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September 30, 2016
NEW MEXICO RADIOACTIVE WASTE CONSULTATION TASK FORCE
1st Quarterly Report
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Program/Project identif ication number and name of recipient:
DE-EM0004167 State of New Mexico Radioactive Waste Consultation Task Force 1220 South Saint Francis Drive Santa Fe, New Mexico 87505
Program/Project Tit le and Project Director
Waste Isolation Pilot Plant Project: Enhancement of the State of New Mexico's Emergency Response Capability Eletha J. Trujillo, Coordinator New Mexico Radioactive Waste Consultation Task Force
Reporting Period
July 1, 2016 – September 30, 2016
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Table of Contents
ENERGY, MINERALS AND NATURAL RESOURCES DEPARTMENT, WIPP TRANSPORTATION SAFETY
PROGRAM ............................................................................................................................................................ 3
DEPARTMENT OF HOMELAND SECURITY & EMERGENCY MANAGEMENT ..................................................... 4
STATE FIRE MARSHAL’S OFFICE, WIPP FIRE SERVICE SUPPORT BUREAU ....................................................... 6
DEPARTMENT OF PUBLIC SAFETY ...................................................................................................................... 8
DEPARTMENT OF PUBLIC SAFETY .................................................................................................................... 10
DEPARTMENT OF HEALTH EPIDEMIOLOGY AND RESPONSE DIVISION, BUREAU OF HEALTH EMERGENCY
MANAGEMENT ................................................................................................................................................... 11
ENVIRONMENT DEPARTMENT RADIATION CONTROL BUREAU ................................................................... 14
GLOSSARY .......................................................................................................................................................... 15
SUPPLEMENTAL INFORMATION ....................................................................................................................... 17
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Energy, Minerals and Natural Resources Department , WIPP
Transportation Safety Program
1st Quarterly Report
Unless otherwise noted, al l act ivit ies in this section were performed by :
Eletha Truj i l lo, W.I .P.P. Program Coordinator, EMNRD: Energy Conservation
and Management |Eletha.Truji l [email protected] | 505-476-3224
July
Facilitated monthly workgroup meeting;
Received, reviewed, and approved monthly final reimbursement reports under DE-FC29-88AL53813 from State partner agencies for processing;
Updated files to reflect Local partner agencies on DE-FC29-88AL53813.
Completed the quarterly financial report for FY16 along with the 135th Quarterly Report
Attended the monthly TAG conference call;
Participated in the NSTF webinar regarding Rail Transport;
Updated website;
On FMLA due to medical. Return on August 24, 2016.
August
Attended the WIPPTRAX meeting;
Attended URENCO annual safety meeting;
Attended annual LEPC conference in Albuquerque.
September
Attended monthly WIPPTRAX meeting facilitated by DHSEM;
Attended WIPP-TAG webinar, webex;
Attended meeting with NMED to review Landaur requirements for dosimetry program;
Attend WGA TAG conference call;
Met with representatives from Cardinal Health regarding WIPPTRAX;
Attended second WIPPTRAX meeting facilitated by DHSEM;
Attended “source” discussion meeting at DHSEM;
Updated files and created documents for exercise;
Updated MSEL for WIPPTRAX;
Met with DPS and DOE to discuss budget for FY18.
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Department of Homeland Security & Emergency Management
Project Status Report
Unless otherwise noted, al l act ivit ies in this secti on were performed by: Don
Shainin, Coordinator for Emergency Response Training (non -medical) |
don.shainin @state.nm.us | 505-476-9628
July
Sent out Nordion Highway Route Controlled Quantity transportation shipment notices.
Attended Hot Wash for work in Emergency Operation Center.
Work on reimbursement packet.
Work on quarterly report.
Attended peer review for WIPP DPS CVE
Work on MSEL for WIPPTRAX 2016.
Work on Evaluator /Controller Handbook.
Set up WIPPTRAX planning group meeting. Work on inventory of WIPP equipment assets
August
Work on WIPPTRAX exercise documents.
Exchanged radiation meters at St Vincent Hospital.
Work on agenda for WIPPTRAX planning meeting.
Set up and attend WIPPTRAX 2016 planning group meeting
Work on bid Request for site equipment at WIPPTRAX 2016
Facilitated meeting with URENCO USA at NM Department of Homeland Security and Emergency Management (DHSEM).
Set up route and level 6 inspections for special shipment from Nevada Nuclear Training Site to Oak Ridge.
Work with vendors for WIPPTRAX 2016
Sent out Nordion shipment notices for HRCQ shipments.
Meeting with DHSEM training staff for progress of documents for WIPPTRAX 2016
Sent out radiation meters for recalibration.
Work on White paper for WIPPTRAX 2016 catering event.
September
Sent out Nordion Highway Route Controlled Shipment notices.
Work on agenda for WIPPTRAX 2016 planning meeting
Set up and attended WIPPTRAX Planning meeting at DHSEM.
Work on Evaluators checklist for WIPPTRAX 2016
Attended Procurement class.
Sent out Purchase Orders to all vendors for WIPPTRAX 2016
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Attended meeting for Vigilant Guard Exercise
Sent out radiation meters for recalibration.
Gave WIPP program briefing to Deputy Cabinet Secretary.
Proof signs for WIPPTRAX 2016 exercise with state printing.
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Public Regulation Commission
State Fire Marshal’s Office, WIPP Fire Service Support Bureau
Project Status Report
Unless otherwise noted, al l act i vit ies in this section were performed by:
Carrie DeAguero, Coordinator of WIPP Route Fire Department Training and
Joint Power Agreements (JPA) | [email protected] | 505-469-
8750
July
Was present for WIPPTRAX meeting and PIO tabletop meeting held at Homeland Security.
Met with Carlsbad and Eddy County to facilitate the Mass Decon Shower purchase with WIPP JPA monies.
Addressed quarterly report issues with Eddy County.
Traveled on to Northern WIPP route Fire Departments for delivery of new ERG’s for the later part of July.
The following course was provided in July for fire personnel: o Hazardous Materials Awareness and Operations 40 hour course with International Fire Service
Accreditation Congress (IFAC) Certification
7/8/2016 Hazardous Material: Awareness & Operations Cert
13 students Las Cruces
7/11/2016 Hazardous Material: Awareness & Operations Cert
13 students NMFTA
7/22/2016 Hazardous Material: Awareness & Operations Cert
6 students Chaves County Dist 8
7/31/2016 Hazardous Material: Awareness & Operations Cert
8 students Belen FD
August
Was present for WIPPTRAX meeting;
Attended Urenco meeting held at Homeland Security.
Met with Santa Fe County regarding purchase and evaluation of first responders during WIPPTRAX exercise via telephone.
Continued with ERG delivery to Southern WIPP route Fire Departments.
No training done during August
September
Attended Mass HazMat Destruction class and the HazMat track of classes during NM Fire and EMS Expo.
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Present for WIPPTRAX meeting along with conducting a meeting with Santa Fe County on the topic of finances and approval for purchase change.
Assisted Tim Yackey with Hospital Decon training in Las Vegas.
Observed a HazMat A/O class for criteria amplification for the approaching WIPPTRAX exercise.
The following course was provided in September for fire personnel: o Hazardous Materials Awareness and Operations 40 hour course with International Fire Service
Accreditation Congress (IFAC) Certification –
9/16/2016 Hazardous Material: Awareness & Operations Cert
7 students 7 students Hobbs FD Bernalillo County FD
9/24/2016 Hazardous Material: Awareness & Operations Cert
24 students 25 students
San Juan College San Juan County FD
9/26/2016 Hazardous Material: Awareness & Operations Cert
14 students 23 students
Dona Ana Community College NMFTA
9/30/2016 Hazardous Material: Awareness & Operations Cert
21 students Albuquerque FD
Training for July – September 2016 totals:
Haz-Mat A/O 161 students 6,440 hours
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Department of Public Safety
Commercial Vehicle Enforcement & State Police Special Operations
Project Status Report
Unless otherwise noted, al l act ivit ies in this secti on were performed by:
Dolores Baca, Coordinator of WIPP Shipment Inspections
|[email protected] | 505-476-2468
Pre-Trip inspections both radiological & mechanical, Commercial Vehicle Safety Alliance
(CVSA) Level VI have been at halt pending further evaluation.
En-route inspections (both radiological & mechanical, CVSA Level VI or II) are at a halt
pending further evaluation.
July
Managed PEER Review. New Mexico was selected to undergo a PEER Review – (National study of
commercial vehicle transportation practices).
Coordinated interviews for PEER Review. Selected key personnel relevant to the Study that included
DHSEM, Department of Environment, State Police – Uniform and CVE, Fire Chiefs and Department of
Health.
Compiled and produced comprehensive reports of the last five years of Level VI inspections for CVSA PEER
Review Panel.
Coordinated with Isleta Resort to provide the meeting rooms, WIPP Truck parking area, and hotel for the
PEER Review.
Spent 3.5 days with PEER Review Panel.
Compiled WIPP Activity quarterly report for submission to Eletha Trujillo.
Compiled and produced end of month Financial Reimbursement report to Eletha Trujillo.
Attended and participated in a WIPPTREX Planning Meeting.
Conducted inventory of Ludlum survey meters in preparation to ship instruments for recalibration.
Packed and moved to DPS Headquarters.
August
Traveled to Farmington to deliver survey meters to CVE officers.
Updated Survey meter database.
Worked at Department of Homeland Security with Don Shainin on DPS WIPP Asset Inventory. Prepared
and packaged 53 instruments to be sent for recalibration.
Delivered survey meters to District 5 in Albuquerque.
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Attended and participated in WIPPTRAX exercise planning meeting.
Sick Leave taken after foot fracture.
Attended meeting at DHSEM for meeting with URENCO.
Traveled to Gallup to pick up and deliver survey meters.
Attended weeklong Homeland Security conference in Albuquerque.
September
Organized newly received and recalibrated survey meters to be distributed to all Ports of Entry and scheduling
dates when I will travel and deliver currently calibrated survey meters.
Traveled to Raton, Clayton, Nara Visa, and San Jon delivering survey meters.
Traveled to CVSA conference in Little Rock, AR
Coordinated with key personnel for the use of assets for the WIPPTRAX exercise, i.e. wrecked car, golf carts,
atv’s, etc.
Received and returned survey meters to inventory. Updated database.
Reviewed current budget in advance of management meeting.
Reviewed current WIPP Transportation Plan.
Coordinated WIPP Program Management meeting at State Police Headquarters.
Attended and participated in WIPPTRAX exercise planning meeting.
Coordinated training with ThermoFisher on REMball training.
NMSP-CVE 1st Quarter Training Summary
Course Trng Hrs Stdnts Course Hrs
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Department of Public Safety
State Police Special Operations – Emergency Response Officer
Project Status Report
Captain Jonathan Salazar, Hazardous Materials Coordinator NMSP
|[email protected] |505-554-7565
July
Prepared 62 ERO Go Bags for NMSP Emergency Response Officers.
Lt. Julia Armendariz and Captain Jonathan Salazar attended WIPPTRAX planning meetings for this month.
August
Distributed 50% of ERO Go Bags to NMSP ERO’s, continuing process.
Lt. Julia Armendariz and Captain Jonathan Salazar attended WIPPTRAX planning meetings for this month.
September
IRNIR Class in Albuquerque, NM at KAFB. 16 hours for 7 ERO’s
Distributed 75% of ERO Go Bags to NMSP ERO’s, continuing process.
Lt. Julia Armendariz and Captain Jonathan Salazar attended WIPPTRAX planning meetings for this month.
Prepare and execute orders for WIPPTRAX Exercise for 6 ERO’s to participate as players.
NMSP-ERO 1st Quarter Training Summary
Course Trng Hrs Stdnts Course Hrs IRNIR 112 7 16
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Department of Health Epidemiology and Response Division, Bureau
of Health Emergency Management
Project Status Report
Unless otherwise noted, al l act ivit ies in this section were performed by: Tim
Yackey, WIPP EMS Medical Preparedness Coordinator |
[email protected] | 505-476-8251
July
Attended the WIPPTrex PIO Exercise at the DHSEM in Santa Fe, NM.
Attended the Department of Health All-Staff Meeting in Santa Fe, NM
Attended the weekly Health Emergency Management Bureau Leadership Meetings in Santa Fe, NM
Reviewed with Bureau Finance Manager and Grants Management Director, prepared and submitted final
billing (for FY’2016) to EMNRD WIPP Coordinator
Prepared and submitted quarterly report and training records (April thru June 2016) to EMNRD WIPP
Coordinator.
Presented Radiological Decontamination Module as part of the PPE: Chemical, Biological, Radiological and
Highly Infectious Training Workshops to UNMH Emergency Department Nurses and other staff.
Hospital Emergency Response Training; Radiological, provided to UNMH Emergency Department Staff
Attended the Division All-Staff Meeting in Santa Fe, NM
Attended the Bureau of Health Emergency Management All-Staff Meeting in Santa Fe, NM.
Maintenance/cleaning performed on Powered Air-Purifying Respirators, batteries and associated training
equipment.
Met with UNM Emergency Department Resident Physicians to discuss WIPP Transportation Program,
Decontamination & Response Activities and Resources available to them.
Approximately 16 healthcare personnel were trained in WIPP Hazardous Materials Hospital-Radiological /
HAZMAT Decontamination Courses
August
Attended the monthly all-staff division meeting in Santa Fe, NM
Attended the Monthly WIPP Working Group Meeting with the Energy Minerals Natural Resources
Division(EMNRD) WIPP Coordinator in Santa Fe,
Inventory of all equipment purchased with U.S. Department of Energy WIPP funding completed and
provided to State WIPP Coordinator
Attended the weekly Health Emergency Management Bureau Leadership Meetings in Santa Fe, NM
Scheduled preventative maintenance performed on truck
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Attended the URENCO Meeting at the DHSEM.
Completed Fall Training Schedule for the Decontamination & PPE Workshop & Donning and Doffing
Workshop
Attended the WIPPTrex Exercise Meetings in Santa Fe, NM
Met with the NM Poison and Drug Information Center to discuss Ca and Zn DTPA limited supplies,
Inventory and radiological decontamination response information. Also mentioned that they may have a role
in the upcoming WIPPTrex Exercise in October.
Switched out all “D” size batteries on Ludlum 14-C training instruments and inspected cables, pancake
probes and instruments. All appear to be in acceptable condition to be used for training purposes.
Met with CHRISTUS SAINT Vincent Regional Medical Center to develop “Injects” and “Objectives” for
Exercise in October.
Direct Purchase Order processing completed and approved for WIPP Nurse Contractor required for
Nursing Continuing Education Credits associated with Workshops.
Decontamination & PPE Workshop conducted at the UNMH Hospitals (States only Level 1 Trauma Center)
Approximately 10 healthcare personnel were trained in WIPP Hazardous Materials Hospital-Radiological /
HAZMAT Decontamination Courses.
September
Attended the Bureau of Health Emergency Management Staff Meeting
The Decontamination and PPE/Donning and Doffing Workshops were conducted at the CHRISTUS Saint
Vincent Regional Medical Center in Santa Fe, NM, the Alta Vista Regional Hospital in Las Vegas, NM and
the Los Alamos Medical Center.
A Set-up Decontamination Equipment Exercise was accomplished at the Alta Vista Regional Hospital and
replacement poles provided for a HazMat Shower.
Replacement HazMat Shower provided to the Los Alamos Medical Center (mice chewed holes in the liner of
original shower)
Radiation Detection Equipment exchanged with the Alta Vista Regional Hospital and the Los Alamos
Medical Center.
Required Maintenance, inspections and cleaning performed on decontamination training equipment
Attended the WIPPTrex Exercise meetings
Met with the new PIO for the NM Department of Health and gave briefing on WIPP Safe Transportation
Program
Training Scheduled for the Carlsbad Medical Center in early December, 2016.
Approximately 56 healthcare personnel were trained in WIPP Hazardous Materials Hospital-Radiological /
HAZMAT Decontamination Courses.
DOH 1st Quarter Training Summary:
Hospital Decontamination and PPE Workshop (4.25 hrs) 29 students 123.25 hours
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Donning and Doffing Workshop (90 min) 30 students 31.5 hours Hospital Set-up Equipment and Decontamination 7 participants 14 hours
Other training (1hr) 16 students 16 hours
Total Training Hours: 184.75 hours
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Environment Department Radiation Control Bureau
Project Status Report
Unless otherwise noted, al l act ivit ies in this section were performed by:
Bobby Lopez, Coordinator of Radiation Monitoring | [email protected]
| 505-476-8609
July
Participated in the DHSEM Information’s Officers’ tabletop exercise.
Final paper work was submitted and the General Services Department for approved two (2) price agreements for the calibration/repair of radiation detection instrumentation and the dosimetry program.
Participated in an interview with CVSA officials in providing input on NMED-RCB’s involvement and support to CVSA’s initiatives as part of the WIPP Working Group’s Work Plan—WIPP Project Enhancement of the State of New Mexico’s Emergency Response Capabilities
August
Coordinated with licensed radiopharmaceutical provider, in the State, to supply shipping containers and samples of bill-of-lading that will be instrumental in supporting the development of the WIPPTRAX full-scale exercise.
Attended two WIPPTRAX planning meetings to discuss logistical support to enhance the goals and objectives of the full-scale exercise.
Presented the WIPP hospital operations training course to hospital staff of the University of New Mexico
September
Participated in a Landauer webinar on the management of personnel dosimetry reports and records
Presented the WIPP hospital operations training course to hospital staff of two medical facilities, the
Christus-St. Vincent Hospital and Alta Vista (Las Vegas)
Participated in a planning and logistical meeting to support the operational infrastructure for the upcoming
WIPPTRAX full-scale exercise
Met with Cardinal Health’s radio-pharmacist to support participation in the WIPPTRAX full-scale exercise
to support the scenario as an active participant to assess emergency response capabilities.
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Glossary
AFD - Albuquerque Fire Department
CBFO – Carlsbad Field Office
CEU – Continuing Education Unit
CFR - Code of Federal Regulations
CMB – Corrugated Metal Boxes
CST - Civil Support Team
CTOS - Counter Terrorism Operations Support
CVSA - Commercial Vehicle Safety Alliance
DOE – Department of Energy
DHS - Department of Homeland Security
DHSEM - Department of Homeland Security Emergency Management
DNDO - Domestic Nuclear Detection Office
DOT – Department of Transportation
DPS – Department of Public Safety
EEOC - Equal Employment Opportunity Commission
EOC - Emergency Operations Center
EM – Emergency Management
EMNRD – Energy, Minerals, & Natural Resources Department
ERG - Emergency Response Guides
ERK – Emergency Response Kits
ERO - Emergency Response Officers
FEMA – Federal Emergency Management Agency
FMCSA - Federal Motor Carrier Safety Administration
FY – Fiscal Year
ICS - Incident Command System
IDC - Intra-Departmental Correspondence
IFAC - International Fire Service Accreditation Congress
INL – Idaho National Laboratory
IPR - Internal Purchase Requisitions
IT – Information Technology
JPA - Joint Powers Agreement
LANS - Los Alamos National Security, LLC
LEPC - Local Emergency Planning Committee
NMDOH - New Mexico Department of Health
MO - Maintenance and Operations
MTD – Motor Transportation Division
MTPD - Motor Transportation Police Division
NIMS - National Incident Management System
NMDOH - New Mexico Department of Health
NMDOT – New Mexico Department of Transportation
NMED – New Mexico Environment Department
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NNPP - Naval Nuclear Propulsion Program
NNSA - National Nuclear Safety Administration
NRC - Nuclear Regulatory Commission
NTSF - National Transportation Stakeholders’ Forum
OSHA - Occupational Safety and Health Administration
PIG - Program Implementation Guide
POE – Port of Entry
PRD - Personal Radiation Detection
PPE - Personal Protective Equipment
RAILS - Realistic and Adaptive Interactive Learning System
RANT – Radioassay and Nondestructive Testing
RND – Radiological Nuclear Detection
SPO – State Personnel Office
SRS – Savannah River Site
TAG - Technical Advisory Group
THIRA – Threat and Hazard Reduction Identification and Risk Assessment
TRU - Transuranic
WGA - Western Governors’ Association
WMD - Weapons of Mass Destruction
WIPP – Waste Isolation Pilot Project
WIPPTREX – WIPP Transportation Exercise
Supplemental Information
Department of Public Safety Motor Transportation Division
OOS-VIO Inspection Data
March, 2016 – September 30, 2016
Date Inspection Description of Violation/Out-of
Service INSP DRV VEH LVI Shipmts NAS NAS
Form # LVL VIO VIO OOS involved VIO OOS CastSp Inter-Vent
INSP DRV VEH OOS Shipmts NAS NAS CAST Inter-Vent
LVL VIO VIO LVI involved VIO OOS Legend Key: DRV VIO = Driver violations detected VEH VIO = Vehicle violations detected OOS LVI - Out-Of-Service as per the CVSA Level VI Criteria Only Shipmts involved = Number of shipments which had either a driver or vehicle violation NAS VIO = Number of Federal Motor Carrier Safety Regulation Violations as per the North American Standard (apllies to all CMVs) NAS OOS = Number of Out-Of-Service Violations as per the North American Standard (applies to all CMVs) CAST = Number of shipments found with violations when CAST Transportation was carrier. Tri-State = Number of shipments found with violations when Tri- State Motor Transit was carrier Other = R & R Trucking, Hittman Transport Services, Inc., & Ontario LTD.
