Night Float / Sign Outs / Patient List Management Nightfloat Ben Szpila Cell: 501-733-8047 Pager: 352-413-2270 [email protected] Intern Conference

Night Float / Sign Outs / Patient List Management

Nightfloat

Ben Szpila

Cell: 501-733-8047

Pager: 352-413-2270

[email protected]

Intern Conference

June 26, 2012


The Concept• 24/7 in house coverage

– South: PBS, MIS/GI, BMSE, CRS, GSA, Transplant

– North: Burn, Peds, Vascular

• Night team: – Trauma chief (258-9345)– Trauma junior (260-8758)– Trauma intern (413-3827)– Night float (413-0288)– CCM (494-9189)– YOU ARE NOT ALONE!


The Basics• Active response 6p – 6a

– Flexibility in the 6a to 7a hour is essential for transfer of care.

• Signout 6pm or else page service & get signout- It’s all in the details…. (don’t accept “NTD”)- Face-to-face signout, senior resident present- Help your co-interns with end of day chores- Bedside rounding for sick/dynamic patients- Get feedback from seniors re: management

- Document everything on both chart & your list


Sign out• Brief history/presentation

– Age, comorbidities, presentation, dx, operation• Notable, relevant changes past 24hrs

– Foley, NGT removed, diet, pain meds changed• Active issues (by systems, esp. in ICU)

– Neuro (bleed, stroke, neuro deficit, delirium/AMS)– Pulm (lung dz, pna, PE, secretions)– CV (pressors, rhythm issues, BP, baseline CAD)– GI (bowel fn status, baseline abd exam)– FEN (acid-base, lyte, fluid, nutr’n, renal-UOP)


Sign out– Heme (bleeding issues, plt/inr/ptt, anticoag’d)– ID (active infex, recent cx’s, abx – on the list)– Drains/tubes/lines: where are those drains?– Wound status: open/closed, clean/infected

• Conditional statements (if/then)– Foreseeable issues and plan if they come up

• Plan• Special meds (anticoag, abx, atyp pain meds)• Meds to avoid (over-benzo/narcs in elderly)• Allergies -on the list


Workflow – what to do after signout• Postop checks

– Time/date note, read the op note– Dx, procedure, SOAP (pain, CP/SOB/N/V

UOP, vitals, exam, wound, drains, labs, CXR)• Walk by & check on rest of pts

– “eyeball test” (look good, okay, not so good)– Talk to / examine any w potential issues– Get check-boxes done (your ‘to-do’ list)

• Respond to calls– If any question of urgency, have nurse repeat

new vitals, and go see pt


Workflow – patient assessment– Nurse calls – ask for repeat vitals, go see the

patient, examine, check wounds, tubes/lines– Types of routine calls

• Pain, nausea, insomnia• Fever, AMS• Tachycardia, hypoTN• Low UOP• Critical labs

– Assess, make a plan (or call if unsure) & document, document, document

– Transfer to higher level of care if needed


Workflow• Update the list (be brief / informative)• Update room numbers (Navicare/portal)• After midnight, print list & get it ready

– Vitals (trends), I&O, to-do check boxes– For ICU/IMC pts 4-4:30am, update labs– Updates/events to flag for the day team

• Bonuses (clean-up the list)– Clean up the list: DVT/GI prophylaxis, Abx, Cx– Help Trauma (if caught-up): alerts, terts, d/c’s


Other tips

• Think for yourself… Nurses will make requests all night long for pain meds, nausea meds, sleep meds…. See every patient and only give those out as necessary.

• Do not dismiss a fever or try to mask it w Tylenol

• Notify chief before major decisions:– Transfers, antibiotics, transfusions, vasoactive

agents, CT scans


Other tips• New admissions:

– Hospital to hospital transfers• Use Navicare, go to 5E (for Gen Surg) or 6E (for Txplt) and

look at beds with pending transfers: click on all of them to see which are coming from outside, then look at the attending who accepted (if it’s one of ours, then you’ll be getting called for “orders on your new patient”)

– Preop admits– Each patient needs Full H/P and orders on arrival to

the ward.• Look thru the OSH paperwork carefully. Take extra care to

find and secure Imaging CDs/films.– Call the Service Chief on Call or Trauma Junior with

questions, to notify them of the patient’s arrival.– Dictate or write the H&P in Epic.– Add the patient to the list.


Other tips

• You might feel like the only person awake in Shands but you are not alone.

• CALL YOUR CHIEF. – They want to help– They are always available– They want to protect you– Call with questions but also be thinking of plans


Other tips• TRAUMA. • The NF pager is on the trauma list for a reason.

If you are not busy, you must be there. – Experience and procedures

• Have the junior resident start teaching you how to FAST or put in the A-Line.

– Just plain “Helping out the team”– Paperwork:

• Bed request• CT form• Orders• H&P• Tertiary (if you’re feeling really generous)


Take home points• You are not alone• Document everything on chart & list both• Transfer to IMC/ICU, get CCM involved• Workflow – get postops & check-boxes

done so you are ready: for calls, help trauma w alerts, new admits, etc.

• Be proactive – check actively on new ops, concerning patients, active/dynamic issues

• Be friendly/responsive to nurses


Patient Census ManagementTad Kim, Vince Mortellaro

UF Surgery(c) 682-3793(p) 413-3222

[email protected]


Overview• Diagnosis List• Notes (history) section

– Initial presentation– Essential information (Abx, Cx, PAB, etc)– Hospital Course

• Surgery section• How to use the Name section to your

advantage• Take Home Points


Diagnosis• For trauma, “Fall” or “MVC” is not a dx• If no injuries & patient had confusion, AMS,

GCS, you can use “CHI (Closed head injury)”– Also is a valid code for coding/billing purposes

• List all secondary (not PMH) diagnoses and complications (examples on next page). This helps in a number of ways:– Dictations are easier (Prim/2ndary dx are done)– Helps chiefs for M&M


Diagnoses – Commonly MissedAcute blood loss anemia

Hyper/Hypo-Na Urinary tract infection

Atelectasis (IS) Ileus Bacteremia

Acid-/Alkalosis Intestin obstrux – SBO or LBO

DVT/PE

Atrial flutter Malnutrition ARF or AKI

CHF(D or Sys) Pleural effusion Septic shock

Decubitus ulcer – specify site

Cellulitis,seroma abscess,wd infx

Aspiration

GI bleed (site) Urinary retention


Coding Tidbits• Commonly omitted by residents

– Atelectasis (if we treat this with incentive spirometry, the hospital can bill for it)

– Blood loss anemia (Anemia from blood loss)– Excisional debridement

• Type of instrument- scissors, scalpel• Type of tissue- necrotic, skin, fascia, muscle, bone• Approximate depth, size, or weight removed

– Septic shock is a much higher DRG compared to “sepsis”. The key is shock

– Wound infection


Notes section: Initial Presentation• First line

– Age, gender, relevant past medical/prior surgeries & presentation

– For trauma (TRE): presentation = mechanism, LOC, GCS, FAST, Hct, SBP, (add EtOH/UDS)

• Relevant labs & studies on presentation– WBC +/- bands/poly’s, EtOH/UDS (for TRE)– “CT A/P- ..” or “CT hd/Csp/C/A/P/T&L spine”

• Interventions or consults (esp for TRE)– i.e. “L CT placed”, “GI Cs (consult) pending”


Examples of initial presentation

• 56yo M PMH NIDDM/CHF w EF 35%/CRI, prior chol’y ’76, Crohn’s s/p SBR x3 last in ’03 now p/w N/V/abd pn x2d. WBC 14. KUB- AF lvls, dilated SB. CT- SBO. Plan: NPO/NGT/Resus IVF, GI Cs p. (pending)


Examples of initial presentation

• (TRE) 26yo F PMH ADHD rest driver in MVC RO (rollover) w ejection, +LoC, GCS 14 (-1V), FAST neg, Hct 33, SBP 120, EtOH 200, UDS +cocaine. Pt c/o abd and pelvic pain. CT hd/Csp/C/A/P as above. IR- angio/embolization of pelvic bleeder


Initial Information, cont’d• Special allergies, i.e. contrast dye & type

of reaction– especially if the reaction was anaphylaxis

• Special meds (especially anticoagulants)– “PMH Afib on Coum”

• Next of kin information when applicable


Trauma specific information• Mechanism (mentioned above)• LOC, GCS, FAST, Hct, SBP• EtOH & UDS results• Which CT scans or XR’s were done• DVT scans/date (Radiology section)• IVC Filter placement/date (Surg section)• List of consults following patient• Only injuries (not mechanism) go in the

diagnosis slot


Additional Information• Antibiotics with start (& stop) date

– “Abx: Cpime/Vanc(7/4- )” (include stop date)– Abbreviate so that it’s still recognizable– Include last vanc trough

• Cultures – include date– pos results (recent neg results) & usu. don’t

include sputum– For Blood, include how many bottles of total– “Cx: 7/2 UCx Ecoli, 7/4 BCx 2of4 MRSA”– Abbreviations: CNS (Coag neg staph), MSSA,

MRSA, Cdif, PSA (Pseudomonas Aeruginosa)


Additional Information, cont’d• Vancomycin trough w date of last result

– “7/3 Vtr 30.5” (put this in Abx section)• Pre-albumin – update on Mon afternoons

– include current one w last week’s in ( )– “PAB 8(10)” Put right before the plan: section

• Before PAB, write TF formula/goal rate– This helps when writing transfer orders

• A section for “Plan“ at the end after Abx– “Plan: OR w Ortho 7/12, Dispo: Rehab”– Must update constantly to be useful


Hospital Course• Create a block in the notes section for the

hospital course in chronological fashion between PAB & initial presentation– “7/2 OR. 7/3 txfr to 64, DC NGT/OOB. 7/4

Clears/POM (PO meds). 7/5 Wound opened, W-D BID. 7/6 Fevers -> CT scan- IAA (intra-abd abscess), CT-perc drain. 7/8 Reg diet, DC Drain, D/C home.”

• If the list is done right, you could perform dictations without flipping thru the chart


Surgery section• Reverse chronological order with the

surgery type and date in parentheses• Separate different days with semi-colon

– “Trach/PEG(7/10); ORIF R femur(7/7); ex-lap, splenect, NJT(7/4)

• If the full procedure is listed in the surgery section, no need to repeat in the notes section. Just write “7/7 Ortho OR” in notes


Using the Name section• For TRE, “Trauma” goes under last name

– Trauma name itself goes after 1st name in ( )• Use the First name section as a way to

alert yourself not to forget certain things:– Prophylaxis (H,N) = heparin, nexium– VAC dressing changes on MWF or TThSat– “iHD (Hemodialysis) on MWF” or “CVVHD”– “Coum”, “Hep gtt”, “Loven” for anticoagulation

• This helps you stop these when “pre-opping” the pt

– TPN (to remember to write for TPN before 12)– i.e. “Smith, John (VAC MWF) (iHD) (COUM)”


Other minor pointers• Use Navicare to:

– Find out room assignments fastest– See if there are any unexpected transfers– Status of an OR patient under OR SuiteVue

• For consults, list the actual “Date of admission” not the date of the consult

• Update resident & student info on the list• Designate a spot on the paper list to be for

elements needing computer-list updating


Take Home Points• Remember to include:

– Prophylaxis, Abx, Cx, PAB, Vanc trough (if pt is on Vanc), Goal tubefeeds

– Past medical history, special allergies / meds• Use the first name section as an alert for

the need to write TPN, anticoag status, or perform a VAC change

• Ideally, any new resident or the night float you’re signing out to should be able to look at the list and know the patient fully


Other Professional Duties• Duty Hours – complete once a week (Tue)• HIPAA Training – yearly• Compliance (Billing) – yearly• Complete delinquent charts on portal• Be on time to conferences, M&M, etc.

• Case log entry – do these at least at the end of the day, if not right after the case– For the future, each operation, think of:– Op note, orders, dictate, list, case log

Documents

Night Float / Sign Outs / Patient List Management Nightfloat Ben Szpila Cell: 501-733-8047 Pager: 352-413-2270 [email protected] Intern Conference