New Faculty Academy Academic Advisor TrainingFall 2015

Dr. Barbara CobbCoordinator of Academic Advising

Professor, EnglishCoordinator, Liberal Arts (multidisciplinary) Major

bcobb@murraystate.edu msu.advising@murraystate.edu

The Advising Committee, comprised of academic advisors from the colleges and schools at Murray State University, serves as the steering

and advisory committee for Murray State University Academic Advising.

The mission of Murray State University Academic Advising is to provide academic advisors and students with the resources they need to promote student academic success. MSUAA provides: academic advisor training, both “live” and

online the Academic Advising website, with

resources and training for students and academic advisors

academic advising support for students and academic advisors Advising Committee 9/2015

Advising Model at Murray State“Blended Decentralized”

CHFA – all advising by faculty, discipline-specificJCSET – almost all advising by faculty, discipline-

specificBCOB – CUBA Advising Center + faculty advisingCOEHS – Undergraduate Advising Center + faculty

advisingSONHP and HSOA– advising by faculty

ALL faculty members “advise” as teachers, mentors, career/professional advisors

Our campus:

Admissions Retention Office

Mills Multicultural Center

Curris Center

Career Services Undeclared Majors Program

Women’s Center

Counseling Services

Applied Sciences

Student Support Services

Blackburn, 2nd Floor

Waterfield Library

Racer Writing Center

Racer Oral Communication

Center

Student Disability Services

Student Health Services

Wells Hall

Honors Program Tutoring

Transfer Center

Lowry Center

Registrar’s Office

Financial Aid

Sparks Hall

Bursar

Student Affairs

Institute for International Studies

Study Abroad

Woods Hall

Testing Center

Housing

Stadium

Student

Admissions

Retention Office

Student Affairs

Student Support Services

Student Disability Services

Office of Multicultural

AffairsTutoring

Center for Academic Success

Counseling Center

Career Services

Women’s Center

Housing

Connecting Resources to Students

Academic Advising Quick Links

www.murraystate.edu/advising

3 Major Advising Seasons

Fall: Before Advanced Scheduling (mid-October - early November)

Spring: Before Advanced Scheduling (mid March - April)

Summer: Summer Orientation – May-July (trainings Apr & June)

for Winter TermNovember 2nd

click HERE for timetable note: ALL can register on this date at either 8 am or 8:30 am

for Spring 2016November 9th -13th

click HERE for timetableNov 9th is reserved for “special populations”

Be sure these advisees are aware of their status

Advanced Scheduling

In mid-October: Contact AdviseesmyGate Teaching/Advising tab, Advisee Listing

then click the envelope icon for email list

• use Google Scheduler or other scheduling app• add extra “Open” Office Hours• AACSB Programs: check CUBA Advising Schedule• give advisees clear instructions for advising

Advising website, Your Advisor tab: responsibilities, checklist for advisees

DunkerM--------dunker@murraystate.edu

Davies, RobertM--------rdavies@murraystate.edu

How to Read a RACR (10 minute training)

• All Academic Advisors use RACR for academic advising

• RACR, Racer Academic Completion Report, is the degree audit that the Registrar and Graduation Office use to determine progress to graduation

• Your advisee needs to make sure that all information on the RACR is correct and that all coursework is credited appropriately

• Academic Advisors help Advisees ensure that the RACR is correct. AACSB Program Advisors: Refer to CUBA

RACR• 120 credit hours to degree• 42 credit hours at 300+ level required (39 for BIS)

• Degree RequirementsClick-through to course lists for

required courses in:• University Studies / Honors Sequence• Area, Major, Minor• Electives – evaluate for use elsewhere• Course Exception Form (Registrar Forms)

RACR What-If

Choose options

Options will populatehere. Then click up here

Notes Feature

Notes can be seen by student and anyone else who has access to RACR. Consider them public, within the advising community.

RACR – Area, Major, Minor• Match with the Bulletin• Each program will look a bit different–Prerequisites, co-requisites–Univ Studies required courses–Tracks–Advisor Approved Electives or AAPR

-- use Course Exception Form (Registrar Forms)

Look closely at courses in this box: Transfer credit that has not been evaluated as equivalent (often TRN 100 or TRN 300 courses) and other courses that may be eligible for substitution in University Studies, Area, Major, or Minor may be here – use Course Exception form (Registrar Forms) to move these courses. If equivalent, contact Transfer Center.

Unrestricted Electives: Additional Hours Toward Degree

Transfer Advising• Transfer Center– Maria Rosa, Director– Jennifer Husemann, Transfer Credit Evaluator

• Common transfer course prefixes: TRN, CLL, SCL, HLP, MLL, SOS, ESC, GAC, GED Evaluate these courses for equivalency or substitution

• Advisees considering taking courses elsewhere– See Transfer Center/Transferring Classes to pre-evaluate

courses

Transfer Course Equivalencies• If course should be equivalent,

contact the Transfer Center (course will be evaluated and added to equivalency for ALL FUTURE evaluations)

• If course should be substituted for University Studies for THIS STUDENT ONLY, use the University Studies Course Substitution form

• If the course should be substituted for a course in your program, use the Registrar Course Exception form

Note: if a 200-level course from another institution is substituted for a 300+ course at MSU, the course will NOT count toward 300+ credit hours for graduation.

RACR: Do the Math!

• Your advisee MAY need more than 120 credit hours to complete all requirements.

• Your program MAY require fewer than 120 credit hours; your advisee may need electives to reach 120 credit hours.

• Check GPA; advisee may need to retake courses to meet GPA requirements.

Ask if advisee is succeeding in all current courses; Mapworks USUALLY consolidates midterm grades, Referrals, other info, but is not working properly.

Before Meeting Advisee: Schedule of Classes

• Schedule of Classes is available now: check for availability of classes for students in your program

• Schedule of Classes can be found on – myGate Teaching/Advising (instructor/advisor)– myGate Academics (student)– RacerNetRegistration 101 for Students

for Academic Advisorssee the Academic Advising website

Advising Session – Advisor Checklist

• Meet with every student• Use RACR and the Bulletin to help student

choose classes• Know prerequisites and advise accordingly• Make sure student is making progress;

discuss plans for future semesters• Discuss strengths, weaknesses, successes,

challenges • Discuss plans for future (career/professional)

http://www.appreciativeadvising.net/

Appreciative Advising

Models Based on Appreciative Inquiry

Appreciative Advising• Disarm• Discover• Dream• Design• Deliver • Don’t Settle

Mostly student-centered

Our “Five Points” Model• Define• Discover• Dream• Design• Deliver

Fully student-centered

Defineprogram andcareer path

Discoveroptions to pursue careerpath

Dream your future

 

Designprogram to achieve goals

Deliverfollow through, make it happenBeginning

Advising SessionGraduationand Beyond

 

Student

Advising Philosophy:

The Five Points of Academic AdvisingWith Advisor guidance, Advisee will:

“15 to Finish”

15 credit hours per semester toward Area, Major/Minor, University Studies

= 120 hours in 8 semester= Graduation in 4 years

Students should register for at least 15 credit hours/semester.

Some exceptions apply.

Ideally . . .

Full-Time Status

• Bursar: Full-Time = 12 credit hours NON-WEB• Housing: Full-Time = average 12 hours per

semester, Fall / Winter / Spring• Scholarship: rules vary; be sure that student

knows how to stay in good standing• International: rules vary; be sure that student

knows requirements• Veterans: Full-Time = 12 credit hours; no

WEB remedial/developmental allowed

Practically . . .

Advisor Hold

Also note “Release Consent”: see Academic Advising website for IMPORTANT information on FERPA-required compliance with Consent to Release.

Release Advisor Hold ONLY after successfuladvisingsession.

Declaring Area, Major, Minor• 45 Credit Hours: Student MUST have Area or

Major declared before Advanced Scheduling• 60 Credit Hours: Student with a Major MUST

have MINOR or second Major declared before Advanced Scheduling

• Change of Area/Major: use this FORM (Registrar Forms)

• Change of Minor may be done on same form; student MAY change Minor without advisor signature

Advising Honors College Students• Honors Sequence REPLACES University Studies• See RACR • Honors College students MUST enroll in AT

LEAST ONE Honors Sequence course every semester until Honors Sequence is complete

• ENG 150 is an Honors Sequence course; all others have the HON prefix

• Honors Program students register on the first day of Advanced Scheduling

If the Honors Sequence disappears from an Honors Program student’s RACR, the student should contact the Honors Program office immediately.

Contacts – email addressesRegistrar: msu.registrar@murraystate.eduRACR: msu.racr@murraystate.eduTransfer: msu.transfercenter@murraystate.eduInternational: bmckibben@murraystate.eduRetention: msu.retentionoffice@murraystate.eduAcademic Advising: msu.advising@murraystate.edu

www.murraystate.edu/advising

Barbara Cobb, Coordinator of Academic AdvisingRenae Duncan, Associate Provost for Undergraduate Education

Advising Committee Representatives:JCSET: Emre Bahadir, Ed ThomeCOEHS: Ajay Das, Janice VaughnBCOB: Steve Cox, Linda JohnsoniusCHFA: Gina Claywell, Barbara CobbSONHP: Lori Ballard, Kathy StanczykHSOA: Felecia Jones, Ryan MorrowUndeclared Majors Program: Olympia StewartConditional Admissions: Peggy Whaley