NEW PROGRAM ORIENTATION Betsy Hart - STARTALK...2019 Spring Conference St. Louis, MO #startalk19 NEW PROGRAM ORIENTATION Betsy Hart STARTALK Program director #startalk19 LEARNING TARGETS

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NEW PROGRAM ORIENTATION

2019 Spring Conference

St. Louis, MO #startalk19

NEW PROGRAM ORIENTATION

Betsy HartSTARTALK Program director

#startalk19

LEARNING TARGETS• I can describe STARTALK and my role in the STARTALK family.

• I can understand the purpose of the STARTALK-endorsed principles and how they will become a focus point for implementing my proposal.

• I can understand the requirements for completing the curriculum development process and how to access resources that can help me.

• I can connect with my team leader.#startalk19

What is STARTALK

ODNI & NSA

$$$ NFLC

Summer Students Teachers

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#startalk19

STARTALK GOALS

1. Increase the quality and supply of teachers of critical languages throughout the nation

2. Stimulate significant increases in the number of students enrolled in the study of critical languages

3. Improve the quality and effectiveness of critical language curricula

STARTALK FAMILY

#startalk19

You

STARTALK staff

NSA Staff

Program

Staff

Team Leaders You

STARTALK FAMILY: Who We Are

#startalk19

Community of Learners

Continually Improving

Supported by Others

Working collaboratively

Programs

STARTALK Central

Team Leaders

enthusiastic students

&

transformed teachers

Resources

Professional Development

Knowledge

Experience

Planning

Implementing

WORKING COLLABORATIVELY

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STARTALK: The Annual Cycle

Proposals

Award

Spring Conference

Summer Programs

Site Visits

Fall Conference

Managing for Quality

• Integrating quality checks into all steps

• Reflecting on what worked and what did not work

• Incorporating feedback into the process and sharing with stakeholders

STARTALK: Managing for Quality

New Program Orientation - Spring 2016 11

PROGRAM PROPOSAL

CURRICULUM TEMPLATE

SITE VISIT REPORT

FINAL REPORT #startalk19

NEW PROGRAM ORIENTATIONInstructional Planning

Greta LundgaardSenior Associate for Professional Development

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#startalk19

Instructional Planning

Program Curriculum

SOPHIE

WHAT IS THE PURPOSE OF THE CURRICULM TEMPLATE?

Communicates program goals with all stakeholders by

providing a roadmap for meaningful

teaching and learning

Supports a backward design

approach to instructional

planning

Identifies connections between

program Can-Do Statements, performance

assessment tasks, and the lesson Can-

Do Statements

backward design

STAGE 1

Identifying

Desired Results

What will learners be able to do with what

they know by the end of the program?

STAGE 2

Determining

Acceptable Evidence

How will learners demonstrate what they can do with

what they know by the end of the

program?

STAGE 3

Plan Learning Experience and

Instruction

What lesson Can-Do Statements and

resources will guide learning plans?

STAGE 1 STAGE 2 STAGE 3

Submit

Feedback from TL

Revise & Submit

Approve

Submit

Feedback from TL

Revise & Submit

Approve

Submit

Feedback from TL

Revise & Submit

Approve

Curriculum Development Process

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STAGE 1 STAGE 2 STAGE 3

No later than three weeks before the program starts

No later than two weeks before the

program starts

CURRICULUM MUST BE PUBLISHED (APPROVED OR NOT) ONE WEEK BEFORE THE PROGRAM STARTS

Curriculum Development Process

SOPHIECurriculum Development in

Program Resources

Management & Curriculum

startalk.umd.edu/public/resources/programresources

Teacher Program Curriculum• Select 4-6 TELL Sub-Criteria from Key

Domains

• Check for Learning for each Sub-Criteria

• Create Can-Do Statements for each stage:

• Acquire

• Process

• Apply

• Reflect

startalk.umd.edu/public/curriculumresources_teacher

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#startalk19

Instructional Planning

Program Curriculum

SOPHIE

#startalk18

Learning Plan Development

startalk.umd.edu/public/resources/learningplandevelopment

• Provide copies of plans for the day before, day of, and day after the site visit.

• Provide access to plans for every day leading up to the site visit.

• Attend the Learning Plan session on Saturday.

#startalk19

LEARNING TARGETS

• I can be prepared to follow my program timeline(s) to complete grant requirements such as consent form and survey administration, survey taking, and reporting.

#startalk19

NEW PROGRAM ORIENTATIONAdministrative Overview

Nicole RumeauAssistant Director of Programs

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#startalk19

Managing a Federal Grant Identification

How Your Grant is Identified

• Know Your Serial Number: M-2019.000.1

• Grant Number: H98230-19-0000

• Principal Investigator: responsible for grant administration

• System for Award Management (SAM) CAGE Code: do not let this expire

#startalk19

Managing a Federal Grant Invoicing

• All invoices must be submitted electronically!

• Your organization needs a PKI certificate to invoice electronically!o $100

o See the Program Guide for instructions on obtaining a PKI certificate.

• When can invoices be submitted?o Anytime during grant period

o Up to 60 days after the end date (May 31, 2019)

• See the Program Guide for specific invoicing instructions

#startalk19

Managing a Federal Grant Changes

Changes to your program as proposed include:

• Budget Changes

• Principal Investigator Changes

• Program Director Changes

• Instructional Lead Changes

• Date Changes

• Location Changes

• Program Content Changes

#startalk18

Managing a Federal Grant Changes

Changes to your program as proposed include:

• Budget Changes

• Program Director Changes

• Instructional Lead Changes

• Date Changes

• Principal Investigator Changes

• Location Changes

• Program Content Changes

NFLC

NSANSA

NSA

NFLC

NFLCNFLC

NFLC

NFLC

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#startalk19

Managing a Federal Grant Contacting NSA

When? • Questions about grant

finances

• Electronic invoicing inquiries

• Changes to the budget

• Changes to the principal investigator

Who? • NSA

• [email protected]

• Copy STARTALK Central [email protected]

#startalk19

Managing a Federal Grant Contacting

When? • Questions about grant

requirements

• Changes to the program director or instructional lead

• Changes to the dates or location

• Changes to the program content

Who? • STARTALK Central

[email protected]

• Your Team Leader

#startalk19

• Community Outreach Letters

• Public Program Listing

• Program Recruitment Resources

https://startalk.umd.edu/public/resources/recruitment

Preparing to Run Your Program

RECRUITMENT

#startalk19


CONSENT FORMS• Why?• Surveys

• Photos

• Videos

• Pulsar

• Who? • Parents of Minors

• Adult Participants (18 years and older students and teachers)

• https://startalk.umd.edu/public/consent/forms

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mailto:[email protected]



https://startalk.umd.edu/public/resources/recruitment

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#startalk19


CONSENT FORMS

• How do I know my participants have submitted online consent forms?• Email confirmation with each submitted consent form

• To the participant

• To the director

• STARTALK Central has a list of completed consent forms by program.

• Where do I send in completed paper forms?• Scan and email them to [email protected]

#startalk19

Preparing to Run Your Program SURVEYS

Participant Surveys: Teachers

• What?

Educational, professional, and demographic backgrounds, and evaluation of program

• When?

At the end

Last 2 days of your program

https://startalk.umd.edu/public/resources/startalksurveys

#startalk19


Participant Surveys: Parents of K-5 Students

• What?

Educational and demographic backgrounds

Available in Spanish and Chinese

• When?

Before or at the beginning of the program

Before the 5th day of your program


#startalk19


Participant Surveys: Students Grades 6-16

• What?

Educational, demographic backgrounds, and evaluation of program

• When?

At the end

Last 2 days of your program


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#startalk19


Participant Surveys: HOW?

You administer the participant survey(s) for your program:

• Link to your custom survey is in SOPHIE

• Link to a custom report of your survey results is in SOPHIE


#startalk19


Participant Survey Administration Tips:

1. Parent surveys are available in Spanish and Chinese.

2. Surveys can be taken using mobile devices.

3. Have parents complete the survey at orientation on their devices.

4. Complete surveys for teachers and 6-16 students at a computer lab or on their devices in class.

5. Set a survey administration time and date on your calendar reminders.


#startalk19


Program Impact Survey

Administered by STARTALK Central at the NFLC

What?

Program director’s report on the impact STARTALK has had on participants and the community

When?

February of next year



FINAL REPORT

#startalk18

• Due: September 15, 2019

• Enrollment

• Reflections

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My Programs

Managing Your Program SOPHIE Managing Your Program SOPHIE

Managing Your Program SOPHIE Managing Your Program SOPHIE

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Managing Your Program SOPHIE

Copy, paste, and share with your participants!

Managing Your Program SOPHIE

#startalk19

QUESTIONS?

[email protected]

#startalk18

NEW PROGRAM ORIENTATIONThe Site Visit

Betsy SandstromSTARTALK Team Leader & STARTALK Program Director

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From different perspectives with the same goal in mind …

PARTNERSTeam Leader

Program Director

startalk.umd.edu/public/resources/programmanagement

SOPHIEPlanning for the Site Visit in

startalk.umd.edu/sophie/

Planning for the Site Visit Day

• Collaborates with the TL to plan a schedule for the site visit day that allows adequate time to observe participants in an instructional setting, making note of when the SVT needs to depart.

• Selects 2 hotel options within reasonable distance from program site.

• Addresses transportation needs of Site Visit Team

• Addresses lunch needs of Site Visit Team

Program Director

Find Your Program

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Team Leader

Planning for the Site Visit

• Collaborates with the PD to plan a schedule that will allow for maximum observations of all participant learning experiences.

• Makes certain that all members of the site team are familiar with the program’s proposal, curriculum, and previous site visit reports.

• Ensures that Program Director understands what the site team will want to observe during the site visit.

• Manages the interviews to respond to the size of the program (# of participants, instructors, etc)

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On the Site Visit Day

• Works with Team Leader to schedule and organize interviews:• Participants• Instructors• Lead Instructor

• Communicates site visit day expectations to staff

• Ensures site visit team has access to ALL classrooms as schedule allows.

• Ensures site visit team has a private room for interviews, team meeting, and debriefing.

Program Director

STARTALK Program Instructional Team

Preparing for your Site Visit

Student Program

Learning Plans

Review the Site VisitSchedule

What will the site visit team look for during

the visit?Share look-fors

Prepare for InterviewsStudent Program Interview

Questions

Prepare for InterviewsTeacher Program Interview

Questions

How Can I Help?Program Staff/Program Volunteers

Prepare Documents

Arrange Meeting Rooms

Assist with Lunch

Escort the VisitorsSet Up Internet Access

Greet the Team

PROGRAM LOGISTICSJULY 18, 2018

•Level 1: “Ready. Set. Go.” Rooms 69, 73

•Level 2: “Become a Student Ambassador in a Major Russian City!” Rooms 70, 71

•Program Office - Room 72

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SAMPLE SITE VISIT SCHEDULE

PROGRAM DAY #12

• 9:00-9:30 Meet with Program Director (Principal’s Conference Room)

• 9:30-11:00Classroom Visits: Level 1 and Level 2 (Rooms 69, 70, 71 and 73)

• 11:00-11:15 Break – coffee and tea (Rooms 74 and 75)

• 11:15-11:45 Meet with Students (Classrooms 69 and 70)

• 11:45-12:15 Meet with Instructors (PCR)

• 12:15-2:00Lunch and Report Writing (PCR)

• 2:00-2:45 Debrief with Program Director

STARTALK Program Site Visit Planning

Site Management/ Logistics

● Share Dates and Times

● Purpose of the Site Visit

● Request Accommodations

● Guest Internet Access● Sign-in Procedures

Communicate

Site Visit Day

Welcome to Our Program!

● Visit Classroom(s)

● Meet with Program Director

● Meet with Program Participants

● Meet with Program Instructors

Debrief with Program Director

● BreaksLunchWorkspace

Site Visit DayProgram Director Meeting

• Schedule at the beginning of the site visit day

• No need to prepare a presentation about the program.

• Have required documents ready: 1 set for each site visitor (learning plans, detailed schedule of the day, etc)

• Discuss final site visit schedule details with Team Leader: be ready for any adjustments!

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Program Director Interview Questions

• What is working particularly well in terms of program personnel, management, and logistics?

• Have you made any changes to the program that we might not be aware of?

• What evidence have you seen/do you have that learning is taking place?

Program Director Interview Questions

• What are you pleased with in terms of design of your program?

• Is there something we should keep in mind as we visit your program today?

• Is there something you would specifically like to get feedback on?

• Is there something you would do differently if you were able to do this again?

• What process or structures are in place to encourage reflection and collaboration among the instructors of your programs?

#startalk19

Site Visit Team

Program Director

Site Visit Debrief

Teacher & Student Programs

#startalk18

NEW PROGRAM ORIENTATIONThe Site Visit

Questions?

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