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Nick Small, Shawn Boughey, Karolina Latkoska
Project Briefing
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Nick Small, Shawn Boughey, Karolina Latkoska
Agenda
1. Business Case
2. Stakeholder Engagement
3. Scope
4. Schedule
5. Status
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6. Managing Risks
7. Controlling Changes
8. Ensuring Quality
9. Summary
10.Questions
Nick Small, Shawn Boughey, Karolina Latkoska
1. Business Case
• New system for managing GAZCars conversions• Fully specified in 15 weeks• Cost of inaction is much higher than action• Existing system is unreliable• Instil customer confidence (conversion choices)• Contact with existing customers simplified
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Nick Small, Shawn Boughey, Karolina Latkoska
2. Stakeholder Engagement
• Stakeholders identified via GAZCars Industry Briefing Paper and liaising with client representatives
• Online forums• Stakeholders documented in Project
Management Plan• Stakeholder engagement outlined in
Communications Plan
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Nick Small, Shawn Boughey, Karolina Latkoska5
Nick Small, Shawn Boughey, Karolina Latkoska
3a. Scope
IN SCOPE• Database design• Decision support system
OUT OF SCOPE• Online booking system
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Nick Small, Shawn Boughey, Karolina Latkoska
3b. Scope (deliverables)
IN SCOPE• Complete project document suite
– Project planning documentation– Requirements analysis documentation– Design documentation
OUT OF SCOPE• Working prototype
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Nick Small, Shawn Boughey, Karolina Latkoska
4a. Schedule
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• Four phases– Project Planning– Requirements Analysis– Design– Project Closure
Nick Small, Shawn Boughey, Karolina Latkoska
4b. Schedule (link)
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Nick Small, Shawn Boughey, Karolina Latkoska
5. Status
Project Planning
• Project Charter
• Project Management Plan
• Risk Mgt Plan
• Change Mgt Plan
• Project Quality Plan
• Communication Plan
• Configuration Plan
• Project Closure Document
Requirements Analysis
• Use Case Diagram
• Use Case Narratives
• Sequence Diagrams
• Data Flow Diagrams
• Domain Diagram
Design• Functional
Specifications
• System Architecture
• Database Design Specification
• Data Migration Strategy
• GUI Specification
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Complete
In Progress
Overdue
Nick Small, Shawn Boughey, Karolina Latkoska
6a. Managing Risks
Risk identification
Risk assessment
Risk controls
Risk triggers
Risk monitoring
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Nick Small, Shawn Boughey, Karolina Latkoska
6b. Key Project Risks
• Team members with limited time and availability• Loss of team members• Unclear requirements• Uncertainty over responsibilities
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Nick Small, Shawn Boughey, Karolina Latkoska
6c. Risk Register (link)
Description Likelihood ConsequenceRisk
RatingRisk Triggers
Risk Controls
C=consequence control
L=likelihood control
Residual Risk
Team members with limited time
Almost certain
Major Extreme Not meeting deliverables milestones
Lack of feedback on documents requiring review
Inactivity on Wikispaces
Clear action items each week (C)
Review progress weekly: identify delays, formulate action to address (C)
Communicate requests for help through Wikispaces (C)
High
Loss of team members
Unlikely Major High Team member advises dropping out
Team member not contactable
Negotiate reduced scope with client (C)
Medium
Nick Small, Shawn Boughey, Karolina Latkoska
7a. Controlling changes
What is the change?
What is the benefit?
What will it take
?
What if we don’t
?
Quality
and risk?
Nick Small, Shawn Boughey, Karolina Latkoska
7b. Controlling changes
What is the change?
What is the benefit?
What will it take
?
What if we don’t
?
Quality
and risk?
Ada
pt to
Los
t Tea
m M
embe
r
Com
plet
e Pr
omis
ed D
eliv
erab
les
On-
Tim
e
Red
uctio
n in
Pro
ject
Sco
pe
Poss
ible
Pro
ject
Fai
lure
Ris
k M
itiga
tion
Mea
sure
Nick Small, Shawn Boughey, Karolina Latkoska
8. Ensuring Quality
Product Descriptions
Deliverable Quality Assurance Checklists
Agreed with client
Quality Reviews
Product Descriptions
Deliverable Quality Assurance Checklists
Final team review
Sign-off by client
Nick Small, Shawn Boughey, Karolina Latkoska
9. Summary
Issues:• Existing database is a mess• GAZCars’ business is expanding• Require increased functionality and reliability
Solution :
PG Project Maniacs GAZCars EMS 2.0
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Nick Small, Shawn Boughey, Karolina Latkoska
ReferencesDuncan, WR 1996, A Guide to the Project Management Body of
Knowledge, Project Management Institute, Sylva, North Carolina
Object Management Group 2009, Unified Modelling Language Infrastructure Version 2.2
Standards Australia 2004, AS/NZS 4360:2004 Risk Management
Stumpf, R and Teague, L 2005, Object-Oriented Systems Analysis and Design with UML, Pearson, New Jersey
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Nick Small, Shawn Boughey, Karolina Latkoska
10. Questions...
