NHS Jobs Preview Communications 12

Overview This is the twelfth in a set of previews that provides glimpses of the new NHS Jobs. This preview

focusses on reporting features.

NHS Jobs provides organisations with a suite of pre-defined reports that can be run with a range of

selection criteria appropriate to the reported information. NHS Jobs also provides authorised users

with a flexible reporting tool enabling the user to sort, manipulate and analyse the reporting data

and to produce their own reports.

The data available for reporting on will continue to expand over time, so that reporting will not be

constrained to the previous twelve months.

Structured Reports The range of structured, pre-defined reports includes a few that were used in the existing NHS Jobs

service along with a number of new reports.

The reports available are listed below. Each report provides a number of selection criteria for the

report, the criteria being appropriate to the report and to the organisation. The criteria can include a

selection of date periods and vacancy details such as the staff group or pay band.

List of reports:

Vacancy Bulletin

• Provides a printable list of vacancy details for all open vacancies

Application Status

• Provides a snapshot report of the number of applications in each application stage

Pre-employment Checks

• Provides the number of applications where there are pre-employment checks

outstanding, listed by recruiting officer

Equal Opportunities

• Provides the number of applications listed by each of the monitoring categories

Equal Opportunities Progress

• Provides the number and percentages of applications, plus those shortlisted or

appointed, listed by each of the monitoring categories

Equal Opportunities per Vacancy

• Provides the number of applications for a specified vacancy, listed by each of the

monitoring categories

Vacancy Numbers

• Provides the number of vacancies advertised in each month

Vacancy Summary

• Provides a summarised list of vacancies advertised

Vacancy Details

• Provides key details from vacancies added in a period.

Recruitment Timeline

• Provides the average number of days vacancies have been within each of the statuses in

the recruitment process

Recruitment Timeline – by Month

• Provides the average number of days vacancies have taken from vacancy creation to

vacancy filled (applicant start date)

Recruitment Timeline - Region

• Provides the average number of days vacancies from organisations across the region

have been in each of the statuses in the recruitment process

Restricted Vacancies

• Provides a summary of restricted vacancies by restriction type.

Restricted Vacancy Progress

• Provides a list of vacancies with dates for each publication stage and an indication of the

stage the vacancy was filled.

Internal & Restricted Vacancies/Accounts

• Provides summary information on the number of vacancies at each publication stage

• Provides summary information on the number of restricted accounts set up

Restricted Account Status

• Provides a list of all restricted vacancy accounts

Talent Pool

• Provides the number of applicants in the talent pool, number of applicants added,

number of applicants left/removed and the number of applicants that have accepted a

job within the organisation.

Newly Qualified Pools

• Provides the number of candidates in the pool, number joined, number left, number

searchable and the number that have applied for a job.

Where advert seen

• Provides statistics for where applicants state they saw the vacancy they applied for

advertised

Search Terms

• Provides the 50 most common search terms in the last calendar month.

Realistic Job Preview Test

• Provides the number of vacancies which included a link to a Realistic Job Preview Test,

with the number of tests started and completed

Once selected, the reports are produced on screen. Each report provides options to download the

report as a CSV file for use in Excel, or to download the report in Word or PDF formats.

Some example screens below:

Flexible Reporting A small number of users within an organisation can be provided with access to the flexible reporting

tool. This tool provides access to all the reporting data for an organisation.

As the data within the system is large and complex in structure, the area of the report is first

selected to enable data items that are logically connected to each other to be included. The options

here are ‘Vacancies’, ‘Vacancies and Applications’, ‘Recruitment Times’, ‘Pre-employment Checks’,

‘Interviews’, ‘Restricted accounts’ & ‘Newly Qualified Pools’.

Once the report area is selected, the data items are organised in logical groups for inclusion in the

report. All data items in the report can be included, but this selection provides a quick way to select

the relevant sub-set of data for the report required.

When the report is run, the user is presented with a number of options on how to work with the

data in the report. These include sorting, grouping, summing, adding in calculated columns, filtering

and including charts or graphs. The resulting report can be saved for future use. The report can also

be scheduled to run at specific days to provide a regularly needed report automatically.

Please note that, as the system develops and is tested, the look and detail of some of the features

may change. More information will be made available over the coming weeks and can be found at

www.jobs.nhs.uk/nhsjobs2/previews.html.