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New Faculty Orientation:An Introduction To IT @ AUBAugust 2017
Walid El KhazenAssistant Chief Information Officer
Razan HarbFAS IT Manager
We are doing that by
first building the capacity to provide exceptional IT service
to our community
Our vision is for IT to help transform teaching,
research, campus life and patient care
at AUB
… we are in the midst of upgrading everything
k
Network
Compute & Storage
Telephones & mobility
Applications
You have joined us at an exciting time …
http://aub.edu.lb/it
How to get support
How to get support
http://aub.edu.lb/it
Latest Announcements
http://aub.edu.lb/it
http://aub.edu.lb/it
Service Catalogue
AUBNet Account
Office 365
Internet Access / Wireless connectivity
Eduroam
AUB Mobile App
Network Storage & File Sharing
VPN
Applications server
Exchange Calendar and room reservation
AUBSIS and Moodle
IT Purchasing and Oracle Financials
FMIS, Grants, and other Applications
Provide authentication to different services50 GB mailbox1 TB cloud storageMS Office licenses for 5 devicesConnect to AUBdot1x networkConnect to the internet using AUBNet account when visiting participating institutions
Access to AUB resrouces from the mobile
Sharing of huge files internally with other
members of the communityProvides access to
AUB resources from outside AUBAdobe CS6,MS Visio, etc.
Reserve classrooms and conference rooms
Create a professional profile Apply for grants, etc.
View Course List Submit grades onlineE-LearningPlace expense reports
View reports of grants’ budget and expenses
IT Security Tips
• Do not Share your password
• Use strong password and change it frequentlyPassword
• Verify the source of links/attachments before opening them
• Validate the requestor of information (Email, web page, Phone call)
• Think before providing personal or confidential informationPhishing
• Lock your device before leaving it unattended
• Don’t leave your device out of sight
• Protect your device with a password
• Regularly scan your devices for virus/malware
• Do not download or use pirated or untrusted software
Device Protection
FHSVan DyckRm 209
SFEARaymond Ghosn
Rm 306.1FAFS
Agriculture Wing ARm 207A
FASNicely
Rm 109 & 308
OSBSuliman Olayan
Basement B1
ITVan Dyck
Basement Floor
Website: http://www.aub.edu.lb/it
Portal: ithelpdesk.aub.edu.lb
Email: [email protected]
Phone: 01-350 000 Extension 2260 Mon-Fri 8am-5pm
HSONHarriri
Rm 201/203
LibraryJafet
Computer Lab
AUBnet Account
An active AUB account provides access to the following services:
o Windows Login to join the domain (Active Directory)
o Email (Office 365)
o Web access / Wireless
o Eduroam
o Libraries
o AUBSIS and Moodle
o Applications server (Adobe CS6,MS Visio etc.)
o VPN
To create Faculty AUBnet Account
o Go to the IT’s Website http://www.aub.edu.lb/IT
o Navigate to Getting Started-> New Faculty
o Click on Account creation and Management->Activate your AUBnet Account
Note: You should have your Payroll ID (ZA99999) and your ID Barcode (6 digits)
Office 365
Mailbox with a 50 GB quota. For assistance in configuring the email on multiple devices please contact IT Support.
1 TB OneDrive cloud storage
MS office license for 5 devices
Cloud applications such as OneNote, SharePoint etc.
Calendar/Room Reservation
Faculty members can utilize the exchange calendar to:
o Setup meetings and check availability of other attendees
o Reserve conference rooms that are available to the community
In addition to the rooms available on the exchange calendar, faculties have reservation applications for faculty classrooms/labs/ and conference rooms.
Faculty members can check with the faculty IT Manager for the faculty room reservation application.
AUB Wireless Subscribe & configure
Connect to wireless network, choose “AUBsubscription”
Configure your device on your own by following the steps on aubsub.aub.edu.lb
o Microsoft Windows 7, 8 users can utilize the automatic configuration scripts to connect.
o Other Operating systems users (Windows XP, Mac OS X, iOS, Android) can follow the available manuals to configure their devices
Connect to AUBdot1x network using your AUBnet credentials
1
Eduroam
Eduroam (education roaming) is the secure, world-wide roaming internet access service developed for the international research and education community, and embraced by a consortium of institutions who promote such ideologies.
Faculty Members who visit another participating institution can connect to the internet while on the go, as follows:
o from the wireless settings for your computer or device, choose the eduroam secure network (or the institution’s equivalent wireless network)
o at Username enter your AUB NetID Email address (e.g. [email protected])
o at Password enter your AUB NetID password
AUB Mobile App
Provides easy access to AUBSIS to check holds, grades, schedule, deadlines,
academic calendar, as well as program offerings.
Sends notifications on campus updates, news and events.
Utilizes GPS and maps to allow checking where buildings are located on
campus, along with the departments and offices they host. In addition it
provides access to the AUB online directory.
Facilitates search for library books and articles
Provides access to e-learning (Moodle) and Instructor Course Evaluation
(ICE)
File Sharing
Faculty members can utilize the sharing services offered by One Drive for business to share files with other members of the community or with external members.
Faculty members can also check with the faculty IT Manager if there are any file sharing services provided within the faculty.
VPN
VPN is a service provided by IT that allows faculty members to access campus online resources or personal desktops from outside AUB (VPN In) or to access outside resources from campus (VPN out).
To request VPN access, faculty members can use the portal ithelpdesk.aub.edu.lb and fill a service request under Network/VPN.
IT Purchasing / Financial Information System(FIS)
Faculty members can use available funds (startup fund; grants; etc.) to purchase IT hardware or software in coordination with the IT Manager.
Oracle EBS is the FIS used at AUB
o Request access by sending AUB-User-Access-Request-Form to [email protected]
o Use Oracle EBS to place requisitions and expense reports
o Utilize the OBIEE module to generate reports related to grants’ budgets and expenses
o For assistance with Oracle EBS modules please contact the faculty IT Manager.
AUBsis / Moodle
AUBsis: AUB Online Student Information System (Banner)
o Activate AUBSIS by
o Visiting the IT Website http://www.aub.edu.lb/it/
o Navigating to Getting Started-> New Faculty
o Clicking on Activate AUBSIS
o Reset using payroll ID and pin
o Login using AubNet
AUBsis can be used by faculty members to:
o View Course List
o Submit grades online
Moodle: e-learning application integrated with AUBsis.
Online Applications
Most faculties provide online applications to process the student petitions and forms electronically. In case a faculty member approval is required for a certain petition an email notification is sent.
FMIS is an application that allows faculty members to create their professional profile. The profile will be available online on the departmental website. http://fmis.aub.edu.lb
Faculty members can submit their grant forms electronically and view the progress of approvals. https://researchgrants.aub.edu.lb
