NNUAL TAFF GAYLORD OPRYLAND HOTEL … · o Sign Request Form - o Modular Display Unit Order Forms - ... (404) 953-4857 gEmail [email protected] ShOW cOOrDinatOr | SOuthern reGiOnal

Discount Deadline Date: Tuesday, June 21st, 2017 All orders are governed by the ExpoPlus Payment Policy and the Limits of Liability and Responsibility

AT L A N TA + D C + D E N V E R + N E W O R L E A N S + N E W Y O R K + PA L M B E A C H

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31ST AnnuAl HSTW STAff DevelopmenT ConferenCe

Gaylord opryland Hotel & Convention Center

July 12tH - July 14tH, 2017

Section 1 - General Information

o Show Information - o Method of Payment - o Payment Terms and Conditions -o Key Contacts -o Booth Restrictions & Guidelines- o Recap of Services / Deadline Dates - o Dismantle Instructions -

Section 2 - Shipping

o Reconsigned Freight Policy - o Shipping Instructions - o YRC Tradeshow Services - o Shipping Addresses - o Advanced Shipping Labels o Direct Shipping Labels - o Material Handling Form - o Cartload Service Order Form - o Limits of Liability & Responsibility for Material Handling Services -

Section 3 - Furnishings & Accessories

o Furniture & Accessories Order Form - o Booth Carpet Order Form - o Sign Request Form - o Modular Display Unit Order Forms - o Custom Furniture Brochure and Order Form -

Section 4 - Labor

o Forklift Order Form -o Display Labor Order Forms - o Limits of Liability & Responsibility -o Official Service Contractors & Guidelines for Exhibitor Appointed Contractors - o Use of Non-Official Service Contractor -

Section 5 - Ancillary Services/ Electrical, Internet, & Telecommunications

o Special Cleaning and Porter Service - o ExpoPlus/CP Digital Audio Visual Order Form- o Floral Order Form - o Gaylord Opryland/ PSAV Exhibitor Signage & Rigging Form -o Gaylord Opryland Electrical Order Form / Additional Services

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31ST AnnuAl HSTW STAff DevelopmenT ConferenCeGaylord opryland Hotel & Convention Center


Dear Exhibitor:

We are proud to be named the Official Service Contractor for the 31st Annual HSTW Staff Development Conference at the Gaylord Opryland Hotel & Convention Center in Nashville. We look forward to working with you to create a memorable and successful exhibition.

To assist you in meeting your overall needs, we have enclosed our equipment and service order forms. Please complete and return appropriate forms to our office and retain a copy of each for your files. Order in advance, and save by taking advantage of discounted prices.

Remember, the discounted prices will only apply to those order forms received in our office by Wednesday, June 21st, 2017 and accompanied by full payment.

Exhibit Equipment Packages: The show colors are Blue/White/White/Blue. Each 10’x10’ booth package will consist of 8’ high Blue/White Backwall Drape, 3’ high Blue Side Rail Drape, one 6’x30” White Draped Table, two plastic contour chairs, one wastebasket, and a 7”x44” Black & White Identification Sign. Additional furniture and accessories can be ordered through this exhibitor service manual.

Exhibit Installation Tuesday July 11, 2017..............................................2:00pm - 6:00pm Wednesday July 12, 2017..............................................8:00am - 10:00amExhibit Hours: Wednesday July 12, 2017..............................................10:00am - 2:30pm Thursday July 13, 2017..............................................8:00am - 3:00pm Friday July 14, 2017..............................................8:00am - 1:30pm Exhibit Hall Dismantle: Friday July 14, 2017..............................................1:30pm - 6:00pm

All materials must be packed and ready to ship, with ExpoPlus bills of lading turned into the ExpoPlus Service Center, prior to your scheduled move out deadline. Exhibitors using carriers other than YRC Freight Systems should notify their carriers to check in no later than 5:00pm on Friday, July 14th, 2017 for outbound shipments. Carriers must pick up freight by 6:00pm on Friday, July 14th, 2017 ; otherwise freight will be shipped with the Official Show Carriers. Please refer to our “Dismantle Instructions” page for more details.

Again, we look forward to being of service to you. Should you have any questions concerning services covered in this kit, or if we may assist you with your preliminary planning, please contact us at (404) 699-0650.

Sincerely,

ExpoPlus Customer Service Department

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Met

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COMPANY EMAIL ADDRESS BOOTH NUMBER

ADDRESS STREET CITY STATE ZIP COUNTRY

PHONE FAX PURCHASE ORDER NUMBER

AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT - PLEASE PRINT DATE

X

RETURN TO: ExpoPlus 1055 Research Center Drive, Atlanta, GA 30331 Tel: (404) 699-0650 Fax: (404) 699-9827

To simplify payment, send one check payable to ExpoPlus, Inc. for your entire order or note the amount to be charged to your credit card.

X

MASTERCARD VISA AMERICAN EXPRESS DISCOVER Corporate Personal ACCOUNT NUMBER

CREDIT CARD CHARGE AUTHORIZATION

PROVIDEEXPIRATION

DATE

PLEASESIGN

Charge my credit card in the amount of $

Check No. Dated. In the amount of $

IF YOU ARE GOING TO UTILIZE THE SERVICES OF EXPOPLUS, THIS FORM MUST BE COMPLETED AND RETURNED. PLEASE INDICATE BELOW THE METHOD OF PAYMENT YOU WILL BE USING FOR

SERVICES PROVIDED.

CREDIT CARDFor your convenience, we will use this authorization to charge your credit card account for your advance orders, and any additional amounts incurred as a result of show site orders placed by your representative. These charges may include labor and material handling.

Please complete the information requested below:

CARDHOLDER’S BILLING ADDRESS - IF DIFFERENT FROM ABOVE CITY STATE ZIP COUNTRY

CARDHOLDER’S SIGNATURE CARDHOLDER’S NAME - PRINT SECURITY CODE

Expiration Date



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ExpoPlus has established the following terms and conditions of sale for all services we render.

ExpoPlus REQUIRES PAYMENT FOR ALL SERVICES UPON PRESENTATION OF AN INVOICE/ STATEMENT AT THE EXHIBIT SITE. To receive a discount, payment must accompany your advance order and be received prior to the Deadline Date on your order form. Advance payment can be made by completing the Method of Payment Form.

All payments must be made in U.S. Funds.

If your firm or agency requires a purchase order be issued for any services rendered, such purchase order must accompany the order forms. Government agencies please note.

All materials and equipment are on a rental basis, except where specifically identified as a sale, and remain the property of ExpoPlus.

Exhibitors with a history of delinquent payments and/or open balances will be required to settle their past due accounts and forward an advance deposit to cover the estimated costs of service and, if such deposit is not sufficient, will be required to settle their accounts prior to the close of the exhibition.

For all exhibitors, invoices will be placed in your booth during the event for your convenience. ExpoPlus will accept payment by cash, company check, American Express, Discover, Mastercard, or Visa. ExpoPlus reserves the right to check the credit available on any card presented. If the exhibitor fails to review/pay their invoice prior to the close of the show, the charges will automatically be applied to the credit card on file.

International Exhibitors will be required to settle their accounts in full prior to the close of the exhibition. Payments must be made in U.S. Funds or by credit card, cash, check, or bank wire transfer, when previously arranged by ExpoPlus.

Tax Exemption Status - If you are exempt from payment of sales tax, we require you to forward an exemption certificate for the State in which the services are to be used. Resale certificates are not valid unless you are rebilling these charges to your customers.

Payment for all labor, equipment, and services, whether ordered by the exhibitor, display builder, non-official contractor, or other parties shall be the responsibility of the exhibitor at the event.

ExpoPlus reserves the right to institute collection action against all exhibitors / third parties, in the event payment is not received within 20 days. Service charges of 1.5% per month or fraction thereof will be applied to the past due accounts; the annual rate per service charge is 17.62%. Fees associated with insufficient funds on personal and company checks, and chargeback fees on credit cards will be added to your invoice.

It is the responsibility of each Exhibitor to advise the ExpoPlus Service Center representative of any problems with any orders, and to check invoices for accuracy prior to the close of the event.

No credits will be issued after the exhibition closing.

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Key

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Official Service cOntractOr| expOpluS, inc. 1055 reSearch center atl Drive SW

atlanta, Ga 30331Direct Line (404) 699.0650 | www.expoplus.com/hstw

Customer Service Manager | Haley DurdengPhone (404) 953-4857 gEmail [email protected]

ShOW cOOrDinatOr |SOuthern reGiOnal eDucatiOn BOarD

atlanta, Ga 30318http://www.sreb.org/hstw-staff-development-conferencep

Program Manager | Tony Dobbins gPhone (404) 879-5542 Email [email protected]

aDDitiOnal ServiceS | naShville GaylOrD OprylanD hOtel & cOnventiOn center

2800 Opryland Drive | Nashville, TN 37214 | 615-458-2680http://www.marriott.com/hotels/travel/bnago-gaylord-opryland-resort-and-convention-center/p

Senior Event Manager | Meghan DowdgPhone (502)595-3500

http://www.sreb.org/hstw-staff-development-conference



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Boo

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gBooth Requirements: All exhibits must be confined to the space limitations of their respective booth(s) as indicated on the floor plan. Equipment, products, and materials displayed or demonstrated in the booth must be placed within the exhibit space in order to ensure that the attendee viewing the exhbit will stand within said booth space & not in the aisles or surrounding booth(s).

gLinear Exhibit Booths: Linear booths are 100 feet square (10’x10’) or multiples therof, and consist of 8’ high back wall drape and 3’ high side rail fabric dividers mounted on aluminum tubular frames. Signs, decorations, and equipment may not rise above 8’ or be placed outside of the booth space. Solid construction over 4’ high must be a minimum of 5’ back from the aisle. Exposed unfinished sides of the exhibit must be draped to present an attractive appearance. Hanging signs are not permitted.

gIsland Exhibit Booths: An island exhibit is an open area of exhibit space with aisles on all four sides. Island exhibits may extend to outer edges of the booth, but must provide for attendee access into the booth from all four aisles. The height limitation for island booths is 21 feet (lighting and truss may be hung above this height).A.) Aisles may not be obstructed due to any activities within the booth: i.) Counters must be placed at a minimum of one foot from the aisles.

gPeninsula or End-Cap Booths: A peninsula or end-cap booth is a linear 10’x20’ booth spanning two different aisles. The back wall height limitation of 8’ applies to these booths as well as solid construction over 4 feet tall must be a minimum of 5 feet back from

the aisle unless approved by TTD.

B.) Neither identification sign nor pipe and drape are provided for island exhibits. Floor plans and elevations drawings for islands must be submitted for approval by April 1st, 2017 to TTD and ExpoPlus. Island booth floor plans are required to ensure that TTD rules and regulations are followed and provide TTD with the ability to resolve potential issues prior to the show. Floor plans should be drawn to scale & include all exhibit components & their dimensions. If not submitted & the construction is determined in violation of booth restrictions, TTD has the right to prohibit assembling of the booth. Island exhibits are subject to show site review and modification where necessary, at the exhibitors expense.



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Deadline Date 4 June 21st, 2017 Date Ordered Total

•Furniture & Accessories _______________ $______________

•Modular Unit Display Rentals _______________ $______________

•CarpetOrderForm _______________ $______________

•Sign Request Order Form _______________ $______________

•ExpoPlusAudioVisualRental _______________ $______________

•ExpoPlusCustomFurnitureRental _______________ $______________

Deadline Date4 Friday June 16th - Friday July 7th, 2017 (must arrive between)

•AdvanceWarehouseShipments _______________ $______________

Deadline Date4 Tuesday, July 12th (must arrive ON)

•DirectShipmentstoExhibitSite _______________ $______________

Deadline Date 4 June 12th, 2017

•Non-OfficialContractorForm _______________ $______________

Deadline Date 4 See Order Forms

Third Party Additional Services _______________ $______________

tOtal frOm all fOrmS $______________

Form

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ADDRESS STREET CITY STATE ZIP

PHONE FAX DATE

AUTHORIZED CONTACT SIGNATURE




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Thank you for participating in the 31st Annual HSTW Staff Development Conference at the Nashville Hotel & Convention Center. We hope the show has been a success for you.

All accounts must be paid prior to your scheduled move-out time. Please stop by the ExpoPlus Service Center at your earliest convenience to review and settle your account. Please note that no adjustments to invoices will be made after the close of the show.

The exhibits will officially close at 1:30pm on Friday, July 14th, 2017 at which time empty containers will be returned for the dismantling of exhibits. Dismantling of booths is strictly prohibited until 1:30pm on Friday, July 14th, 2017.

All out-bound shipments require an ExpoPlus Bill of Lading. Once your account is settled you can obtain a Bill of Lading and shipping labels at our Service Center. If you are shipping your items with FedEx or UPS you MUST use their prepaid labels as well as call and schedule your pickup. Shipping is not an automatic process. WE ASK THAT YOU RETURN YOUR BILL OF LADING TO OUR SERVICE CENTER WHEN YOUR MATERIALS ARE PACKED, LABELED AND READY TO BE SHIPPED. Carriers must pick up shipments no later than 6:00 pm on Friday, July 14th, 2017.

Representatives from YRC Freight Systems will be on site for your shipping convenience. If you plan to use an alternate carrier, such as UPS or FedEx, you are responsible for making arrangements with that carrier. You are also responsible for ensuring that your carrier checks in for loading no later than 5:00 pm on Friday, July 14th, 2017.

In the event that your designated carrier fails to pick up or refuses to accept shipments, ExpoPlus reserves the right to re-consign such shipments where no disposition is provided. No liability will be assumed by ExpoPlus as a result of such rerouting or handling.

Should you have any questions or concerns regarding the above information, please check with our representatives at the ExpoPlus Service Center. It has been a pleasure serving you, and we look forward to working with you in the future.

Sincerely,ExpoPlus Customer Service ExpoPlus

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Any unconsigned shipment left in the exhibit hall after dismantling hours will be shipped via the Official Show Carrier at the expense of the exhibitor. Therefore, it is important to know some of the basics that

will help you to avoid having your freight reconsigned.

BILL OF LADINGEach exhibitor is responsible for turning in an ExpoPlus Bill of Lading to the ExpoPlus Service Desk after dismantling is finished and all boxes, crates, etc. are packed and labeled. The Bill of Lading is the official “permission” of the exhibitor allowing removal of freight from the exhibit space to the carrier of choice (personal vehicle, truck, van line, airfreight, etc.) Your Bill of Lading must be turned in no later than 6:00 pm on Friday, July 14th, 2017.

OFFICIAL CARRIERThe Official Carrier is on site as a convenience to exhibitors and to service show management, and is by no means the only choice available. Exhibitors are welcome to use either the Official Carrier or their carrier of choice. Rates may be negotiated in advance by calling this carrier.

OTHER CARRIERSIf freight is consigned to a service other than the Official Carrier, that service must check in with the loading dock by 5:00 pm Friday, July 14th, 2017. Show Management, ExpoPlus and the Official Carriers cannot be responsible for checking with all designated services. If you have chosen a carrier other than the Official Carrier, then we suggest that you have a representative from your company call your carrier during move-out to check on the status of the shipment. Many times, a reminder phone call from you will get the carrier there quickly.

RECONSIGNED FREIGHTA “reconsignment” occurs when a carrier does not check-in or show up at the dock for the consigned freight. We want to make sure each exhibitor’s freight is handled by their carrier of choice, and therefore no freight is reconsigned until we must move it to complete the contracted move-out agreement, between Show Management, the convention center, and ExpoPlus.

Rec

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All shipments must be forwarded with all charges prepaid. Collect shipments will not be accepted.

ExpoPlus assumes no responsibility for collect shipments which are not accepted.

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BILL OF LADINGAll shipments must have a Bill of Lading or delivery slip showing the number of pieces, weight and type of merchandise. We recommend a copy be mailed to the ExpoPlus address: ExpoPlus 1055 Research Center Drive Atlanta, GA 30331Also send a copy to the person in charge of installing your display for assistance in tracing shipments. Drivers will be required to record their shipments at the Exhibit Site Check-In Area and then they will be assigned a priority and the proper freight door for unloading.

NOTE: Shipments received without receipts, freight bills or specified unit counts on receipts or freight bills (i.e., one lot, 800 cu. ft., etc.), such as UPS or van lines, will be delivered to the exhibitor’s booth without guarantee of piece count or condition. No liability will be assumed by ExpoPlus for such shipments.

NOTE: In the event no weight is indicated on the documents presented, ExpoPlus shall estimate the weight and charges will be based on the estimates and such charges will not be subject to adjustment.

VAN SHIPMENTSDrivers will be required to submit CERTIFIED WEIGHT RECEIPTS when recording their shipment at the Exhibit Site Check-In Area. ExpoPlus reserves the right to refuse to unload such shipments until a CERTIFIED WEIGHT RECEIPT is presented.

INSURANCEBe sure your materials are insured from the time they leave your firm until they are returned after the show. It is suggested that exhibitors arrange all-risk coverage. This can usually be done by “riders” to existing policies.

SHIPPING LABELSShipping Labels are enclosed. Use them as they will expedite handling. If additional labels are needed, write to the ExpoPlus address listed above.

SMALL PACKAGES SHIPMENTS;Includes cartons received without documentation and delivery to the booth without guarantee of piece count and documentation. Includes Fed Ex and UPS shipments weighing less than 30 lbs.Small package fee is $40.00 per shipment.

LABOR AND EQUIPMENTLabor will be available for uncrating, un-skidding, assembling, positioning, leveling, dismantling, re-crating and re-skidding machinery and/or equipment for exhibitors. Place your orders for this labor using the form in the “Display Labor” section of this exhibitor service kit.

OUTGOING SHIPMENTSTo assist you in setting up your outgoing shipments, staff at the ExpoPlus Service Desk will be able to provide labels, Bill of Lading forms, and shipping information. At the close of the show, if an exhibitor’s carrier fails to pick up or refuse to accept shipments, ExpoPlus reserves the right to reroute such shipments where no disposition is provided. Materials may be hauled to a warehouse pending advice from the exhibitor and a 25% surcharge will be charged for this service. No liability will be assumed as a result of such rerouting or handling.



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ADVANCE SHIPMENTS TO WAREHOUSEAdvance shipments will be accepted at the ExpoPlus warehouse and allowed 21 days free storage, if delivered between Friday, June 16th, 2017 through Friday, July 7th, 2017. Any shipments received at the Advance Warehouse before or after these dates will be considered “Off Target” and will be subject to an $18.00 fee per hundred pounds in addition to the standard drayage rates. Please keep in mind the Advance Warehouse is open Monday-Friday from 8:00am-5:00pm and is closed Saturday and Sunday. Shipments should be consigned and the Bill of Lading made out as follows: Name of Exhibiting Company| Booth Number 2017 HSTW Staff Development Conference c/o YRC Freight 7300 Centennial Blvd. Nashville, TN 37209

RATES FOR ADVANCE SHIPMENTS RECEIVED AT THE WAREHOUSEExhibitors who wish to have their materials arrive in advance can do so by shipping direct to our warehouse. Materials will be unloaded at the warehouse, stored free for 21 days, delivered to the unloading docks at the exhibit site, unloaded, delivered to the exhibitors booth, picked up at the close of the show, moved to the loading area and reloaded on trucks at the following ROUND TRIP RATE: For each 100 lbs. or fraction thereof, per shipment, the rate is $64.00 with a 200 lb. minimum.

DIRECT SHIPMENTS TO EXHIBIT SITEShipments for direct delivery to the Exhibit Site should be scheduled to arrive ONLY ON Tuesday, July 11th, 2017. These shipments should be consigned and the bill of lading made out as follows: Name of Exhibiting Company | Booth Number 2017 HSTW Staff Development Conference Gaylord Opryland Hotel & Convention Center in Nashville c/o ExpoPlus 2816 Opryland Dr. Nashville, TN 37214

RATES FOR MATERIALS AND EQUIPMENT RECEIVED AT THE EXHIBIT SITEMaterial will be unloaded from exhibitor’s trucks, or trucks of others, at the exhibit site, delivered to the exhibitor’s booth, picked up at the close of the show, moved to the loading area and reloaded on trucks at the following ROUND TRIP RATE: For each 100 lbs. or fraction thereof, per shipment, the rate is $58.00 with a 200 lb. minimum.

RATES FOR SHIPMENTS OR EQUIPMENT REQUIRING SPECIAL HANDLING This classification shall be applied to, but not limited to moving van shipments, or shipment by any truck which because of the height of the truck bed, cannot be unloaded at the docks, and/or the shipment is “packed” in such a manner as to require special handling (e.g., loose display parts; uncrated equipment), regardless of the kind of carrier or vehicle used, and/or the description of the shipment is such that the type of materials or equipment cannot be determined (e.g., 1 lot; 20 assorted pieces). Material will be unloaded from moving vans, exhibitor’s trucks or trucks of others, delivered to the exhibitor’s booth, picked up at the close of show, moved to the loading area and reloaded on trucks at the following ROUND TRIP RATE: For each 100 lbs. or fraction thereof, per shipment, the rate is $80.00 advance, $74.00 show site with a 200 lb. minimum.

NOTE: In the event crated materials are combined in a shipment with materials “packed” in such a manner as to require special handling (see above), ExpoPlus will invoice such shipments at the rates applicable to the “classification” of the materials, PROVIDED the bill of lading clearly identifies the weight of the crated materials and the weight of the other materials. If the bill of lading does NOT identify the weights of the various classifications, the entire shipment will be invoiced at the Special Handling rate and will not be subject to adjustment.

OVERTIME CHARGES Shipments unloaded at the warehouse after 4:30 pm weekdays, anytime Saturday, Sunday or Holidays, after the deadline date for advanced shipments to warehouse, or after the show opens will be subject to overtime charges. Additionally, when freight must be moved into or out of the exhibit site after 4:30 pm weekdays, anytime Saturday, Sunday, or Holidays due to scheduling conflict beyond the control of ExpoPlus, overtime charges will apply. This charge will equal $18.00 for every 100 lbs. of freight shipped with a minimum charge of $36.00, and will be invoiced in addition to Standard drayage charges.

Note: A maximum charge of $10.00 will apply to receiving and delivery of envelopes only at the show site during show hours.

Exhibition

HALL B

Exhibit ServicesReliable trade show shipping services

yrcfreight.com | 800.531.EXPO (3976) | Live Chat

The show must go on!

YRC Freight is ready to customize

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After the show, specify YRC

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Keeping it simple for youn Exhibit customer service representatives available 24/7; call 1-800-531-EXPO (3976) n Around-the-clock assistance with quotes, bookings, tracking or expediting n Single-shipment transportation for your entire display n Online shipment visibility throughout the move on my.yrcfreight.com n SpecializedBrokerageservicesdesignedspecificallyforcross- border trade show shipping needs

* Subject to applicable Tariffs and Rules and Conditions publications.

Copyright 2016 YRC Worldwide Inc. Printed in U.S.A. YRC-014 06/16



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ADVANCE SHIPMENTS TO WAREHOUSESHIPMENT SHOULD ARRIVE BETWEEN:

June 16th, 2017 - July 7th, 2017Please Note: Warehouse only accepts shipments Monday-Friday from 8:00am-5:00pm

Name of Exhibiting Company / Booth Number31st Annual HSTW Staff Development Conference

YRC Freightc/o ExpoPlus

7300 Centennial Blvd.

Nashville, TN 37209

DIRECT SHIPMENTS TO THE EXHIBIT SITESHIPMENT SHOULD ARRIVE ON:

Must arrive on Tuesday, July 11th, 2017

Name of Exhibiting Company / Booth Number31st Annual HSTW Staff Development Conference

Nashville Gaylord Opryland Hotel & Convention Centerc/o ExpoPlus

2816 Opryland Dr.

Nashville, TN 37214

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SHIPMENTS OR EQUIPMENT REQUIRING SPECIAL HANDLING ADVANCE

We will ship _______ lbs. @ $80.00 per 100 lbs. (200 lb. minimum) = $_________

SHIPMENTS OR EQUIPMENT REQUIRING SPECIAL HANDLING EXHIBIT SITE

We will ship _______ lbs. @ $74.00 per 100 lbs. (200 lb. minimum) = $_________

SMALL PACKAGE SHIPMENTS (30 LBS. MAX PER DELIVERY)

We will ship_______ shipments @ $35.00- Advance = $_________

We will ship_______ shipments @ $35.00 - Exhibit Site = $_________

PAYMENT ENCLOSED = $_________

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PHONE FAX DATE

AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT - PLEASE PRINT


Rates: For complete information and descriptions, refer to the section in this service kit titled “Shipping Instructions.”

CALCULATION OF ORDERWhen recording weight, round up to the next 100 lbs.Example: 235 lbs. = 300 lbs., 3 x Rate = Dollars or minimum, whichever is greater.ADVANCE SHIPMENTS TO THE WAREHOUSEWe will ship _______ lbs. @ $64.00 per 100 lbs. (200 lb. minimum) = $_________Shipping address: Exhibiting Company | Booth Number 31st Annual HSTW Staff Development Conference c/o YRC Freight 7300 Centennial Blvd. Nashville, TN 37209

DIRECT SHIPMENTS TO THE EXHIBIT SITEWe will ship _______ lbs. @$58.00 per 100 lbs. (200 lb. minimum) = $_________Shipping address: Exhibiting Company | Booth Number

31st Annual HSTW Staff Development ConferenceGaylord Opryland Hotel & Convention Centerc/o ExpoPlus

2816 Opryland Dr. Nashville, TN 37214

NOTE: We understand that your calculation is only an estimate. Invoicing will be done from the actual weight as listed on the inbound

bills of lading. Adjustments will be made accordingly. If you have any questions about material handling, please contact our Customer

Service Department at (404) 699-0650.



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SHIPMENTS TO WAREHOUSE

Shipper Name: __________________________ From City/State: ___________________________

How will you ship: q Common Carrier q Van Line q Company Truck q Air Freight

Shipping Date: __________________ # of Pieces: _______________ Weight ________________

Dimensions of Largest Piece: Height ______ Width _______ Length ______ Weight __________

Carrier (If Known): ___________________________ Pro Number (If Known): _________________

Comments / Special Handling Requirements: ____________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Attach Separate Sheet for Multiple Shipments if Necessary.

SHIPMENTS DIRECT TO EXHIBIT SITE

(Must Arrive Only During Official Exhibitor Move-In)

Shipper Name: _________________________ From City/State: ____________________________

How will you ship: q Common Carrier q Van Line q Company Truck q Air Freight

Shipping Date: __________________ # of Pieces: _______________ Weight ________________

Dimensions of Largest Piece: Height ______ Width _______ Length ______ Weight __________

Carrier (If Known): ___________________________ Pro Number (If Known): _________________

Comments / Special Handling Requirements: ____________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Attach Separate Sheet for Multiple Shipments if Necessary.

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PHONE FAX DATE


RETURN TO: EXPO PLUS 1055 Research Center Drive, Atlanta, GA 30331 Tel: (404) 699-0650 Fax: (404) 699-9827

THIS FORM MUST BE COMPLETED BY ALL EXHIBITORS AND RETURNED TO ExpoPlus. Shipments will be received and

handled in accordance with the information set forth on the enclosed shipping instructions and material handling rates.



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Cartload Service Order FormSpecial Freight Services – Private Passenger Vehicles Only!

• Tofacilitatethemove-inandmove-outofExhibitorswithsmallexhibitmaterialshipments,ExpoPlusis pleased to make available for hire, One (1) laborer with One (1) pushcart, for 1 trip. Services can be made one way from the dock to your booth or your booth to the dock. Charges for these services are $48.00 each way.

• Thisserviceisforthosewhohavesmallhandcarryitemsallofwhichmustfitona2’x6’pushcart,inonetriponly.Ifyouarrive with a truck, van, trailer, or truck with trailer filled with exhibit material you will not qualify for this service and will be redirected.

• Acartloadiseight(8)piecesorless,weighinglessthan200lbs.total.1cartloadtripallowedperbooth.

• Yourvehiclemustunloadonthereceivingdockoftheexhibithall.ExpoPluspersonnelwilldirectvehicles.Thecartisnotauthorized to enter or go to any parking structure. There must be two (2) people with the vehicle; one person to go with your product to the booth space and one person to remove your vehicle from the unloading area to the parking area.

• FreightthatistoolargeorheavywillbechargedMaterialHandlingrates.Nopersonaltrucks(one(1)ton&over),norentaltrucks, trailers, or bobtails will be unloaded through cartload service.

• Toreceivethisservice,gotoeitherthefacility’smainentranceordockandaskaboutorwatchfortheCartloadServicearea.Pre-orders will receive preferential service at show site, you may also order this service at the ExpoPlus Service center.

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VEHICLES THAT QUALIFY:

I agree in placing this order that I have accepted the ExpoPlus Payment Policy and the terms and conditions of Contract.

Authorized Signature - Please Sign:

X___________________________

Authorized Name - Please Print Date

Pickup SUV

Sedan Passenger Van

Push Cart

VEHICLES THAT DO NOT QUALIFY:

Rentals Flatbed Bobtail

Semi Trailer

Item Price Quantity TotalCartload Inbound $48.00 $

Cartload Out-bound

$48.00 $

Total : $



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1. ExpoPlus and its subcontractors shall not be responsible for damage to uncrated materials, materials improperly packed, glass breakage, or concealed damage.

2. Relative to inbound shipments, there may be a lapse of time between the delivery of shipment(s) to the booth by ExpoPlus or its subcontractors and the arrival of the Exhibitor’s

representative at the booth. Similarly, relative to outgoing shipment(s), it is possible that there will be a lapse of time between the completion of packing and the actual pick-up

of materials from the booth for loading onto a carrier. With the knowledge that during such times the shipment(s) will be left in the booth unattended, it is recommended that

a representative from the exhibiting company stay with the shipment until it is picked up.

Therefore, it is agreed that ExpoPlus and its subcontractors are not responsible for the loss or disappearance of Exhibitor’s materials after the same have been delivered to

Exhibitor’s booth, nor are ExpoPlus and its contractors responsible for Exhibitor’s materials before they are picked up from the Exhibitor’s booth for loading after the show.

Consequently, all Bills of Lading covering outgoing shipment(s) submitted to ExpoPlus or its subcontractors by Exhibitor will be checked at the time of pick-up from the booth

and corrected where discrepancies exist.

3. ExpoPlus and its subcontractors shall not be held liable for any damage incurred during the handling of equipment requiring special devices to properly load, place or reload

unless advance notice has been given to ExpoPlus in time to obtain the proper equipment.

4. ExpoPlus and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts, or work stoppages of any kind.

5. ExpoPlus and its subcontractors shall not be responsible for ordinary wear and tear in handling of equipment, nor for loss or damage due to fire, theft, windstorm, water,

vandalism, acts of God, mysterious disappearance or other causes beyond their control.

6. It is understood that ExpoPlus and its subcontractors are not insurers. Insurance, if any, shall be obtained by the Exhibitor. Amounts payable by ExpoPlus hereunder are

based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor’s property. It is further understood and agreed that ExpoPlus and its

subcontractors do not provide for full liability should loss or damage occur.

It is agreed that if ExpoPlus or its subcontractors should be found liable for loss or damage to Exhibitor’s equipment, the liability shall be limited to the specific article that was

physically lost or damaged. Such liability shall be limited to a sum equal to $.30 per pound per article, with a maximum liability of $50.00 per item or $1,000.00 per shipment,

whichever is less, as agreed upon damages and exclusive remedy. Provisions of this paragraph shall apply if loss or damage, regardless of cause or origin, results directly or

indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence, active or otherwise, by

ExpoPlus, its subcontractors or their employees.

7. ExpoPlus and its subcontractors shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues or for any collateral costs that may

result from any loss or damage to Exhibitor’s materials, which may make it impossible or impractical to exhibit.

8. Claims for loss or damage must be submitted to ExpoPlus by the close of the show. No suit or action shall be brought against ExpoPlus or its subcontractors more than one

year after the cause of action.

9. The Exhibitor agrees, in connection with the receipt, handling, temporary storage and reloading of its materials, that ExpoPlus and its subcontractors will provide these services

as Exhibitor’s agent and not as bailee or shipper. If any employee of ExpoPlus or its subcontractors shall sign a delivery receipt, Bill of Lading or other document, we agree

that ExpoPlus or its subcontractor will do so as the Exhibitor’s agent, and the Exhibitor accepts the responsibility thereof.

10. ExpoPlus and its subcontractors shall not be liable for shipments received without receipts, freight bills or specified unit counts on receipts or freight bills, such as UPS or van

lines. Such shipments will be delivered to booth without guarantee of piece count or condition.

11. Empty container labels will be available at the ExpoPlus Service Center. Affixing the labels is the sole responsibility of the Exhibitor or its representative. It is understood that

these labels are used for EMPTY STORAGE ONLY, and ExpoPlus and its subcontractors assume no responsibility for loss or damage to contents while containers are in

storage or for mislabeled containers.

12. In order to expedite removal of materials from the show site, ExpoPlus shall have the authority to change designated carriers, if such carriers do not pick up on time. Where no

disposition is made by the Exhibitor, materials will be taken to a warehouse to await Exhibitor’s shipping instructions, and the Exhibitor agrees to be responsible for payment of charges

relating to such handling at the warehouse. ExpoPlus assumes no liability as a result of such re-routing or handling.

13. The Exhibitor agrees, in the event of a dispute with ExpoPlus or its subcontractors relative to any loss or damage to any of our materials or equipment, that the Exhibitor will

not withhold payment in any amount due to ExpoPlus for material handling services or any other services provided by ExpoPlus or its subcontractors as an offset against the

amount of the alleged loss or damage. Instead, the Exhibitor agrees to pay ExpoPlus prior to the close of the show for all such charges and further agrees that any claim the

Exhibitor may have against ExpoPlus or its subcontractors shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits.

The consignment or delivery of a shipment to ExpoPlus or its subcontractors by an Exhibitor or by any shipper on behalf of the Exhibitor shall be construed as an acceptance

by such Exhibitor (and/or other shipper) of the terms and conditions set forth in Sections 1 through 13 above.

ExpoPlus and its subcontractors are not insurers of you or your property and will not assume responsibility for loss, injury or damage where the direct cause of the loss, injury or

damage is unknown or indeterminable.Be sure your materials are insured from the time they leave your firm until they are returned after the show.

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STANDARD ACCESSORIES Discount Standard Qty. Rates Rates

_____ Rectang. 24”x36”x30”H Table $69.00 $92.00

_____ White Cafe’ Table 30”D x 30”H $115.00 $153.00

_____ White Bar Table 30”D x40”H $125.00 $167.00

_____ Square Table 24”x24”x30”H $64.00 $85.00

_____ Wastebasket $12.00 $16.00

_____ Adjustable Tripod Easel $34.00 $45.00

_____ Chrome 22”x28” Sign Frame $72.00 $96.00

_____ Black Plastic Aisle Stanchion $35.00 $47.00

_____ Black Plastic Chain (per ft.) $3.50 $5.00

_____ 4’x8’ Poster Board $105.00 $140.00

_____ Bag Rack $62.00 $83.00

_____ Literature Rack $96.00 $128.00

_____ Uprights, Bases, Crossbars $12.00 $16.00

LUMILOC SYSTEM RISERS Discount Standard Qty. Rates Rates

_____ 4’L x 8”W x 8”H $36.00 $48.00

_____ 6’L x 8”W x 8”H $48.00 $64.00

_____ 8’L x 8”W x 8”H $60.00 $80.00

Riser(s) to be placed on____ft. long tables ordered.

aDD 10% tO StanDarD rateS fOr OrDerS receiveD at ShOW Site

Total All Items Ordered $_________

Sales Tax 9.25% $_________

Total Payment Enclosed = $_________

Note: Payment should include Sales and/or Use Taxes as indicated above. Please make payments in US Funds.

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PHONE FAX DATE



DRAPED DISPLAY TABLES (24” wide) Discount Standard Qty. Rates Rates

_____ 4’ Table - 30” high $72.00 $83.00

_____ 4’ Table - 42” high $82.00 $94.00

_____ 6’ Table - 30” high $84.00 $99.00

_____ 6’ Table - 42” high $94.00 $110.00

_____ 8’ Table - 30” high $96.00 $115.00

_____ 8’ Table - 42” high $106.00 $126.00

-Optional 4th Side Draped 30”: $40.00 $53.00

-Optional 4th Side Draped 42”: $45.00 $60.00

Show colors will be given when color is not selected.

Colors: Red, White, Blue, Black, Burgundy, Gray, Teal, Forest

Green, Purple

UNDRAPED DISPLAY TABLES (24” wide)(Covered with white vinyl) Discount Standard Qty. Rates Rates

_____ 4’ Table - 30” high $32.00 $43.00

_____ 4’ Table - 42” high $37.00 $49.00

_____ 6’ Table - 30” high $44.00 $59.00

_____ 6’ Table - 42” high $49.00 $65.00

_____ 8’ Table - 30” high $56.00 $75.00

_____ 8’ Table - 42” high $61.00 $81.00

STANDARD SEATING Discount Standard Qty. Rates Rates

_____ Black Padded Side Chair $58.00 $77.00

_____ Black Padded Arm Chair $62.00 $83.00

_____ Gray Padded Counter Stool $64.00 $85.00

_____ Black Plastic Contour Chair $42.00 $56.00

SPECIAL DRAPE (Masking Drape)

_____ 8’ H. Masking/per ft. $11.00 $15.00

_____ 3’ H. Masking/per ft. $7.00 $9.00

PAYMENT IN FULL must accompany your advance order to qualify for

Discount Rates. Orders without a payment or orders received after the below

Deadline Date will be charged at Standard Rates.

CANCELLATION POLICY:

Items canceled after move-in begins will be charged at 50% of original price.



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Car

peta DELUXE (Custom) CARPET - 32 oz

An upgraded 32oz. carpet is available in 10 colors. Swatches will be sent to you upon request.Rental includes installation, plastic covering for protection and pickup at the close of the show.

Select Color Samples are available upon request.1Red 1Navy Blue1Burgundy 1Royal Blue / Baby Blue1Charcoal 1Teal1Gray 1 Forest Green1Black 1White1Orange(Bright) 1Pink

Deluxe CarpetBooth Size: _____ x _____ = _______Total sq ftSq. ft. required (to next full ft.)

______ @ $3.35 per sq ft = $ __________

Note: Include a floor plan if additional carpet is required to cover steps, skids and display fixtures. A quotation will be forwarded to you before we proceed.

a SPECIAL SIZE (standard) CARPET - 32 oz

Discount Rates Standard Rates________ Total sq ft @$ 2.50 $ 3.00 per sq ft per sq ft

1 Plastic Covering (visqueen)________ Total sq ft @$ .56 $ .75 per sq ft per sq ft

1Padding1/2” Rebond Padding (includes installation)________ Total sq ft @ $ .98 $ 1.31 to next full ft per sq ft per sq ft

RETURN TO: EXPO PLUS 1055 Research Center Drive, Atlanta, GA 30331 Tel: 404.699.0650 Fax: 404.699.9827

_______________________________________________________________________________________________________________________COMPANY E-mail ADDRESS BOOTH NUMBER

_______________________________________________________________________________________________________________________ADDRESS STREET CITY STATE ZIP

_______________________________________________________________________________________________________________________ PHONE FAX DATE

_______________________________________________________________________________________________________________________AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT - please print

aSTANDARD CARPET - 16 Oz.If carpet is ordered in multiples of two or more in a combination of sizes, at the prices below, the carpets are not guaranteed to be a color match.

Select Color1Red 1Blue1Burgundy 1Black1Forest Green 1Teal1Purple 1Gray

Show colors will be given when color is not selected.

Standard Carpet Discount Standard(10’ increments) Rates Rates

________ 10’ X 10’ $120.00 $160.00________ 10’ X 20’ $240.00 $320.00________ 10’ X 30’ $360.00 $480.00

Prices above include taping front aisle edge only.

____ ft of additional $1.13 $1.51

taping per ft. per ft.

Note: Include a floor plan if additional carpet is required to cover steps, skids and display fixtures. A quotation will be forwarded to you before we proceed. Alternative selections may be necessary on orders received after the deadline date above.

Important - No credits will be issued after deadline date.

PAYMENT IN FULL must accompany your advance order to qualify for Discount Rates. Orders without payment or orders received after the above Deadline Date will be charged at Standard Rates. Add 10% to standard rates for orders received at show site.

CANCELLATION POLICY: Items canceled after the deadline date for Deluxe carpet will be charged at 100% of original price. Standard carpet canceled after move-in begins will be charged at 50% of original price.

Total All Items Ordered $_________

Sales Tax 9.25% $_________

Total Payment Enclosed = $_________

PLEASE NOTE: “METHOD OF PAYMENT” Form must accompany this order.



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A 7” x 44” ID Sign is automatically provided with your booth.

CHOOSE YOUR SIZE

STANDARD QTY. SIGN SIZES Discount Pricing:

____ 7”x11” @ $34.00 $________

____ 7”x22” @ $35.00 $________

____ 7”x44” @ $36.00 $________

____ 11x14” @ $42.00 $________

____ 14”x22” @ $50.00 $________

____ 14”x44” @ $60.00 $________

____ 22”x28” @ $64.00 $________

____ 28”x44” @ $93.00 $________

____ 40”x60” @ Quoted on Request

Signs are based on one color copy, white showcard and 10 words or

less per sign.

INDICATE OPTIONAL SERVICES REQUIRED

OPTIONAL QTY. SERVICES PRICE TOTAL

____ Over 10 words @ $1.00 per word = $____

____ Change in color copy @ $12.88 per change = $____

____ Easel back on sign @ $8.25 per sign = $____

____ Colored showcard @ Quoted on Request

____ Logo Sign @ Quoted on Request

____ Banner @ Quoted on Request

________________________________________________________

________________________________________________________

____________

ADDITIONAL SERVICESq Please indicate here if you would like

us to provide more information and pricing on banners, cut-out

letters, logos, silk screening, special graphics, or any other items.

_____________________________________________________

_____________________________________________________

____________

Background color: ________________________

Lettering color: ___________________________

Remember to order in advance to save time and money. Orders

received after deadline date will cost double the prices indicated.

If you have questions or need assistance with any items not listed,

please call the Expo Customer Service Dept at 404-699-0650.

TOTAL COST

___________ + ___________ = $___________

Subtotal 9.25% Tax Total Cost

INDICATE YOUR SIGN COPY

Please feel free to draw on reverse side of this form.

Gra

phic

Req

uest

q Vertical q Horizontal q Use your Judgment

For Sign Layout

CHOOSE YOUR STYLE AND

COLOR



PHONE FAX DATE

AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT - please print




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Mod

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ALL PACKAGES INCLUDE: •Installation&DismantlingLabor •StandardGrayorBlackVelcroReceptivePanels •StandardCarpet(Please specify carpet color) •StandardHeaderCopy(black&White) •LocalDeliveryprice Of pacKaGeS DO nOt incluDe •AudioVisualEquipment •Graphics(quoteduponrequest) •StemLights •Furniture&Accessories

MDU NO. 1 MDU NO. 2 MDU NO. 3

MDU NO. 4 MDU NO. 5

MDU NO. 6 MDU NO. 7 MDU NO. 8

Please speak with one of our associates who would be happy to assist you with these items, as well as help you design a custom booth if you wish to do so!



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Mod

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Discount Price(Add 25% after June 21st, 2017)

Total

q MDU NO. 1 10’x10’ $2,317.50 $

Copy for standard header (black)

q MDU NO. 2 10’x10’ $2,935.50 $


q MDU NO. 3 10’x10’ $1,390.50 $


q MDU NO. 4 10’x20’ $3,347.50 $


q MDU NO. 5 10’x20’ $4,635.00 $


q MDU NO. 6 10’x10’ $2,008.50 $


q MDU NO. 7 10’x10’ Banner $1,699.50 $


q MDU NO. 8 20’x20’ $6,592.00 $


Velcro Receptive Panels / Sintra / Foamcore

q Black q Gray q White

Carpet: q Blue q Red q Gray q TealqPurple q Burgundy q Forest Green q Black

Metal Color:

q Silver q Silver Vein

Sub Total $

Sales Tax (9.25%) $Total Price $

Add 25% i f order ing a f ter June 21st , 2017 or add 50% i f order ing on-s i te



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Mod

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Accessories ordered after June 21st, 2017 will cost an additional 25% over prices indicated.Accessories ordered on-site will cost an additional 50%.

Quantity Discount Price

Total

Shelves 1 meter straight - white only __________ $36.00 $_________

Counter

1 meter x 1/2 meter x 42” tall __________ $324.00 $_________

2 meters x 1/2 meter x 42” tall __________ $530.00 $_________

Other Stem light - black (fixture only) __________ $77.00 $_________

Literature Holder - __________ $30.00 $_________

Plexi glass (holds 8 1/2” x 11”)

Sub Total $_________

Sales Tax 9.25%

$_________

Total Price $_________

Add 25% if ordering after the deadline date or add 50% if ordering on-site

Lighting and/or Electrical Services are NOT included with Unit Rental

All orders are governed by the ExpoPlus Payment Policy and the Limits of Liability and Responsibility

TSW Expo 2017San DiEgo ConvEnTion CEnTEr, May 2-4, 2017


®

ExpoPlus has a diverse Custom Furniture Inventory which enables our exhibitors and clients to transform their event spaces of any type or size into functional,

stylish, and memorable experiences! The Custom Furniture Brochure is complete with pictures, pricing, and the appropriate order form. To access this brochure,

please CLICK HERE. You may fax/scan your order forms back to ExpoPlus at (fax) 404.699.9827 or you may order online at www.expoplus.com.

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®

A Full Service Trade Show Company

A National Full-Service Trade Show Contractor

Americas User Conference 2017 Indiana Convention Center, May 9 - 11, 2017Siemens PLM Connection

31ST AnnuAl HSTW STAff DevelopmenT ConferenCe

Gaylord opryland Hotel & Convention Center


http://www.expoplus.com/showman/tsw/Custom_Furniture.pdf



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Fork

lift L

abor

CREW SIZE FOR INSTALLATION & DISMANTLINGA FORKLIFT IS REQUIRED for equipment or materials weighing 200 lbs or more.

If you DO NOT request a forklift, a crew will be assigned consisting of: two laborers.

DESCRIPTION OF WORK TO BE PERFORMED___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

ORDERNOTE: Starting time can be guaranteed only when men are requested for the start of the working day at 8:00 am.

We will need crew(s) as indicated below and will have a representative on hand to supervise the work to be done.

The exhibitor’s representative will return the crew to the Service Center upon completion of the work, check the work order, and approve the work order by signing.

FORKLIFT CREW INSTALLATION ESTIMATEDate:________________ Time: ______________ am/pm___________ @ ____________=____________________ Approx Hours Hourly Rate Total Estimated Cost

FORKLIFT CREW DISMANTLE ESTIMATEDate:________________ Time: ______________ am/pm___________ @ ____________=____________________ Approx Hours Hourly Rate Total Estimated Cost

CALCULATION OF ORDERPlease make payments in U.S. Funds.

PAYMENT ENCLOSED: $_________________

NOTE: We understand that your calculation is only an estimate; invoicing will be done from the actual hours worked. Adjustments will be made accordingly. Order subject to LIMITS OF LIABILITY AND RESPONSIBILITY as set forth in this manual.

.NOTE: If exhibitor fails to pick up the people at the time confirmed, a one (1) hour charge per person “NO Show

Charge” will be made.

ORDER CONFIRMATIONIn order that people and equipment will not be standing idly by at your expense (because of uncertainties of truck arrivals), this Order will be considered only a reservation and must be followed up by a signed work order at the Service Center by 12:00 pm on the day preceding the date specified above. We cannot guarantee the availability of crews at specific times without confirmation

Please confirm Dismantling Labor at the exhibit site and allow time for return of empty crates and containers

Fork Lift up to 5,000 lbs W/ Operator

Straight

$160.00

Overtime

$198.00

Each additional laborer $76.00 $114.00

Overtime is from 4:30 pm to 8:00 am - Monday through Friday and all day Saturday.Doubletime is all day Sunday and holidays.

Add 10% to rates above for labor ordered on show site.

Minimum charge for labor is one (1) hour, per man and includes time necessary for workmen to: • gettoolsandreporttothebooth, • haveworkcheckedbytheexhibitorand • returntotheServiceCenterwiththeexhibitortobe signed out.

Gratuities in the form of labor hours for work not actually performed are strictly prohibited and will not be honored by ExpoPlus.

It is not necessary to order labor to unload equipment from a truck. Unloading equipment from a truck is charged a drayage rate by CWT.

All rates subject to change if necessitated by increased labor and material costs. Larger fork lift/crane service available by advance request.

Labor and Equipment Rates



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qSUPERVISION BY ExpoPlus

•Exhibitsaredismantledpriortoexhibitor’sarrivalunderthe

direction of ExpoPlus I&D Supervisors. The charge for this

service is an additional 35% of the total installation labor bill.

Please complete the information on the next page so we may

provide you with the best possible service in setting up your

exhibit.

• Pleasenoteourcancellationpolicy.

•Reversesideofformmustbecompleted.

qSUPERVISION BY EXHIBITOR PERSONNEL

•SupervisormustcheckinattheExpoPlusServiceCenterto

pick up labor. Upon completion of work, supervisor must

return to ExpoPlus Service Center to release labor.

•Starttimeguaranteedonlywherelaborisrequestedforthe

start of the working day (8:00am), unless the official set up

time begins later in the day.

•Pleasenoteourcancellationpolicy.

•Supervisorwillbe:____________________

INSTALLATION LABOR

Please check off box below indicating which Supervision you have selected.

q SUPERVISION BY EXHIBITOR PERSONNEL

•SupervisormustcheckinattheExpoPlusServiceCenterto

pick up labor. Upon completion of work, supervisor must

return to ExpoPlus Service Center to release labor.

•Starttimeguaranteedonlywherelaborisrequestedforthe

start of the working day (8:00 am), unless the official set up

time begins later in the day.


•Supervisorwillbe:_____________________

q SUPERVISION BY ExpoPlus

•Exhibitsaresetuppriortoexhibitor’sarrivalunderthedirection

of ExpoPlus I&D Supervisors. The charge for this service is

an additional 35% of the total installation labor bill. Please

complete the “Display Labor Continued” Form on the reverse

side including all setup instructions & information so we may

provide you with the best possible service in setting up your

exhibit.


DISMANTLE LABOR

Please check off box below indicating which Supervision you have selected.

Note: If exhibitor fails to pick up the people at the time confirmed, a one (1) hour charge per person “no show charge” will be made.

I&D HOURLY RATES (One hour minimum per person)

STRAIGHT TIME 8:00 am to 4:30 pm Monday through Friday ............................................................................... $76.00 Per Person/Per HourOVERTIME 4:31 pm to 7:59 am Monday through Friday, all day Saturday. ....................................................... ..$114.00 Per Person/Per HourDOUBLETIME Sundays and Holidays. ........................................................................................................... ..$152.00 Per Person/Per Hour

Dis

play

Lab

or

COMPANY EMAIL ADDRESS SPACE NUMBER


PHONE FAX DATE



I&D: x = @ = Date Time Day of

Week

No. of People Apprx.

Hours

Total Hours Hourly

Rate

Total Estimated Cost

I&D: x = @ = Date Time Day of Week No. of People Apprx. Hours Total Hours Hourly Rate Total Estimated Cost



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Dis

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Lab

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ontin

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OUTBOUND SHIPPING INFORMATIONShip To: _________________________________________ Method: q Common Carrier _________________________________________ q Air Freight _________________________________________ q Van Line _________________________________________ q Other (Specify)________________________Carrier*: (If Known) ___________________________________________________________________________________________Freight Charges: q Prepaid q Bill to: ____________________________________________________________________ q Collect ____________________________________________________________________ ____________________________________________________________________

Exhibitors clear of Hall - Friday, July 14, 2017Please note: ExpoPlus will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel.

SPECIAL INSTRUCTIONS/COMMENTS__________________________________________________________________________________________________________

PLEASE PROVIDE AN EMERGENCY CONTACT

NAME: ____________________________________________________ PHONE NO. _________________________________



PHONE FAX DATE



PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY ExpoPlus AND YOU WILL NOT

BE PRESENT TO SUPERVISE THE INSTALLATION AND/OR DISMANTLE.

*Exhibitors using a carrier other than official show carrier must make arrangements for freight pick-up according to the following schedule:

INBOUND SHIPPING INFORMATIONCarrier __________________________________________________ Carrier Phone # ______________________________________Shipped To: q Warehouse q Show Site From: City/State __________________________ Date ______________Total No. of: q Crates ________ q Cartons ________ q Fiber Cases ___________ q Other (Specify)_____________

SET-UP INFORMATIONSetup Plan/Photo: q Attached q To Be Sent With Exhibit In Crate Number: __________________________Carpet: q With Exhibit q Rented from ExpoPlus Color ______________________ Size ____________________: q Drawing Attached q Drawing with Exhibit q Electrical Under CarpetComments:____________________________________________________________________________________________________

Graphics: q With Exhibit q Shipped Separately Comments:____________________________________________________________________________________________________Special Tools/Hardware Required: ______________________________________________________________________________________________________________________________________________________________________________________________



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1. ExpoPlus and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind.

2. ExpoPlus and its subcontractors shall not be responsible for loss, injury or damage caused by tradesmen or equipment furnished by ExpoPlus, or its subcontractors, except when such tradesmen are working or operating equipment under the direct supervision of a supervisor designated by ExpoPlus or its subcontractors.

3. ExpoPlus and its subcontractors shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may result from many loss, injury or damage to an exhibitor’s materials or exhibitor personnel, which may make it impossible or impractical to exhibit the exhibitor’s materials.

4. Upon discovery, all apparent loss, injury or damage to you or your property must be left in its undisturbed condition and immediately reported to an ExpoPlus representative for documentation. Claims for discovered and reported loss, injury or damage must be submitted to ExpoPlus by the close of the show. No suit or action shall be brought against ExpoPlus or its subcontractors more than one year after the incident giving rise to the cause of action.

5. The placing of an order for the services of tradesmen and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of the terms and conditions set forth in Sections 1 through 4 above.

ExpoPlus and its subcontractors are not insurers of you or your property and will not assume responsibility for loss, injury or damage where the direct cause of the loss, injury or damage is unknown or indeterminable.

D

ispl

ay L

abor

Lim

its O

f Lia

bilit

yBe sure your Liability Insurance is in effect at the exhibit site.

Contact your insurance representative.



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Show Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform and provide necessary services and equipment.

Official Service Contractors are appointed to:a. Insure the orderly and efficient installation and removal of the

overall exposition,b. Assure the distribution of labor to all Exhibitors according to

need,c. Provide sufficient labor to satisfy the requirements of Exhibitors,

and for the exposition itself,d. See that the proper type and limits of insurance are in force,

ande. Avoid any conflict with local union and/or exhibit hall

regulations and requirements.

The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are:f. Supervision may be provided by the Exhibitor.g. The Exhibitor may appoint an exhibit installation contractor or

display builder.

Exhibitors may employ the service of independent contractors to install and dismantle their display, providing the Exhibitor and the installation and dismantling contractor comply with the following requirements:1. The Exhibitor must notify Show Management in writing and

ExpoPlus of the intention to utilize an independent contractor no later than 30 DAYS prior to the first move-in day, furnishing the name, address and telephone number of the firm.

2. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of $1,000,000 liability coverage, including property damage and Workers Compensation naming ExpoPlus as additional insured, to show management and ExpoPlus at least 10 DAYS before the show opening.

3. The Exhibitor agrees that he is ultimately responsible for all services in connection with his exhibit, including freight, drayage, rentals and labor.

4. The Exhibitor Appointed Contractor must have all business licenses, permits and Workers’ Compensation insurance required by the State and City governments and the convention facility management prior to commencing work, and shall provide Show Management with evidence of compliance.

5. The Exhibitor Appointed Contractor will share with ExpoPlus all reasonable costs related to its operation, including overtime to pay for stewards, restoration of exhibit space to its initial condition, etcetera.

6. The Exhibitor Appointed Contractor must furnish Show Management and ExpoPlus with the names of all on-site employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management.

7. The Exhibitor Appointed Contractor shall be prepared to show evidence that it has a valid authorization from the Exhibitor for services. The Exhibitor Appointed Contractor may not solicit business on the exhibit floor.

8. The Exhibitor Appointed Contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be located anywhere in the building. The show aisles and public spaces are not a part of the Exhibitor’s booth space.

9. The Exhibitor Appointed Contractor shall provide, if requested, evidence to ExpoPlus that it possesses applicable and current labor contracts and must comply with all labor agreements and practices. The Exhibitor Appointed Contractor must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages, strikes or labor problems.

10. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the Official Service Contractor, ExpoPlus. The Exhibitor Appointed Contractor must coordinate all of its activities with ExpoPlus.

11. For services such as electrical, plumbing, telephone, cleaning and drayage, no contractor other than the Official Service Contractor will be approved. This regulation is necessary because of licensing, insurance, and work done on equipment and facilities owned by parties other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space.

O

ffici

al S

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ontr

acto

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2. The Service Firm must notify ExpoPlus of the names of all exhibiting companies for whom they have orders, and furnish insurance certificates to ExpoPlus and the sponsor of the exhibition.

3. The Service Firm must check in at the ExpoPlus Service Center to receive their badge.

4. Refer to the Official Service Contractors and Guidelines and Method of Payment 3rd Party Authorization for Exhibitor Appointed Contractors form in this service kit for additional requirements.

5. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper Certificate of Insurance with a minimum of $1,000,000 liability coverage, including property damage and Workers Compensation naming ExpoPlus as additional insured, to show management and ExpoPlus at least 10 days before the show opening.

Non

-Offi

cial

Ser

vice

Con

trac

tor



PHONE FAX DATE


RETURN TO: EXPOPLUS 1055 Research Center Drive, Atlanta, GA 30331 Tel: (404) 699-0650 Fax: (404) 699-9827

Exhibitors who plan to have an exhibit service firm (other than the Official Service Contractor) unpack, erect, assemble, dismantle, and pack displays/equipment must abide by the following:

1. Notify ExpoPlus no later than 30 DAYS prior to Show indicating the following:

Name of Service Firm: __________________________________________________________

Address: __________________________________________________________ __________________________________________________________

Telephone: __________________________________________________________

Fax: __________________________________________________________

Contact: __________________________________________________________

*ExpoPlus reserves the right to refuse any Non-Official Service Contractor access to the show floor, if any of the above conditions are not met. If there is a problem providing the necessary information within the

30 DAY deadline, ExpoPlus must be contacted by telephone.



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CALCULATION OF ORDER

*When ordering a daily service calculate 2 days.

Vacuuming ________(sq ft) x ________(rate) x ______(number of days) = $_______

Shampooing ________(sq ft) x ________(rate) = $_______

Anti-Static Spray ________(sq ft) x ________(rate) = $_______

Periodic Porter Service ________(rate) x ________(number of days) = $_______

Total All Lines = $_______

PAYMENT ENCLOSED = $_______

VACUUMING and SHAMPOOING

We will require the following service(s) for our

Booth Number __________________ which is ________ x _______ =

___________ sq.feet.

q Vacuuming carpet/booth area

q EVERY NIGHT*

Minimum Charge: 100 sq. feet per Day

Cost per square foot per night is ................................. 26¢

q BEFORE SHOW OPENS ONLY

Minimum Charge: 100 sq. feet per 10’x10’ booth

Cost per square foot is ................................................. 29¢

q Shampooing carpet

q BEFORE SHOW OPENS ONLY Minimum Charge: 100 sq. feet per 10’x10’ booth

Cost per square foot is ............................................... 79¢

Mopping and Waxing available upon request. ...................................

q Anti-static Spray Application/booth area

Per Application

Minimum Charge: 100 sq feet per 10’x10’ booth

Cost per square foot is....................26¢

PERIODIC PORTER SERVICE

Refuse will be removed from containers in your booth once an hour –

show hours only – on a daily rate basis. If you require this service, please

indicate your requirements below:

q Every Show Day*

q ONLY Day(s) Specified __________

Cost per day.................................................................... $74.00

PORTER SERVICE

Use for booth wipe down, ice removal, etc. q We will require porter service.

Please contact us at our booth prior to show opening.

Rates Per Hour:

Mon.-Fri: 8:00 am to 4:30 pm ................................ $36.00

Mon.-Fri: after 4:30 pm- All day Sat and Sun ....... $54.00

(1 hour minimum)

Spec

ial C

lean

ing

& P

orte

r Se

rvic

e



PHONE FAX DATE



Cost of Vacuuming and Shampooing will be invoiced on the total area of your booth. To avoid any misunderstandings regarding these services, please bring

any discrepancies to our attention at the show site. In this way, we will be able to assure your satisfaction with our service. Adjustments cannot be made after

the close of the show. All rates subject to change if necessitated by increase in labor and material costs.

Official Audio-Visual/Computer Rental

Qty CP DIGITAL Rents Flat Screen Displays, Full Event Rates Full Show Total

50” Flat Screen-HD TV/Monitor with table top stand 1080P - HDMI.60” Flat Screen-HD w/speakers 1080P - HDMI.

42” Flat Screen-HD TV/Monitor with table top stand 1080P - HDMI.

Qty Full Show Total

Qty Full Show Total

Qty Full Show Total

Qty Full Show Total

Sub-Total

All rates are for the full length of event!Rental items requiring installation must be performed by union labor.

Add 15% to the rental price after the deadline date.

Delivery/Pickup Fee $ 125.

Tax:9.25

Total

To place your order: fax to 404-699-9827

CP DIGITAL Rents Touchscreens, Full Event Rates

CP DIGITAL Rents Desktops/Laptops, Full Event Rates

CP DIGITAL Rents Apple, Full Event Rates

CP DIGITAL Rents, Full Event Rates

$ 775.$ 950.

$ 545.

$ 300.$ 350.

$ 125.

$ 495.

$ 65.$ 120.

$ 175.$ 550.

32” Flat Screen-HD TV/Monitor (16:9, 1366x768) wide screen with table top stand.

70” Single Post Floor Stand for 32” & smaller.26” Flat Screen 720P.

72” Dual Post Floor Stand for flat screen monitors 42” & larger $ 175.

$ 450.Laptop: HP 250 G3, Intel i3 CPU, 500GB, 4GB, Windows 10, 15.6

Desktop: iMac Core 2 Duo / 2.0GHZ / 2GB / 20” Screen

DVD Player & RemoteBluRay Player & RemoteDLP Projector, 5000 lumens / 1024x768 / lock down cable

Projection Screen, 8x8 on tripod. (other sizes available).

Additional/Items:

A M U L T I - P L A T F O R M D E S I G N A N D P R O D U C T I O N C O M P A N Y

$ $ 495.

All in One Desktop, Dell Studio 2320, Intel i5 CPU, 250GB, 4GB, . Windows10, 23 inch, Touchscreen, Wifi .

15 Inch MacbookPro i5, 250GB hard drive, 8GB memory, OS 10.11 $ 450.

Apple iPad $ 150.

VGA Cables - No charge - How many do you need?HDMI Cables - No charge - How many do you need?DonglesWall Mount Brackets - Labor NOT included

$ 25.$ 30.

expo

Sticky Note

Unmarked set by expo

expo

Typewritten Text

expo

Typewritten Text

expo

Typewritten Text

expo

Typewritten Text

expo

Typewritten Text

expo

Typewritten Text

expo

Typewritten Text

Haley Durden

Typewritten Text

SREB / HSTW | Gaylord Opryland Hotel & Convention Center

Haley Durden

Typewritten Text

Haley Durden

Typewritten Text

Richards Convention Florist, LLC d/b/a TEASLEY’S CONVENTION FLORIST

TAXPAYER ID # 20-8142614 1813 GOLF CLUB ROAD

OLD HICKORY, TN 37138 PHONE: (615) 876-3695 – FAX: (615) 876-9378 INFORMATION: [email protected]

WEB: www.conventionflorist.com Like us on Facebook

QUANTITY ITEM PRICE TOTAL __________ FLORAL ARRANGEMENTS $ 60.00 to $85.00 __________ (Designers Choice, NO EXHIBITOR INPUT) (Price variation denotes size) __________ FLORAL ARRANGEMENTS $ 85.00 & Up __________

(Custom – Call, fax or email your requirements for a quote) __________ BLOOMING PLANTS $ 25.00 _________

(Mums, Rieger Begonia or Kalanchoe as available) __________ BROMELIADS $ 35.00 __________ (As Available) __________ LARGE POTTED FERNS $ 35.00 __________

__________ 18" TROPICAL PLANTS $ 32.50 __________

__________ 2' TROPICAL PLANTS $ 37.50 __________

__________ 3' TROPICAL PLANTS $ 47.50 __________

__________ 4' TROPICAL PLANTS $ 57.50 __________

__________ 5' TROPICAL PLANTS $ 67.50 __________

__________ 6' TROPICAL PLANTS $ 77.50 __________

__________ 7' - 8' TROPICAL PLANTS $ 97.50 __________

__________ SPECIALTY CONTAINERS & PLANTERS __________ (Contact us for a quote)

DELIVERY CHARGE $ 10.00_

SUB TOTAL ___________

9.25 % SALES TAX ___________

TOTAL ___________

Credit Card Receipts will be emailed the day you are charged. Please set your spam filter to receive from [email protected].

Prices are subject to change without notice. There is a significant price increase for on-site orders.

BOOTH NUMBER: ______________SHOW SITE: _____________________________________________________________

SHOW NAME: ____________________________________________________SHOW DATE: __________________________

EXHIBITOR NAME: ______________________________________________________________________________________

STREET ADDRESS: _______________________________________________________________________________________

CITY/STATE/ZIP CODE: __________________________________________________________________________________

CONTACT PERSON/PHONE:___ ___________________________________________________________________________

FAX/E-MAIL: ___________________________________________________________________________________________

•RENTAL POLICY 1. Orders should be received at least 7 days prior to show opening to facilitate material availability. 2. Cancellations must be received at least 7 days prior to show opening. 3. Items missing from the booth are the responsibility of the exhibitor and an additional charge will be applied. 4. Substitutions may be necessary due to material availability. 5. Rental price includes a decorative container, top dressing, as needed, installation and pickup. •PAYMENT POLICY 1. We accept company checks and all major credit cards. All amounts due are payable in U.S. Funds. DIRECT BILL IS NOT A PAYMENT OPTION. 2. FULL PAYMENT MUST ACCOMPANY ORDER. Sales tax due on sub total, including delivery charge. 3. Organizations claiming sales tax exemption, must submit exemption documentation with the order. The State of Tennessee doesn’t recognize sales tax

exemptions issued by other states. A federal 501 (C)3 ; letter is acceptable sales tax documentation. •METHOD OF PAYMENT AMERICAN EXPRESS ____ MASTERCARD® ____VISA ____ DISCOVER____ CHECK ENCLOSED ____ PAYMENT MUST ACCOMPANY

ORDER. ORDERS NOT ACCOMPANIED BY A CHECK OR CREDIT CARD INFORMATION WILL NOT BE DELIVERED. CARD #__________________________________________________ EXP. DATE_____________ 3 or 4 DIGIT SECURITY CODE: ____________ NAME AS SHOWN ON CARD: (Please Print)________________________________________________________________ CREDIT CARD BILLING ADDRESS: _______________________________________________________________________ (If different from above) BILLING ADDRESS LINE 2: _______________________________________________________________________________ CARDHOLDERS SIGNATURE: (Required)__________________________________________________________________ Rev. 1/14

Rigging Quick Sheet

PSAV Gaylord Opryland Resort & Convention Center Ryman Exhibit Hall

Guidelines Exclusive to Ryman Exhibit Hall

DIMENSIONS

Ceiling Height C Hall

18’ From Floor To Lighting Ceiling Height B Hall

16’ From Floor To Lighting Height Restrictions

Some areas may have other obstructions to height in certain areas. For specific details please contact the PSAV rigging department. POINTS

Only certified hang points on the permanent point grid may be used for truss and motors. These are only available in portions of the Ryman C Hall. CABLES

All cable must be tied up by PSAV Rigging department. MOTORS & TRUSS

PSAV will be responsible for all flown truss and motors.

TRIM HEIGHT

No motors will be put inside of truss to gain extra trim height. It is the production company’s Responsibility, during the planning stage to confirm that desired trim heights are possible based on room measurements and PSAV safety standards. TRUCK UNLOADING

The Ryman B and C dock Ramps are available for unloading. Access to this area must be scheduled in advance with Hotel Security. SCISSOR LIFTS

Anyone operating a lift must be a certified operator and wear a full body harness to comply with hotel regulations. PSAV does not provide harnesses. PRODUCTION POWER

PSAV does not provide production power. Power should be arranged through the hotel’s Convention Electric department. PSAV will arrange rigging power with the hotel in advance.

For Additional Information

Jesse Cartwright Jacob Wilson Mark Krysiuk Rigging Sales Rigging Project Mgr Rigging Coordinator 615.458.2643 615.458.8462 615.458.8466

GUIDELINES FOR ALL

Exhibit Rigging

PSAV will provide Truss Protectors which must

be used on conventional lights with C-clamps/Mega-clamps.

Late or On-Site Changes to the stamped rigging drawing will cause delays. Nothing will be

flown that has not been through proper load calculation and advance procedures.

No gear may be added or removed from a flown rig without

approval from PSAV Rigging.

Only PSAV Riggers may operate any rigging equipment.

No substitutions will be

allowed for rigging hardware designed for specific gear.

PSAV Riggers are responsible for the safety of the entire rig

including anything that attaches to the architecture of the building.

Expo Signage

The Ryman B and C Expo halls have ceiling structures that incorporate ductwork, piping, cable trays, lighting and other facility mechanicals that make the hanging of signage a unique task that needs preplanning in order for maximum results. The supplying of accurate technical information in advance gives the PSAV Rigging department the best possible opportunity to make your exhibit event a success. Expo Rigging

Only PSAV Riggers are allowed to tie to the exhibit hall structure. Safety

PSAV will use its best effort to get your signage up as planned however due to the mechanical nature of the structure in the exhibit hall there may be times where the height and or positioning of the signage may not meet the desired outcome. There also may be times where safety concerns may cause us to deny hanging some signage. PSAV will make the final decision in such situations.

Information Technology Credit Card Authorization FormPlease Fax or Mail to:

Attn: Opryland IT2800 Opryland DriveNashville, TN 37214

Phone: 615-458-0110Fax: 615-458-0120

Please do not email Credit Card information

Rate*** Quantity Facility Charge TN Tax Extended Total

$1,500$3,000$5,000$6,000$10,000

Mbps

$75

Rate*** Quantity Facility Charge TN Tax Extended Total

$75$250

Rate* Quantity Facility Charge TN Tax Extended Total

$150$150$300$100

*There will be a separate bill for any potential long distance charges by AT&T.

Tennessee State Tax Ttoal (9.25%)

Shared Network - If available bandwidth at the time you are using the internet does not matter

Wireless per deviceWired per device/port/cable

Direct Inward Dial Telephone Line (DID line)Private Voice Line (AT&T Line) *** primarily used for Credit card processing***

**ISDN BRI Circuit**Conference Speaker Telephone

Facility Charge Total (24%)

# of wired lines for custom bandwidth requests

Method delivery for the shared network

We provide a Standard Desk telephone with each phone line.

To dial long distance numbers, please dial 9 + 1 + area code + number (except with an AT&T private line no need to dial 9)To dial international numbers, please dial 9 + 011 + country code + number (except with an AT&T private line no need to dial 9)

Gaylord Opryland strongly recommends that all the latest updates and patches for your device, be installed prior to arrival.

IT Quick Reference All published rates are Event rates. Meaning regardless of event duration, it is the same rate.

Expedite Fees may be incurred if Gaylord Opryland is required to move up the installation time or change physical drop; even if in the same room.Please refer to the following recommendation if using a device that broadcasts in A,B,G or N; please turn radio power down to the lowest usable level, additionally

Diagrams of booth or meeting room locations for the delivery of IT services is recommended. The streaming of video or audio typically requires increased bandwidth to provide for desired quality of services.

Gaylord Opryland may provide the switch and cables necessary to support multiple devices upon request. Telephone calls may be subject to, surcharges, long distance fees, and calling fees based on AT&T operator assisted rates

To dial local numbers, please dial 9 + number (except with a AT&T private line no need to dial 9)

Telecommunication Services

Special Instructions: Grand Total

1.5 Mbps3.0 Mbps

10.0 Mbps

5.0 Mbps

*** If you send in your order prior to day of the event Opryland IT will extend a 50% discount only off of the custom bandwidth rates noted above.

*All published rates are Event rates. Meaning regardless of event duration, it is the same rate.

Custom Dedicated Private Network - Choose the amount of bandwidth and a method of delivery (wired or wireless)

Bandwidth guidance: Low = checking email and simple web surfing (plan on 70 kbps per device) Medium = simple web applications and standard definition audio (plan on 125 kbps per device) Heavy = Web Training (plan on 250 kbps per device)

** Please note in the special instructions number of devices that may need wireless access under the custom network options. Wireless is included in bandwidth rate on the custom networks

6.0 Mbps

Custom bandwidth selection

***Please ensure that your computer is set to receive DHCP IP addresses

Effective January 1, 2017 Supersedes ALL previous versions

Gaylord Opryland IT Department utilizes redundant internet connectivity through means of diverse carriers. We actively monitor the health of our ISP(s) networks and provide an automatic failover in the event of a service interruption.

Bandwidth guidance: Standard definition video streaming = 1.5 Mbps per device and High Definition video streaming = 3 Mbps per device

Quantity 15 day Advance Price Quantity Regular Price Amount

1 Outlet to 500 watts or 5 amp $171.00 $197.00

2 Outlets to 1000 watts or 10 amp $197.00 $249.00




1 Ø 3 Ø

15 Amp $327.00 $379.00

20 Amp $419.00 $550.00

30 Amp $577.00 $786.00 All power in the Exhibit Hall comes from the ceiling.50 Amp $885.00 $1,233.00

Please list (NEMA)#:

25 ft. 1 outlet extension cord $20.00 $20.00

25 ft. 3 outlet extension cord $25.00 $25.00

6 outlet power strip $30.00 $30.00

*Compressed Air (minimum charge) $350.00 $350.00

**Water (minimum charge) $350.00 $350.00

Drainage (minimum charge) $350.00 $350.00

Fill & Drain up to 500 gallons $350.00 $350.00

Fill & Drain over 500 gallons Please Call for Pricing

***Labor per hour 7 am - 5 pm $70.00 $70.00

***Labor per hour 5 pm - 7 am $100.00 $100.00

Sub Total

TOTAL

Troubleshooting or Special Wiring ONLY

***Note: Above Labor Fees are for troubleshooting and/or special wiring only.

Gaylord Opryland is not a source of electrical SET-UP labor.

TN Sales Tax 9.25%

Gaylord Opryland Use Only

(for a receipt)

* PLEASE COMPLETE & INCLUDE THE ATTACHED CREDIT CARD AUTHORIZATION FORM *

120 Volt Power Electrical Connection

Each outlet is considered one actual plug-in. Prices are per outlet, or

combination of outlets with electrical load not to exceed watt and/or ampere

rating indicated. Prices printed include labor and 24-hour service. This

represents a one-time charge, not a daily rate. Rates quoted for electrical

connections cover only the bringing of services to the booth in the most

convenient manner. Gaylord Opryland does not supply labor for

connecting or running electrical inside booth area. For your

convenience, Gaylord Opryland will staff an electrical service desk during

exhibitor set-up.

208 Volt Power

Inline & Island Booths

Inline Booths: Electrical will be installed on the floor at the back of the booth

Island Booths: Electrical service will come from exhibit hall ceiling and will be

provided in the most convienent manner. Gaylord Opryland does not supply

labor for connecting or running electrical inside booth area.

Note: All equipment utilizing nominal 208 voltage must have appropriate male plug

480 Volt Power Please Call for Pricing

Special / Larger Requirements: *Compressed Air

Gaylord Opryland supplies 1/2" or 3/4" quick release female connection.

Exhibitor is responsible for male connector. Fitting can be purchased on site.

Gaylord Opryland supplies 100 PSI. Exhibitor is responsible for air regulator if

needed. Please list CFM required.____________Extension Cords (rental only) Exhibitor must pick up at service desk

**Water and Drainage

Water - Gaylord Opryland supplies male threaded hose connector. Exhibitor is

responsible for bringing connector to adapt.

Drainage - Depending on location of exhibit, a pump may be required at an

additional cost.

See Terms and Conditions (page 2)

Full payment must accompany this order form in order to avoid paying regular

price. Not refundable for non-use or no show. In order to receive a refund,

cancellations must be made at least seven (7) days prior to set-up day. Prices are

subject to change without notice. Advanced pricing is honored for orders

submitted at least (15) days before first show date.

Please fax or mail to: Attn: Exhibit Hall Operations

Gaylord Opryland Resort & Convention Center 2800 Opryland Drive Nashville, TN 37214

(P) 615-458-6390 (F) 615-458-6094

Exhibit Hall Services Electrical/Plumbing Order Form

Convention Name

Address

Contact Name Email Address

Company Name

City

Phone #

State Zip Code

Set Up Date Booth #

PAYMENT METHOD: ____________________

All credit card authorizations must be submitted via the secure fax number at the top of this page. We cannot accept email submissions.



(P) 615-458-6390 (F) 615-458-6094

Exhibit Hall Services Electrical/Plumbing Order Form

Convention Name

Address

Contact Name Email Address

Company Name

City

Phone #

State Zip Code

Set Up Date Booth #

PAYMENT METHOD: ____________________

Information Technology Credit Card Authorization FormPlease Fax or Mail to:

Attn: Opryland IT2800 Opryland DriveNashville, TN 37214

Phone: 615-458-0110Fax: 615-458-0120

Please do not email Credit Card information

Date:

Date:

City: State: Zip:

This form has been created in order to allow you to have event expenses charged to your credit/debit card. Please provide all the information requested below to ensure prompt processing of your application. We ask you to please sign and date the form before submission. Please fax the completed form to Technology

Solutions at 615-458-0120

Name as it appears on the credit/debit card:

EVENT INFORMATION - Required

Event Name/Title:

FOR SECURITY reasons, Marriott International conforms to all Payment Card Industry (PCI) standards.

Marriott Confidential & Proprietary Information

Issuing Bank: Phone:

Card Type:

I certify that all information is complete and accurate. I hereby authorize the Gaylord Opryland Resort & Convention Center to collect payment(s) for Event listed on this form by processing one or more charges to the credit/debit card listed above. I certify that I am the authorized signer of the credit/debit card listed above.

Event Date(s):

CARDHOLDER INFORMATION - Required

Email Address:

Booth Number & Name:

Account Type:

Please do not send a photocopy of the front or back of your credit card.

For security reasons, we cannot accept completed forms via email.

Cardholder Name: (Printed)

Cardholder Signature:

Effective March 2, 2015 Supersedes ALL previous versions

Account Number: Exp. Date:

Address (statement):

Fax or Alternate Number:Phone Number:

Visa

Corporate - Company Name:

AMEX Diners/CB Discover JCB

Individual Debit Credit

MC

Liability: Gaylord Opryland is not responsible for any injury, loss or damage that may occur to the exhibitor, the exhibitor's agents, employees, or

property, or to any other person or property, prior, during, or subsequent to the period covered by the exhibit contract, provided said injury, loss

or damage is not caused by the willful negligence of an employee of Gaylord Opryland. Each Exhibitor hereby expressly releases Gaylord Opryland

from such liabilities and agrees to indemnify Gaylord Opryland against any and all claims for such injury, loss or damage.

Insurance: Exhibitors who desire to carry insurance on their exhibits must do so at their own expense.

Fire Regulations: All doors and openings must be kept clear. Exit Signs, fire alarms and extinguishers must be visible at all times.

Food and Beverage: Any food or beverage dispensed or given away at booths must be supplied and prepared by Gaylord Opryland.

Adhesives: No pins, tacks, or adhesives of any kind are permitted on any hotel wall, door, or column. Any tape applied to the floor must be

approved by the Hotel Exhibit Hall Manager. Proper tape can be purchased from the Hotel Exhibit Hall Manager. No helium filled balloons or

adhesive backed stickers may be given out by exhibitors.

Non-Flammable Materials: All materials used in the Exhibit Hall, Ballroom, or any other room of Gaylord Opryland MUST be non-flammable to

conform with the Fire Regulations of Nashville, Tennessee. Electrical wiring and equipment installation must conform to appropriate Nashville,

Tennessee codes. Gaylord Opryland personnel are obligated to refuse connections where wiring is not in accordance with subject code. Material

not conforming with such regulations will be removed immediately at the exhibitor's expense. Engines, motors or any kind of equipment may be

operated only with the consent of the Director of Conference Services or Exhibit Hall Manager at Gaylord Opryland.

Special Notices: All booth equipment, furniture and carpeting must be confined to the measured limits of the booth. No nails, or bracing wires

used in erecting displays may be attached to the building without written consent of the Director of Conference Services or the Exhibit Hall

Manager at Gaylord Opryland. All property destroyed or damaged by the exhibitor must be replaced in its original condition by the exhibitor or at

the exhibitor's expense.

Storage: Absolutely no storage of material of any type allowed behind booths or between booths. Gaylord Opryland has no facilities for the

storage of exhibits. All shipments for an exhibit must be directed to the official drayer. Shipments that arrive prior to show time will be directed to

the official drayer's warehouse for storage and delivery to the exhibitor's booth at show time, at exhibitor's expense.

Terms and Conditions for Exhibits and Displays

All materials and equipment furnished to the Exhibitor by Gaylord Opryland will remain Gaylord Opryland property and will be removed by

Gaylord Opryland after close of show.

Gas cap must be locked and / or taped shut

By the order of the Fire Marshall: Display vehicles must meet the following requirements: Fuel level must be no more than 1/8th of a tank Battery cables must be disconnected

State: Zip:

Date:

For security reasons, we cannot accept completed credit card authorization forms via email.

Card Type:

Issuing Bank:

Name as it appears on the credit/debit card:

Event Date(s):

Booth #:

Cardholder Signature:

Company Name:

CARDHOLDER INFORMATION - REQUIRED

Marriott Confidential & Proprietary Information

This form has been created in order to allow you to have event expenses charged to your credit/debit card. Please provide all the

information requested below to ensure prompt processing of your application. We ask you to please sign and date the form before

submission. Please fax the completed form to EXHIBIT HALL OPERATIONS 615-458-6094

Exp. Date:

PAYMENT INFORMATION - Required

Card Number:

Fax or Alternate Number:

FOR SECURITY reasons, Marriott International conforms to all Payment Card Industry (PCI) standards.

Email Address:

EVENT INFORMATION - Required

Account Type:

Event Name/Title:

I certify that all information is complete and accurate. I hereby authorize Gaylord Opryland Resort & Convention Center

to collect payment(s) for Event listed on this form by processing one or more charges to the credit/debit card listed above.

I certify that I am the authorized signer of the credit/debit card listed above.

Cardholder Name:

(Printed)

Phone:

Phone Number:

City:

Address (billing):

VISA MC AMEX DINERS/CB DISCOVER JCB

PERSONAL CORPORATE CREDIT DEBIT



(P) 615-458-6390 (F) 615-458-6094

Documents

NNUAL TAFF GAYLORD OPRYLAND HOTEL … · o Sign Request Form - o Modular Display Unit Order Forms - ... (404) 953-4857 gEmail [email protected] ShOW cOOrDinatOr | SOuthern reGiOnal