New Brunswick Atlantic Immigration Pilot Program

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New Brunswick Atlantic Immigration Pilot Program

Online Application System

User Manual for Employers and their Applicants

2019

Post-Secondary Education, Training and Labour

Population Growth Division

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Contents Introduction .................................................................................................................................................. 3

Employer Registration................................................................................................................................... 3

Employer Designation ................................................................................................................................... 3

Employer Designation Number (Note) ......................................................................................................... 4

Navigating the INB Portal .............................................................................................................................. 4

Employer Screens .......................................................................................................................................... 4

Information for Applicants .......................................................................................................................... 15

New User Registration ................................................................................................................................ 15

Your Profile ................................................................................................................................................. 18

Your Application .......................................................................................................................................... 22

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Introduction

Employer Registration New Employers are granted access to the INB Portal when the Population Growth Division (PGD)

receives a Needs Assessment and Immigration referral from the Employer’s regional Employment

Development Office.

From this Needs Assessment, the Immigration Program Officer who is assigned to your region will enter

Basic Employer information into the INB system to create the initial Employer Profile account.

The Immigration Program Officer will then issue an email to the Employer’s designated contact person

who is named on the Needs Assessment. This email will contain the Employer’s new INB user ID and a

temporary password which the Employer can then use to access the system.

The Employer will then log onto the INB Portal to complete their Profile registration, and they are able

to change the temporary password to a new password of their choosing. Once Profile registration is

complete, an Employer can also add additional users to the Employer account.

Employer Designation Only Employers who become Designated by the Province of New Brunswick will be able to access the

Atlantic Immigration Pilot Program (AIPP) to support their Foreign National employees on a pathway to

Permanent Residence.

The first step toward Designation is completing the Needs Assessment with your regional Employment

Development Office and being referred to PGD based on potential need for Immigration support.

Your assigned Immigration Program Officer will contact you to discuss your Needs Assessment and to

provide you with information about all of New Brunswick’s Economic Immigration Programs and related

support services.

If the Immigration Program Officer determines that the AIPP will be a viable option to address your

workforce recruitment needs, they will issue you a Designation Application via the INB Portal. Once you

have submitted your completed Designation Application, the Immigration Program Officer will review

and evaluate your application and render a decision.

If the application is approved and you become Designated, you will receive an official Designation Letter.

This letter will be issued electronically to your Notification Centre in the INB Portal. The letter is

important as it is your official certificate as a Designated Employer. You will need this letter to access

the Federal Dedicated Service Channel, and you will need to provide copies of this letter to your

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Applicants during the Endorsement Application process, when you instruct an Applicant to obtain a

Settlement Plan from an authorized Immigrant Serving Agency (ISA).

If your Designation application is not approved, you will not be able to access the AIPP. You will be

provided with information on other Programs and services that are available to you.

Note: Employers who are not (or not yet) Designated can still support their Foreign National employees

or new hires through other pathways to Permanent Residence such as the New Brunswick Skilled

Worker Stream or New Brunswick Express Entry Stream. Please visit www.welcomenb.ca for details

about all of the New Brunswick’s Economic Immigration Programs.

Employer Designation Number (Note) This Number is important because you will need to provide the designation number to each of your

Applicants so that their Applicants can become connected to your Employer Profile, in addition the

applicant will not be able to proceed with their application without the employer designation number.

Navigating the INB Portal The following section of this guide will walk you through the different sections of the INB Portal,

including the Employer’s Dashboard, Profile Endorsee Pool, and Notification Centre.

Employer Screens The Employer’s dashboard appears as follows:

A brief description of each section is provided below:

http://www.welcomenb.ca/

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This section allows the Employer to review and assess all EOIs which have been submitted for the AIPP stream using their assigned Employer Number. The number in the top left corner refers to the number of EOIS currently in the inventory.

My Profile link on the top of the screen contains all of the Employer’s information including: your Employer Number, Employer name, Contact information, Registry information, Recruitment needs, Employer contacts, and Planned future hires. This information is initially entered by a PGD officer. Once the Employer has access to their dashboard, they can edit and update this information themselves. All changes will be reflected on the officers’ internal screens. The only section the Employer cannot edit is the ‘Upload ECLS Documents’.

This section contains any notifications pertaining to the Employer’s endorsees and communication from PGD. The number in the top left corner refers to the number of unread notifications.

Profile Screens

From the Employer’s dashboard, click the <My Profile> link at the top of the page.

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The following information, as initially entered by a PGD officer, will be displayed. Employers can edit or

update this information from the ‘My Profile’ screen. Any changes made will be reflected on the PGD

officer’s internal screens.

1. Employer Details

• Employer number

• Employer name

• Email address for notifications

• Phone number

• Language

• Website (if applicable)

• NB Corporate Business Registry number

• NB Corporate Business Registry date

• Opening date

• Number of employees

• Region

• NAICS

• Revenue Canada taxation number

• WorkSafeNB Employer number

• Whether the employer is currently employing temporary workers

• Date the Employer’s needs assessment was received

2. Employer Contacts

• First name

• Last name

• Email address

• Phone number

• Whether the contact person is presently active

Note that an Employer may assign more than one contact person and that additional contacts may be added to this section by clicking the <+ Add> button and entering the contact’s information.

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3. Contact Information

• Current head office mailing address

• Current head office physical address

4. Planned Future Hires

• Job title

• Job location

• NOC

• Number of positions

• Annual salary

• Start date

• Whether the intended salary represents a competitive industrial standard

Note that Employers may add multiple planned future hires. The Employer’s contacts may add new entries to this field by clicking the <+Add> button and entering the above information.

5. Upload ECLS Documents

• This section is updated by the PGD officers and is not visible to the Employer.

6. Employer Documents

• Employers may be required to upload financial documents and there may be additional documents requested by the PGD officer that could vary depending on

the situation. There may also be job postings to prove that the Employer has attempted to recruit locally and nationally.

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Endorsee Pool

For the AIPP stream Invitations to Apply (ITA) are issued by the Employer, not a PGD officer.

In order for the Employer to receive the candidate’s registration information in their Endorsee Pool, the

candidate must cite the Employer’s assigned Employer Number when completing their profile. Please

refer to the section Your Expression of Interest for details.

From the dashboard, click <Endorsee Pool>. Doing so will produce a grid containing a list of all AIPP

candidates, including past, present, and future, who have submitted an Approval Request using your

Employer Number.

Note that the following information is displayed for each entry:

• Candidate ID

• First name

• Last name

• Date of birth

• ITA requested date

• ITA sent date

• Application submitted date

• Decision date

Employers can search for a specific candidate by clicking <Advanced Search>’:

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Doing so will prompt the ‘Search Criteria’ section to appear:

Note that Employers can search for a candidate using any of the following criteria:

• Candidate ID

• First name

• Last name

• Date of birth

• Status

• Date range

• Date period

To review a candidate’s profile, click on the <Details>button.

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Doing so will display the candidate’s information:

Note that the following sections are available for the Employer to review:

• Endorsee Profile

• Endorsee Info

• Checklist

• Action

On the Endorsee Profile screen, the following information that was provided by the candidate is

displayed:

1. Candidate Information:

• Family name

• Given name

• Date of birth

• Gender

• Current marital status

• Language preference

• Current country of residence

• Status in current country of residence

2. Citizenship

• Country of citizenship

• Passport number

• Issue date

• Expiry date

• National ID (if applicable) Note: Candidates can provide additional information if they have citizenship in more than one country.

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3. Family Members

• Candidates must indicate the total number of family members to be included in their Expression of Interest regardless of whether they will be accompanying the primary applicant to Canada or not.


• Country

• Address (civic number & street name)

• City/town

• Province

• Zip/postal code

• Email address

• Telephone Note: Candidates may provide an additional address if their mailing address differs from their residential address.

Once the candidate details have been reviewed by the Employer, they can click <Next> to proceed to

the ‘Endorsee Info’ section.

This section contains the following information, provided by the candidate:

• AIPP stream

• Employer Designation Number

• Job title

• Date of interview

• Date of job offer

• Interview type (face to face or online) and location

• Uploaded copy of signed Letter of Offer or Contract of Employment between the Employer and

Applicant

Employers will review this information for accuracy and completeness. Once satisfied, they can click

<Next> to proceed to the ‘Checklist’ section.

On this screen, the Employer will be required to upload the following documentation for the candidate:

• The federal Offer of employment to a Foreign National form (IMM-5650)

• The provincial Endorsement Application Form

• The signed Letter of Offer or Contract of Employment between the Employer and the Applicant

• The Applicant’s completed Settlement plan/Needs assessment

To upload the required documents, click <Select Files..> next to the listed document.

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Doing so will prompt a desktop browsing screen to open, from which the Employer can find and select

the documents on their computer.

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Once all required documents have been uploaded, click on <Next> to proceed to the ‘Action’ section.

This screen displays the actions available to the Employer, as well as the candidate’s status log.

If the candidate’s information is satisfactory, the Employer can click <Sent ITA Letter> to issue a

notification to the candidate that their request was approved.

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Note that by issuing an ITA the candidate’s information will be updated in the ‘Endorsee Pool’. As shown

below the ‘ITA Sent Date’ now has a value, whereas prior to issuing the ITA Letter this field read ‘Null’:

The status log on the ‘Action’ section will also be updated to state when the ITA was issued.

Note that the ‘Status log’ can be exported to an Excel spreadsheet in the same manner as the Endorsee

Pool grid.

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Information for Applicants

New User Registration Access the online application system at: https://inb.gnb.ca

To create a new user profile, click <Register>.

New users must provide:

• First name

• Last name

• Email address

• Password

o Note – Passwords must be comprised of at least 8 characters that includes at least one

number, upper case letter, lower case letter, and special character.

https://inb.gnb.ca/

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Once complete, click the <Register> link.

Once you have successfully created a profile using the above steps, you will receive the below message. Click

and you will automatically be brought to the Profile Creation stage.

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Once registration is complete you can stop and complete your application anytime by logging in using your

user name and password.

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Your Profile To complete a profile, you must provide information in four categories: Candidate Information,

Citizenship, Family Members, and Contact Information.

Important Note: In order to receive additional information or instructions with respect to certain information requests, click the ‘?’ as shown below.

The required information is as follows:

1. Candidate Information:

• Family name

• Given name

• Date of birth

• Gender


• Language preference



2. Citizenship

• Country of citizenship

• Passport number

• Issue date

• Expiry date

• National ID (if applicable) Note: You may provide additional information if you have citizenship in more than one country.

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3. Family Members

• You must indicate the total number of family members to be included in your Expression of Interest (regardless of whether they will be accompanying the primary applicant to Canada or not).


• Country

• Address (civic number & street name)

• City/town

• Province

• Zip/postal code

• Email address

• Telephone Note: You may provide an additional address if your mailing address differs from your residential address.

Once you have completed all necessary fields, click <Save> to record your information.

If all fields have been completed correctly, you will see the following pop-up notification.

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You will then be asked to review the Terms and Conditions of the program. Indicating that you agree

with the terms and conditions will prompt the following options to appear:

To continue with a Skilled Worker, Express Entry, Atlantic Immigration Pilot Program, or Strategic

Initiative application, select <I want to work in New Brunswick>.

To continue with an Entrepreneurial, or Post Graduate Entrepreneurial application, select <I want to

operate and actively manage a business in New Brunswick>.

Once you have chosen one of these two options, select your preferred stream from the resulting screen,

as follows:

OR

See below for additional information if you have chosen to proceed with an Atlantic Immigration Pilot

Project application. For all other application types, please proceed to the section titled “Your Expression

of Interest.”

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Atlantic Immigration Pilot Project (AIPP)

If you have selected to proceed with an AIPP application, prior to completing the application process,

you must provide the information of your designated employer which is described as the ‘Endorsee

Information’.

The information required is as follows:

1. Endorsee Information

• AIPP stream (International Graduate, High Skilled, or Intermediate Skilled)

• Employer Designation Number

• Job title

• Date of interview with employer

• Date of letter of offer

• Interview type (online or in person)

You must also upload your copy of the signed Letter of Offer or Contract of Employment between the

Employer and Applicant.

Once you have completed all necessary fields, click <Send Approval Request to Employer>.

You can now check your dashboard and see a message in your notification centre showing that your

request has been submitted to your employer for approval. Once your employer has approved your

submission, the employer will then issue you an Invitation to Apply (ITA). Once you have received your

ITA, you can click <continue> in the “Start My Application” box on the dashboard and complete your

application.

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Your Application

Once you have been issued an ITA from your Employer, your dashboard will be updated to display the

following information:

To begin your application, click <New> in the ‘Start my Application Section’.

In the initial Validation stage, you will be asked to review the information you provided when creating

your User Profile. Review the information carefully and correct any errors or omissions. You will also be

asked to provide your intended destination in New Brunswick.

Once satisfied with the information, click <Next> to continue.

You will be asked to upload the following supporting documents:

• Birth certificate

• Legal documents showing name or date of birth changes (if applicable)

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• Principal applicant photo

• Passport

• Travel documents

• National IDs and household registration booklet (if applicable)

• Marriage certificates from past marriages for both yourself and your spouse or common law

partner

• Divorce certificates (if applicable)

• Divorce certificates (if applicable)

• Family/household registry book (if applicable)

• NB-008 (Statutory Declaration of Common Law Union) (if applicable)

• Any additional supporting documents

To upload your documents, click <Select Files> beneath the name of the document you are required to

submit.

Next, locate the document you wish to upload on your computer:

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Note: Any document in .pdf format will be accepted and uploaded. Be sure that you are uploading the correct document that the section is asking for.

Reminder: Click the <?> symbol to receive additional information.

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Once all documents have been uploaded, click <Next> to proceed to the ‘Personal History’ section.

You will be asked to provide information on a number of topics. For each section, click <Add> to insert a

new entry and the click the <check box> at the bottom of each section.

Note: Neglecting to provide all of the information required by instructions provided will result in an error message similar to below and you will be unable to proceed with the application:

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Complete the sections by providing the following information:

1. Address History

• Date you moved to the location (‘From’ field), in the format yyyy-mm.

• Date you moved away from the location (‘To’ field), in the format yyyy-mm.

• Country

• Address lines 1 and 2

• City or town

• Province, State, or District

• Postal code

2. Language

• First official language (French or English)

• Language testing agency

• Note: acceptable tests include IELTs, CELPIP, TEF and TCF Canada

• Scores for each of the 4 competency areas (reading, writing, speaking, and listening)

• Reference number (provided to the applicant by the testing agency)

You will also be asked to upload your language test result using the same method as described above to upload documents. Note: You may also enter testing information for a second official language (French or English and opposite of indicated first official language)

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3. Education

• Enrolment date (‘From’ field’) in the format yyyy-mm

• Graduation date (‘To’ field) in the format yyyy-mm

• Country


• City or town

• Name of Institution

• Type of certificate or diploma issued

• Major/specialization

• Whether the entered credential is the highest education level for which you are claiming points

• Educational credential assessment agency (ECA)

You will also be asked to upload your ECA result using the same method as described above to upload documents. If Education was obtained within Canada, you will only need to upload your transcript.

4. Personal History Select from: working, studying, unemployed, travelling, retired, in detention, or other

• ‘From’ in the format yyyy-mm-dd

• ‘To’ in the format yyyy-mm-dd

• Name of employer, school, facility, etc.

• Job title (only applicable if you selected ‘working’)

• NOC Code (only applicable if you selected ‘working’)

• Country

• City or town

• Status in country

• Reason for travel (only applicable if you selected ‘travelling’)

• If you selected ‘other’ you will be asked to provide description of your activity

5. Previous Immigration Applications

• You may indicate that you do not have any previous immigration applications, or click <add> and provide the following information:

• Country

• Program name


• Final decision

• Reason stated

• Date

You will also be asked to upload any final decision documents relating to past applications using the same method as described above to upload documents.

6. Relatives Living in Canada

• You may indicate that you do not have any relatives living in Canada, or click <add> and provide the following information:

• Name

• Relationship to principal applicant

• Date of birth

• Status in Canada

• City or town

• Province

• Occupation

• Time in Canada (years)

• Time in New Brunswick (years)

You will also be asked to upload proof of relationship using the same method as described above to upload documents.

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7. Previous visits to Canada

• You may indicate that you have not made any previous visits to Canada, or click <add> and provide the following information:

• ‘From’ in the format yyyy-mm-dd

• ‘To’ in the format yyyy-mm-dd

• Length (in days) is automatically calculated based on dates entered

• Province

• City or town

• Purpose of travel

You will also be asked to upload supporting documents using the same method as described above to upload documents.

Click <Next> to proceed to the ‘Spouse or Common-law Partner Information’ section.

Here you will be asked to provide details regarding your spouse or common law partner’s:

• Spouse Details (ie: name, date of birth, etc.)

• Citizenship

• Previous spouse/common-law partner relationships

• Contact information

• Addresses

• Language

• Education

• Personal history

• Previous immigration applications

• Relatives living in Canada

• Previous visits to Canada

Complete these sections in the same manner as described for the principal applicant above in the Profile

and Application sections.

Click <Next> to proceed to the ‘My Family Member (Dependent) Information’ section.

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You may state that you have no dependent family members or click <Add> and provide the following

information:

1. Personal Details

• Family name

• Given name

• Date of birth

• Gender

• Highest level of education




• Name of spouse/common-law partner (if applicable)

• Relationship to principal

• Whether the dependent will accompany the principal to Canada

• Reason why dependent is not accompanying (if applicable)

2. Citizenship

• Citizenship (country)

• Passport number

• National Identity Number

• Issue date

• Expiry date You can add details relating to a second citizenship if applicable.


• You can auto populate this section by selecting the option indicating that the dependent’s current address is the same as the principal’s address. Otherwise, provide the following:

• Country

• Address lines 1 and 2

• City or town

• Province or state

• Postal or zip code

4. Upload Documents

Requested documents include:

• Birth certificate

• Dependent photo

• Passport

• Travel documents

• National ID (if applicable)

• Adoption papers issued by recognized national authorities showing the legal, approved adoption of adopted, dependent children (if applicable)

• Proof of custody for children under the age of 18 and proof that the child may be removed from the jurisdiction of the court (if applicable)

• Proof of current or future studies in Canada, including a confirmation letter from the educational institution(s) and the study permit or other authorization

• IMM 5604 – Declaration of non-accompanying parent/guardian for minors immigrating to Canada (if applicable)

Click <Save> if you have chosen to enter information for a dependent. This will return you to your list of

dependents.

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Once all dependents have been entered, click <Next> to proceed to the ‘ Offer of Employment in New

Brunswick’ section. Please note that this section is not required for Entrepreneurial candidates.

if you are applying under the AIPP stream, you will be required to provide the following Information

• Your Employer

• Your Job title

• The NOC code for your job offer

• NOC Skill Level (this is automatically completed based on the NOC selected)

• Start date

• Work permit type

• Work permit number

• Work permit expiry date

You will also be asked to upload the following documentation:

• In AIPP application job offer section you will be asked for your job offer NOC (required) and a

current or expired Canadian Work permit (if applicable), if you do not have one you can move to

the next section.

Once the required documents have been uploaded, click <Next> to <Submit Application> button on the

resulting screen to complete the application process.

Doing so will return you to your dashboard.