NewsletterfortheweekofFebruary11,2019 

Job ‐ Coordinator of Automation ‐ Farmington Community Library 

Minutes ‐ Circulation Services Committee Meeting ‐ September 2018 

Job ‐ Teen Librarian ‐ Part‐time ‐ Plymouth District Library 

Job ‐ Adult Librarian ‐ Part‐time ‐ Plymouth District Library 

Job ‐ Librarian ‐ Full‐time ‐ Henry Ford Hospital  

Job ‐ Reference Librarian ‐ Part‐time ‐ Chelsea District Library 

Job ‐ Building Monitor/Custodian ‐ Full‐time ‐ Ypsilanti District Library 

Minutes ‐ ExComm Meeting ‐ December 2018 

Job ‐ Director ‐ White Pine Library Cooperative 

Job ‐ Library Director ‐ Traverse Area District Library 

 

February 4, 2019 Position Available: Coordinator of Automation – Full Time

40 hours per week, includes evenings and weekends; flexible scheduling is mandatory for this position.

Salary range: Begins at $50,421; commensurate with experience Fringe Benefits: Benefits include employer provided health, life and

long-term disability insurance, 401(a) Defined

Contribution Pension, plus paid vacation, holidays,

personal business days, sick time.

Please include your cover letter, resume and completed application. Application is available at

http://history.farmlib.org/pdfs/Employment_Application_3_2018.pdf to:

Elyse Streit, Director Farmington Community Library

32737 West Twelve Mile Road Farmington Hills, MI 48334 Or to:

Elyse.Streit@farmlib.org Deadline for applications is Friday, February 22, 2019 by 5:00 pm. Interviews will be held on March 6, 2019 at the Main Library, 32737 West Twelve Mile Road, Farmington Hills, MI 48334. Job Summary: Working under the day-to-day supervision of the Coordinator of Technology, employee is responsible for the implementation and maintenance of the Library’s Polaris Integrated Library System and conveyor system, among other technologies.

Essential Duties include, but are not limited to:

Troubleshooting ILS hardware and software problems

Administer and configure Polaris ILS

Administer Envisionware security system and Self Checkout Stations

Maintain the software for the TechLogic Automated Materials Handling System

Maintain patron notifications, via print/email/text/telephony systems

Resolve issues with Remote Patron Authentication via Polaris

Oversee the serials module

Load and delete bibliographic records for print, audio, visual and electronic materials

Provide technical support for OCLC, electronic ordering, INN-Reach, Unique (materials recovery system), MeLCat

Prepare reports on Library collections, both regularly scheduled and as needed

Conduct year end processing; produces necessary data for State Aid report annually

Provide quick and accurate reference service to all ages, using print and electronic resources

Assist patrons and staff in learning to use the ILS; provide technical assistance as needed

May serve as the person in charge of the building when assigned; be knowledgeable about and make decisions in line with the Library’s policies and procedures

Serve on applicable working committees, internally and externally

May serve as backup to IT specialists, train backup staff for Automation tasks

Other duties as assigned Minimum Qualifications:

1 year experience working with library systems

Ability to research and solve new problems

Ability to communicate effectively; accuracy in keyboarding, spelling, grammar

Good interpersonal skills, including the ability to work well with a variety of personalities and technological understanding

Demonstrated ability to work in an organized, methodical, cooperative fashion

Ability to understand and interpret policies and procedures, including the Library’s Public Service Values

Ability to work independently, making decisions within the authority ascribed to this position, seeking advice when necessary

Demonstrated computer knowledge necessary to perform technical-support tasks

Commitment to good customer service and professional development Preferred Qualifications/Experience:

Master’s Degree in Library Science from an ALA accredited institution, desirable but not required

System administration experience

Polaris/Innovative familiarity

HTML, SQL experience Physical Activity Requirements: Degree of physical demands (strength) usually associated with the essential functions of the job

The ability to lift, push and/or pull up to 20 lbs., and push carts weighing up to 200 lbs.

The ability to sit, stand and walk for long periods

The ability to bend, reach, crouch or stoop

Sufficient vision, speech and hearing, which will permit employee to successfully perform the functions of this position

TLN Circulation Services Committee September 13, 2018 Commerce Township Community Library Jonathan Deahl (WATE) called the meeting to order at 9:31 AM Introductions Approval of Agenda: Becky Willemsen (MDHT) moved to approve the agenda with a second by Terri Lancaster (CHEL) Approval of May, 2018 Minutes: Sally Kohlenberg (HTWD) moved to approve the minutes with a second by Kelly Bennett (FERN) Old Business: Election of Remaining Officers for 2018/2019: Chair: Kelly Bennett (FERN) Chair Elect: Becky Willemsen (MDHT) Secretary: Judy McIntosh (NORT) New Business: SASUG Update: The SASUG update from the September SASUG meeting can be found at http://tln.lib.mi.us/sasupdates System Update:

Shared system training for acquisitions, circulation, linking and serials is now available. The schedule and registration form is at https://tln.lib.mi.us/sastraining/. Reports training should be available sometime this fall.

Hold cancellation issue: when a staff member cancels a hold for a patron, the box that asks if the patron should be notified was previously automatically checked. Currently the box is unchecked. Having this box checked or unchecked is a system wide decision so discussion will continue at the next SASUG meeting

TLN Board/Ex-comm discussed what level of access Gibraltar will have to the shared system via the contract they have with Flat Rock. More information on this to follow. Ex-comm developed a document with suggested points for members returning to SAS

Inkster re-opened on August 20th at a temporary location. They plan to be in their new permanent location in May, 2019. Inkster items will not be available to fill holds because much of their collection is in storage. This also prevents them from participating in Melcat

Acquisitions and vendors is almost ready

Collection agency is currently in the works

Carl plans to provide the FRBR catalog on the training server in mid-September The FRBR (Functional Requirements for Bibliographic Records) catalog puts all formats of an

item under the same “umbrella “ title record so patrons can easily see all the different formats available

Melcat went live on September 5. Documentation on how to process Melcat items is available at https://tln.lib.mi.us/dept/shared-automation. A password is required to access this document.

The next project Carl will work on is E-resources.

If your library adds something that touches SAS they should let TLN staff know

Carl renews items from the due date and gives the extension from that date. Symphony renewed items from the date of the renewal. SASUG decided to give libraries some time to see how the Carl renewal process works. Motions regarding renewal parameters were tabled until the September SASUG meeting

Ex-comm recommended that both the STS and BDBS budgets be approved. Both were approved unanimously.

Claims Returned/Never Had Terri Lancaster (CHEL) reports that the history tab for claims returned and never had isn’t displaying properly and that claims returned items are removed from the history once they’re returned. Also, the “never had” items aren’t appearing in the history tab. Items which are claimed “never had” are automatically being changed to lost. Terri says that since Carl doesn’t have a counter to keep track of how many items are claimed returned, it makes the history more important. Carl doesn’t allow any backdating on claims returned. Although Carl does waive any fines, the item still remains “overdue” on the patron record. Items claimed returned at other libraries should show up somewhere on the router list at that library – maybe in the item router portion? Router List There was concern expressed regarding the uneven distribution of the router list. However, this problem has been fixed. Only 5 libraries are reporting that their list has increased. The list should be evenly distributed now. Items are re-distributed every time the list is run. If you are running it in the afternoon, it is recommended you wait until after 2:30. It was also reported that occasionally media codes are missing. CARL.X Update/Q&A (Celia Morse TLN) To view the prepared portion of the Q&A session, go to https://tln.lib.mi.us/committee/circulation/ Additional comments:

If a patron hangs up before the automated message is completed, the system sees this as an incomplete call and will, therefore, call again

The only printed notice sent to patrons is bills for replacement

Be sure to put parent information in the note field on minors’ cards. Sponsor information supersedes primary contact information so notices will try to send notices using information in that field even if that information is incomplete

Renewals on “New” items still a problem (the system may deny a renewal on a new item if there are other holds on that title even if your new item would not be sent to fill holds at other libraries)

Chronology and enumeration: when dealing with an item that could either by circulated as a single item or could be broken into parts, be sure you are linking it to the proper record – parts for parts and single item for single item. If you are the first library to enter an item as a single item and nobody else has (or as a parts item and nobody else has), contact TLN

Adjournment: Becky Willemsen (MDHT) made a motion to adjourn the meeting at 11:55 AM. The motion was seconded by Terri Lancaster (CHEL) Next meeting to be held on November 8, 2018 at 9:30 AM at Bloomfield Township Public Library Attendance Diana Pierce (BRIT) Colleen Tabaka (TAYL) Connie Doa (BRIT) Lynda Wiltse (TREN) Bill Wines (COMM) Hannah Norman (WIXM) Jonathan Deahl (WATE) Donna Winter (LVCC) Alta Moore (LYON) Judy McIntosh (NORT) Pam Quackenbush (LYON) Kelly Bennett (FERN) Becky Willemsen (MDHT) Kristen Tait (BALD) Amy Viergutz (CANT) Celia Morse (TLN Sandy Jaslow (REDF) Brigette Felix (TLN) Megan Drozan (FMTN) Ben (ROAK) Gloria Finzel (FMHL) Minni Shetty (AUBN) Remote Attendees Kathleen Mintus (HIGH) Carolyn Smith (DHTS) Marion Reed (HIGH) Elizabeth Korey (BLOO) Terri Lancaster (CHEL) Jenni Gannod (CLAW) Rita Otzman (WAYN) Christine Marion (OXFD) Kim Sharp (WHLK) Tamara Denby (MANC) Emily Good (DHTN) Mary Graulich (DEXT) Sally Kohlenberg (HTWD) Tiffany Dentmaro (ROMS) Patti Davies (SLYN) Karen Schiller (SLYN) Dawn Chelbo (MILF) Elizabeth Alexander (LIVS) Connie Ozinga (COMM) Kathy Dimond (MANC) Kim Oakley (ALPK) Mary Boertmann (HZPK) Sandy Ruhmann (ALPK) Edmond Richardson (AUBN)

Plymouth District Library – Job Posting http://plymouthlibrary.org

TITLE: Teen Librarian – Part Time (26 hours/week) SALARY: $22.50/per hour, pro-rated paid vacation and sick time, holiday pay. DESCRIPTION: The Teen Librarian develops and implements collections, outreach, and

programming for teens, parents, and other adults who work with teens. JOB DUTIES AND RESPONSIBILITIES:

Provides direct reference and reader’s advisory service to patrons of all ages.

Plans and executes collection development in a variety of formats and subject areas, including selection, display, access, analysis, weeding, and budget management. Manages graphic novels, manga and teen AV collections.

Plans and executes programs and services for teens to promote or facilitate the use of library resources. This includes, but is not limited to, seasonal reading programs, book talks, school visits, STEM workshops, and book discussion groups.

Recommends annual goals and objectives for the teen department.

Creates an environment that attracts and invites teens to use the facilities and collections.

Facilitates and maintains teen pages on the library’s official web site, as well as blogs and social networking accounts set up to reach out virtually to the library’s teen patrons.

Works as a liaison with the schools to encourage teens to use the library.

Plymouth community teen champion and advocate.

Attends and participates in staff meetings and committees.

Represents the Library in community organizations.

Performs other tasks as assigned. QUALIFICATIONS:

MLIS or equivalent from an ALA accredited library school.

Strong public service orientation.

Thorough knowledge of standard public library reference and readers advisory sources.

Knowledge of current reading, viewing, and listening interests of teens.

Must work effectively with adults, teens, and youth and be committed to and enthusiastic about teen library services.

Must be able to establish and maintain effective working relationships with other employees, managers, and vendors.

Flexibility in scheduling is required. This position requires evenings and weekends throughout the year.

Digital media skills such as gaming, coding, and video/audio editing preferred. COVER LETTER Robyn Lowenstein, Human Resource Manager AND RESUME TO: humanresources@plymouthlibrary.org Plymouth District Library 223 S. Main Street Plymouth, MI 48170 DEADLINE: February 22, 2019 at 4:00pm This announcement is only a summary of the position, its duties, job requirements and compensation. Further information is available from the library. The Plymouth District Library does not discriminate in its employment on the basis of race, color, religion, national origin, citizenship, sex, age, height, weight, marital status, veteran status or disability. We provide reasonable accommodation for qualified individuals with a disability if requested.

Plymouth District Library – Job Posting http://plymouthlibrary.org

TITLE: Librarian - Adult Services Part-time (24 hours per week) Schedule includes: day, evening and weekend hours, and an occasional Sunday. SALARY: $22.50/ per hour

Pro-rated vacation and sick-time, holiday pay. REPORTS TO: Adult Services Coordinator DESCRIPTION: Regular duties include reference and readers advisory service to adults and

children. Librarians also assist patrons using the online catalog and other electronic resources. Librarians are assigned responsibility for collection development in designated areas, and/or particular services such as test proctoring, gifts and memorials, and outreach. Librarians may also plan and facilitate library programs for the public and contribute to the library’s online presence.

REQUIREMENTS:

Knowledge of the principles and practices of public library functions.

Technology skills on a variety of information delivery platforms, such as chat, text, email, phone, fax, mobile devices, social media, content management systems, audio, and video.

Strong online searching and information evaluation skills.

Enthusiasm for learning and adapting to new ideas and technologies.

Interpersonal and judgmental skills necessary to work effectively with library staff and patrons in a busy environment

Ability to communicate effectively

Accuracy and attention to detail

Strong public service commitment and positive attitude

Flexibility in scheduling required; this position includes regular evenings and Saturdays, and some Sundays throughout the year. Some travel may be required to conduct school or other outreach visits and to attend meetings, conferences, or training sessions.

QUALIFICATIONS:

MLIS or equivalent from an ALA accredited university

One to two years experience providing direct customer service

Formal classes in public library services and collections for adults and youth or equivalent experience

COVER LETTER Robyn Lowenstein, Human Resources Manager AND RESUME TO: humanresources@plymouthlibrary.org

Plymouth District Library 223 S. Main Street Plymouth MI 48170-1687

DEADLINE: 02/22/2019 by 4:00pm

This announcement is only a summary of the position, its duties, job requirements and compensation. Further information is available from the library. The Plymouth District Library does not discriminate in its employment on the basis of race, color, religion, national origin, citizenship, sex, age, height, weight, marital status, veteran status or disability. We provide reasonable accommodation for qualified individuals with a disability if requested.

The Sladen Library of Henry Ford Hospital is seeking a customer-service oriented full-time librarian to join our collaborative team of information professionals.

General Responsibilities

Under limited supervision, performs a variety of advanced and complex professional library services including mediated searching, bibliographic instruction, and collection development. Analyzes and answers information requests and reference questions. Provides computerized literatures searches to library users, including analysis of topic and search strategy formulation.

Specific Duties and Responsibilities

Serves as serials librarian.

Responsible for system-wide electronic journal management, including journal administration account and link resolver system maintenance.

Works with journal vendors on access issues and troubleshoots complex linking issues and patron connection problems.

Tracks usage metrics.

Coordinates the libraries tracking and reporting of system-wide scholarly activity.

Will lead the input of content to the institutional repository.

Minimum Requirements

Master’s Degree in Library or Information Science from an A.L.A. accredited program. Membership in the Academy of Health Information Professionals is required (within one year) to obtain professional knowledge required for the position. A minimum of one year's experience is required in order to acquire necessary knowledge and skills.

PreferredQualifications Minimum of two years of professional experience in a health science library and at least one year working with electronic resources.

Expert skills in searching major medical databases including PubMed and CINHAL.

Experience working with electronic serials and link resolver maintenance, e.g. SFX.

Experience working with the EndNote citation management program.

Knowledge of industry standards related to serials and electronic resources, e.g. MARC, Open URL, and COUNTER.

Experience with providing access to electronic resources and authentication methods, e.g. EZProxy.

Strong Microsoft Office Suite skills, including Excel.

Henry Ford Health System Libraries

The Henry Ford libraries system is comprised of four hospital libraries - our flagship location in Henry Ford Hospital, Detroit; Henry Ford Macomb Hospital, Clinton Township; Henry Ford

Wyandotte Hospital, Wyandotte; Henry Ford Allegiance Health, Jackson - and our corporate archives, the Conrad R. Lam Archives. To learn more, visit the Sladen Libraries.

Henry Ford Health System

Henry Ford Health System, one of the largest and most comprehensive integrated U.S. health care systems, is a national leader in clinical care, research, and education. The system includes the 1,200-member Henry Ford Medical Group, five hospitals, Health Alliance Plan (a health insurance and wellness company), Henry Ford Physician Network, a 150-site ambulatory network and many other health-related entities throughout southeast Michigan, providing a full continuum of care. Henry Ford Health System provided $614 million total community benefit during 2017 including $443 million of uncompensated medical care costs. With more than 30,000 employees, Henry Ford Health System is the fifth-largest employer in metro Detroit, and among the most diverse. Henry Ford is a 2011 Malcolm Baldrige National Quality Award recipient. The health system is led by President and CEO Wright Lassiter III. To learn more, visit Henry Ford.com.

Equal Employment Opportunity/Affirmative Action Employer

Henry Ford Health System is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information or any other protected status in accordance with applicable federal and state laws.

How to Apply

Applications are only accepted electronically at: https://henryford.referrals.selectminds.com/jobs/librarian-fulltime-days-detroit-26262 Job posting number: 1812052

Rev. 2019 Feb LB/KS

Chelsea District Library is seeking a dynamic, energetic, organized and engaging individual to join us as a part-time Reference Librarian in our Information Services Department. As a Reference Librarian at the Chelsea District Library, you will find opportunities to share and learn in a team environment. In this position, you will follow our customer service standards to provide positive experience for all patrons, manage assigned collections, and assist with programming both inside the library and the Chelsea Community. We are focused on our relevance to our community and developing sustainable practices so our services will have a lasting impact.

Please see the attachment provided or visit us at http://chelseadistrictlibrary.org/about-us/employment-

cdl/ for more details.

Send resume, cover letter, and CDL application to: Chelsea District Library 221 S. Main St. Chelsea, MI 48118 Attn: Chris Berggren Phone: 734-475-8732 x 211 Fax: 734-475-6190 Email: cberggren@chelseadistrictlibrary.org Closing Date: Wednesday, February 27 at 5pm

Rev. 2019 Feb LB/KS

Chelsea District Library Chelsea, MI

Position Description Position Title: Reference Librarian Reports To: Head of Information Services Hours: 22 hours/week, including weekdays, evenings and weekends Classification: Part-time, hourly, non-exempt Wage Range: $17.53- $23.18 Purpose and Scope: Librarians provide reference, instructional, and reader’s advisory services to Chelsea District Library patrons of all ages, as well as handle collection development responsibilities. Specific Duties: 1. Assist patrons on site, by telephone, or via the Internet finding the information they seek, using all formats,

including print, multimedia and digital resources, and accessing it through traditional tools as well as databases, computers and mobile devices.

2. Create bibliographies, user guides, displays, promotional materials to spotlight adult collections, services, and programs.

3. Participate in collection development and programming as assigned. 4. Participate in continuing education opportunities. 5. Attend and participate in staff meetings. 6. May oversee library operations in absence of supervisory staff. 7. Assist at check-out desk if necessary. 8. Other duties as assigned. Qualifications Required: 1. Master’s degree in library or information science from an ALA-Accredited school. 2. Demonstrated proficiency with PC and Internet applications, mobile devices, and library and online resources. 3. Knowledge of collection development and reference resources. 4. Enthusiastic customer service skills and positive, proactive public service orientation. 5. Experience providing reference services in a public library setting. 6. Strong interpersonal communication skills and a demonstrated ability to work with colleagues, library users,

and vendors in a professional and courteous manner. 7. Ability to handle confidential and sensitive information in an appropriate and secure manner. 8. Ability to organize work under minimal supervision. Qualifications Preferred: 1. Experience using an automated ILS. 2. Willingness to explore and adopt new technologies. 3. Library experience at the professional level.

2/8/19 J O B P O S T I N G YPSILANTI DISTRICT LIBRARY

Full-Time Building Monitor/Custodian

Ypsilanti District Library is an equal opportunity employer.

BUILDING MONITOR/CUSTODIAN works 40 hours/week divided as needed by YDL between the two sets of duties below. Position expected to become full-time Building Monitor without Custodial duties when new branch library opens in 2020. NATURE OF BUILDING MONITOR WORK: Under the supervision of the Facilities Manager, monitors buildings, grounds, and parking lots of YDL facilities to maintain a safe and secure environment for patrons and staff. Typical duties include:

Continually patrols the Library building, parking lot, grounds, entrances, public restrooms

Explains to the public and enforces the YDL Patron Behavior Policy and other policies

Routinely interacts with library patrons and staff to promote a safe and welcoming environment

Properly handles accidents, injuries, and other emergencies as they arise

Monitors staff areas and accompanies staff to parking lot at end of shift

Utilizes video surveillance software to monitor, review, and capture images when necessary

Reports damage to the building, furnishings, or equipment

Completes detailed incident reports using custom software

Manages crowd control at larger events

Communicates with Full-Time Building Monitor regularly and works with law enforcement when warranted

Makes recommendations regarding safety/security procedures, policies, equipment and needs NATURE OF CUSTODIAL WORK: Custodial duties as assigned by the Facilities Manager, including, but not limited to:

Performs janitorial work to maintain a welcoming environment for library visitors: vacuuming, dusting, cleaning bathrooms, cleaning kitchens, glass cleaning, etc.

Sets up and tears down furniture in meeting rooms

Maintains landscaping and grounds QUALIFICATIONS:

High School diploma or equivalent

Excellent public service attitude, conflict resolution skills and ability to defuse tense situations

Knowledge of security principles and practices

Punctual, flexible, and dependable

Communicates effectively with staff and public, both verbally and in writing

Experience working with diverse populations, with teens, and in an urban setting

Ability to think and act quickly in emergencies

Possesses a valid Michigan Driver’s License and reliable transportation

Proficient in use of computers

Mechanical aptitude and attention to detail

Ability to stand, walk, and lift heavy objects HOURS: Full-time, 40 hours per week, including regularly scheduled evenings and weekends.

SALARY/BENEFITS: $26,000-$31,200 annual salary ($12.50-$15.00/hour) dependent on experience, comprehensive

benefits package including generous paid time off, 12 paid holidays, family coverage for health, vision, and dental insurance, employer contribution to retirement and voluntary 457 plan.

TO APPLY: Send resume, cover letter, and application form (available at www.ypsilibrary.org) by Friday,

February 22, 2019 to: lisa@ypsilibrary.org -OR- Human Resources/Ypsilanti District Library, 5577 Whittaker Road, Ypsilanti, Michigan 48197

Page 1 of 3 ExCommMinutesDec2018.doc

Shared Automation System Users Group

Executive Committee – Meeting Minutes

Livonia Civic Center Library

December 6, 2018

Chair Paul McCann called the meeting to order at 1:33.

Members Present: Paul McCann (DEXT), Lori Coryell (CHEL), Martin Smith (REDF), James Lenze

(GARC), Toni LaPorte (LVCC), Amy Rosen (WHLK), Ed Rutkowski (BRIT), Patty Braden (ROMS),

Anne Hage (HTWD)

Members Absent: None

Others Present: None

Guests: Anne Neville (TLN), Angie Michelini (TLN), Rita VanBrandeghen (TLN Board)

McCann called for additions to the agenda. Motion to approve by Lenze, seconded by Hage.

Agenda approved (Yes 8, No 0, Absent 1)

McCann called for approval of the November 6, 2018 minutes. Motion to approve minutes as

presented by Braden, seconded by Rosen. Minutes approved (Yes 8, No 0, Absent 1)

Rutkowski entered at 1:35.

Reports

Budget:

Neville distributed the October 2018 – October 2018 budget. As this is the first month of the

fiscal year a number of expense lines seem high but it is due to contract expenditures that

cover coming months or the year. Earned income is high because of annual billing also.

No October 2017 – September 2018 budget was distributed, and may not be available until

after the audit.

TLN Board Meeting:

McCann reported it was Joseph Rozell’s first meeting. Celia’s contract extension was approved.

The TLN Board approved Jim Flury's recommendation that it award the contract for

Subscription Management Services to WT Cox for the period January 1, 2019 through

December 31, 2021. The board also engaged Publishing Consultants, LLC to broker discounted

tickets to Red Wings games and Little Caesar’s Arena tours to member libraries patrons.

Page 2 of 3 ExCommMinutesDec2018.doc

Carl update (ongoing performance):

Neville reported there was an upgrade just after Thanksgiving and another upgrade that will

address dynamic router issues should take place just prior to or after the new year. Reports

training for libraries has started.

Technology Services Update:

No report.

Unfinished Business

A. TLC/CARL post-migration A. Neville

An updated progress/priorities document was reviewed. The major focus right now is Overdrive records

and syncing and development of FRBR in the catalog.

The email account used to send patron notices will change from X-Mission to a Google account. It is

anticipated the switch will occur mid-December.

B. SAS By-Laws Committee L. Coryell Coryell shared drafts of a SASUG mission statement and bylaws edits. A vote on whether to

include remote voting will take place before adopting changes to the bylaws.

C. Gibraltar/Flat Rock service contract P. McCann

The contract was reviewed by Ex-Comm. Of Gibraltar residents registered at FLAT, 236 have a

municipality code of Gibraltar and 176 have a municipality code of Flat Rock.

It may be worth noting at SASUG and elsewhere to have potential agreements made in

consultation with TLN. Broad language that contract residents have identical privileges as

residents is not necessarily true. SAS member libraries not part of the contract are encouraged,

but not obligated, to treat contract cards equally. Also, purchased databases may exclude use

by non-residents.

D. ISP Diverse Circuit Proposal A. Michelini

Michelini distributed updated options for a diverse circuit, with a recommendation to keep connectivity

as is until the next bid process in Fall 2020. After discussion Rutkowski motioned “In regard to a diverse

circuit, keep connectivity as is until the next bid process in Fall 2020.” Motion seconded by Lenze.

Motion approved (Yes 9, No 0, Absent 0)

New Business

A. TLCU Conference Update A. Neville/L. Coryell

Coryell stated that she has confidence in Carl and Anne Neville and John Inman after attending

the conference.

Page 3 of 3 ExCommMinutesDec2018.doc

Rosen left the meeting at 3:03

Neville reported that she and Morse met with product specialists about the catalog and other

parts of Carl. They also started making contact with other Carl customers. Though CarlX is

comprised of only multi-site customers, we are a little different as we don’t have a centrally

headed consortia and allow a lot of freedom at individual sites.

B. X-Mission – e-mail notification/service P. McCann

Michelini reported there are too many ongoing issues with X-Mission and she is determined to

move to another email provider. She is investigating spam filters as a temporary fix while also

evaluating different providers. She acknowledged the importance of moving to a reliable

service as quickly as possible but advised it will take several months at least to identify an

adequate provider and perform the migration.

Other Items from Committee members

Rutkowski motioned to adjourn the meeting at 3:14. Seconded by LaPorte. Meeting adjourned

(Yes 8, No 0, Absent 1).

Respectfully submitted,

Martin Smith

Next meeting: January 3, 2019 at 1:30 pm, Livonia Civic Center Library

Director, White Pine Library Cooperative, Saginaw (MI)

Lead and Support Libraries of the White Pine Library Cooperative! The White Pine Library Cooperative is seeking a uniquely qualified leader to create vision, provide direction, and promote library services for the community while promoting the library as an employer-of-choice. If this speaks to your heart and mind, please read on. White Pine Library Cooperative is funded by state aid through membership dues with an annual budget of $335,000, governed by a ten-member Board of Trustees with offices in Saginaw, Michigan. The Cooperative staff consists of the Director and two support team members who serve 400,000 citizens, and 49 member libraries across 14 counties. While the majority of members are public libraries, the Cooperative also serves high school, academic, and correctional libraries, each with their unique setting, programs, and services supported by excellent staff. Do you have experience and a drive to work collaboratively to delivery library cooperative services throughout the Mid-Michigan region? If so, please consider becoming a candidate that can help us honor our past success while simultaneously propel us towards future goals. The ideal candidate is an individual who is results orientated and achieves those results in a team atmosphere. This candidate has the capacity to maintain positive and pro-active communication with the community and its leaders. RESPONSIBILITIES The Director, under the supervision of a supportive White Pine Library Cooperative Board, is responsible for planning, organizing, directing, and coordinating all activities of the White Pine Library Cooperative. Additional responsibilities include:

1. Serves as a non-voting member of the Board of Trustees. Prepares and distributes the agenda and related materials. Makes a detailed report of the Cooperative activities at Board meetings. Submits recommendations to the Board on policies, services, and budget. Keeps the Board informed of special problems that might affect the Cooperative. Presents reports including monthly financial and statistical reports, the annual report and special reports. Maintains OverDrive Digital Collection and assists in ILL processing for cooperative members.

2. Plans, organizes, and administers the day-to-day operations of the Cooperative. Implements policy decisions as established by the Board of Trustees. Analyzes needs and recommends or implements appropriate methods and procedures for improving services with special attention to current trends in library technologies. Develops, organizes and coordinates existing activities. Reviews and evaluates programs and projects.

3. Develops vision for cooperative’s future with the board, membership and staff. Maintains a strategic plan cycle and monitors progress.

4. Administers personnel policy. Recruits, hires, trains, places, directs, motivates, develops and evaluates staff in accordance with established procedures. Assigns, schedules, and reviews work of subordinates. Conducts staff conferences and meetings. Communicates effectively with staff.

5. Administers financial policy. Develops a multi-year budget for the Board. Accountable for operating budget and expenditures. Supervises the maintenance of financial records. Arranges for annual audit. Controls costs and meets budgetary objectives by eliminating unnecessary operations and prudent use of resources, to assure greatest benefit from available funds. Works with librarians, trustees, Michigan Library Association and the Library of Michigan to maintain existing funding and to obtain new sources of revenue. Negotiates all Cooperative agreements and contracts.

6. Develops grant ideas with membership as part of cooperative vision. Prepares grant proposals and monitors grant expenditures.

7. Keeps librarians and trustees of member libraries informed of cooperative services, policies, procedures, and plans, library legislation and new library trends. Meets with staff and trustees of member libraries, library boards, and library friends groups. Host and/or facilitate events, conferences, and workshops for member libraries. Fosters and encourages participation in the Cooperative.

8. Ensures the Cooperative is in compliance with local, state, and federal rules, regulations, and procedures in all aspects of the cooperative’s endeavors. Regularly review state legislative activities that affect libraries. Work with Cooperative Directors Association on state-wide issues.

9. Provides consultant service/training to member libraries and visits member libraries as needed. Responds in a timely fashion to inquiries from staff and trustees of member libraries.

10. Supervises the physical plant to ensure safety, efficiency, and usefulness of the facility. 11. Other duties as assigned.

REQUIREMENTS

1. Qualify for the State of Michigan Librarian’s Permanent Professional Certificate. A master’s degree from a library school accredited by the American Library Association and four years of satisfactory professional experience in a library or libraries approved by the Library of Michigan.

2. Four years of progressively responsible administrative experience, with the ability to direct, coordinate, plan, and administer a library cooperative, including the ability to supervise others. Experience working with library systems and networks preferred.

3. Working knowledge of microcomputers, office software, automated library systems, and current trends in library technologies.

4. Extensive knowledge of the methods, policies, practices, principles, and procedures of professional library work.

5. Ability to communicate, effectively and concisely, orally and in writing. 6. Ability to develop and maintain effective working relationships with board members, librarians and

trustees from member libraries, staff, representatives of community and governmental groups and the general public.

7. Ability to mentally and physically perform the essential duties of the position with or without accommodation.

COMPENSATION The salary range for this position is $65,000 - $80,000 (based on experience) and includes an attractive benefits package. WORKING CONDITIONS

1. Travel to member libraries required. 2. Must possess a valid Michigan driver’s license or obtain one in one month. 3. Must be able to lift books and equipment weighing up to 25 pounds. 4. Some evening and weekend hours possible.

Application Process. White Pine Cooperative has partnered with Kent District Library Consulting Services, to facilitate the search and selection process. For more information, send your resume and cover letter to recruiter Bethany Kooyers at: bethanykooyers@gmail.com. Then, complete an application at:

https://wplc.org/employment-opportunity/ . This position is posted until filled with the first

screening of applicants occurring after February 28, 2019. White Pine Library Cooperative would like to thank all applicants for their interest to serve as Cooperative Director. We look forward to considering your candidacy soon! ** Reasonable accommodations for disabilities in relation to the job process are available upon request

Traverse Area District Library

Job Description – Library Director

INTRODUCTION

Located on the north eastern shore of Lake Michigan, Traverse City is a tourist hub bursting with

energy. Traverse City provides a casual sophistication – big city appeal without the big city

hassles. Traverse City is the home to the National Cherry Festival, provides amazing

opportunities to enjoy the outdoors, all while living in an amazing community.

The Traverse Area District Library (TADL), a network of community libraries, is a district

library funded by a dedicated countywide millage. TADL was established by an agreement

between the City of Traverse City and Grand Traverse County and then ratified by a vote of

residents throughout Grand Traverse County. Within the district there are six public library

facilities supported by the district millage. They are the Main Library (Traverse City), East Bay

Branch Library, Kingsley Branch Library, and member libraries Fife Lake Public Library,

Interlochen Public Library, and Peninsula Community Library.

Three of these facilities (Fife Lake, Interlochen, Peninsula) are Member Libraries that receive

most of their support through a contractual agreement with the district. Although Member

libraries have independent elected boards, hire their own library directors and operate

autonomously, they are full partners with TADL in that their collections are shared throughout

the district and they participate in the online public catalog as well as the TADL provided public

computing and wireless access systems.

If this speaks to your heart and mind, please read on.

The Library Director is responsible for planning and administering the provision of library

services throughout the entire library district by performing the duties below, either directly, or

through delegation.

ESSENTIAL FUNCTIONS

1. Responsible for the overall operation of the Traverse Area District Library, including the

delivery of library services throughout the entire district.

2. Develops Library goals and objectives in conjunction with the Board and plans services

designed to meet them.

3. Formulates recommendations on library policies, facilities, and services to the Board and

implements policy decisions.

4. Prepares an annual budget for approval by the Board and administers and monitors

income and expenditures.

5. Develops and administers internal plans and procedures.

6. Supervises the staff of the Library including development of personnel policies,

recruiting, interviewing, hiring, orienting, training, evaluating performance, and

termination decisions.

7. Ensures compliance with pertinent local, state and federal laws, regulations and

ordinances.

8. Oversees the preparation of timely financial reports for the Board, the annual State Aid

report, and other reports as needed.

9. Supervises development of the library’s collection of materials.

10. Publicizes library services by addressing various community groups and other

organizations.

11. Assures proper maintenance of the physical plant(s).

12. Manages Union relations including participation in contract negotiations.

13. Works closely with the TADL Friends including attending their board meetings.

14. Represents the Library at meetings and conferences of state and national associations.

15. Participates in the development of, and implements, the district-wide strategic plan as

developed and periodically updated by the Library Board.

16. Coordinates with member and branch libraries to assure efficient delivery of quality

library services throughout the entire district, including serving as liaison to Member

libraries and their directors.

MINIMUM REQUIREMENTS

1. Master's degree in library science or library information science from an ALA-accredited

library school.

2. Seven to ten years of progressive experience which demonstrates continual growth of

duties and responsibilities in a Public Library.

3. Must possess or become eligible for a Librarian’s Permanent Professional Certificate

issued by the Library of Michigan.

4. Supervisory experience in a public library or equivalent work setting required.

5. Demonstrated experience managing budgets.

KNOWLEDGE, SKILLS, ABILITIES & OTHER CHARACTERISTICS

• Knowledge of modern library organization, procedures, policies, mission, goals, services, and

trends.

• Knowledge of the effective usage of various types of social media.

• Knowledge of computers, online catalogs, databases, networks, the Internet, and their

applications for library use.

• Knowledge of automated circulation and registration procedures.

• Considerable knowledge of various laws and regulations regarding the funding and operation of

district libraries in the State of Michigan.

• Knowledge of management principles and supervisory skills to effectively direct the activities

of staff.

• Knowledge of customer service best practices and the ability to incorporate them into branch

operations.

• Knowledge of training, mentoring, and coaching techniques and principles.

• Knowledge of budgeting processes to oversee expenditures and prepare budget requests.

• Ability to read and interpret a wide variety of job related documents.

• Written communications skills to be able to write reports, social media posts, and branch

policies and procedures.

• Oral communications skills necessary to make presentations, participate in television and radio

programs, and conduct formal library programs.

• Interpersonal skills to work effectively with multi-level staff, patrons, and community group

members from all socioeconomic, educational, literacy, and cultural backgrounds.

• Community outreach skills to be able to build relationships with community partners.

• Organizational skills to be able to manage multiple priorities and meet deadlines in a busy

public library.

• Critical thinking skills to be able to solve problems and make sound decisions on a daily basis.

• Ability to effectively and positively represent the library before community groups and the

public, consistent with the library's vision, mission, and strategic plan.

• Honesty, integrity, ability to maintain confidentiality, and responsible stewardship of Library

resources.

Compensation.

The starting salary range of $80,000-$92,000 based on experience, along with an attractive

benefits package.

Application Process

TADL has partnered with Kent District Library Consulting Services, to

facilitate the search and selection process. For more information, contact Bethany Kooyers

immediately at: bethanykooyers@gmail.com.

To formally apply, please download an application at the following link:

https://www.tadl.org/sites/default/files/31/employment_application_-_updated_1-23-13.pdf and submit the completed application, resume, and cover-letter to the following two

addresses:

search-committee@TADL.org and,

bethanykooyers@gmail.com .

This position is posted until filled with the first screening of applicants occurring after March 15,

2019.

We would like to thank all applicants and look forward to reviewing their credentials and

considering every person with interest in the position.

** Accommodations for disabilities in relation to the job process are available upon request