NM Data Integration Grant Program: Webinar 2

Zach Grant

New Mexico Sentencing Commission

505 595 6468 | zwg2@unm.edu

JULY 8, 2019

BACKGROUND

HB 267 (and related junior budget bills)

• Pretrial Bucket: contact AOC’s Kelly Bradford - aockkb@nmcourts.org

• Data Integration Bucket: ~900k• Overseen by New Mexico Sentencing Commission (NMSC)• ~450k for statewide, will first target the SID (state identifier number)• ~375k for Data Integration Grant Program

• Mandates creation of CJCCs, requires grant applications be endorsed by those CJCCs

WHY DATA INTEGRATION?

WHY DATA INTEGRATION?

• For system as a whole: streamlined business processes

WHY DATA INTEGRATION?

• For system as a whole: streamlined business processes

• For policy makers: easier, more informed policy and resource allocation decisions

WHY DATA INTEGRATION?

• For system as a whole: streamlined business processes

• For policy makers: easier, more informed policy and resource allocation decisions

• For program managers: Effective, efficient, timely program evaluation and performance management

WHY DATA INTEGRATION?

• For system as a whole: streamlined business processes

• For policy makers: easier, more informed policy and resource allocation decisions

• For program managers: Effective, efficient, timely program evaluation and performance management

• For the public: better “service” AND therefore safety

LONG TERM VISION

LONG TERM VISION• CURRENT:

• Siloed information due to the fragmented structure of the criminal justice system

LONG TERM VISION• CURRENT:

• Siloed information due to the fragmented structure of the criminal justice system

• STRUCTURE: • CJCC – type bodies provide a vehicle for using technology more

collaboratively to break down OR connect those siloes systematically, including (eventually) governance of sharing agreements and data usage.

LONG TERM VISION• CURRENT:

• Siloed information due to the fragmented structure of the criminal justice system

• STRUCTURE: • CJCC – type bodies provide a vehicle for using technology more

collaboratively to break down OR connect those siloes systematically, including (eventually) governance of sharing agreements and data usage.

• EXPECTATIONS: 20 year project• Coloring in the wall metaphor

• Supermarket metaphor

WHY LOCAL DATA INTEGRATION GRANTS?• Open ended, ground up approach. We want to identify:

• local priorities based on local variables• priorities that are common to multiple districts• as many collective needs as possible to include in report back to State

Legislature

• Design Thinking - Vase Example

• Coopetition more than competition

You tell us problem and the proposed solution! We pay! (If we can!)

WHY CJCC APPROVAL?

• To ensure key stakeholder decision makers are informed about any applications submitted and have had an opportunity for input

• To ensure collaboration has occurred in the application drafting process among 2+ CJCC stakeholders

• Exact process will depend on your local CJCC.

APPLICATION PROCESS

TIMELINE:

• JULY 15: application packet released

• JULY 15- AUGUST 15: additional webinars planned, including potential • vendor demos• brainstorming assistance

• AUGUST 15: applications due by 5pm

• SEPTEMBER 1: grants awarded, contract and vendor selection process begins

• HIGH REACHING GOAL - OCTOBER 1: work begins

APPLICATION PACKET• Still in development but…

• …will aim to be fairly open ended

• As light as possible: ID the problem, PROPOSE a solution, PROVIDE some background information.

• Will ask for as many applications as your district can generate

• Will ask for broad stroke budget numbers. More important will be the level of collaboration and vision behind the idea.

THE MOST COMPETITIVE IDEAS WILL:

❑ Have BREADTH: i.e. benefit at least 3 criminal justice stakeholders (more = better)

❑ Have DEPTH: i.e. solves consensus priority needs.

❑ Aim to take a small bite out of a BIG apple: • Can provide tangible benefit in 1 year• Will enable additional future development to solve additional needs• Take an iterative, modular, micro-services approach to technology development

❑ Allow for, immediately or in the future:• Easier access to data from external users (APIs etc)• Cleaner processes that lead to cleaner data entry / maintenance

❑ AND/OR: Lead to cost savings and efficiencies in logistics or other system processes

WHAT NOW?

WHO TO INVITE TO PARTICIPATE:

• Anyone with insight and breadth of knowledge about:❑ Sending or receiving information to and from their entity to external

partners (includes IPRA)

❑ Records management

❑ IT / Networking

❑ Data management

❑ Business processes and flows with external partners

STEPS:

1. Assemble group of representatives from relevant CJCC partners

2. Inform them of process and program

3. Gather ideas from the group, brainstorm

4. Compile into a wish list

5. As a group, evaluate wish list and prioritize by vote

6. Identify which top ideas match application criteria the best

7. Identify:• sponsor entity for that idea / application• partner entities to assist the sponsor• Individual(s) to draft the application

8. Gain CJCC approval

9. Submit to NMSC on August 15

WISHLIST SPREADSHEET TOOL• GOAL: identify consensus priorities.

• USES: Google Sheets – allows for collaboration from multiple stakeholders remotely

• If you’re a stakeholder with an idea: find your own section of empty space on Tab 1, enter background info on the idea(s) for others to review.

• If you’re the group coordinator:• Encourage all representatives to vote before you meet on Tabs 2 (BREADTH) and 3 (DEPTH)• Before the meeting, prep Tab 6 by sorting ideas to show highest votes

• As a group: • Optional: discuss which ideas are similar (Tab 4) and what broad stroke start-up costs might be (Tab

5) • Required: Using scores on Tab 6, discuss which ideas meet group’s goals the most

SAMPLE IDEAS• Court Processes:

• Access to real time court disposition information• Automate calendaring information• Automate notice of hearings

• Custody Related: • Where is an individual being held? • Are they under supervision?• Are they in the infirmary? • Do they need to be on or taken off the transport list?

• Warrant Related:• Enable law enforcement and jails to get most updated warrant information possible. • Is the person alive? (DOH Death certificates)• Was the warrant quashed or cancelled? • Is there an outstanding warrant in another county before a jail release?

• High frequency utilizers / familiar faces –• pull data from multiple sources to gather real-time information about the most frequent utilizers across the system. ER

visits, multiple arrests, treatment needs or costs in jail, flag for diversion, etc.

STILL TO COME AS TIME ALLOWS:

• Demos from prospective vendors with examples of projects from other states and local jurisdictions

• Data integration research and background information (not just a NM effort)