New UT Tyler Template UT TYLER NEW TEMPLATE OU CAMPUS WEB
TRAINING Slide 2 BRANDING UT TYLER LOGO The UT Tyler Logo is the
universitys public brand. The only sanctioned logotype is the UT
Tyler logo. UT Tyler Brand Identity Guidelines must be followed at
all times. UT Tyler logo may only appear in orange and white,
Pantone color 159. Logos may not be altered in any way. No other
logo can be developed to distinguish a unit. Logo usage is to be
requested by the Office of Marketing and Communications:
[email protected] Slide 3 UNIVERSITY NAME University Name The correct
use for the name of the institution in all printed and web
materials is: The University of Texas at Tyler (correct) never: The
University of Texas-Tyler (incorrect) never: The University of
Texas in Tyler (incorrect) never: The University of Texas, Tyler
(incorrect) The letter t is always capitalized in the word The, not
the University of Texas at Tyler. The full name is used in first
reference. Subsequent references may be abbreviated using: UT Tyler
(correct) never: UTT (incorrect) never: UT at Tyler (incorrect)
never: UT-Tyler (incorrect) never: UT (incorrect) ALSO: university
should not be capitalized when referring to the university such as:
The university will be open on Saturday. Slide 4 OU CAMPUS Staging
Server - Where users update content before published to UT Tyler
server. Copy of PHP files are kept on staging server. Production
Server - Where UT Tyler website is housed. Images, and files such
as PDFs are housed. Slide 5 SUPPORT SITE Slide 6 WEB PUBLISHING
STANDARDS The purpose of Web Policies & Standards is to assist
Web site creators in professionally and consistently representing
UT Tyler on the Web. Each is to comply with all elements of the UT
Tyler Web Policies & Standards. It is the responsibility of
each department to become familiar with and follow the Web
Publishing standards. Failing to comply with the UT Tyler Web
Policies & Standards could result in department files removed
from the UT Tyler webserver. Slide 7 TEMPLATE: THREE COLUMN Slide 8
TEMPLATE: TWO COLUMN Slide 9 TEMPLATE: ONE COLUMN Slide 10 LOGGING
IN Navigate to the page you wish to update Slide 11 LOGGING IN
Scroll to the bottom of the page Click on the copyright symbol
Slide 12 LOGGING IN Log in with your USER ID and PASSWORD you use
Every Day on your computer Also pay attention to any updates to the
right of the log-in screen Slide 13 LOGGING IN Select the GREEN
button to make your updates REMEMBER: Left-side menu bar updates
are sent to [email protected] Slide 14 EDITING PAGES Make any edits
needed in the text area. Use the tool bar to add links, images,
check spelling, etc. Do not remove the Headers (Top orange and blue
headers) Slide 15 EDITING PAGES Correct When editing content, do
not let extra space take over your page. Keep content left-aligned.
Avoid erroneous bold tags and capitalization. Incorrect Slide 16
TOOLBAR The tool bar is basically the same as on the previous
server. Slide 17 ADDING LINKS Highlight the content you wish to add
the link. Select Insert/Edit link. Slide 18 BULLETED LISTS Use
lists to organize pages for easy scanning and reading. Do not
organize bullets without using the bullet list tabs. CORRECT:
INCORRECT: Slide 19 BULLETED NUMBERED LISTS Use numbered lists to
organize with numbers. Do not organize with numbers not using
numbered lists. CORRECT: INCORRECT: Slide 20 TOOLBAR Adding
Bulleted Lists CorrectIncorrect If your bulleted list has too much
space, You need to go back and edit. Slide 21 ADDING LINKS Select
browse Select Insert/Edit link. Slide 22 TOOLBAR Toggle Spellcheck
On and Off to Check Spelling Slide 23 ADDING LINKS Select insert
Your link is added! Slide 24 ADDING EMAIL LINKS Highlight your
email link. Select create or modify Mailto Link Add in your email
link, select insert/update Slide 25 NAVIGATION The navigation is
set up to work throughout your site. The drop-down menu allows the
user to navigate to anywhere within your site from any page. The UT
Tyler Web Team coordinates and updates the navigation section for
your department. To update left-side nav, email [email protected].
Slide 26 UPDATING/ADDING PDFS Adding a PDF: Insert link, browse,
upload Slide 27 UPDATING/ADDING PDFS Updating a PDF: Insert link,
browse, upload Slide 28 UPDATING/ADDING PDFS To REPLACE a current
PDF: ALWAYS replace PDF. Never add the same PDF with a new file
name.This causes duplicate PDFs to show up in the search engine and
can cause users to find the incorrect information. Slide 29
UPDATING PDFS UT Tyler Web Standards PDFs now have generic file
names and are to be replaced. IMPORTANT: When uploading and
updating PDFs to your website, ALWAYS re-name PDFs to the SAME file
name given to your PDF files. Do not leave old documents on the web
server and upload a new file with a different file name. Old PDF
files are left in search engines students find the WRONG
information when PDFs are not replaced. Links across the web
linking to your PDs BREAK when you change your file name. Old PDF
files take up extra storage space on the server. EXAMPLE: Correct:
committee.pdf incorrect: committee revised 2012.pdf File names
should not have spaces in the name. Delete ALL unused files from
the web server. HELPFUL HINT: Rename WORD documents to PDF
documents and correct any links. This will help all documents show
up on all systems. Slide 30 PUBLISHING PAGES SEND FOR APPROVAL New
users in OU Campus along with student workers/student assistants
will use the send for approval button to publish pages. After you
select send for approval, write a brief message about the changes
made. Slide 31 PUBLISHING PAGES PUBLISH To publish a page to your
website, select the publish button. Use the Final Check options to
run Spell Check and Link Check, then publish. Use the View in new
Window or View in this Window link to doublecheck your page. Slide
32 SEND FOR REVIEW Select Send to User. Find the user you wish to
send the page to. Write a subject and message for the user. Select
"external email, send. This option is good for having a member of
the web team review your content, or sending content to a member of
your department for review. Slide 33 USABILITY/ACCESSIBILITY
Correct Way to Add Links to a Page For usability and accessibility
purposes, links should be Incorrect Correct Slide 34 STYLE
USABILITY/ACCESSIBILITY Correct: Incorrect: Avoid: Erroneous bold
Underlined text not a hyperlink Centered text, colored text
click-here type links Overuse of exclamation. Use: Call-to-action
links Slide 35 IMAGES TOP IMAGE ROTATOR OR SIDE IMAGE ROTATOR
Rotating Images will be set up for your department. The UT Tyler
Web Team will work with you to coordinate the images. You may send
images to the Web Team to add to the rotator at any time. If you
wish to have images deleted from the rotator, email
[email protected]. Slide 36 IMAGES IMAGE SLIDER Slider rotators can
be set up for your department front page. The UT Tyler Web Team
will work with you to coordinate the images and the text. You may
send images to the Web Team to add to the slider at any time. We
can set you up to edit the slider. Slide 37 IMAGES UPLOADING IMAGES
YOUR IMAGE DIRECTORY You are set up with an image directory to
upload images for your site. This will allow you to upload pictures
for your own use. You will be taken directly into your folder:
sites/new- site/images/users/your- directory This is where you
store your images. You upload more images or create more folders
from here. Slide 38 IMAGES Slide 39 VIDEO If you have video to
place on your site, the Web Team can add this section to your site.
The Web Team will work with you to update your video as needed.
Email [email protected] Slide 40 CALENDAR Slide 41 CALENDAR PORTAL
Slide 42 Slide 43 JOB POSTINGS Slide 44 Slide 45 WRITING FOR THE
WEB The Number 1 mistake made on a website according to
webpagesthatsuck.com is designers are designing sites for
themselves, not the reader. Nobody cares about all the content you
can place on your site. Our readers want/need information. Future
Students. Current Students. Parents. They want/need to be part of a
community. Alumni. Community Members. Parents. A website is about
solving a visitors problem. When adding content, think about this
What problem am I solving with the information I am adding to this
page? Slide 46 OU CAMPUS Proofread and Test BEFORE you publish Use
Final Publish in OU before publishing your site to Check Links
Check Spelling Check 508 Accessibility Shorten and Strengthen
Sentences Identify your Audience Make your Site Accessible to
Everyone It is the responsibility of OU Campus users to make sure
all links are accurate. Slide 47 OU CAMPUS Slide 48 CREATING A NEW
PAGE Complete all boxes, following guidelines on right side. Dont
miss any steps. You can use the content section to fill out the
body of your page. Select Create to go to the WYSIWYG editor to
make any changes needed. Slide 49 Pay attention to the instructions
on the right. Do not miss ANY boxes! Pay special attention to the
Default Page Title. Each box is important for Search Engine
placement. Name the page with small letters NO spaces. You may uses
dashes. Example:: academic-programs.php Slide 50 CREATING A NEW
PAGE After you select create, you may edit your page further. Slide
51 ADD-ONS Slide 52 ASSETS Slide 53 FOR ASSISTANCE Slide 54 COMING
SOON OU V.10 Some of the awesome features: Dashboard with inbox,
Current checked-out pages, recent activity. More space on the
desktop. Easy to access drop-downs Easily editable images Drag and
drop files Gadgets Slide 55 DISCUSSION Thank you and I look forward
to working with you on your new site. Robin Kelly
[email protected] [email protected] #5061
