed at the end of the term. Did you want to use GMD’s version of McAfee?
2. Describe the hardware of the computer or data logger system.
3.
4. Other hardware descriptions:
Do you require a remote connection? No 1.
2. Describe how you are going to connect to your system from your location. (Are you using ftp, ssh,
remote desktop etc.). Note the bandwidth usage, amount of data and at what interval. Is it a
continous connection?
Yes
Project participants are prohibited from bringing/changing wireless access points without GMD prior approval.
Make: _______ Model:______ OS and version: _________________________________________
Note: Windows systems must use Windows 7 or later. In 2020, Windows 10 will be the minimum.
5. List software being used on system. It is required that all software on system is updated.
6. Do you want GMD observatory staff to maintain your system? (Maintain updates, patches, and virus
definitions). If so pick the level of service.
Level IT service
1 COOP PI or tech will take care of all updates, installations, maintenance. Observatory staff will only check for compliance and assist in troubleshooting.
2 COOP PI or tech will do installation and major software changes. Observatory staff will take care of updates and patches, compliance checking and assist in troubleshooting.
3 Observatory staff will do all installations, major software changes, updates and patches, compliance checking, and assist in troubleshooting.
Any other special IT request.
Staff Time
Give an estimate on how much observatory staff time will be needed for the installation and
training, daily checks, maintenance, & calibrations (etc).
Diagram
Please attach a diagram, photo, or drawing of your instrumentation and setup.
Standard Operating Procedures (SOPs)
SOPs must be provided to clarify observatory staff expectations. SOPs may have to be modified
for the observatory site. PI shall create & maintain the SOP. Someone from the project must
train the observatory staff on site before departing the observatory.
Part III ‐ Operations & Maintenance Phase
1. In order to help NOAA/ESRL/GMD staff better understand your project and its requirements, please
describe your anticipated observing procedures, including the approximate number of observations
the observer makes, their duration (continuous or discrete), calibration needs, quick‐look displays
and requirements, daily/weekly checks, etc. Include all aspects of experiments, such as: paperwork,
telephone calls, packaging and mailing, etc. (Attach current SOP to this document).
2. Describe any discrete collections (flasks/filters, etc.). How will the samples be shipped to and from
the Observatory? What are your resupply methods? Are there any gas cylinders or other restricted
articles involved in collections?
3. How will data be acquired, stored and sent to you?
4. Will any data analysis or reduction be done at the Observatory? Describe. What method of data
quality control will be provided to the Observatory staff to ensure proper data acquisition?
5. Will you require NOAA/ESRL data?
Yes No Which data? ___________________________________________
6. What time resolution? In what form? When will you need it?
7. When will your data be available to NOAA/ESRL/GMD (how soon after collection)? In what form?
What time resolution?
8. Will the project will be operated independently by your own staff and not involve observatory staff
for routine operations and maintenance? Yes No
9. If yes, answer the two questions below:
a.) Indicate how often (and with how many vehicles) your group will be driving to the observatory.
__________________________________________________________________________________
b.) How many personnel will be on each trip?
__________________________________________________________________________________
10. Any other special operational information regarding your project not previously discussed?
Part IV ‐ Project Termination Phase
Describe how the project will be terminated. Who will shut down equipment? Who will pack, haul it from
observatory, and have it shipped back to the project’s organization? Enter the estimated amount of time
GMD staff will be used to remove project from site.
If the project is on a year‐to‐year contract, contract renewal musy be determined about two months prior
to termination date to allow time for removal of equipment if project is not renewed.
A project passing the termination date of contract without renewal may be shut off and removed from the
network. A fee may be charged to the parent organization for unclaimed equipment which must be
removed by site staff. If agreed to by GMD management, a project may remain at the site for a reasonable
period of time if new funding is likely.
Three attempts will be made to contact the PI to determine how cost of removal and shipping equipment
will be done. If PI does not respond, the equipment will be considered GMD’s and its fate will be
determined by GMD Staff. Note failure to respond may jeopardize any future applications from PI and its
organization.
Part V ‐ Foreign National Visitor Policy Foreign national guests (non US) visiting a NOAA site for more than three days must complete the following procedure:
1) Please notify Julie Singewald 90 days in advance of any foreign national visitation to a GMD site.
2) Please send Julie via email a list of the computing systems any foreign nationals will access atGMD facilities.
3) If the foreign national will have access to the Research and Development High PerformanceComputing System, it is required to get prior approval from GFDL. Julie is responsible for gaining approval from GFDL. This adds processing time. Please allow an additional 5 works days for this approval.
4) Julie will notify the foreign national what date they can enter the site. Do not purchase airline tickets before receiving this information.
5) Mandatory background investigations are performed for every foreign national who will be onsite six months or longer. Background processing requires fingerprint cards, completing the OF-306, and a Security cover sheet. Julie can provide you with these forms.
PLEASE NOTE THAT VISITORS WITH A "GREEN CARD" DO NOT NEED TO COMPLETE THIS PROCESS.
Foreign nationals must be escorted by observatory staff at all times at NOAA facilities. Escort must be coordinated with the observatory station chief.
Contact Information:Julie SingewaldNOAA Earth System Research Laboratory 325 Broadway, R/GMD1Boulder, CO 80305
Phone: (303) 497-6074Email: [email protected]
PART VI ‐ Agreement Terms‐of‐Use
Your signature below indicates that you have read and that you consent to NOAA/ESRL/GMD’s Terms of Use
for the NOAA/ESRL/GMD’s Baseline Observatories. If granted access, it will be required that you will adhere
to the following policies to ensure continued success for all research activities at the site. In addition, this
terms‐of‐use agreement will also be enforced (as applicable) to cooperative programs that do not require
personnel access to an observatory and only have instrumentation in the field. NOAA/ESRL/GMD reserves
the right to revoke any cooperative agreement when it deems the actions (or lack thereof) of any
cooperative partner are detrimentally affecting the staff and/or observatory. In general, failure to meet
these terms of use will first result in a written notification that will include a request to become compliant
by a specified date. Continued failure to meet these terms, after written notification has been issued, will
result in the discontinuation of your program and the revocation of your cooperative agreement.
NOAA/ESRL Terms of Use includes (not limited to):
The observatory station chief is the site director and has final authority at the facility.
All station visits must be coordinated with the local station chief for access to the site.
All cooperative partners and their guest must sign‐in to the guest book when they arrive at thesite.
Guests are not allowed at the site without prior approval from NOAA/ESRL/GMD.
No computers are allowed onto the local observatory network without prior approval from NOAAIT observatory staff.
Any or all uses of the observatory’s computer/network system and all files on this network maybe intercepted, monitored, recorded, copied, audited, inspected, and disclosed to authorizedsite, Department of Commerce, and law enforcement personnel, as well as authorized officials ofother agencies, both domestic and foreign. By using the observatory network, the user consentsto such interception, monitoring, recording, copying, auditing, inspection, and disclosure at thediscretion of authorized site or Department of Commerce personnel. Unauthorized or improperuse of this computer system may result in administrative disciplinary action and civil and criminalpenalties.
No smoking (indoor or outdoor) at the site.
No open fires, camp stoves, or BBQ grills.
No portable generators or space heaters at the site.
No chemicals and/or solvents without prior permission.
No spray foam, “blue board”, or “pink board” insulation.
All projects must use energy efficient pumps, computer towers, monitors, etc. when possible.
NOAA/ESRL tools will only be loaned to cooperative project on a limited basis and only withstation chief’s permission.
All loaned tools and materials must be returned to the observatory staff when finished.
After the cooperative project ends, you are responsible for returning the site to the samecondition as it was prior to your arrival (within reason). This includes: patching holes in the wall/roof, removing trash, and shipping the equipment back to your home institution.
No longer than one year after the termination of your project all equipment, air and electricallines, gas cylinders and shipping containers etc. must be removed from the observatory site atthe expense of your project or employer. This includes the cost of transporting and shipping yourproject materials back to your base of operations.
Long distance phone calls are prohibited, unless authorized by the station chief.
Participants are prohibited from bringing or changing wireless access points without GMD approval.
Hazards at the site(s) may exist and you are responsible for your own safety. Hazards mayinclude (but, not limited to): cold weather exposure, altitude exposure, extreme weather,wildlife, terrain, electrical, noise, EMF, optical, laser, pressurized gas, tower, chemical, and fire.
This agreement is only for the project and devices listed above, any new instruments or majorchanges in procedure will require another cooperative agreement or this existing agreement tobe updated, reevaluated, and approved by appropriate GMD management.
Definition of roles:
PI (Principle investigator) – Person in charge of the project. This person determines the procedures (SOPs)
that needs to be done for the project.
PI‐Tech ‐ Staff member working with the PI for project support, computer person, technician, etc. this
usually is a person Observatory staff would contact for troubleshooting (if not the PI).
Observatory PI – At some stations, a specific staff member that is assigned to the project. This person is the
main point of contact of the PI and PI‐tech(s). This person would be the most knowledgeable person for the
project at the observatory site when the PI and PI‐tech are not at the site.
Annual Status Report An “Annual Status Report” on your project needs to be submitted to GMD annually. The project will be
reviewed yearly to verify that it is current and expenses are covered. Changes in staff wages and costs of
resources will be used to update the project fees for renewal.
Send the annual report to GMD Field Operations Manager ([email protected]) and the observatory station chief. Note: During May, GMD hosts an annual conference in Boulder, Colorado.
Presenting a paper or poster is highly encouraged.
This agreement only applies to the instruments listed above. Any additions of equipment or major
changes to procedures will require another coop agreement or an update and re‐evaluation of this
agreement. Changes must be approved by GMD management before any new implementations can take
place.
I, __________________________(printed name), affirm that I have read and understand these general terms‐
of‐use (outlined above) for the NOAA/ESRL baseline observatory facility(s), and I agree to operate within
and adhere to the stated policies.
Signature Date
NOAA ESRL GMD COOPERATIVE AGREEMENT
RESEARCH AND OBSERVING PROPOSAL REQUEST
Project Name
Project Investigator
In return for assisting with your measurement program, we ask that you assist us by providing a short
Annual Report. Your signature below indicates you agree to provide NOAA/ESRL with a yearly report on
your project. A report must be submitted during renewal or at the end date of this agreement. We may also
invite you to give a short presentation on the results from your program at our Annual Meeting, which is
typically in May of each year
Signature Date
Your initials below indicate you agreed that NOAA/ESRL may publicly post your complete cooperative
agreement, including contact information, to the NOAA/ESRL/GMD Cooperative Project webpage.
Initials Date
Return this statement to: NOAA/ESRL/GMD
Observatory Operations
325 Broadway, R/GMD1
Boulder, CO 80305
Phone: (303) 497‐6655
Fax: (303) 497‐5590
To be completed by observatory staff
PART VII‐ Observatory Staff Review
Observatory Staff Questions and Comments
Please contact your observatory contact listed below to start installation process.
Your observatory primary contact is:
Email: ________________________________________________________
Telephone: ____________________________________________________
Mailing Address: ________________________________________________
City _________________________ State Zip code ___________
Your backup contact person is:
Email: ________________________________________________________
Telephone: ____________________________________________________
Observatory Review Done Date:
PART VIII ‐ NOAA/ESRL/GMD PROJECT APPROVAL
We will send you a copy of this page after the project has been reviewed and approved by our staff, and a
number assigned
The project proposal has been approved by: _____________________________________
Title: _____________________________________
Signature Date
NOAA/ESRL Cooperative Research Project Number:
(Assigned in GMD)
Your official start date is: _________________________________________
This contract/project will end on: __________________________________
Renewal of this contract/project must be done by: ____________________