REVIEWER NAVIGATION GUIDE OnBase Conflict of Interest

Disclosure System

If the Reviewer has any concern that information may be missing, the disclosure may be returned as incomplete by selecting the return incomplete disclosure button. Members will receive an e-mail indicating the need to update their disclosure.By selecting this queue, a list of individuals who have

Select this queue to view a list of individuals who have submitted disclosures with any “yes” responses. Click an individual’s name to begin review. The document will automatically display in the window. The work folder will also show any previous activity for the current review cycle.

When the document has been reviewed, select the take action button for next steps.

A question will appear asking whether or not the disclosure is complete. Select yes or no, then save.

If more information is needed from a disclosure with a yes response, a text message box will display a list of information usually requested. Select the appropriate item and/or provide any additional instructions. Select send to return the disclosure for updating.

If the “yes” responses are complete, a window will display a list of three types of conflict of interest categories. Enter the appropriate category for the information identified in the disclosure and if needed, request an expedited priority. Refer to the Reviewer Disclosure Guide under reviewer resources http://conflictpolicy.nd.edu for assistance with assigning a category.

When Category A is selected, no Management Plan is required and the disclosure will be forwarded to the UCC or UCC Chair for review. No further action is needed unless notified by the UCC.

When a Category B or C is selected, a Management Plan is required. A template will display for you to draft a plan for the member to review and/or complete. Sample management plans to cut and paste are available at: http://conflictpolicy.nd.edu

Important: Do not enter info into the template until you are ready to send to the member. Once “send” is selected, the plan will be routed to the member for review/input. The “cancel” button will erase all text on the form. Select “cancel” if you would like to return later to draft the plan.

For additional assistance, please contact Angela Knobloch, Policy Specialist , Office of General Counsel 631-6411 or Policy@nd.edu

https://onbase-prod.cc.nd.edu/COIappnetHTML/Workflow/WFLogin.aspx enter ND Net ID/password(use VPN for remote access)

The home page displays a tab with a box on the left titled “Life Cycle View.” There are three queues available from which the Reviewer may choose an action.

The No Conflicts Queue displays disclosures that have all “no” responses. The majority of disclosures you receive will be in this queue.The Departmental Review Queue contains disclosures which have at least one “yes” response. The Awaiting Member Action Queue contains items to be returned to reviewer.

This queue displays the names of individuals who have returned disclosures indicating “no” to each question. It is not necessary to view each disclosure unless you believe a disclosure may be missing information.

Highlight the names to approve the completed disclosures and remove them from this queue. They will then be stored as complete in the system.

No Conflicts Queue

OnBase Home Page

Incomplete Disclosures

Complete Disclosures

Management Plans

Select Category

Category:

Category A: Not Significant Category B: Potential or Perceived Category C: Actual

Departmental Review Queue

Management Plans (Cont.)An e-mail will alert you when the plan has been returned to the Departmental Review Queue.If there are any supporting documents to be included, select import to upload:

When the management plan is complete, the disclosure, plan and any supporting documentation imported, will be forwarded to the UCC Chair or Committee for approval. No further action is necessary unless notified.

This queue shows the names of members that have an action to complete for the reviewer.

An e-mail will provide notification when a member has completed the action and is available in the Department Review Queue for the next action.

After the UCC or UCC Chair has denied a conflict of Interest disclosure (and plan) , the member has 15 days to notify the Office of General Counsel of the desire for an appeal . The reconsideration will be forwarded to the full UCC. The reconsideration decision of the UCC is final.

policy@nd.edu or 631-6411

Marianne CorrVice President & General Counsel

Thomas BurishProvost

John Affleck-GravesExecutive Vice President

Robert BernhardVice President for Research

After a draft plan has been entered into the template, a message box will appear allowing you to provide any specific instructions to the Member. The work folder will then move to the “Awaiting Member Action” queue.

When the Management Plan has been returned, an e-mail will alert you to go to the Departmental Review Queue. Select the individual’s name in to pull up the work folder. Select the Management Plan in order to display the document.

After reviewing the Management Plan, select:

A question will appear asking if the current Management Plan is complete.

If the Management Plan is not complete, a text box will display where you may enter instructions to the Member. The work folder will go to the awaiting member action queue.

Disclosure

Review

PlanUCC

Oversight COIDisclosure

Process

Incomplete Management Plan

Completed Management Plan

Awaiting Member Action

Reconsideration

University Conflicts Committee