OFFICE OF ADMISSIONS & RECORDS (OAR)ONLINE SERVICES

Dear Students,

Should you need any assistance from the Admissions and Records Department, kindly contact the respective staff via email or phone (06-8502338)

OAR office ( nc_oar@nilai.edu.my ) * Confirmation Letter* Completion Letter* Add/Drop Subjects* Deferment

Ms. Nalla ( nalla@nilai.edu.my ) Ext: 224 * Progression* Change of Programme

Mr. Edward ( ksteoh@nilai.edu.my ) Ext:223 * New Student Offer Letter (International)* Scholarship & Waivers* EPF & Fee Letters

Ms. Fizah ( norafizah@nilai.edu.my ) Ext:238 * PTPTN

Ms. Suzi ( suzila@nilai.edu.my ) Ext:225 * Time table clash* Subject allocation in CMS* Withdrawal & Completion Form

1) EXISTING STUDENT REGISTRATIONa) As usual Students can register by online for June 2020 and July 2020 intake.b) Students classes will be conduct by online and the procedures are available in Moodle and

online.c) Students are able to print their time-table online.d) Registration is only considered complete upon full payment.e) OAR encourage the students to fill up the deferment form who wish to apply for leave of

study for the current semester.

2) PROGRESSION

1

a) Student who wish to progress their studies is required to complete the attached Progression form and get the approval from the existing HOS and new programme HOS with signature and stamp as listed below.

b) Students is required to pass all the courses prescribed by the programmes of study before being considered for progression.

i) Ms. Kalpana (kalpana@nilai.edu.my) – School of Foundationii) Mr.Muzaini (muzaini@nilai.edu.my) – School of Accounting & Financeiii) Mr. Vigneswararao (vigneswararao@nilai.edu.my) – School of Management &

Marketingiv) Dr. Ann Balasingam (annb@nilai.edu.my) – School of Hospitality & Tourismv) Mr. Ir. Narendran (narendran@nilail.edu.my) – Department of Mechanical

Engineering)vi) Dr. Habibah (habibah@nilai.edu.my) – Department of Electrical & Electronicvii) Pn. Ts. Harlina (harlina@nilai.edu.my) – Department of Computingviii) Dr. Louie (louie@nilai.edi.my) – School of Aircraft Engineeringix) Dr. Ng (spng@nilai.edu.my) – School of Applied Sciencesx) Ms. Olive (olive@nilai.edu.my) – School of Nursing

c) If there are any credit transfer from current programme, kindly attached course mapping form from HOS.

d) Any progression student who wish to apply for Scholarship or Alumni discount, kindly fill up the attached scholarship form.

e) Send the completed documents to OAR Ms. Nalla at (nalla@nilai.edu.my).f) Once the form is approved, OAR will open a new programme and will inform the student

by email or phone call.g) Student encourage to register by online within the registration period.h) Registration penalty of RM200 if registration one week late from the last day of registration

date or; penalty of RM400 if registration after one week from the last day of registration date.

i) A copy of the Progression form and offer letter will forward to student by email.j) Change of Programme student who wish to apply PTPTN, kindly contact Ms. Fizah at

(norafizah@nilai.edu.my) for the guidelines.

3) CHANGE OF PROGRAMME

2

a) Student who wish to change from an existing programme to a new one is required to complete the attached Change of Programme form and get the approval from the existing HOS and new programme HOS with signature and stamp as listed below.

b) Students who meet the minimum programme requirements are allowed to admit accordingly for the current programme.

i) Ms. Kalpana (kalpana@nilai.edu.my) – School of Foundationii) Mr.Muzaini (muzaini@nilai.edu.my) – School of Accounting & Financeiii) Mr. Vigneswararao (vigneswararao@nilai.edu.my) – School of Management &

Marketingiv) Dr. Ann Balasingam (annb@nilai.edu.my) – School of Hospitality & Tourismv) Mr. Ir. Narendran (narendran@nilail.edu.my) – Department of Mechanical

Engineering)vi) Dr. Habibah (habibah@nilai.edu.my) – Department of Electrical & Electronicvii) Pn. Ts. Harlina (harlina@nilai.edu.my) – Department of Computingviii) Dr. Louie (louie@nilai.edi.my) – School of Aircraft Engineeringix) Dr. Ng (spng@nilai.edu.my) – School of Applied Sciencesx) Ms. Olive (olive@nilai.edu.my) – School of Nursing

c) If there are any credit transfer from current programme, kindly attached course mapping form from HOS.

d) Send the completed documents to OAR Ms. Nalla at (nalla@nilai.edu.my).e) Once the form is approved, OAR will open a new programme.f) Student encourage to register by online within the registration period.g) Registration penalty of RM200 if registration one week late from the last day of registration

date or; penalty of RM400 if registration after one week from the last day of registration date.

h) The fee for change of programme is RM300.i) A copy of the Change of Programme form and offer letter will forward to student by email.j) Progression student who wish to apply PTPTN, kindly contact Ms. Fizah at

(norafizah@nilai.edu.my) for the guidelines.

3

4) DEFERMENT a) Students who wish to defer their studies or apply for leave (June 2020 & Oct 2020) are

required to complete the attached Deferment form and get the approval from the HOS.

b) Any International students who wish to defer must be accompanied with the confirmed air ticket to leave the country during the specified period of deferment.

HOSi) Ms. Kalpana (kalpana@nilai.edu.my) – School of Foundationii) Mr.Muzaini (muzaini@nilai.edu.my) – School of Accounting & Financeiii) Mr. Vigneswararao (vigneswararao@nilai.edu.my) – School of Management &

Marketingiv) Dr. Ann Balasingam (annb@nilai.edu.my) – School of Hospitality & Tourismv) Mr. Ir. Narendran (narendran@nilail.edu.my) – Department of Mechanical

Engineering)vi) Dr. Habibah (habibah@nilai.edu.my) – Department of Electrical & Electronicvii) Pn. Ts. Harlina (harlina@nilai.edu.my) – Department of Computingviii) Dr. Louie (louie@nilai.edi.my) – School of Aircraft Engineeringix) Dr. Ng (spng@nilai.edu.my) – School of Applied Sciencesx) Ms. Olive (olive@nilai.edu.my) – School of Nursing

c) Send the completed documents to OAR at (nc_oar@nilai.edu.my).d) Once the form is approved, a copy of the Deferment form and Deferment letter will

forward to student by email.

4

5) ADD/DROP REGISTRATION a) Students who wish to add/drop courses or subjects after the registration must complete an

add/drop form and attendance form get the approval from the respective HOS as listed below.

i) Ms. Kalpana (kalpana@nilai.edu.my) – School of Foundationii) Mr.Muzaini (muzaini@nilai.edu.my) – School of Accounting & Financeiii) Mr. Vigneswararao (vigneswararao@nilai.edu.my) – School of Management &

Marketingiv) Dr. Ann Balasingam (annb@nilai.edu.my) – School of Hospitality & Tourismv) Mr. Ir. Narendran (narendran@nilail.edu.my) – Department of Mechanical

Engineering)vi) Dr. Habibah (habibah@nilai.edu.my) – Department of Electrical & Electronicvii) Pn. Ts. Harlina (harlina@nilai.edu.my) – Department of Computingviii) Dr. Louie (louie@nilai.edi.my) – School of Aircraft Engineeringix) Dr. Ng (spng@nilai.edu.my) – School of Applied Sciencesx) Ms. Olive (olive@nilai.edu.my) – School of Nursing

c) Send the completed Add/Drop form to OAR office at (nc_oar@nilai.edu.my) d) OAR will get the approval from the Registrar and will process the form accordingly.e) No credit will be made for dropping of subjects after the add/drop period.f) OAR will send a copy of the approved add/drop form to student via email.g) Student may check the CMS to confirm the add/drop subjects.

6) CONFIRMATION LETTER a) Should a student require an official letter from the University to another institution or

authority to confirm their status or some other matter, they may make such a request to OAR at (nc_oar@nilai.edu.my).

b) OAR may require about 3 days to issue such letters. c) Students who wish to apply for Confirmation letter, kindly fill up the attached Request

Letter form.

d) OAR will process the letter and send the copy of the letter to students by email.e) The original copy will post to students’ home address (if required)

5

7) COMPLETION LETTER a) Should a student require an official letter from the University to confirm their completion

of studies, they may make such a request to OAR at (nc_oar@nilai.edu.my). b) Students who wish to apply for Completion letter, kindly fill up the attached Request Letter

form.

c) Student with any outstanding payment with Nilai University are not allowed to request Completion letter.

d) Send the request letter form to OAR at (nc_oar@nilai.edu.my).e) OAR will process the letter and send the copy of the letter to students by email.f) The original copy will post to students’ home address (if required).

8) EPF LETTER / FEE LETTER a) Students who wish to apply for EPF or Fee letter, kindly fill up the attached Request Letter

form and send to OAR Mr. Edward at (ksteoh@nilai.edu.my) .

b) OAR will process the letter and send the copy of the letter to students by email.c) The original copy will post to students’ home address (if required)

9) WITHDRAWAL / COMPLETION FORM a) Students who wish to terminate their studies or have completed their studies at the

University must complete the University Withdrawal and Completion form. Kindly contact Ms. Suzie at (suzila@nilai.edu.my).

b) OAR will check the clearance of student before release the form.f) At last forward the complete document to Ms. Suzie at (suzila@nilai.edu.my).g) Once the document processed a copy of the form will forward to student by email.

10) SCHOLARSHIP a) Existing students who wish to enquire any scholarship matters kindly contact Mr. Edward

at (ksteoh@nilai.edu.my).

6

11) PTPTN a) Existing students who wish to enquire any PTPTN matters kindly contact the PTPTN officer

Ms. Fizah at (norafizah@nilai.edu.my). b) Students who meet the GPA above 2.0 for January 2020 final exam are entitle for PTPTN

deduction.c) After registered in online, please email the statement (invoice) and result slip to Ms. Fizah

at (norafizah@nilai.edu.my) to check the top up fee of PTPTN amount.d) PTPTN officer will stamp on the statement the top up fees need to be pay after deduction

of PTPTN amount.e) To facilitate registration, you are encouraged to make payment before 5 th June 2020.

Payment can be made: by online banking or CDM/ ATM bank-in (Nilai University’s account details are listed in

the statement (invoice)) f) Progression and Change of Programme students who wish to apply PTPTN, kindly contact

Ms. Fizah at (norafizah@nilai.edu.my) for the guidelines.

12) TIME TABLE a) Existing students who wish to enquire about the subjects offer for June 2020 intake and

time table clash kindly contact your respective HOS as listed below.

i) Ms. Kalpana (kalpana@nilai.edu.my) – School of Foundationii) Mr.Muzaini (muzaini@nilai.edu.my) – School of Accounting & Financeiii) Mr. Vigneswararao (vigneswararao@nilai.edu.my) – School of Management &

Marketingiv) Dr. Ann Balasingam (annb@nilai.edu.my) – School of Hospitality & Tourismv) Mr. Ir. Narendran (narendran@nilail.edu.my) – Department of Mechanical

Engineering)vi) Dr. Habibah (habibah@nilai.edu.my) – Department of Electrical & Electronicvii) Pn. Ts. Harlina (harlina@nilai.edu.my) – Department of Computingviii) Dr. Louie (louie@nilai.edi.my) – School of Aircraft Engineeringix) Dr. Ng (spng@nilai.edu.my) – School of Applied Sciencesx) Ms. Olive (olive@nilai.edu.my) – School of Nursing

nalla/oar/online service/4062020

7