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NAZIR KHAN Mob: +966502752637 Home: +966 (0)12-6582638 E-mail: [email protected]
OBJECTIVE
Wishing to secure an administrative position in an enterprise which is looking for a candidate with strong professional knowledge and skills to joint its team of professionals members where I can utilize my education, vast experience in national and multinational companies to make me more valuable member of a valued team with particular strengths in leadership and self-motivation. I am always prepared to invest a great amount of time and effort to meet and exceed the goals, with fully committed with determined to succeed
EDUCATION
B.A. (Bachelor of Arts) With major subjects of Business, Economics and Political Science from Karachi University, Pakistan.
Completed following courses by (Long Distance) from the Transworld Education College, UK:
Diploma in Economics & Commerce
Diploma in Business Management and Trading
Diploma in Business English and Correspondence
Diploma in Principles & Practice of Management
On completion of first three courses College awarded a specialised Diploma in Business Administration
TRAINING COURSES ATTENDED
“Personal Effectiveness” in Dubai, conducted by the Unilever Arabia through Empowered Learning System, Dubai, in Sept 1995.
“The Perfect P.A.” conducted by the Unilever Arabia through Spearhead Training at Jeddah in Dec 1998.
“Leadership and Problem Solving Skills” conducted by the Unilever/Binzagr Lever Limited through Meirc Training & Consulting, Dubai, held in Jeddah in Feb 2001.
“Presentation Skills” conducted by the Unilever/Binzagr Lever Limited through Derasat Training Centre, Jeddah, held in Sep 2002.
“Creativity & Work Simplification Skills” conducted by the Unilever/Binzagr Lever Limited through Derasat Training Centre, Jeddah, held in Oct 2002.
“Team Leader Building” conducted by the Unilever/Binzagr Lever Limited through GYNEX held in Dec 2005.
COMPUTER TRAINING
Word Processing from National Institute of Computer Management – Jeddah in 1991.
Beginning & Intermediate PowerPoint, Excel, Word
SKILLSET
Responsibilities
Organization Operation and Procedures.
Orient and train employees
Supervise the Office Staff
Control Correspondences
Review and approve supply requisition
Liaise with other agencies
Maintain Office Equipment
Maintain Time Sheet of staff
Plan, implement and update office systems and staff records.
Maintain accurate high level information
Technical Skills
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal & written communications & organization skills
Time management skills
Personal Attributes
Honest, trustworthy and respectful.
Flexible and strict where needed
Possess cultural awareness and sensitivity
Demonstrate sound work ethics
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WORK EXPERIENCE IN SAUDI ARABIA
April 2008 till to date (6 years) Joined Emaar the Economic City in April, 2008 (a multi-national Real Estate company) based in Dubai. Emaar is constructing a new Residential/Industrial & Port city with the name of King Abdullah Economic City in Rabigh. In 2009 the PDC (Ports Development Co.) came into existence as a new joint venture company between Emaar and the Saudi Bin Laden Group. The aim to create Ports Development Co. to build a new Sea Port in King Abdullah Economic city with the name of King Abdullah Port. It is the first joint venture Port under the private umbrella is being built in Saudi Arabia. The function of this port will be mainly in Containers Handling. The two births of the port have already been in operational since the 3
rd quarter of 2013.
In 2009 the services of 4 existing Emaar’s Executives including me, headed by Mr. Gary Lemke, a British national, expert in Ports experience transferred to this newly born/created company. I have been looking after all the administrative works being an office administrator. The first office of PDC was established in Jeddah in 2011 to start up the work. Mid 2013 was the target to bring first 2 births into operational to receive the ship so the full fledge operational offices created in June, 2013 in Industrial Valley of King Abdullah Economic City, Rabigh.
My contributions to the PDC from creation till now:
Supervising the renovation of new office in Salamah Center in Jeddah
Purchased furniture and all other necessary equipment required for new offices
Applied 12 new Telephones and Internet Lines from STC.
Extended Administrative supports for GM, CFO, Business Development Manager and staff.
Help CFO for managing Board Meetings documents.
Receiving invoices, arranging payment for suppliers and other service providers.
Contacting with Auditors for the timely payment of Zakat, GOSI renewal of certificate of Chamber of Commerce etc.
Arranged visit visas for newly hire Executive Staff and for consultants. Taking care for their travel and Hotel Arrangements etc.
Coordinating with HR and Government Relation officers for arranging Exit/Re-Entry visas and other administrative support.
Maintaining and coordinating Time Cards, Annual Leaves, Ticketing’s of the Management & staff.
Coordinating with Insurance Medical Provider for the Medical Cards and the reimbursement of Medical Expenses.
Taking care for the monthly billing for Maintenance/Telephones/Electric, Photocopier and other instruments/machines etc.
Set up a tea and refreshment facilities for staff and meetings.
Petty Cash Handling
Purchasing necessary Office Supply/IT/Tea Room and other necessities.
Made credit agreements with:
o Hotels o Travel Agents o Rent a Cars o Couriers o Medical Insurance Provider o Co. Car fleets insurance provider.
In Aug 2013 the Ports comes into operational and whole staff moved to the Head Office in its original venue, so effective from Aug 2013 my services moved to the Heads of Operations/Marine Services and GM Special Marine Services.
Oct 2006 till Oct 2007 (1 Year)
Worked in PWC/Agility Logistics Company, the newly establishment company having a new office. Started working as an Office Administrator with supporting to the General Manager. .
May 1992 - Oct 2006 (14 ½ Years) Unilever Arabia Group of Companies – Sponsored by Binzagr Lever Ltd, Jeddah, KSA
While the Unilever was establishing a new Development & Quality Assurance Department for Home & Personal Care in 1992, under the supervision of British Management. I joined as an Executive Secretary to the Head of department Dr Derek Hull. We started this this task with 4 staff, which consists 3 managers incl. me, and within span of a year the strength reached to 23, which incl. 6 Managers and 18 technologists. The whole tenure in Unilever Arabia consists into 4 phases. The details are as follows:
Page 3 of 4
1. FIRST PHASE STARTS FROM MAY 1992 - 1995 WITH DR. DEREK HULL, BRITISH NATIONAL
Usually the Common responsibilities during the whole 14 years were the same with all 4 Heads, but the additional responsibilities were varying from time to time.
COMMON Usual Secretarial work such as typing, filing, telephone, faxes, arranging meetings, preparation of presentations, attending and receiving messages etc.
Additional responsibilities Apart from the above mentioned common work, there had been following additional Administrative responsibilities to perform:
Independent Correspondence.
Maintain filing records of the Secretarial office.
Maintain Personal Records for Departmental Managers as well as Staff
Maintain Attendance and Overtime Records of Departmental Staff.
Close contact with HR & Commercial departments for any related issues with DQD staff.
Make Hotel arrangements and transportation for visitors visiting to our company.
Follow-up company procedures for buying Lab. Equipments.
Contacting Laboratory, furniture & Office equipment Suppliers. Collecting quotations.
Preparation and placing Purchase Orders and onward follow up with the suppliers for right time Delivery.
Receiving the deliveries of the order placed goods. Onward forwarding Invoices to the Commercial Department for payment duly approved by the Head of Department.
Buying Office Supply/Stationery for DQD staff.
Inventory of Electronics equipment of the Department.
Follow up with the concerned Equipment Suppliers for periodic maintenance.
Creation and Typing of first new format for Product Specification for Quality Assurance Department.
2. SECOND PHASE FROM JUN 1996 - JUL 2003 UNDER THE SUPERVISION OF MR. DAVID A. JORDAN, BRITISH NATIONAL, AND HEAD OF HPC DEVELOPMENT & QUALITY DEPARTMENT.
Maintain to centralize the office filing records of the Head of Department.
Maintain the Departmental Tentative Annual Leave Records.
Maintain Training Records of Manager & Staff
Make arrangements for travel and hotel bookings etc for Managers/Staff.
Follow-up with HR department to make sure that the Exit/Re-Entry visa has already been done.
Collection of Passports, Tickets and onward handover to the travelling staff.
Arranging Travelling advances, if required.
Follow up with Commercial Department for the payment of Salary, Allowances etc. for staff/Managers as well for suppliers.
Air Tickets, Hotel Bookings and Transportation arrangement for Departmental Managers as well as for the visitors.
Arrangement of Visa & Invitation Letters Managers/Staff as well as for the visitors.
Visitors schedule & induction with Managers/Staff.
Keep watching the performance of contractor employee) working with us.
Meetings and Conferences arrangement -
Arranged a Regional Meeting for Dove Soap in Dubai by operating from Jeddah for the delegations participated from the Asia, Middle East, Africa and UK.
Being an Administrative, it was my duty to follow up with Technical Department for any maintenance problem related
Departmental Lab. as well as for Lab. Equipment.
TPM (Total Products Maintenance) Co-ordinator
Maintaining Incoming/Outgoing Courier/Airfreight records.
Maintaining the record of Departmental Pool Car usage as well as fuel consumption.
Maintain properly the list of Research catalogues/ Technical Books/Video Tapes/ Magazines & Training Materials etc.
In addition to the above activities, I had also been taking care of purchasing and distribution of stationery/office supplies & Computer accessories for both 2 companies and maintaining distribution records as department-wise.
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3. THIRD PHASE FROM JUL 2003 - SEP 2005 UNDER THE SUPERVISION OF DR.JOE D’CRUZ, INDIAN NATIONAL, AND HOME & PERSONAL CARE DEVELOPMENT. G.M.
Quality Department separated from the Development Department but included Regional Team which comprises the countries like (Africa, Middle East, Turkey & North America), so the responsibilities & contacts increased more. More tasks included in my portfolios:
More communication between Regional Team for administrative work.
Arrangement for receiving & sending local and regional products.
Arranging visa, hotel and transportation for visiting Regional Managers.
Holding Departmental Petty Cash.
Training Schedule and Training Attended Records for Managers/Staff
Annual Leave Balance Records.
Tentative yearly Leave Plan & Travel Records for Annual Leave.
Maintain Business Travelling Expenses records & other Misc. expenses of individual as well as whole Managers/Staff.
Submission of full summary regarding Travel/Leave/Training & Payment to the Head of Department on the 5th of each month
Maintain electronically the product specifications of SASO (Saudi Arabian Standards Organization) records/catalogues to match our products with SASO standard.
In-charge/Responsible for Departmental TPM (Total Products Maintenance).
In-charge of Departmental Safety.
Check & Balance on the expenditure of Courier services for Development Department.
Maintain the list of Scientific catalogues issued from Unilever Research Port Sunlight UK & Vlaardingen Netherlands
4. FORTH PHASE FROM SEP 2005 UNDER THE SUPERVISION OF MR. SAMEH AHMED, BRITISH NATIONAL, AND HEAD OF HPC DEVELOPMENT.
The work has been continuing as per the description mentioned above by holding the full portfolio of Administrative Officer.
27 Jun 1986 – 31 Mar 1992 (6 ½ Years) M/S. Salman Al-Salmi Establishment
Joined as an Executive Secretary to the General Manager, Mr Khalid Al-Salmi. Worked on this position from 27 Jun - 31 Dec 1986, then moved on to the Pesticide and Fumigation Branch located in Buraidah, Al-Gassim as a Sales Incharge and worked until 15 Dec 1988. From 16 Dec 1988 - 10 Oct 1989 my services was transferred to Jeddah in Transport Branch as a Head of Transport. 14 Oct 1989 – 31 Mar 1992 - National Quarries Company, Jeddah Saudi Arabia Executive Secretary to the General Manager, a Marble/Granite Manufacturing Company in Jeddah. I worked with this company until 31
st March, 1992.
LANGUAGES
English Fluent in speaking and good in drafting
Arabic Fluent in speaking and can read
Urdu Native Language
REFERENCES: Mr. David A. Jordan MR. GARY V. LEMKE Mob:0040724242014 +971 56 643 4730 Mr. Philip Ezekiel Mr. Paul Cooper +971 56 118 3713 + 44 7767 860848
Dr. Joe Dcruz Mr. Swami Sriraman +971 50 625 0643 +971 50 256 1976
