NGV Architecture Commission Competition 2019DOCUMENT 1 DESIGN BRIEF & CONDITIONS REVISED 23.11.18

The National Gallery of Victoria invites you to participate in the 2019 Architecture Commission Design Competition.

This is a two-stage annual design competition open to teams led by a registered architect. Teams can include Australian and international members and may bring together various design and broader creative disciplines to propose a project that explores new terrain for an architecture commission – from a conceptual, material or formal sense. The Gallery encourages a collaborative and multi-disciplinary design approach.

An anonymous Stage One calls for high level design proposals, of which up to five will be chosen to proceed to a paid Stage Two.

This document contains the Brief and the Conditions. Attachments include Site Information and a Submission Form.

Please read all documents carefully, in preparation for your Submission.

INTRODUCTION

PART A THE BRIEF1. Scope 22. Project Understanding 23. The Site 24. Budget and delivery 35. Installation 3

PART B THE CONDITIONS6. Invitation 67. Competitionobjectives 68. ManagementoftheCompetition 69. CompetitionJury 610. Client Advisory Group 611. Participation 712. TheCompetitionProcess 813. StageOneandStateTwoDeliverables 914. Lodgement 1015. Abandonment 1016. TheIntegrityoftheCompetition 1017. Unauthorisedcommunications 1018. Intellectual Property 1119. The NGV reserves the right 1120. Liability 12

The NGV Architecture Commission

Introduction

DesignandarchitecturehasbecomeanimportantpartoftheNGV’sthinkingacrossallaspectsandplatformsoftheinstitution.Inrecognitionofthiscentralrolefordesign and architecture our long-term design strategy informsanambitiousprogramofexhibitions,programsandcommissions.

TheNGVArchitectureCommissionoffersauniqueopportunity for any Australian architect to propose a compellingdesignideaforpresentationwithinoneofAustralia’s great civic and cultural spaces – the Grollo EquisetGardenatNGVInternational.

ThroughthiscompetitionweencouragearchitectsacrossAustraliatogetinvolvedandsubmitevocativeand compelling proposals for a temporary architectural interventionwhichconnectswithouraudiencesandcommunicatestheideals,ambitionsandvaluesofarchitecturewithinthepublicrealm.

Tony EllwoodDirector

Commissioning Architecture

Architectureincreasinglydisplaysacuriositytoexplorenewthresholdsofpractice,knowledge,skillsandengagement.InthebackyardofAustralia’sbusiestgallery,theNGVArchitectureCommissionoffersauniqueopportunity,toenablegoodideastobecomeareality,andthroughdoingso,to create new ways for architecture to engage with people.

TheCommissionisanopeninvitationforouraudiencestolook afresh at and to physically engage with architecture up close–asatactileexperiencethatislessaboutthetraditionsofbuildingthanitisaboutthepotentialofexperimentation.

Itisanarchitecture-ledconversation,whereabroadspectrumofaudiencescaninteract,participate,examine,communicate,thinkandfeel.Weinvitedesignproposalsthatcreateopportunitiestoopenthemindtonewideas,ortostopandreflect,bringingtogetherideasandmaterialsthatpresent new trajectories of architecture.

Ewan McEoinSeniorCurator,ContemporaryDesignandArchitecture

DOCUMENT 1 PART A: DESIGN BRIEF

ArchitectureCommission2018 DoublegroundbyMUIRandOPENWORK

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1. Scope2019marksthefifthyearoftheNGVArchitectureCommission(theCommission),whichinvitesarchitect-ledmulti-disciplinaryteamsto propose ideas for an architectural commission within the NGV’sGrolloEquisetGarden(theGarden)overthesummerof2019/20.Whiletitledanarchitecturecommission,theambitionoftheCommissionistoofferanopportunityforarchitecturetobeenactedandexperiencedinthebroadestsense.TothisendtheGalleryencouragesproposalsthatpromotecollaborativethinking,demonstratingthecapacityofarchitecture,design,andotherformsofcreativepracticetoconvergeinwaysthatactivelyengage the community. Competitorsareinvitedtoactivatethegardenwithanengagingtemporarystructureorinstallation.Designproposalscouldfulfilvariousrolesincludingaperformancespace,aworkofspeculativearchitecture,alandscapeintervention,aplacedesignedforplayfulinteraction,oranimmersivespaceforreflection.Thesuccessfulconceptshouldbecapableofperformingmultiplefunctions,witha‘defaultsetting’thatselfactivatesthroughaudienceparticipation. TheNGVgardenisauniqueculturalandcivicspaceintheheartofMelbourne,yetitisalsoasculpturegardenbuiltonaroofdeckstructure,andassuchpresentsaparticularsetofchallenges–spatiallyandtechnically.Assuchthecommissionisexpectedtodeliveracompellingresponsetothesitewhilealsoutilisinglowimpactdesignandconstructionmethodologiesthatintelligentlyrespondtothesitecondition.

2. Project Understanding• TheProjectisatemporaryinstallation;however,itmustbe

sufficientlydurabletosustainuseandinteractionbylargeaudience,foruptosixmonths;

• TheprimaryambitionfortheProjectistoproduceanevocativearchitecturalinterventionthatmaybeexpressedinspatial,material,temporaland/orelectronicform;

• ItisnotintendednorrequiredthattheProjecthasalifebeyonditsinstallationintheGarden.ThismakesitimperativethattheProjectstrivesforexcellenceinrelationtoenvironmentalsustainabilityduringconstruction,useandpost-use;

• Anyrequirementswithinthefinaldesign,forelementssuchasfurniture,fixtures,lightingandsound,mustbetakenintoaccount,andcarefullyconsidered,withinthedesignconcept;

• The intended use of the Project is not predetermined and willvaryinresponsetothewinningdesign.Whiletheproject may provide shelter or take the form of a venue or enclosure,thisisnotarequirementofthecommission;

• TheProjectisnotintended,norrequiredasaspacefortheformaldeliveryofevents.Therefore,itistheGallery’spreferencethataudienceparticipationoractivationisapproachedasanintegralaspectofthedesignidea;

• TheProjectistobelocatedwithintheGrolloEquisetGardenatNGVInternationalandassuchthesculptures,trees(andtheirroots),andpermanentfeaturesofthegardenmustremainunaltered.Similarly,thefireegresswithinthegardenshouldremainunaltered;

• TheGalleryiscommittedtouniversalaccessibilitywithinitsculturalprogram.Competitorsarethereforeencouragedtodesignforuniversalaccess;

• Asthesiteisaroofdeckwithsignificantsub-surfaceservicesandshallowcoverage,thedesignoftheProjectshouldstriveforalightweightstructuralsolution.Largefootingsorsub-surfaceelementsshouldbeminimised;and,

• ThedesignoftheProjectmustobserveanyloadingconstraintsoftheexistingsite.

3. The SiteTheGardenislocatedattherearoftheNGVInternationalonStKildaRoad,Melbourne.TheNGVandoriginalgardenwasdesignedbyrenownedMelbourneArchitectRoyGroundsandopenedtothepublicin1967.

TheGardenunderwentasignificantredesignadecadeago,atthetimeoftheNGV’srenovationsbythearchitectMarioBelliniincollaborationwithMetier3.Refurbishmentswereintendedtoprovideanaccessible,relaxing,yetvibrantgarden.Workbeganin2006andtheGarden,includingitschildren’splayground,andwas reopened in 2006.

TheGardenincludesapproximately2,500squaremetresofdrought-resistantKikuyugrassandapproximately600squaremetresofhonedbluestonepaving.

Competitorsarestronglyadvisedtocarefullyconsiderthelimitationsofthesiteasaroofdeckstructure,withlimitedcapacitytoaccommodatesub-surfaceelementssuchasfootings.

WaterisasignificantfeatureoftheGarden.Rainwateriscollectedfromtheroofanddrainsintofivemoatsaroundthegallery,oneofwhichissituatedintheGarden.Thisinturnisusedtowaterthelawnandplanting.

AnothersignificantelementoftheGardenisthecollectionofseveral major sculptures that are located throughout the Garden.

The Garden provides a peaceful and engaging space for visitors totaketimeoutwhenvisitingthegallery.Visitorsrepresentawiderangeofdemographics,fromchildrenandparents,toteenagerslollingonthegrassorworkersenjoyingalunchtimerefuge.

DESIGN BRIEF

TheGardenalsoprovidesaspecialambianceforeveningeventsandactivities,hostingarangeofpublicprograms,entertainmentandsummeractivities.ItisintendedthattheCommissionengageswithandextendsthisexistingprogram,bothformalandinformal,activatingtheGardenasanextensionoftheNGV’sexhibitionsandeventsprogram.

ClimateTheGardenispronetostrongcrosswindsandsignificanttemperatures in the summer due to direct overhead and westernsun.Whileitisnotarequirementthatdesignpropositionsformanenclosure,whereappropriatetothedesignproposal,Competitorsareaskedtoconsiderthecapacityoftheirdesigntorespondcreativelytothesummerweatherpatterns,andthecapacityoftheCommissiontomitigatesuchweatherimpacts on the Garden.

4. Budget and deliveryAprojectbudget(ProjectBudget)isup$250,000,forthedelivery of the Commission. This amount is to include all aspects oftheCommission’sdelivery,includingallmaterials,services(withtheexceptionoftheWinner’sfees,whicharefundedseparately)andlicensing,asrequired.

TotheextentthattheCommissioninvolvesprototyping,modelmakingorpre-fabrication,suchcostsmaybeincludedwithintheProjectBudget,subjecttoClientapproval.

TheClientwillcontractacontractor,indiscussionwiththeWinner,todelivertheCommission.TheWinnerisexpectedtoworkcloselywiththecontractor,toensureasuccessfultranslationofdesignintenttobuiltoutcome.ForafullprogrammescheduleseeAttachment1.

ThebudgetfortheProjectismodest,requiringathoughtfulandsitespecificdesign,tomaximisedeploymentoftheavailableresources.CompetitorsarethereforeencouragedtoexplorefabricationandinstallationmethodsandmaterialoptionsthatmaximisetheCommission’sopportunitywithinthegivenbudget.

Whenconsideringthecombinedfactorsofhighwind-loading,limitedanchorpointsandfootings,highvisitortrafficnumbersandmodestbudget,Competitorsareencouragedtocarefullyconsidertheviabilityoftheirproposal,optimizingtheefficiencyofinstallation,sothatastrongconceptualideaisunderpinnedbyarigorousfabricationandinstallationproposal.

5. Installation

The Garden is an important part of the NGV’s programmed spaceandassuch,theNGVencouragesCompetitorstoconsiderinstallationprocessesthatcauseminimaldisruptiontotheGardenanditsusers.CompetitorsarealsoaskedtoconsiderthetimeconstraintsassociatedwiththeCommission,whichhasarelativelytightscheduleforbothinstallationandde-installation.

Installationworksmusttakecaretoavoidimpactonexistingtrees(andtheirroots),undergroundservicesand/or structural loads that may threaten the integrity of the Garden’sfoundations.Forfurtherinformation,pleaseseeSiteinformation.

Installationworksmusttakecaretoavoidimpactonunderground services and/or structural loads that may threatentheintegrityoftheGarden’sfoundations.ForfurtherinformationpleaseseeSiteinformation.

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DESIGN BRIEF

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CompetitionPlan

Drawn By:

Scale:Date:

1:500@ A3

NGVI

FOR INFORMATION ONLY

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Phase:GardenLandscape Plan

21/11/18AFChecked By: REV: A© COPYRIGHTThis drawing remains the property of the National Gallery of Victoriaand must be returned upon request. Reproduction in part or inwhole is prohibited without written authorisation.

NOTE: Work to figured dimensions when given, written dimensions takeprecedence over scaled drawings. Check all dimensions on site prior toconstruction. All drawings referred to belong to the same set. Alldimensions are given in millimeters unless otherwise stated.

ID: 1.1

GREAT HALL

RESTAURANTMOAT MOAT

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Garden Bed

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Caleb SHEA Lemon, 2013

George RICKEYThree Ms and one W IV, 1990

Willem de KOONINGStanding figure, 1969

Auguste RODINBalzac, 1898

Pino CONTETree of life, 1961

Louise PARAMORNoble ape, 2013

Henry MOOREDraped seated woman, 1958

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INDICATIVERAMP

George BARTLETTThe messenger, 1982

Timber BoardwalkINDICATIVE

RAMP

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Nell Tombstone

Climbing Frame

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ENTRANCE TO GARDEN

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ADMINISTRATION

HIGH TIMBER BAR w/ STOOLSPav

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EXISTING RUBBISH BIN

PLASTIC PIT COVER FOR EXISTING IRRIGATION SYSTEM

EXISTING TREES TO BE RETAINED

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SCULPTURES

BELOW GROUND TREE PLANTER / TUB

LIGHTING 330 mm ⌀

LIGHTING 130 mm ⌀

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DOCUMENT 1 PART B: CONDITIONS

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6. InvitationTheNGVinvitesarchitect-ledteams,toparticipateintheNationalGalleryofVictoriaArchitectureCommissionCompetition(TheCompetition).

TheCompetitionisatwo-stagedesigncompetitionthatwillberunconsistentwithbestpractice.TheCompetitionseekscompellingdesignproposalsthatwilldeliveradistinctivenewcommission for the Garden in 2019.

7. CompetitionobjectivesTheobjectivesoftheCompetitionare:

• DevelopanunderstandingofarangeofoptionsandapproachestowhattheCommissionmightbein2019;

• SelectaCompetitorwithadesignproposalthatisbothmostresonantandinspiring,whilealsobeingviablewithintheconstraintsofthisbrief;

• Achieveahighlevelofassuranceregardingbuildabilitywithintheavailablebudget;

• Achieveahighlevelofassuranceregardingcostestimates,asaresultofboth;

>Ahighlevelcostestimate(inStageTwo),confirmingthatthedesignproposalcanbeaccommodatedwithintheestimatedbudgetfortheproject(theProject);and,

>Asufficientlydetaileddesignresponsethatallows theProjectAdvisorandEngineeringAdvisor(seeclause 9) to independently verify the high level costestimate;and,

• Developsupportingmaterialasrequiredtocommunicate the proposal and the competition process tothepublic.

8. ManagementoftheCompetitionTheCompetitionproponentistheNationalGalleryofVictoria.

AdvisorsCompetitionAdvisorAndrewMackenzie DirectorCityLab

ProbityAdvisor JaredHeath Partner,CorrsChambersWestgarth

Project Curator EwanMcEoin SeniorCurator,Contemporary DesignandArchitecture,NGV

Othertechnicaladvicewillbedeterminedpendingrequirements.

9. CompetitionJuryTheJurywillberesponsibleforselectingShortlistedCompetitorsfromStageOneSubmissionsand,attheconclusionoftheCompetition,selecttheNominatedWinner,alongwithaReserveWinner,intheeventthattheNominatedWinnerforanyreasonfailstosigntheContracttofulfilrequiredservicesduring Design Development.

TheJury’sevaluationinbothStageOneandStageTwomustbeundertakeninaccordancewiththeEvaluationCriteriaclause12.d.TheJurymaynotconsideranySubmissioniftheCompetitorisassessedbytheCompetitionAdvisor(inconsultationwiththeClient)tobeineligibleorotherwisedisqualifiedinaccordancewiththeseConditions.

AlldecisionsbytheJuryontheselectionoftheShortlistedCompetitorsandtheWinnerandHighlyCommendeddesignswillbefinal.

TheJurymembersare:AndrewClark DeputyDirector,NGVClareCousins PrincipalofClareCousinsArchitects,and nationalpresident,AustralianInstituteof ArchitectsJillGarner(Chair) PrincipalofGarnerDavisArchitectsand Victorian Government Architect. CorbettLyon: Co-founderLyonsArchitectureand VisitingProfessoratMSD,NGVTrusteeTimothyMoore Director,SiblingArchitecture

10. Client Advisory GroupAClientAdvisoryGrouphasbeenestablishedistoreviewsubmissionspriortotheJurysittinginStageOneandTwo,and to provide stakeholder advice and comment with regards submitteddesignproposals.AdviceandcommentsfromtheClientAdvisoryGroupmustbeundertakeninaccordancewiththeEvaluationCriteriaclause12.d.

EwanMcEoin(Chair) SeniorCuratorContemporary Design & ArchitectureDonHeron HeadofExhibitionDesignDonna McColm Head of Audience EngagementLucyHastewell HeadofAssets,Facilitiesand InformationServices

11. Participationa. EligibilityInordertobeeligibletocompeteinthiscompetitionyourteammust:• BeledbyaregisteredarchitectwithinAustralia.• ProvideasignedcopyoftheCompetitionStageOne

SubmissionFormassuppliedtoallRegistrants,inwhichtheCompetitoracceptstheCompetitionConditionsinfull.

CONDITIONS

b. CompetitiondocumentsPleasenote:Document1isavailableattheNGVcompetitionpageandalsohereDocuments 2 - 4 are electronically sent to all Registrants at the commencement of Stage One.

Document1RegistrationFormAnonlineformthatmustbecompletedinordertoRegistertoparticipateintheCompetition.

Document2DesignBriefandConditions:This document sets out the Client’s design intent for the design proposalsandintroducestheCompetitionrequirements,processesand procedures.

Document3SiteInformation:Sitedocumentationandlogisticsalongwithinformationtoenrich the Brief.

Document4SubmissionForm:ThisformmustbecompletedandsuppliedalongwithyourStageOnesubmission.

c. RegistrationThoseeligibletoregistermaydosoonlyonce,andeachRegistrantmaylodgeonlyonesubmission.ToregisterfortheCompetition,CompetitorsaretocompletetheonlineRegistrationformandsubmittotheCompetitionAdvisor,inaccordancewithRegistrationforminstructions.

RegistrationclosesoneweekpriortoStageOnecloses,asperTimetable.NoRegistrationswillbeacceptedafterthistime.Within48hoursofreceiptofacompliantRegistrationformtheCompetitionAdvisorwillissuearegistrationnumber(RegistrationNumber),whichmustbeusedonyourentrysubmissionasoutlinedinclause14.

d. ApplicationofCompetitionConditionsByLodgingacompliantSubmission,allCompetitorsarelegallyboundbytheCompetitionConditions.TheCompetitionDocuments,andtheinformationcontainedinthem,mustbeusedinaccordancewiththeseCompetitionConditions.

TheseCompetitionConditionsapplyto:• TheCompetitionDocumentsidentifiedinclause12andany

otherinformationobtained,receivedormadeavailableinconnectionwiththeCompetitionincludinganyrevisionsoraddenda;

• AllaspectsoftheCompetitionprocessasoutlinedinthisdocumentandallrelateddocuments;and,

• Allcommunications(includinganybriefings,presentations,meetingsornegotiations)relatingtotheCompetition.

IfaCompetitorfailstocomplywithanyoftherequirements,processesandproceduresoftheCompetitionConditions,theCompetitormaybedisqualifiedfromtheCompetition.

e. DisqualificationTheCompetitionAdvisormaydisqualifyanyCompetitororRegistrantthatfailstocomplywiththeConditions,includingasaconsequenceofthefollowing:• Submissionlodgementaftertheclosingtimeorisotherwise

lodgedcontrarytolodgementconditionsasspecifiedinclause15;

• SubmissiondoesnotsubstantiallyaddressTheBrief;• StageOneSubmissiondiscloses,directlyorbyinference,

theidentityoftheCompetitor;• Submissionisdeemedlikelytocauseoffencetothepublic;• Competitordoesnotsubmitmaterialsasconsistentwith

deliverablesasitemisedinclause14;• CompetitorimproperlyattemptstoinfluencetheJury;• Competitorcommunicatesdirectlywithanymemberof

theJuryorAdvisorsforthepurposesofseekingunequaladvantage;and,

• Competitoractsaredeemedtonegativelyimpacttheintegrityofthecompetition.

InconsideringdisqualificationtheCompetitionAdvisorwillconsulttheClientandtheProbityAdvisor.TheCompetitionAdvisorwillnotifytheCompetitorinwritingintheeventofdisqualification.ThedecisionoftheCompetitionAdvisorwillbefinalandnofurthercommunicationwillbeundertakenbytheCompetitionAdvisor.

f. WithdrawalofSubmissionACompetitorwhowishestowithdrawaSubmissionmustprovidetheCompetitionAdvisorwithwrittennoticeofitswithdrawal.ConfirmationofthewithdrawaloftheCompetitor’sSubmissionmaytakeupto48hourstoprocess.

g. AnonymityStageOneoftheCompetitionwillbeconductedasananonymouscompetitiveprocess.RegistrantsandCompetitorsareresponsibleformaintainingtheanonymityoftheirparticipationinStageOne,andinparticularfortheSubmissioncomplyingwithDeliverablerequirementsinclause13inrelationto anonymity.

12. TheCompetitionProcessThefollowingisasummaryoftheprocessthatwillbefollowedinconductingthisCompetition.• TheCompetitionisatwostageopendesigncompetition;• StageOneoftheCompetitionwillbeconductedasan

anonymouscompetitiveprocess;• Competitorsaretoprovidehigh-leveldesignconceptsin

Stage One;• AJurywillevaluateallsubmissionsandselectuptofive

CompetitorstoparticipateintoStageTwo;• AmaximumoffiveshortlistedCompetitorswillbeinvited

to develop their proposals to a higher level of design developmentinStageTwo;

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CONDITIONS

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h. FeesandPrizesShortlistedCompetitorsinStageTwowillreceivea$5,000exGSThonorarium,paidas50%uponcommencementofStageTwo,and50%uponlodgingacompliantStageTwosubmission.TheNGVwillacceptthedecisionoftheJuryandundertakestoengagetheWinnerforthedeliveryofdesignservicesfortheCommission,pendingContractagreement.

Afeeof$20,000exGSTwillbepaidtotheWinner,asfollows:• 50%oncompletionofDesignDevelopment• 50%oncompletionoftheproject

i. NotificationofawardandexhibitionCompetitorswillbenotifiedbytheNGVofthenameoftheWinnerinaccordancewiththeTimetable.AllCompetitorsubmissionswillberetainedbytheNGV.TheNGVreservestherighttopublish,exhibitorotherwiseuseSubmissionswithincommunicationsrelatedtothiscommission.

j. The NGV’s right not to proceed with ProjectTheNGVreservestheright,initsabsolutediscretion,tonotenterintotheContractwithanyCompetitor(includingtheWinner),tonotproceedwiththeSubmissionoftheWinnerandtonotproceedwithanyProjectinrelationtotheCompetitionforanyreason.

k. Contract TheNGVmay,initsabsolutediscretion,determinetoproceedwiththeProject,atwhichtimetheNGVmayenterintotheContractwiththeWinner,intheformsetoutinthecontractAttachment2(theContract).

TheWinneracknowledgesandagreesthatitwillimmediatelyuponwrittennotificationbytheNGV,executetheContract.Italsoacknowledgesthatitmayberequiredtomodifyandamend their proposed design within Design Development and Construction.

• AttheendofStageTwotheJurywillselectaNominatedWinner,aswellasaReserveWinner;

• Pendingtheagreementofterms,theNominatedWinnerwillbecontractedtodeliverallnecessarydesignservicestocompletetheCommission.AfeeofwillbepaidtotheWinneroncompletionoftheCommission,inaccordancewithClause13.h;and

• AConstructionbudgetofnolessthan$250,000willbeavailabletoincludeallmaterials,fittings,equipmentandservicesrequiredtocompletetheproject.

b. CompetitionTimetableTheCompetitiontimetable(Timetable)issetoutinAttachment1.Intheeventofanychanges,Registrants/Competitorswillbenotifiedinwriting.

c. Transfer of rightsCompetitorsareprohibitedfromselling,assigningortransferringanyoftheirrightsinrelationtoparticipationintheCompetitionto a third party.

d. LanguageAlldocumentssubmittedfortheCompetitionmustbeinEnglish.

e. EvaluationcriteriaInreviewingtheSubmissionstheJurywillhaveregardtothefollowingequallyweightedevaluationcriteria(EvaluationCriteria):1. Overallqualityofresponsetothebrief;2. Effectivecommunicationofathought-provoking,resonant

andrelevantcreativeconcept;3. CapacityofthecreativeconcepttoengageNGVaudiences;4. Inventiveuseoffabrication,materials,planning,andall

otherrealorvirtualdesignmedia;5. Demonstratedbuildabilityoftheschemewithinthe

contextoftheavailablebudget,thesite’slimitationsandopportunities;and,

6. Understandingofthesite,itsform,scaleandcontext.

TheJurywillbeguidedinitsassessmentofCriteria5bythetechnicaladvisors(TechnicalAdvisors).

f. Communications&CorrespondenceAllquestionsrelatedtotheCompetitionConditionsorBriefmustbesubmittedinaccordancewithclause12g.Withtheexceptionofprobityconcernsorcomplaints,whichwillbemanagedinaccordancewithclause17d,allcommunicationsinrelationtothisCompetitionmustbeaddressedinwritingtotheCompetitionAdvisor.

UndernocircumstancesarecommunicationstobedirectedtotheNGV,theJurymembersoranyotherAdvisor.

g. CompetitionQuestionsQuestionstoclarifymatterswithintheConditionsandBrief(CompetitionQuestions)maybeaskedwithintheQuestionperiodasidentifiedinAttachment1.AllrequestsforinformationorclarificationregardingtheCompetitionshouldbesubmittedto:NGV@citylab.com.auCompetitionQuestionssubmittedbyothermeanswillnotbeaccepted.

PleasenotethatquestionsandresponseswillbereleasedtootherRegistrantsinStageone,andCompetitorsinStageTwo,andshouldthereforenotincludeproprietaryorconfidentialinformation.TheNGVandtheCompetitionAdvisorwillnotbeliabletoaCompetitorforpublishingsuchinformation.TheCompetitorreleasesandindemnifiestheNGVandtheCompetitionAdvisorfrom,andagainst,anylossordamagethattheymaysufferasaresultofthepublicationofanyproprietaryorconfidentialinformationreleasedbytheNGVortheCompetitionAdvisor.

Everyeffortwillbemadetoprocessquestionspromptly.

CONDITIONS

j. Arrangements for Contract BeforeenteringintotheContractwiththeWinner,theNGVwilldetermineiftheWinnerhasresourcestoperformtheContracteffectively.WheretheNGVdeemsitarequirement,itmayrequiretheWinnerto;• RegisterwiththeArchitectsRegistrationBoardofVictoria;

and/or • Formanassociationwithanarchitecturalpracticeto

collaboratewithand/orbepartiestotheContract.

13. StageOneandStateTwoDeliverablesa. StageOneDesignDeliverablesThe competitor’s Registration Number must appear on the bottom right of each panel. Markings that reveal the Competitor’s identity are not permitted and may be grounds for disqualification.

StageOneCompetitorsarerequiredtosubmitdesignsinaccordancewiththefollowingspecificformatandcontent:

• AcompletedandsignedStageOneSubmissionForm;

• 1xlandscapeorientatedA1panel(300dpi)includinga‘Hero’imageassketch,renderormontage,annotatedwithshortintroductorytextarticulatingthecreativeconceptofnomorethan150words;

• 2xA1panels(300dpilandscape)including: Sufficientinformationtoprovideaclearunderstanding

ofconceptualidea,constructionmethodology,materialchoicesandprimarystructuralconsiderationsinthecontextofthesite;

Sufficientillustrationstoshowtheproposeddesign’srelationshiptoandinteractionswiththesite,inparticularrelationshipstoexistingelementsartworks,treesandstructuresandtherequirementofgroundworksandsub-surfaceelements;

Explanatorytextpresentinganoverviewoftheproposal’sdesignintent,inresponsetotheevaluationcriteria,nomorethan500words;and,

• 1xExceldocumentincluding; HighlevelCostEstimatewithallinformationfields

completedasoutlinedinAttachment3. ThecompressedfolderforStageTwoSubmissionsmusttotalnomorethan100MBandmustcarryyourCompetitorName.EachfilewithinthecompressedfoldermustcarryyourCompetitorNameandbenumberedasfollows: [CompetitorName]:file1of4 [CompetitorName]:file2of4etc14. LodgementCompetitorsmustlodgetheirSubmissionasanelectronicfiletransferviaHightail,DropboxorWeTransfer.LinksaretobesenttotheCompetitionAdvisor:NGV@citylab.com.auSubmissiondocumentsmustbelodged,onorbeforetheStageOneorStageTwodateandtime(asappropriate),asidentifiedinAttachment1theTimetable.

AllCompetitorswillbenotifiedofreceiptwithin24hoursoflodgementclose.YoumayrelodgeyourSubmissionmultipletimes,upuntillodgementclose.However,relodgedSubmissionsarerequiredtobesentinfull,inclusiveofalldocumentsandinformation.PartiallyrelodgedSubmissionsmaynotbeaccepted.WhereaSubmissionisrelodged,thelastfileuploadwillbetakenasthefinalSubmissionresponse.SubmissionslodgedaftertheclosingtimeorinamannerthatiscontrarytothatspecifiedintheseCompetitionConditionsmaybedisqualifiedfromtheCompetition,exceptwheretheCompetitorcanclearlydemonstrate(tothereasonablesatisfactionoftheCompetitionAdvisor)thatlatelodgementoftheSubmission:

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Explanatorytextpresentinganoverviewoftheproposal’sdesignintent,inresponsetotheevaluationcriteria,nomorethan500words;and,

• 1xlandscapeorientedpanels(300dpi)including: methodologyofconstruction,includingproposed

components,assemblyandsequencingmethodology.

ThecompressedfolderforStageOneSubmissionsmusttotalnomorethan20MB,andmustcarryyourRegistrationNumber.EachfilewithinthecompressedfoldermustcarryyourRegistrationNumberandbenumberedasfollows: [registrationnumber]:file1of4 [registrationnumber]:file2of4etcb. StageTwoDesignDeliverablesThe competitor’s name and the submission title must appear on the bottom right corner of each drawing. StageTwoCompetitorsarerequiredtosubmitdesignsinaccordancewiththefollowingspecificformatandcontent.

• AcompletedandsignedStageOneSubmissionForm

• 1xlandscapeorientatedA1panel(300dpi)including: Highresolutionrenderannotatedwithshortintroductory

textfurthercommunicatingthecreativeconceptofnomorethan150words;

• 2xlandscapeorientationA1panels(300dpi)including: Technicaldrawings,includingmaterialchoicesand

structuraldetails,sufficienttoallowindependentreviewandverificationoftheCostEstimate,andadeterminationoftheSubmission’sviabilitywithinthegivenbudgetandlimitationsofthesite;

Highlyresolvedillustrationsthatillustratetheproposeddesign’srelationshiptoandinteractionswiththesite;

CONDITIONS

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• resultedfromthemishandlingoftheSubmissionsbytheCompetitionAdvisor;or

• washinderedbyamajorincidentortechnicalfault(ofwhichthereisdocumentedevidence),andtheintegrityoftheCompetitionwillnotbecompromisedbyacceptingaSubmissionaftertheclosingtime.

Subjecttotheseconditionsabove,SubmissionslodgedaftertheclosingtimemayberecordedbytheCompetitionAdvisor.IntheeventthataSubmissionisdisqualifiedduetolatereceipt,theCompetitionAdvisorwillnotifytheRegistrantorCompetitor in writing.

ASubmissionwillbedeemedlodged,whenitisreceivedbytheCompetitionAdvisor.ThedeterminationbytheCompetitionAdvisorofaSubmission’slatereceipt,andwhetheritisaccepted,isbasedontheaboveconsiderationsandisfinal.

15. AbandonmentTheNGVreservestherightandpower,initsabsolutediscretion,toabandontheCompetitionatanytime.

16. TheIntegrityoftheCompetitionThesuccessoftheCompetitionrequiresallCompetitorstoadheretostrictstandardsofbehaviourthroughouttheprocess.ItisimperativethattheprobityoftheprocessismaintainedandthatallCompetitorsaretreatedequallyandhavethesameopportunitytoparticipateintheCompetition.

TheCompetitoracknowledgesandagrees,asaconditionofitsparticipationintheCompetition:• tocomplywiththeseCompetitionConditions;• toactatalltimesconsistentlywiththeabovegoverning

principlesandnottoengageinactivitiesorbehaviourwhichbring,orwhichhavethepotentialtobring,anypartoftheCompetitionintodisreputeorsoastocompromise

theprobity,integrityorequalityoftheCompetition;• nottoseekfromtheNGVoritsAdvisorsorJurypreferential

treatmentorconsiderationorpreferentialaccesstoinformation,assistanceoradvicewithrespecttoanypartoftheCompetition;

• nottoseekaccessto,disclose,publishorotherwisemisuseconfidentialinformationobtained,receivedormadeavailablefromtheNGVorpertainingtoanyotherCompetitor;

• nottoimproperlyinterferewiththeconsiderationofanySubmission,thepreparationormakingofanyreport,recommendationordecisionoftheJuryinrelationtoanypartoftheCompetition;

• not to improperly interfere with the NGV’s decision as to whethertoproceedwithanyProject;and

• tocooperatefullywiththeClientincluding,byprovidingrelevantinformation,toenableanynecessaryinvestigationsrelatingtopotentialbreachesoftheseCompetitionConditions.

17. UnauthorisedcommunicationsCommunications(includingpromotionalactivities)byCompetitors,theJury,oranyAdvisorsengagedbytheNGVforthepurposesoftheCompetitionarenotpermittedduringtheCompetitioninrelationtotheCompetition.

Competitorsmustnototherwiseengageinanyactivitiesthatmaybeperceivedas,orthatmayhavetheeffectof,influencingtheoutcomesoftheCompetitioninanyway.CommunicationswithanypersoninrelationtotheCompetitionotherthaninaccordancewiththeCompetitionConditionsmayleadtodisqualificationoftheCompetitor.

a. Anti-lobbying,improperassistanceandsolicitationRegistrantsandCompetitorsareprohibitedfromengagingeitherdirectlyorindirectlyinlobbyingactivitiesorimproper

interferenceoftheJuryortheNGV,orengaginginanyactivitiesthatarelikelytogiverisetotheperceptionthattheyhaveengagedinlobbyingactivitiesorimproperinterferencewithrespecttotheCompetition.

RegistrantsandCompetitorsmustnotseekorobtaintheassistanceoftheJury,ortheCompetitionAdvisororAdvisorsengagedbytheNGVforthepurposeoftheCompetitioninthepreparationoftheirSubmission.

b. ConfidentialityofNGVinformationTheSiteInformationandanyinformationprovidedtoRegistrantsandCompetitorsisconfidentialunlessanduntiltheNGVdecidesthatitmaybereleasedtothepublic.

RegistrantsandCompetitorsmustnotmakeorencourage,publiccommentinrelationtoitsSubmission,itsparticipationintheCompetitionoranyothermatterorthingrelevanttotheCompetitionwithoutthepriorwrittenconsentoftheCompetitionAdvisor.

c. ConfidentialityofSubmissionsAsaCompetitor’sSubmissionmaycontaininformationthatmaycauseharmtothatCompetitorifdisclosedtoanotherCompetitororgenerally,aswellasinformationthatmayifdisclosedexposethatCompetitorunreasonablytodisadvantage,theNGVandtheCompetitionAdvisorwillmaintaintheconfidentialityofCompetitorsandSubmissionsinaccordancewiththeseConditions.TheNGVandCompetitionAdvisorwillmaintaintheconfidentialityofallCompetitorsuntiltheannouncementofStageTwoshortlistedCompetitors,oratthediscretionoftheNGV,untiltheWinnerisannounced.

d. ComplaintsTheNGViscommittedtoensuringthattheCompetitionworksequallyandfairlyforallparties.Anycomplaintaboutthe

CONDITIONS

Competitionmustbesubmittedinwritingimmediatelyuponthecauseofthecomplaintarisingorbecomingknown.ThiscomplaintmustbesenttotheCompetitionAdvisor:NGV@citylab.com.au

Thewrittencomplainmustsetout:• thebasisforthecomplaint(specifyingtheissuesinvolved);• howthesubjectofthecomplaint(andthespecificissues)

affectsthepersonororganisationmakingthecomplaint;• anyrelevantbackgroundinformation;and• theoutcomedesiredbytheCompetitormakingthecomplaint.

18. Intellectual Propertya. Ownership of Intellectual Property Rights

TheseCompetitionConditionsdonotaffecttheownershipofanyIntellectualPropertyRightsinanySubmission.b. WarrantiesandIndemnityByenteringtheCompetition,eachCompetitor:• warrantsthat:

theCompetitorowns(orhastherighttoexercise)theIntellectualPropertyRightsineachSubmission,suchthattheCompetitorisabletogranttheIntellectualPropertyRightslicencesmentionedbelow;and

theuse,copyingorotherexploitationbytheNGVoranythirdpartyoftheCompetitor’sSubmissioninaccordancewiththeseCompetitionConditionswillnotbreachanylawsorinfringetherightsofanyperson(includingwithoutlimitationwithrespecttoprivacy,confidentiality,IntellectualPropertyRights,moralrightsordefamation);and

• indemnifiestheNGVagainstallloss,damageorcostsarisingfromabreachoftheabovewarranty.

revisionstoanyofthecompetitiondocuments;• to restrict the period during which the NGV will accept

questionsandreservestherightfortheCompetitionAdvisornottorespondtoanyquestions,irrespectiveofwhensuchquestionorrequestisreceived;

• towithholdfromtheJuryanySubmissionoranyothermaterialfromaCompetitorthathasbeendeemedineligibleorotherwisedisqualified;

• topublishthenamesoftheWinnerandHighlyCommendedattheconclusionofthecompetition.

• nottoenterintoContractwithanyCompetitor,tonotproceedwiththeWinner’sSubmissionandnottoproceedwithanyProjectinrelationtotheCompetition;

• toreplacemembersandtonominateadditionalmemberstotheJury,intheNGV’sabsolutediscretion,includingintheeventofoneormorenominatedJurymembersbeingunabletocontinuetoactorforanyotherreasonatthediscretionoftheNGVatanytime;and,

• ToterminatetheContractduringDesignDevelopment,ifintheopinionoftheNGVtheWinnerfailstoundertaketherequirementsasoutlinedintheContract.

20. LiabilityCostsanddisbursementsAllcostsanddisbursementsincurredbyCompetitorsinparticipatingintheCompetition,thepreparationandlodgementofaSubmissionarethesoleresponsibilityoftheRegistrantandCompetitor.

TheNGVwillnotberesponsiblefor,norpayfor,anyexpenseorlossthatmaybeincurredbytheRegistrantorCompetitorinrelationtotheparticipatingintheCompetitionandpreparationorlodgementofaSubmission.

TheNGVwillhavenoliabilityarisingoutoforinrespectoforinconnectionwiththeseCompetitionConditions.

c. UseofSubmissionsforpurposesoftheCompetitionByenteringtheCompetitioneachCompetitor:• acknowledgesthattheNGVwillhavetherighttoexhibit,

photograph,archive,electronicallystore,duplicateorrecordallSubmissionswithoutfeeorrestriction;

• grantstheNGVaworld-wide,royaltyfree,non-exclusive,perpetual,freelytransferable,sub-licensable(witharighttosub-license)andirrevocablelicencetouse,edit,andreproducetheCompetitor’sSubmissioninanywayforthepurposesofconductingorpromotingtheCompetition,includingcommunicationtothepublicoftheCompetitor’sSubmission.Thereisnofeeorcostforthislicence;

• acknowledgesthattheCompetitor’sSubmissionandnamemaybemadepubliclyavailablebytheNGVandmaybeaccessibletothepublictoview;and

• warrantsthatitisabletoconferontheNGVthelicencesspecifiedintheseCompetitionConditionsand,forthispurpose,hasobtainedanynecessarylicencesfromthirdparties.

d. Proceed with the Project.If the NGV determines to proceed with the Project within 12 monthsoftheWinnerbeingannounced,theWinnermustimmediatelyexecutetheContract.ThepurposeoftheProjectwillbetoconstructaproposeddesigncorrespondingtotheWinner’sSubmission.TheContractissetoutinAttachment2

19. The NGV reserves the rightTheNGVreservestheright,initsabsolutediscretion:• toabandontheCompetition,andnottopayany

compensationiftheCompetitionisabandoned;• fortheJurytoselectthewinningdesign,andtheNGVto

proceedtoenterintotheContractwiththeWinner,eveniftheWinner’sSubmissiondoesnotsatisfyoneormoreoftheEvaluationCriteria;

• tochangeanyinformationin,ortoissueaddendaor

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CONDITIONS

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ThisincludesanyrightwhichtheRegistrantorCompetitorhasinrespectofanyallegedmisrepresentationormisleadingordeceptiveconductonthepartoftheNGVinprovidingCompetitionInformationortheinvolvementofapersonwiththeCompetitionorinconnectionwiththepreparationandlodgementofaSubmission.

TheRegistrantandCompetitorreleases,andindemnifiesondemand,theNGVfromandagainstanyclaim,liabilityorloss(includinganyclaimmadeby,orliabilityto,athirdparty)theNGVsufferorincurarisingoutoforinrespectoforinconnectionwiththeseCompetitionConditionsortheCompetitionandincluding:• totheextentpermittedbylaw,anyrightwhichthe

RegistrantorCompetitorhasinrespectofanyallegedmisrepresentationormisleadingordeceptiveconductonthepartoftheNGVpartiesinprovidingCompetitionInformationortheinvolvementofapersonwiththeCompetitionorinconnectionwiththelodgementofaSubmission;

• TheNGVexercisingorfailingtoexercise,inwholeorinpart,itsrightsundertheseCompetitionConditions;or

• anyactoromissionoftheNGV,Jury,CompetitionAdvisororanyotherAdvisortotheNGVinrelationtotheCompetition.

CONDITIONS

DefinitionsClient means the National Gallery of VictoriaCommission means the 2018 NGV Architecture Commission Competition means the NGV Architecture Commission Competition. Competition Questions means questions supplied by Registrants or Competitors.Competition Documents means the documents set out in clause 11b.Competitor means a Registrant who has lodged a Submission. Competition Information means any information directly or indirectly disclosed on behalf of NGV to the Registrant or Competitor that is directly connected to the Competition.Timetable means the Competition timetable set out in Attachment 1. Contract means the contract in the form set out in Attachment 2. Cost Estimate means an estimate of costs for all materials and services associated with the delivery of the Project. Design Brief means the design intent as outlined by the proponent within this document.Design Development means a period as outlined in attachment 1, during which the construction methodology to deliver the Project is to be defined, assessed, costed and determined to be viable. Evaluation Criteria means the evaluation criteria set out in clause 12e. Garden means the Grollo Equiset Garden at NGV International. Intellectual Property Rights means all intellectual property rights throughout the world, including copyright, trade mark, design, patent and circuit layout rights and all other intellectual property rights, whether registered or unregistered and registrable or not.Nominated Winner means the Stage Two Competitor that the Jury nominates to be the winner. The Nominated Winner will automatically be the Winner, upon be successfully contracted. Project means the construction and full delivery of the NGV Architecture Commission 2018. Project Budget means the total budget for the project as outlined in clause 4.Registrant means a person who registers to participate as a Competitor in the Competition. Registration Number means the number supplied to all compliant Registrants upon registering to participate in the Competition.Reserve Winner means a Stage Two Competitor selected to be the winner, in the event that, for any reason, the Nominated Winner fails to be contracted. Shortlisted Competitors means a Competitor whose Stage One Submission is selected by the Jury to participate in the Competition.Stage One means the first stage of the Competition.Stage Two means the second stage of the Competition.Submission means all documents, designs, drawings, works and materials submitted as part of or in relation to the Competition.Winner means the Shortlisted Competitor selected by the Jury to be awarded the first prize, who is subsequently contracted.

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ATTACHMENT1:TIMETABLE

Competition Stage OneStage One Competition launch 23/11/18StageOneQuestionPeriod 23/11/18-21/01/19Registrations Period 23/11/18 - 21/01/19Stage One Close 28/01/19 5pm AESTStageOneJuryevaluation 31/01/19Shortlist announced/event 06/02/19

Competition Stage TwoStage Two Competition 08/02/19 - 18/03/19Site visit 11/02/19 - 15/02/19 Stage Two close 18/03/19 5pm AESTStageTwoJuryevaluation/presentations 21/03/19Nominated winner informed 21/03/19

Post Competition Winnercontracted 23/03/19Publicannouncement 23/03/19Design Development 25/03/19 - 24/05/19Contract Documentation & tendering 27/05/19 - 28/06/19

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ATTACHMENT2:CONTRACTTobeprovidedinStagetwo

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ATTACHMENT3:COSTESTIMATEPROFORMTobeprovidedinStagetwo

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ATTACHMENT4:SUBMISSIONFORMTobeprovidedtwoweekspriortocompetitionclose