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Newcastle Smart Buildings Smart Workforce – Final Report
Delivery Program 2013-2017 1
Newcastle City Council
Smart Buildings Smart Workforce Final Report
This activity received funding from the Australian Government.
Newcastle Smart Buildings Smart Workforce – Final Report
CONTENTS
Executive Summary .............................................................................................................. 1
Project Objectives ................................................................................................................. 3
Project Energy Efficiency Activities ....................................................................................... 4
Lighting Upgrades ............................................................................................................. 4
HVAC Plant and Control Upgrades .................................................................................... 7
Voltage Optimisation / Power Factor Correction ................................................................ 9
Project Energy Efficiency Activities - Variations ................................................................... 10
Window Double Glazing .................................................................................................. 10
Hvac Plant and Control Upgrades ................................................................................... 10
Voltage Optimisation / Power Factor Correction .............................................................. 10
Project Demonstration and Communications Activities ........................................................ 11
Stakeholder Groups......................................................................................................... 12
Communication Mechanisms and Tools .......................................................................... 13
Outcomes and Benefits ....................................................................................................... 18
Budget ................................................................................................................................ 21
Project Operation, Mechanisms and Processes .................................................................. 23
Conclusion .......................................................................................................................... 24
Declaration .......................................................................................................................... 25
Appendices ......................................................................................................................... 26
Appendix A: Energy Efficiency Improvement Report ........................................................ 27
Newcastle Smart Buildings Smart Workforce – Final Report 1
EXECUTIVE SUMMARY
The Newcastle Smart Buildings Smart Workforce project proposed the delivery of the next
step in energy efficiency for Newcastle City Council and assisted in maintaining its reputation
as a leader in climate action and best practice energy efficiency.
The project focused on upgrading high-use social, cultural and recreational facilities and key
Council operational buildings and facilities. The Smart Workforce component of the project
was delivered using Council’s ClimateCam 14-step assessment framework encouraged a
whole-organisational approach as well as consideration of energy management and
reduction. ClimateCam is a 14-step sustainability framework that provides a strategic
approach to developing energy efficiency practices, and researching and implementing
projects. It also engages staff in considering energy management and reduction. The
framework has high demonstration value and ability to be replicated by local councils,
businesses, educational institutes and community organisations nationally.
Energy efficiency upgrades and retrofits targeted improvements to HVAC plant and controls,
power factor, automated fault detection, double glazing and LED lighting technology
Buildings and facilities involved in the project included the War Memorial Cultural Centre,
City Library, the City Administration Centre, City Hall, Council Works Depot, Summerhill
Waste Management Centre, Civic Theatre and Lambton Pool.
The Newcastle Smart Buildings Smart Workforce project had five interlinking objectives:
1. To improve the energy efficiency of Council facilities and buildings.
2. To encourage improved energy management practices across Council through
the empowerment of staff and dedicated teams.
3. To encourage improved energy management practices across other local
governments, businesses, community organisations, the education sector and
the broader public based on the lessons learnt.
4. To achieve value for money.
5. Engage and encourage local industry to participate in energy efficiency projects.
The outcomes achieved by Newcastle Smart
Building Smart Workforce were the reduction in
energy consumption, energy and maintenance
costs, and carbon emissions. In addition to these
benefits, upgrades of these sites have resulted in
improved internal environments for staff to work
in and better performing community facilities for
the public to enjoy.
The Smart Buildings component of the project
resulted in an energy efficiency improvement of
19% which is 763,179 kWh per annum and a
carbon emission reduction of 808 tonnes CO2,(see figure 1. Baseline vs. Reporting Year
Comparison) and savings of $124,069 per annum. These reductions are complimented by
the significantly reduced maintenance of light fittings and chillers upgraded throughout the
project.
Newcastle Smart Buildings Smart Workforce – Final Report 2
The Smart Workforce component of the project aimed to shift the organisation’s energy
management culture by providing practical workplace examples of efficient energy use, and
engaging Council staff through the ClimateCam framework to change energy use. This
encouraged improved energy management practices across the whole of the organisation.
The additional energy efficiency improvement realised was 381,152 kWh, carbon emission
reductions of 404 tonnes CO2 and savings of $57,081 per annum.
The total combined energy efficiency improvement and cost saving realised by the
implementation of each component of the project was 1,144,331 kWh, carbon emission
reductions of 1,212 tonnes CO2 and savings of $181,150 per annum.
The promotion and demonstration of energy efficiency activities achieved during the life of
the grant generated internal support from Council for the provision of energy and resource
efficiency mechanisms to be incorporated into future construction projects. In particular, the
project has been instrumental in creating a roll-on effect which resulted in the
implementation of six large-scale solar photovoltaic systems being installed on Council-
owned and operated buildings, including battery storage at one facility.
The Newcastle Smart Buildings Smart Workforce project is a shining example as to the
value of organisations committing themselves to undertaking large scale energy efficiency
improvement activities and also complimenting these technology-based energy efficiency
upgrades with staff engagement activities. With this style of delivery, organisations can drive
sustainable practices across the entire workplace and achieve greater energy efficiency
improvements and a more sustainable business.
NOTE: The views expressed herein are not necessarily the views of the Commonwealth of
Australia, and the Commonwealth does not accept responsibility for any information or
advice contained herein.
Newcastle Smart Buildings Smart Workforce – Final Report 3
PROJECT OBJECTIVES
Newcastle City Council (NCC) has a long history of undertaking energy efficiency projects
dating back to 1996. The primary motivation for NCC to apply for funding under the federally
funded Community Energy Efficiency Program (CEEP) was to build upon this history of
energy efficiency and accelerate the integration of advanced energy management practices
and next generation energy efficiency upgrades across high-use social, cultural, recreational
and key Council operational sites.
The jointly funded Newcastle Smart Buildings Smart Workforce project had five interlinking
objectives which were:
1. To improve the energy efficiency of Council facilities and buildings.
2. To encourage improved energy management practices across Council
through the empowerment of staff and dedicated teams.
3. To encourage improved energy management practices across other local
governments, businesses, community organisations, the education sector and
the broader public based on the lessons learnt.
4. To achieve value for money.
5. Engage and encourage local industry to participate in energy efficiency
projects.
These objectives closely aligned with the Federal Government objectives for CEEP which
were to:
- support a range of local councils and community organisations increase the
energy efficiency of different types of non-residential council and community-use
buildings, facilities and lighting
- demonstrate and encourage the adoption of improved energy management
practices within councils, organisations and the broader community.
Energy efficiency upgrades and retrofits targeted upgrades to HVAC Plant and controls,
power factor, automated fault detection, double glazing and LED lighting technology.
Buildings and facilities involved in the project included the War Memorial Cultural Centre,
City Library, the City Administration Centre, City Hall, Council Works Depot, Summerhill
Waste Management Centre, Civic Theatre and Lambton Pool.
Newcastle Smart Buildings Smart Workforce – Final Report 4
PROJECT ENERGY EFFICIENCY ACTIVITIES
The Newcastle Smart Buildings Smart Workforce project included various project activities
that were undertaken across eight of Council's key community and operational assets.
These activities aimed at improving the energy efficiency at these sites through the use of
more efficient technologies and engagement of staff for energy efficiency.
Table 1 presents the sites and energy efficiency activities undertaken:
# Site Activity
1 City Administration Centre
282 King Street, Newcastle NSW 2300
Lighting Upgrade
HVAC Plant and Control Upgrade
2 City Hall 290 King Street, Newcastle 2300
Lighting Upgrade
HVAC Plant and Control Upgrade
3 Civic Theatre Newcastle
375 Hunter Street, Newcastle 2300
Lighting Upgrade
4 City Works Depot Turton Road, Waratah 2298
Lighting Upgrade
Voltage Optimisation
5 Lambton Pool (*) Durham Road, Lambton NSW 2299
Lighting Upgrade
Voltage Optimisation
6 War Memorial Cultural Centre and City Library
Laman Street, Newcastle 2300
Lighting Upgrade
Voltage Optimisation
7 Summerhill Waste Management Centre
141 Minmi Road, Wallsend 2287
Lighting Upgrade
8 All of Council
Smart Workforce
Table 1 - Site Activities
* Lambton Pool is leased to Lane 4 Aquatics.
As can be seen in the Table 1 above, there were five main types of activities undertaken.
The following is an overview of these activities and the technologies employed:
LIGHTING UPGRADES
Lighting upgrades consisted of a number of different types of lighting, however the main
technology used across all sites was LED lighting in various types of luminaires. LED
technology was chosen over traditional technologies provided greater light output (lumens
per watt), lower heat generation and reduced maintenance as the average life expectancy of
the fittings used was 10 years.
When originally scoping the lighting upgrades for the Newcastle Smart Buildings Smart
Workforce, project LED technology had not reached a level of maturity which provided a truly
Newcastle Smart Buildings Smart Workforce – Final Report 5
adequate and cost effective replacement for commercial and industrial light fittings. This
resulted in the original product selection consisting predominately of T5 fluorescent fittings.
However, due to the development of LED technology within 12 months of the grant
application, Council elected to replace all lights with LEDs. LED lights become not only cost
effective but were also a highly efficient alternative for use in commercial and industrial light
fittings.
This, along with the introduction of the Zhaga industry standards which provide parameters
for the standardisation of LED component sizes and interfaces, reduced product cost and
also solved the other barrier to LED use which was long term maintenance and compatibility.
Office and general area lighting was
the most common type of lighting
utilised at each site with the two
categories of fittings used being linear
and down lights. When selecting
fittings, Zhaga accredited LED strips
and engines, as well as compatible
driver from top tier manufacturers, were
used. Fittings were also required to
achieve a rating of ≥80 on the colour
rendering index (CRI) and be
compatible with the various dimming
systems at sites. The size, wattage and
mounting system of linear fittings used
varied for different locations due to the
shape and configuration of rooms, and ceiling heights, the options used were:
- Length - 600mm to 1200mm
- Shape - square or rectangle
- Mounting - surface, recessed or T-bar
- Wattage - 10, 20 or 40 Watt
Emergency lighting is present at most sites and was upgraded at the City Administration
Centre, City Hall, Civic Theatre Newcastle, City Works Depot and War Memorial Cultural
Centre. In addition to the use of LED technology for energy reductions, maintenance savings
and reduced battery size, additional savings were also achieved through the selection of an
emergency and exit lighting system that integrated monitoring capabilities over radio
frequency. The system includes a monitoring package which is used to undertake routine
maintenance from a centrally located computer or laptop. Previously this routine
maintenance, which is undertaken multiple times per year, required an electrician to isolate
power and inspect each individual fitting.
In addition to this, it was identified that additional savings in energy efficiency and
maintenance could be achieved through the selection of fittings with complimentary control
and monitoring capabilities.
Car park lighting was upgraded at the City Administration Centre with LED weather proof
fittings used to minimise cleaning requirements. When scoping the upgrade of lighting, it was
observed that as is the case with most car parks, the occupation is intermittent during normal
business hours with little or no occupancy overnight and on weekends. This issue presented
an opportunity to achieve additional savings in energy and maintenance through the
selection of fittings with a movement sensor integrated into each fitting. By doing so the
organisation has been able to minimise the operating hours of these fittings substantially
whilst still maintaining adequate lighting levels when occupation requires it.
Newcastle Smart Buildings Smart Workforce – Final Report 6
Industrial lighting was the dominant type of lighting upgraded at the City Works Depot with
the fittings able to be split into the categories of industrial general area and task specific.
For industrial general area lighting, the fittings being replaced were industrial highbays.
These were replaced with Zhaga compliant LED highbays in various wattages depending on
mounting heights. When undertaking the lighting design for the upgrade of the mechanical
workshop, we were able to provide lighting levels which complied with Australian Standards
by reducing the number of fittings from 20 x 400 Watt Mercury Vapour fittings to 13 x 200
Watt LED fittings. This resulted in a 65% reduction in energy consumption for this area and
is indicative of the reasons why LED technology was chosen over traditional technologies.
Task specific lighting is used at this site for up close and detailed work such as when
working on automotive parts or using machinery e.g. lathes and saws. For these applications
it is essential that employees are provided with adequate lighting levels to ensure work can
be undertaken in a safe and accurate manner. These tasks can also create dust and
vapours which can be harmful to and deteriorate light sources. The fitting selected for this
category of lighting was a weatherproof high output linear Zhaga accredited fitting which was
able to meet all requirements while still achieving the desired energy efficiency.
Stage lighting is a unique and
highly technical type of lighting.
The fittings used at the Civic
Theatre and City Hall varied greatly
in their use and application on the
stage and included fittings able to
provide a smooth, high-quality
theatrical fade which were required
to achieve things such as the ability
to emulate a sunset by dimming
and changing colour gradually over
the course of an entire show. Other
fittings such as wall washers were
required to cast light onto
backdrops that can change colour
in an instant. The selection of
Newcastle Smart Buildings Smart Workforce – Final Report 7
fittings for the upgrade was undertaken by inviting suppliers to provide samples of each style
of fitting that allowed for a shootout style test of fittings. During this test, fittings were put
through their paces and assessed on:
- Colour - consistency, stability and vividness
- Dimming - smoothness, consistency and drop off point (% at which point it turns off)
- Energy Efficiency - consumption during operation against claims
- Fitting Attributes - housing quality, LED brand and model, warranty, life expectancy.
Through this testing process it was observed that there was a wide and varied range when it
came to quality and performance. The fittings selected for the upgrade were those which
performed best across all categories. These fittings are now in use across both sites with
theatre staff extremely happy with the result and performance.
Through undertaking lighting upgrades the following lessons were learnt:
- lighting technology has evolved rapidly over the past decade, with LED now
Newcastle City Council's preferred technology for use in most types of lighting
- when selecting fittings, a number of factors need to be considered beyond just
energy efficiency
- the gap between the performance of theatrical lighting fixtures is large and it is
recommended that when selecting fittings, a thorough test is undertaken in-situ to
ensure the correct product is chosen
- additional savings in energy efficiency and maintenance can be achieved through
combining high efficiency fittings with complimentary control and monitoring
capabilities.
HVAC PLANT AND CONTROL UPGRADES
HVAC plant and control upgrades were undertaken at the City Administration Centre and
City Hall. These upgrades included the replacement of HVAC chillers at each site and the
installation and trial of a CSIRO Automated Fault Detection and demand management
software.
The trial of the CSIRO Automated Fault Detection and Demand Management software
logged data from a number of disparate systems, including HVAC, electrical and thermal
energy sub-meters, billable energy meters and occupancy sensors. The system ran
simulated control trials which focussed on the identification of faults and also the operation of
HVAC plant to ensure occupant demand was met while also reducing electricity demand at
key times.
The upgrade undertaken at the City Administration Centre saw the procurement and
installation of two 160kWe chillers, as well as the trial installation and programming of an
Energy Dashboard with Automated Fault Detection/Tuning capability by CSIRO. The chillers
selected for use in the upgrade of the site were high efficiency conventional air-cooled
chillers with screw compressors. The original technology intended for use in this activity was
to be air-cooled chillers with oil-free centrifugal compressor; however this was changed due
to a variety of factors. Primarily the decision to change was based on the need for
emergency replacement of one of the chillers due to a catastrophic failure. This resulted in
the need to immediately change out the chiller which ceased working. With the lead time for
supply of the chosen technology being over 12 weeks, it was necessary to change this
selection and use a conventional chiller with high efficiency. This chiller was available in the
country for delivery and still provided the opportunity to increase the energy efficiency of the
HVAC System.
Newcastle Smart Buildings Smart Workforce – Final Report 8
The delivery of the chiller upgrade at City Hall was planned and delivered using the originally
chosen technology which was air-cooled chillers with oil-free centrifugal compressor. The
chillers are manufactured in Australia and are some of the highest energy efficiency air-
cooled chillers available on the market. The chiller technology offers unparalleled
consumption and maintenance reductions. This is due to the use of the oil-free centrifugal
compressor which contains magnetic bearings allowing the shaft to rotate without friction. In
addition, where most conventional chillers are able to operate at capacities only as low as
10%, the technology is able to operate down to 1% capacity. One challenge when planning
for the replacement of the chillers at City Hall was that as a function venue, air conditioning
is required constantly and therefore taking the system offline for replacement was not an
option. To overcome this challenge NCC hired in a temporary chiller and generator to
supplement the system. This was not originally budgeted for, however due to price
reductions realised through the supply of the chillers, this was still delivered well within
budget.
Through undertaking the HVAC and control upgrades the following lessons were learnt:
- Australian designed and manufactured technology is highly efficient and with
increased market penetration its cost has significantly reduced
- NCC have now adopted modern was air-cooled chillers with oil-free centrifugal
compressor as its preferred technology
Newcastle Smart Buildings Smart Workforce – Final Report 9
VOLTAGE OPTIMISATION / POWER FACTOR CORRECTION
Following investigations undertaken
into the installation of voltage
optimisation units at three of the
sites covered under the Newcastle
Smart Buildings Smart Workforce,
project it was found that these units
were not likely to produce the
electricity and cost savings that
were originally scoped. This was
because voltage optimisation
technology works most effectively
on inductive loads and by installing
LED lighting and undertaking other
activities under the project, the loads
which are affected by this
technology were greatly reduced. It
was found that power factor
correction at these sites would
provide a greater energy reduction
and cost saving. As such, power factor correction units were installed at the City Works
Depot (50KVA), Lambton Pool (100KVA) and the War Memorial Cultural Centre (50KVA).
As a result of installing the units, these sites now achieve power factors of 0.99 with average
paybacks of three years.
Through undertaking these activities the following lessons were learnt:
- when selecting the appropriate technology for a site it is essential to be open to
variations due to the unique parameters of each site
- LED lighting and variable speed drives will reduce the effectiveness of voltage
optimisation
- all energy efficiency upgrades or site developments should be complete prior to
power regulation activities to ensure that the selected technology can be sized
appropriately.
Newcastle Smart Buildings Smart Workforce – Final Report 10
PROJECT ENERGY EFFICIENCY ACTIVITIES - VARIATIONS
WINDOW DOUBLE GLAZING
When developing a package of activities to be included in the Newcastle Smart Building
Smart Workforce, project NCC made the bold decision to include the upgrade of the existing
1950’s windows at the War Memorial Cultural Centre, which incorporates the City Region
Library, with new high efficiency fixed and casement thermally broken, double glazed, low-e
and inert gas filled windows.
When undertaking preliminary investigation and design works, it was discovered that the
structural cavity wall ties were no longer present in the building. This finding became
problematic for delivery of this activity as it resulted in the need to install remedial wall ties at
the same time as undertaking window replacement. This requirement resulted in the need
for a substantial increase in the cost of the project which required approval from Council to
proceed. The time delays experienced due to this expanded scope meant that the activity
was unable to be delivered within the funding timeframe, however Council is committed to
undertaking this project and as such, the work is scheduled to commence in May 2016 with
completion in September 2016. The project will be funded by Council in it’s entirety.
The upgrade will improve the thermal efficiency of the site, resulting in reduced heating and
cooling requirements, greater thermal comfort for staff and the community, a reduction in
electricity consumption and costs, and carbon emissions.
The works will also improve the structural integrity of the building and extend its longevity,
whilst decreasing annual asset maintenance costs.
Through undertaking this activity the following lessons were learnt:
- when working in heritage buildings thorough investigation is required in order to
identify any potential latent site conditions that may need to be addressed
- heritage buildings can be modernised and made more energy efficient whilst still
maintaining, and in some circumstances, enhancing the heritage value of the asset
HVAC PLANT AND CONTROL UPGRADES
The trial of the CSIRO Automated Fault Detection and Demand Management software was
successful. CSIRO have completed the development with the nominated Australian building
automation company and NCC will implement the commercialised system across all
remaining sites.
VOLTAGE OPTIMISATION / POWER FACTOR CORRECTION
Voltage optimisation was originally scheduled to be undertaken at Summerhill Waste
Management Centre, however in the period from the grant application to implementation,
NCC made the decision to upgrade and expand the site. As a result, until the design and
construction planning is complete, the electrical demand of the site is unknown and therefore
a voltage optimisation unit could not be selected which would be appropriately sized for
future requirements. Due to this, a variation to the project was made to substitute this
installation with a power factor correction unit at the War Memorial Cultural Centre.
Newcastle Smart Buildings Smart Workforce – Final Report 11
PROJECT DEMONSTRATION AND COMMUNICATIONS
ACTIVITIES
Newcastle Smart Buildings Smart Workforce has
been highly successful in terms of delivering
important education and communications to
Newcastle City Council staff, businesses, key
stakeholders and the broader community about the
benefits of its energy efficiency projects initiated
under the Community Energy Efficiency Program
(CEEP). It has not only generated awareness about
the benefits but has initiated broad, ongoing internal
support of energy efficiency and resource
management projects. In addition there has been an
observable increase in Council staff and senior
management knowledge about energy efficiency
practices, associated opportunities and the increased
financial and environmental benefits to the
organisation.
The promotion and demonstration of energy efficiency
activities achieved during the life of the grant has
generated internal support from Council for the provision of energy and resource efficiency
mechanisms to be incorporated into future construction projects. In particular, the CEEP
program has been instrumental in creating a roll-on effect which resulted in the
implementation of six large-scale solar photovoltaic systems being installed on Council-
owned and operated buildings, including battery storage at one facility.
These successes can be attributed to the active and targeted energy efficiency promotions
at each stage of the project, and communication of the associated drop in Council's
electricity demand and reduction in electricity usage as a result of the CEEP program of
works.
To ensure that all the relevant stakeholders were effectively engaged a communications
strategy was developed. The strategy had three key objectives which were to:
1. inform all Council staff and the wider community about the energy efficiency projects
being undertaken by Newcastle City Council, including the resulting outcomes.
2. inform local and Australian businesses about opportunities for energy efficiency
supply and project work and encourage tender submissions.
3. encourage information dissemination about Council's energy efficiency competency
and lessons learnt to the Newcastle and Hunter community, councils, businesses and
community organisations Australia wide.
These objectives were underpinned by several key messages which formed the basis of the
communications, marketing and events.
Newcastle Smart Buildings Smart Workforce will:
- generate significant financial and environmental benefits, whilst making Council more
resilient to rising energy costs
- increase the energy efficiency of large Council-owned and operated facilities.
- assist Council to deliver on strategic objectives contained within the Newcastle 2030
Community Strategic Plan, specifically objective 5.4 of ‘Best practice energy and
Newcastle Smart Buildings Smart Workforce – Final Report 12
water efficient building and infrastructure’ and will also assist Council to meet
objectives in the Newcastle 2020 Carbon & Water Management Action Plan.
Newcastle Smart Buildings Smart Workforce can be improved by you:
- turning off all lights and appliances when not in use
- keeping the air conditioning set points at 23 in summer and 18 in winter
- printing double-sided, black and white.
Newcastle City Council encourages other councils, businesses, educational institutes and
community organisations to replicate similar energy management practices in their buildings:
www.newcastle.nsw.gov.au/Living/Environment/Energy-Resource-Management/Council-
building-upgrades/Smart-Buildings-Smart-Workforce has a wide range of supply and project
opportunities for your business: visit www.tenderlink.com/newcastle
STAKEHOLDER GROUPS
As outlined, effective stakeholder engagement was critical to the project's success with the
energy efficiency activities and their effectiveness communicated to a wide range of internal
and external stakeholders. These stakeholders were divided into distinct groups and were
the focus of targeted communications, marketing mechanisms and events. These groups
included:
Primary internal stakeholders:
- Councillors
- General Manager
- Executive Management Team
- Director, Infrastructure
- Manager, Projects and Contracts
- Key service unit managers and staff
- Project Steering Committee
- Contracts Department (tendering process)
- Electrical Services Department (tendering process)
- Communications Department .
Primary external stakeholders:
- Department of Industry, Innovation and Science
- Visitors to Council buildings being upgraded
- Businesses
- Local Councils:
- Hunter Region (14) *
- NSW (152) *
- Australia wide (546) *
Secondary external stakeholders: *
- Newcastle Local Government Authority rate payers
- Media
- Community organisations
- General public.
(*) These stakeholders represented the sectors that can be reached as a result of broad-
based marketing and communications.
Newcastle Smart Buildings Smart Workforce – Final Report 13
COMMUNICATION MECHANISMS AND TOOLS
The energy efficiency projects implemented as part of were on high-profile Council buildings
including:
- City Hall
- Civic Theatre
- City Administration Centre
- War Memorial Cultural Centre/City Regional Library
- City Works Depot
- Summerhill Waste Management Centre
- Lambton Pool.
As such, it was important to ensure that all stakeholders were well informed about the
project and its energy efficiency benefits. A mix of traditional and digital mechanisms were
utilised to promote the project and its effectiveness to all stakeholders to ensure that the
CEEP projects were extensively communicated including:
- Councillor Briefings
- ClimateCam 14-sStep Framework
- Staff information sessions
- Internet (www.newcastle.nsw.gov.au)
- Technical case studies
- Intranet
- Electronic newsletters
- Tenders
- Aerial photography library
- Media
- Business engagement.
- Awards.
In addition, the project was promoted at:
- Conferences and tradeshows
- Events
- Smart Future Cities 2015 conference
- Newcastle: Smart City, Our Future public forum
The following is an overview of these mechanisms:
ClimateCam 14-step Framework - Newcastle
City Council's ClimateCam 14 Steps Framework
was utilised to engage with staff and inform them
about Newcastle Smart Buildings Smart
Workforce.
The ClimateCam framework is a 14-step
sustainability framework that provides a strategic
approach to developing energy efficiency
practices, and researching and implementing
projects.
The Newcastle Smart Buildings Smart Workforce
was integrated with Council’s ClimateCam
assessment framework to encourage and
develop whole-organisation involvement and
consideration of energy management and
Newcastle Smart Buildings Smart Workforce – Final Report 14
reduction, and provide a project with high demonstration value and ability to be replicated by
local councils, businesses, educational institutes and community organisations nationally.
The Newcastle Museum was Council's pilot site for implementation of the ClimateCam
Delivery Framework. Using the 14-step process, the Museum's ‘Green Guinea Pigs’ team
learnt how to embed sustainability through monitoring and reporting, research and
innovation, setting targets, implementing projects, and evaluation with case studies. The
framework encouraged energy efficiency education, engagement, participation and action.
In total, 84% of Council staff were involved in ClimateCam 14 Steps updates, workshops and
project briefings.
Staff information sessions - seven staff education and project information sessions were
held for Council staff at a range of locations. More than 450 staff attended presentations
which were provided by the general manager and project manager and presented a
mechanism for staff to provide feedback and ask questions about the projects. These
sessions were very effective and stimulated staff awareness and knowledge about the
energy efficiency works being undertaken including project timelines, expectations for
completion and benefits.
Internet - Due to its dynamic nature the Newcastle City Council internet site was utilised as
one of the key forums of information about the CEEP projects. Smart Buildings Smart
Workforce information is featured under the Energy & Resource Efficiency section on the
site. This section also hosts the technical case studies and project overviews. Where
applicable, the website URL has been referenced in communications:
www.newcastle.nsw.gov.au
Technical case studies - case studies were generated to stimulate staff awareness and
knowledge about the energy efficiency works. In addition, a series of case studies that focus
on the different technologies associated with Newcastle Smart Buildings Smart Workforce
Newcastle Smart Buildings Smart Workforce – Final Report 15
are currently under development and have been made available on Council's website at the
completion of this project. These include the following topics:
Chiller upgrade - City Administration Centre
Chiller upgrade - City Hall
LED lighting upgrade - Newcastle City Hall
LED lighting upgrade - City Administration Centre
LED lighting upgrade - Civic Theatre
LED lighting upgrade - Lambton Pool
LED lighting upgrade - Summerhill Waste Management Centre
LED lighting upgrade - War Memorial Cultural Centre
LED lighting upgrade - Works Depot
Power Factor Correction
Window upgrade - War Memorial Cultural Centre
These resources will all be available for public access on the Newcastle City Council
website: www.newcastle.nsw.gov.au
Intranet - Councils intranet was used extensively to promote upgrade works being undertaken for each project, to notify staff of any works that may impact access, to promote each project as it was completed and to highlight the successes. This information was featured in banner advertisements, as home page news items and in a project updates section. The intranet was also utilised to host learning programs and resources for Council staff including the establishment of a 'Portal' that provides staff with information and tools that support a whole-of-organisation approach to carbon and water management. The portal
also allows staff to put forward ideas and projects.
Electronic staff e-newsletter - articles were placed in Council's
newsletter NovoNews, which is a regular publication communicating organisational and personal staff achievements as well as providing corporate news to all Council employees. Awareness of the projects was also generated when staff were advised of works being undertaken and any associated impacts. The articles were pivotal in promoting and generating project awareness.
Tenders - Newcastle City Council uses an electronic tendering
service called TenderLink. This online tendering system streamlines the tendering process and reduces paper usage. Details of Council's tenders for the CEEP project were made available at the TenderLink site. Tender advertisements were distributed through local and national newspapers, promoted on Council’s Tender Website and industry association list.
Aerial photography library - a professional aerial photographer was engaged to produce
images of key Council buildings using sophisticated drone technology. These images highlighted key Council buildings where energy efficiency initiatives are being implemented. The images were used to support promotional and educational activities and to promote the additional energy efficiency projects implemented as a result of the projects success.
Newcastle Smart Buildings Smart Workforce – Final Report 16
Media - the media was identified as a key mechanism for communication with the general
public and businesses located across the Newcastle local government area. However, dissemination of material to the media was at the discretion of the Newcastle City Council media unit. The Media Unit strategically chose to advise the media of the energy efficiency initiatives at key stages of the program, with a focus on media activity at the project's completion. The rationale being that the Lord Mayor of Newcastle may act as spokesperson for an end-of-project release. An article appeared in the Newcastle Herald as a result of the media release (Appendix B). Whilst the journalist was actively briefed about the Newcastle Smart Buildings Smart Workforce energy efficiency initiatives being implemented by The City of Newcastle, this did not feature heavily in the article (25 May 2015): www.theherald.com.au/story/3098211/businesses-learn-efficiency-saves-money/
This release was also distributed to industry magazines including The Fifth Estate, National Local Government Focus, Local Government News, WMA Magazine, AIRAH industry magazine and the Hunter Business Review. The aim is to generate a media release when the report is finalised to promote the Smart Buildings Smart Workforce achievements.
Business engagement - the project team fielded
calls from businesses and service providers located in the Newcastle local government area in response to a media article that appeared in the Newcastle Herald, 25 May 2015. This provided an opportunity to promote the Newcastle Smart Buildings, Smart Workforce energy efficiency works Council is undertaking and to direct service providers to the TenderLink access point on Council's website. The project team also attended a series of four
energy efficiency workshops facilitated by Council's Energy Hunter program in an advisory
capacity. They worked closely with Hunter business participants to assist them to identify
and implement opportunities for their businesses to become more energy efficient, using the
CEEP projects as examples. These events were extremely successful in engaging
businesses on how to progress with energy efficiency projects and feedback about the
assistance provided by the project team was extremely positive.
Conferences and Trade Shows - Representatives from Newcastle City Council attended the
All Energy conference as delegates and representatives of the Newcastle Smart Buildings
Smart Workforce project team. During the course of the conference the project team
discussed the CEEP project with other delegates including organisations in the trade fair.
Delegates were directed to Council's website for information and updates about the project
including the TenderLink website.
Events - an event was held at Merewether Surfhouse on Wednesday, 27 May 2015 at which the Lord Mayor of Newcastle provided an address to more than 75 Hunter businesses and service providers. In the address she promoted the Newcastle Smart Buildings Smart Workforce energy efficiency initiatives being undertaken with an emphasis on how these will assist Council to meet energy efficiency targets.
Smart Future Cities 2015 - a Smart Future Cities 2015 conference was held at Newcastle
City Hall from 1-3 October 2015. Newcastle City Council was a founding partner to this
Newcastle Smart Buildings Smart Workforce – Final Report 17
inaugural event which was instrumental in showcasing what it means to be a smart city and
the potential benefits for Newcastle and the Hunter region.
This provided a unique platform for Council to promote the Newcastle Smart City Smart
Workforce and its energy efficiency benefits with promotion about the 'smart technologies'
component of the CEEP projects incorporated into a speech provide by the General
Manager during the Opening Address and key staff who attended networking events staged
at the conference as 'ambassadors'. This methodology facilitated strong awareness with
businesses and academia from a range of sectors keen to learn about the initiatives being
implemented by Council as part of the Newcastle Smart City Initiative.
The conference was a huge success attracting 270
delegates from around Australia and more than 75
international and national experts, researchers and
businesses who presented the latest findings on
how to grow a Smart City.
Smart Future Cities 2015 was an initiative of the
University of Newcastle's Tom Farrell Institute for
the Environment in partnership with Newcastle City
Council and the NSW Office of Environment &
Heritage.
Newcastle: Smart City, Our Future - promotion of the CEEP project was initiated at a free
Public Forum titled Newcastle: Smart City, Our Future, which was attended by 350
businesses and members of the public. The forum was held in the Newcastle Concert Hall
on 2 October 2015, with support from Cisco and Newcastle NOW. At the forum, Council's
Smart City Coordinator elaborated on the project in his keynote address.
NSW Green Globe Awards - feedback about projects initiative as part of has been
overwhelming positive and this was publically acknowledged when Newcastle City Council
received a NSW Green Globes Highly Commended award at a gala night hosted by the
Minister for the Environment and Heritage at the Art Gallery of New South Wales on 4
October 2015.
The award was received in the Local Government Sustainability Category in recognition for
work delivered by Council in the past 12 months including energy efficiency upgrades of
council-owned buildings, implementation of a council-wide utility monitoring system and the
installation of renewable energy generation at the Art Gallery and City Library.
The Green Globe Awards, which are now in their 15th year, are the leading environmental
awards in NSW. They recognise businesses, government, community organisations and
individuals who have integrated environmental practices and resource saving initiatives into
their day-to-day operations.
Delivery of these items formed the basis of the communications strategy.
Newcastle Smart Buildings Smart Workforce – Final Report 18
OUTCOMES AND BENEFITS
The Newcastle Smart Building Smart Workforce project achieved all five objectives:
1. To improve the energy efficiency of Council facilities and buildings.
2. To encourage improved energy management practices across Council through
the empowerment of staff and dedicated teams.
3. To encourage improved energy management practices across other local
governments, businesses, community organisations, the education sector and
the broader public based on the lessons learnt.
4. To achieve value for money.
5. Engage and encourage local industry to participate in energy efficiency projects.
These objectives closely aligned with the Federal Government objectives for CEEP which
were to:
- support a range of local councils and community organisations increase the
energy efficiency of different types of non-residential council and community-use
buildings, facilities and lighting
- demonstrate and encourage the adoption of improved energy management
practices within councils, organisations and the broader community.
The outcomes achieved included the reduction in energy consumption, utility and
maintenace costs, and carbon emmissions. In addition to these benefits, upgrades of these
sites have resulted in improved internal environments for staff to work in and better
performing community facilities for the public to enjoy.
Both project and CEEP objectives were achieved through the delivery of the two streams of
the NSBSW project.
The Smart Buildings component of the project aimed to deliver 14 energy efficiency activities
across eight sites with the estimated annual energy efficiency improvement of 29% equating
to 1,164,980 kWh and a carbon emission reduction of 1,234 tonnes CO2.This figure was
reduced due to the non-delivery of activities as detailed under the ‘Project Energy Efficiency
Activities’ section of this report. The adjusted estimate is an energy efficiency improvement
of 25% equating to 1,002,993 kWh and a carbon emission reduction of 1,063 tonnes CO2.
The post implementation results indicate that an energy efficiency improvement of 19% was
achieved which equates to 763,179 kWh, a carbon emission reduction of 808 tonnes CO2
and savings of $124,069 per annum. The comparison of these results against the estimate
can be seen in the graph below.
Newcastle Smart Buildings Smart Workforce – Final Report 19
The Smart Workforce component of the project aimed to shift the organisation’s energy
management culture by providing practical workplace examples of efficient energy use, and
engaging Council staff through the ClimateCam framework to change energy use and
encourage improved energy management practices across the whole of the organisation.
When implementing Smart Workforce, NCC focused on the/ staff located at the 14 highest
consuming sites. The additional energy efficiency improvement realised at these sites was
381,152 kWh, carbon emission reductions of 404 tonnes CO2 and savings of $57,081 per
annum. This was measured through Council’s utility monitoring software.
Full details of the energy efficiency improvements are in Appendix A of this report with
details of the delivery of the Smart Workforce component detailed in the ‘Project
Demonstration and Communications Activities’ section.
NCC was unable to meet the original overall energy efficiency improvement target for the
Newcastle Smart Buildings Smart Workforce project. This was the result of:
- non delivery of the window upgrade at the War Memorial Cultural Centre due to
latent site conditions
- delays with the delivery of the CSIRO Automated Fault Detection and Demand
Management software at additional sites, due to the commercialisation of the system
- the use of conventional chiller technology as part of City Administration Centre
HVAC Plant and Control Upgrade.
Although estimated energy efficiency targets were not met overall the outcome varied across
different sites. Table 2 below shows a summary of actual energy efficiency improvement
against targets.
# Site Energy Efficiency Improvement %
achieved Notes
Estimate Actual
1 Newcastle Council City Administration Building
174.46 MJ/m2 85.59 MJ/m2 49% Reduced energy efficiency improvement due to the use of conventional chiller technology as part of the HVAC Plant and Control Upgrade.
2 Newcastle City Hall
468.34 MJ/m2 436.30 MJ/m2 93% Results within 10% of estimates
3 Newcastle Civic Theatre
11.60 MJ/patron 2.16 MJ/patron 19% Reduced energy efficiency improvement due delay in lighting becoming fully operational (i.e. not yet used for full reporting period)
4 Newcastle Works Depot
77.70 MJ/m2 125.30 MJ/m2 161% Increased energy efficiency improvement due to lighting energy efficiency being greater than estimated.
5 Lambton Aquatic Centre
1.13 MJ/patron .92 MJ/patron 81% Results within 20% of estimates
6 War Memorial Cultural Centre and City Library
109.10 MJ/m2 85.25 MJ/m2 78% Reduced energy efficiency improvement due to delay in delivery of CSIRO Automated Fault Detection and Demand Management software.
7 Summerhill Waste Management Centre
43.88 MJ/m2 63.00 MJ/m2 144% Increased energy efficiency improvement due to lighting energy efficiency being greater than estimated.
Table 1 - Site Activities
Newcastle Smart Buildings Smart Workforce – Final Report 20
To summarise the lessons learnt, as detailed under the section ‘Project Energy Efficiency
Activities’, when planning energy efficiency projects at heritage sites or with third party
organisations, there is a risk that delays will be experienced and appropriate plans should be
put in place to reduce these risks and their likelihood of occurring.
It is worth noting that the target for the Smart Workforce component of the project was
exceeded. This result further supports the value of organisations complimenting technology-
based energy efficiency upgrades with staff engagement activities. This can drive
sustainable practices across the entire organisation and achieves greater energy efficiency
improvements.
The outcomes achieved included the reduction in energy consumption, utility and
maintenace costs, and carbon emmissions. In addition to these benefits, upgrades of these
sites have resulted in improved internal environments for staff to work in and better
performing community facilities for the public to enjoy.
The Newcastle Smart Buildings Smart Workforce was highly successful in terms of
delivering important education and communications to Newcastle City Council staff,
businesses, key stakeholders and the broader community about the benefits of its energy
efficiency projects initiated under the Commonwealth Energy Efficiency Program (CEEP). It
has not only generated awareness about the benefits, but has initiated broad, ongoing
internal support of energy efficiency and resource management projects. In addition, there
has been an observable increase in Council staff and senior management knowledge about
energy efficiency practices, associated opportunities and the increased financial and
environmental benefits to the organisation.
Newcastle Smart Buildings Smart Workforce – Final Report 21
BUDGET
Table 3 provides a summary of the final project budget including CEEP funding and contributions.
TABLE 2
Site Activity Original Budget
Actual Expenditure
Variation Status
City Administration Centre
Lighting Upgrade $105,568 $151,536.78 -$45,969 Complete - Over budget as cost of lighting exceeded estimates
HVAC Plant and Control Upgrade
$1,053,106 $375,455.11 $677,651 Complete - Under budget. Cost well under budget due to altering technologies when catastrophic failure occurred
City Hall Lighting Upgrade $303,551 $246,292.27 $57,259 Complete - Under budget
HVAC Plant and Control Upgrade
$567,125 $361,064.15 $206,061 Complete - Under budget due to price reduction for supply of technology
Civic Theatre
Lighting Upgrade $526,725 $602,357.76 -$75,633 Complete - Over budget as cost of lighting exceeded estimates
Energy Dashboard - Automated Fault Detection/Tuning (CSIRO)
$11,374 $11,363.64 $10 Over budget
City Works Depot
Lighting Upgrade $163,427 $228,036.28 -$64,609 Complete - Under budget
Voltage Optimisation $36,747 $21,576.70 $15,170 Complete - Under budget
Energy Dashboard - Automated Fault Detection/Tuning (CSIRO)
$11,374 $12,313.63 -$940 Under budget
Lambton Pool Lighting Upgrade $21,183 $14,291.06 $6,892 Complete - Under budget
Voltage Optimisation $35,976 $21,298.75 $14,677 Complete - Under budget
War Memorial Cultural Centre
Lighting Upgrade $135,450 $149,872.12 -$14,422 Complete - Over budget
Double Glazing $526,215 $13,219.97 $512,995
In Progress - As stated previously, this activity was delayed and will not be delivered within funding period. However, NCC is fully funding the implementation of this activity at an estimated cost of $850,000.
Energy Dashboard - $11,375 $12,531.64 -$1,157 Complete - Over budget
Newcastle Smart Buildings Smart Workforce – Final Report 22
Automated Fault Detection/Tuning (CSIRO)
Summerhill WMC Lighting Upgrade $27,693 $12,264.91 $15,428 Complete - Under budget
Voltage Optimisation $26,424 $0.00 $26,424 Activity not undertaken due to site expansion
Administration and project management costs $286,840 $341,566.03 -$54,726 Complete - Over budget.
Total $3,850,153 $2,575,040.80 $1,175,121
CEEP Grant Contribution $1,750,154 $1,216,737 $462,638
NCC Contribution $2,099,999 $1,358,304 $812,483
The expenditure varies significantly against the original budget. The majority of this variation can be attributed to two main activities and causes
that include:
1. City Administration Centre HVAC and Control Upgrade – this variation equates to $677,000 and occurred due to the
catastrophic failure of the existing chiller which bought about the need to rapidly source and install a replacement chiller. Because
the lead time for the originally selected technology exceeded eight weeks, this time constraint forced NCC to change choice of
chiller technology to a high efficiency conventional air-cooled chiller with screw compressors. The price of the alternate chiller was
significantly less than the original budget and resulted in a variation.
2. War Memorial Cultural Centre Double Glazing – the value of this variation was $512,000 and was due to the discovery of a latent
site condition in the form of the absence of cavity wall ties surrounding the windows. This was an unforeseen issue which resulted in
the need for additional project funding by NCC. This led to the project being unable to be completed within the funding period. NCC
have committed to funding the implementation of this activity to the value of $850,000 with works due to commence in May 2016
and to be complete September 2016.
The Newcastle Smart Buildings Smart Workforce project achieved value for money. The project elements delivered combined savings of
$181,150 per annum at a total cost of $2.5 million, with a simple payback period of 13 years.
Newcastle Smart Buildings Smart Workforce – Final Report 23
PROJECT OPERATION, MECHANISMS AND PROCESSES
All activities delivered as part of the Newcastle Smart Buildings Smart Workforce project
were managed by internal Project Managers using PMBOK principles and processes. A
variety of service providers were used and these included consulting engineers, electrical
contractors, mechanical contractors, equipment suppliers and heritage consultants.
By managing projects using internal resources, Council was able to better control the
outcomes and timing of projects, as well as react to issues and delays.
When NCC originally scoped the activities for delivery under the Newcastle Smart Buildings
Smart Workforce project, the project was intended to be undertaken using various resources
from the Environment and Climate Change Services unit. However, during the early stages
of the project period Council underwent a major restructure which saw the unit discontinued
and the majority of staff made redundant. The result of this event was that only two staff
members involved in the original application still remained at Council, with one individual
assigned to deliver the project. This led to delays due to the temporary shortfall in resources
to deliver activities. Whilst best efforts were made to recover from delays, ultimately the
project completion was put back. NCC added additional resources to deliver activities in the
final year of the project to ensure completion within the financial year.
Through the lessons learnt from implementing the Newcastle Smart Buildings Smart
Workforce project, NCC is now better equipped to undertake complex multi-site, multi-
technology energy efficiency projects. For future projects of this nature we would undertake
planning and delivery using multiple service units across the organisation. It is believed that
by doing this the issues experienced resulting from the impact of organisational restructures
would be minimised and this would also result in a more robust project delivery team.
Newcastle Smart Buildings Smart Workforce – Final Report 24
CONCLUSION
The Newcastle Smart Buildings Smart Workforce project achieved its stated objectives. This
was through the delivery of energy efficiency improvement through the upgrading of high-
use social, cultural and recreational facilities and key Council operational buildings and
facilities. The project also delivered staff engagement activities throughout the life of the
project which helped drive sustainable practices across the entire organisation and achieved
greater energy efficiency improvements.
The key learning's to be taken from this project are:
- Lighting technology has evolved rapidly over the past decade and when selecting
fittings a number of factors need to be considered. This is due to additional savings in
energy efficiency and maintenance being achieved through combining high efficiency
fittings with complimentary control and monitoring capabilities.
- Australian designed and manufactured technology is highly efficient and with
increased market penetration cost has significantly reduced.
- All energy efficiency upgrades or site developments should be complete prior to
power regulation activities to ensure that the selected technology can be sized
appropriately.
- Complimenting technology-based energy efficiency upgrades with staff engagement
activities, can drive sustainable practices across the entire organisation and achieves
greater energy efficiency improvements.
The Newcastle Smart Buildings Smart Workforce project is a shining example as to the
value of organisations committing themselves to undertaking large scale energy efficiency
improvement activities and also complimenting these technology-based energy efficiency
upgrades with staff engagement activities. With this style of delivery, organisations can drive
sustainable practices across the entire workplace and achieve greater energy efficiency
improvements and a more sustainable business.
Newcastle Smart Buildings Smart Workforce – Final Report 25
DECLARATION
Newcastle Smart Buildings Smart Workforce – Final Report 26
APPENDICES
Newcastle Smart Buildings Smart Workforce – Final Report 27
APPENDIX A: ENERGY EFFICIENCY IMPROVEMENT REPORT
PROJECT TITLE Newcastle Smart Buildings Smart
Workforce PROJECT ID CEEP1204
FUNDING RECIPIENT Newcastle City Council DATE 30/04/2016
Site 1 Newcastle Council City Administration Building
Location (address) 282 King Street, Newcastle, NSW, 2300
Type of building, facility or site Office administration building
Activity Type and Measure Upgrade of HVAC System
Lighting Upgrade
Energy Efficiency Estimate Method
Estimate methods:
Upgrade of HVAC System
Energy savings provided by consultant, calculated
utilising manufacturers specifications and based
on the following assumptions
2150hours ( 10months 10hours, 5 days a
week)
Mean annual energy cost, $/kWh
Based on ARI standard 550/590
((existing system consumption at part load x %time
at load) x (New system consumption at part load x
%time at load)) / 1000 = kWh per annum savings
Lighting Upgrade
((existing fitting Watts - new fitting Watts)x hours of
use per annum) / 1000 = kWh per annum savings
Actual “Energy Efficiency Improvement” measured using
NMI data
Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data
Baseline Energy
Usage
Mar11-Feb12 2,567,959 MJ per annum (713,322 kWh)
Mar15-Feb16 2,284,706 MJ per annum (634,640 kWh)
Baseline Energy
Efficiency
Estimate 620.38 MJ/m2
Actual 551.95 MJ/m2
Energy Efficiency
Improvement
Estimate 174.46 MJ/m2
Actual 85.59 MJ/m2
Reporting Data (Measuring Energy
Efficiency and Additional Data)
A total area of 4139.33 m2
Daily hours of operation: 8am to 5pm (mon – fri)
Cost of Activity
Estimate Upgrade of HVAC System $1,202,736
Lighting Upgrade $127,040
Actual Upgrade of HVAC System $375,455*
Lighting Upgrade $151,537
Newcastle Smart Buildings Smart Workforce – Final Report 28
Cost Savings Estimate TOTAL $35,174
Actual TOTAL $15,399*
* Reduction in cost of activity and cost savings are result of using conventional chiller
technology due to emergency requirements and availability within time constraints
Newcastle Smart Buildings Smart Workforce – Final Report 29
Site 2 Newcastle City Hall
Location (address) 290 King Street, Newcastle, NSW, 2300
Type of building, facility or site Convention Centre/offices
Activity Type and Measure Upgrade of HVAC System
Lighting Upgrade
Energy Efficiency Estimate Method
Upgrade of HVAC System
Energy savings provided by consultant, calculated
utilising manufacturers specifications and based
on the following assumptions
2150hours ( 10months 10hours, 5 days a
week)
Mean annual energy cost, $/kWh
Based on ARI standard 550/590
((existing system consumption at part load x %time
at load) x (New system consumption at part load x
%time at load)) / 1000 = kWh per annum savings
Lighting Upgrade
((existing fitting Watts - new fitting Watts)x hours of
use per annum) / 1000 = kWh per annum savings
Actual “Energy Efficiency Improvement” measured using
NMI data
Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data
Baseline Energy
Usage
Mar11-Feb12 2,881,202 MJ per annum (800,334 kWh)
Mar15-Feb16 2,323,401 MJ per annum (645,389 kWh)
Baseline Energy
Efficiency
Estimate 1,600.67 MJ/m2
Actual 1,290.78 MJ/m2
Energy Efficiency
Improvement
Estimate 468.34 MJ/m2
Actual 436.30 MJ/m2
Reporting Data (Measuring Energy
Efficiency and Additional Data)
A total area of 1800 m2
Daily hours of operation:
Office Areas - 8am to 5pm (mon – fri)
Convention Centre - Sporadic
Cost of Activity
Estimate Upgrade of HVAC System $643,133
Lighting Upgrade $336,625
Actual Upgrade of HVAC System $409,264
Lighting Upgrade $284,845
Cost Savings Estimate TOTAL $36,970
Actual TOTAL $36,323
Newcastle Smart Buildings Smart Workforce – Final Report 30
Newcastle Smart Buildings Smart Workforce – Final Report 31
Site 3 Newcastle Civic Theatre
Location (address) 375 Hunter Street, Newcastle, NSW, 2300
Type of building, facility or site Theatre
Activity Type and Measure HVAC Control Upgrade
Lighting Upgrade
Energy Efficiency Estimate Method
HVAC Control Upgrade
Energy savings estimates provided by the CSIRO
based upon research proposal utilising data from
US based study in to HVAC fault detection.
Estimates are 15% reduction in electricity usage of
the HVAC System post any additional upgrades.
(existing system consumption - %estimated
savings) / 1000 = kWh per annum savings
Lighting Upgrade
((existing fitting Watts - new fitting Watts)x hours of
use per annum) / 1000 = kWh per annum savings
Actual “Energy Efficiency Improvement” measured using
NMI data
Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data
Baseline Energy
Usage
Mar11-Feb12 2,426,119 MJ per annum (673,922 kWh)
Mar15-Feb16 2,345,897 MJ per annum (651,638 kWh)
Baseline Energy
Efficiency
Estimate 20.99 MJ/Patron
Actual 18.82 MJ/Patron
Energy Efficiency
Improvement
Estimate 11.60 MJ/Patron
Actual 2.16 MJ/Patron
Reporting Data (Measuring Energy
Efficiency and Additional Data)
Total Patrons for 2011 = 115,576
Total Patrons for 2015 = 124,643
Daily hours of operation:
Office Areas - 8am to 5pm (mon – fri)
Theatre - Sporadic
Cost of Activity
Estimate HVAC Control Upgrade $12,281
Lighting Upgrade $599,353
Actual HVAC Control Upgrade $11,364
Lighting Upgrade $589,000
Cost Savings Estimate TOTAL $25,414.00
Actual TOTAL $13,710.00
Newcastle Smart Buildings Smart Workforce – Final Report 32
Newcastle Smart Buildings Smart Workforce – Final Report 33
Site 4 Newcastle Works Depot
Location (address) 222 Turton Road, Waratah, NSW, 2298
Type of building, facility or site Depot
Activity Type and Measure
HVAC Control Upgrade
Lighting Upgrade
Voltage Optimisation
Energy Efficiency Estimate Method
HVAC Control Upgrade
Energy savings estimates provided by the CSIRO
based upon research proposal utilising data from
US based study in to HVAC fault detection.
Estimates are 15% reduction in electricity usage of
the HVAC System post any additional upgrades.
(existing system consumption - %estimated
savings) / 1000 = kWh per annum savings
Lighting Upgrade
((existing fitting Watts - new fitting Watts)x hours of
use per annum) / 1000 = kWh per annum savings
Voltage Optimisation
Energy savings provided by consultant, calculated
utilising manufacturers specifications. The
estimates are a % reduction in electricity usage
post all additional upgrades applied to applicable
plant and equipment.
Actual “Energy Efficiency Improvement” measured using
NMI data
Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data
Baseline Energy
Usage
Mar11-Feb12 2,253,528 MJ per annum (625,980 kWh)
Mar15-Feb16 1,452,301 MJ per annum (403,417 kWh)
Baseline Energy
Efficiency
Estimate 352.50 MJ/m2
Actual 227.17 MJ/m2
Energy Efficiency
Improvement
Estimate 77.70 MJ/m2
Actual 125.33 MJ/m2
Reporting Data (Measuring Energy
Efficiency and Additional Data)
A total area of 6,393 m2
Daily hours of operation:
All Areas (exc. Workshop) - 6am to 4pm (mon – fri)
Workshop - 6am to 11pm (mon – sat)
Cost of Activity Estimate
HVAC Control Upgrade $12,281
Lighting Upgrade $188,548
Voltage Optimisation $42,480
Newcastle Smart Buildings Smart Workforce – Final Report 34
Actual
HVAC Control Upgrade $12,314
Lighting Upgrade $228,036
Voltage Optimisation $22,487
Cost Savings Estimate TOTAL $35,239
Actual TOTAL $33,796
Newcastle Smart Buildings Smart Workforce – Final Report 35
Site 5 Lambton Aquatic Centre
Location (address) Durham Road, Lambton, NSW, 2299
Type of building, facility or site Aquatic Centre (Heated)
Activity Type and Measure Lighting Upgrade
Voltage Optimisation
Energy Efficiency Estimate Method
Lighting Upgrade
((existing fitting Watts - new fitting Watts)x hours of
use per annum) / 1000 = kWh per annum savings
Voltage Optimisation
Energy savings provided by consultant, calculated
utilising manufacturers specifications. The
estimates are a % reduction in electricity usage
post all additional upgrades applied to applicable
plant and equipment.
Actual “Energy Efficiency Improvement” measured using
NMI data
Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data
Baseline Energy
Usage
Mar11-Feb12 2,116,796 MJ per annum (587,999 kWh)
Mar15-Feb16 1,990,492 MJ per annum (552,914 kWh)
Baseline Energy
Efficiency
Estimate 15.35 MJ/Patron
Actual 14.44 MJ/Patron (based on 2011 figures)*
Energy Efficiency
Improvement
Estimate 1.13 MJ/Patron
Actual 0.92 MJ/Patron (based on 2011 figures)*
Reporting Data (Measuring Energy
Efficiency and Additional Data)
A total of 137,879 patrons in 2011
The total number of patrons in 2015 is unknown as
Council have leased out the facility and operational
control.
Daily hours of operation:
All Areas - 6am to 5pm (closed July-August )
Cost of Activity
Estimate Lighting Upgrade $23,840
Voltage Optimisation $42,422
Actual Lighting Upgrade $14,291
Voltage Optimisation $21,,298
Cost Savings Estimate TOTAL $6,590
Actual TOTAL $7,985
Newcastle Smart Buildings Smart Workforce – Final Report 36
* Unable to provide 2015 figures as Council have leased out the facility and operational control.
Newcastle Smart Buildings Smart Workforce – Final Report 37
Site 6 War Memorial Cultural Centre and City Library
Location (address) Laman Street, Newcastle, NSW, 2300
Type of building, facility or site Library/office
Activity Type and Measure
HVAC Control Upgrade
Lighting Upgrade
Double Glazing *
Energy Efficiency Estimate Method
HVAC Control Upgrade
Energy savings estimates provided by the CSIRO
based upon research proposal utilising data from
US based study in to HVAC fault detection.
Estimates are 15% reduction in electricity usage of
the HVAC System post any additional upgrades.
(existing system consumption - %estimated
savings) / 1000 = kWh per annum savings
Lighting Upgrade
((existing fitting Watts - new fitting Watts)x hours of
use per annum) / 1000 = kWh per annum savings
Actual “Energy Efficiency Improvement” measured using
NMI data
Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data
Baseline Energy
Usage
Mar11-Feb12 1,687,125.60 per annum (468,646 kWh)
Mar15-Feb16 1,400,254.27 per annum (388,959 kWh)
Baseline Energy
Efficiency
Estimate 501.37 MJ/m2
Actual 416.12 MJ/m2
Energy Efficiency
Improvement
Estimate 109.10 MJ/m2**
Actual 85.25 MJ/m2
Reporting Data (Measuring Energy
Efficiency and Additional Data)
A total area of 3,365 m2
Daily hours of operation:
All Areas - 8am to 5pm (mon – fri)
Cost of Activity
Estimate HVAC Control Upgrade $12,281
Lighting Upgrade $150,426
Actual HVAC Control Upgrade $12,532
Lighting Upgrade $149,872
Cost Savings Estimate TOTAL $16,896**
Actual TOTAL $12,875
Newcastle Smart Buildings Smart Workforce – Final Report 38
* Activity not undertaken due to delays experienced as a result of latent site condition as detailed on
page 10 of this report.
** Estimate reduced to account for non delivery of Double Glazing activity.
Newcastle Smart Buildings Smart Workforce – Final Report 39
Site 7 Summerhill Waste Management Centre
Location (address) 141 Minmi Road, Minmi, NSW, 2287
Type of building, facility or site Waste Management Facility – areas upgraded treated as
Office Building
Activity Type and Measure Lighting Upgrade
Voltage Optimisation*
Energy Efficiency Estimate Method
Lighting Upgrade
((existing fitting Watts - new fitting Watts)x hours of
use per annum) / 1000 = kWh per annum savings
Voltage Optimisation
Energy savings provided by consultant, calculated
utilising manufacturers specifications. The
estimates are a % reduction in electricity usage
post all additional upgrades applied to applicable
plant and equipment.
Actual “Energy Efficiency Improvement” measured using
NMI data
Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data
Baseline Energy
Usage
Mar11-Feb12 553,345 MJ per annum (153,707 kWh)
Mar15-Feb16 475,165 MJ per annum (131,990 kWh)
Baseline Energy
Efficiency
Estimate 445.89 MJ/m2
Actual 382.89 MJ/m2
Energy Efficiency
Improvement
Estimate 43.88 MJ/m2
Actual 63.00 MJ/m2
Reporting Data (Measuring Energy
Efficiency and Additional Data)
A total area of 1,241 m2
Daily hours of operation:
All Areas (exc. Weigh bridge) - 6am to 4pm (mon – fri)
Weigh bridge - 6am to 4pm (mon – sun)
Cost of Activity Estimate Lighting Upgrade $30,768
Actual Lighting Upgrade $12,264
Cost Savings Estimate TOTAL $2,575**
Actual TOTAL $3,981
Newcastle Smart Buildings Smart Workforce – Final Report 40
* Activity not undertaken due to planned site upgrade as detailed on page 10 of this report.
** Estimate reduced to account for non delivery of Voltage Optimisation activity.
Delivery Program 2013-2017 1