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1 | jlo_ntcform_mert01 3/2010 / Reviewed jl/nadi 20/11/11
National Training Council Ministry of Labour and Industrial Relations
Telephone: 675320247/3212028 National Training Council Fax: 6753200639 P.O. Box 1170, Boroko 111, Website: http://www.ntcwebsite5.com NCD, Papua New Guinea
NEW APPLICANT
APPLICATION FOR REGISTRATION
AS A TRAINING PROVIDER OR TVET
PROGRAMS.
REVIEWED VERSION 1.2/2014
NEW
APPLICANT
NTC Form
MERT01 (Monitoring and Evaluation
Registration of Training
Organisation Form 1)
2 | jlo_ntcform_mert01 3/2010 / Reviewed jl/nadi 20/11/11
NTC Form MERT01
APPLICATION FOR REGISTRATION AS A TRAINING PROVIDER OR TVET
PROGRAMS
This form is for private training providers and public sector training organisations wishing to
become a Registered Training Organisation (RTO). You will also need to seek separate registration
of the courses that you plan to offer as part of this application.
If your application is successful you will become a registered training organisation (RTO) enabling
you to offer the technical and vocational education and training (TVET) programs that you sought
application for. This will not entitle you to offer secondary education programs for which separate
registration must be sought from other authorities. Should you wish to offer additional TVET
programs in the future, then you must submit an application for each additional program that you
plan to offer.
To become and remain an RTO you must satisfy all the standards of the quality framework
(available on application to NTC). Audits will be conducted initially and periodically against the
standards of the quality framework to determine whether you gain or retain the status of an RTO.
Category of provider:
Public SOE Private In house training facility Consultancy Services
Facility
Owned Rental/Lease Other
If rental/lease, provide tenant/lease contract agreement
Detail of the new facility and location:
Building name (if applicable): ………………………………….. Street: …………………………………
Lot: ………………. Section: ……………… Town/City: …………………. Province: ……………….
Owned Rental/Lease Other
Note: Detail or additional information on page 7
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1. DETAILS OF ORGANISATION, SCOPE OF REGISTRATION AND SCALE OF
OPERATION
1.1 Organisation name: ………………………………………………………………………………..
1.2 Name and title of executive/managing director: …………………………………………………..
1.3 Postal Address of organisation: ……………………………………………………………………
……………………………………………………………………………………………………...
Section…………………..Lot: ………………..Street: ….………………………………………...
Province: ………………………… Town: …………………………Region: …………………….
Telephone (land lines):…………………………………..Fax no:…………………………………
Company e-mail: ………………………………………..Website: ………………………….........
1.4 Address and title of contact: ………………………………………………………………………
……………………………………………………………………………………………………..
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1.5 Is the organisation registered with the Investment Promotion Authority (IPA)?
Yes No
1.6 If yes, please provide details of registration (e.g. registration number):
IPA Registration number :……………………………………….( Attach registration document)
1.7 Is the organisation registered to deliver TVET program in other countries?
Yes No
1.8 If yes, please provide details of registration: ………….Initial year of registration: …………..
1.9 Date of establishment of organisation: …………………………………………………………..
1.11 Provide details of the activities of the organisation over the past three years (attach details)
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1.12 What hours/days does your organisation operate as a training organisation?
…………………………………………………………………………………………………………
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1.13 Is your organisation affiliated with any other training organisation?
Yes No
If no, please proceed to question 1.16
1.14 If yes, please state the name of the training organisation and any relevant registration
details (including any foreign registration).
1.15 If yes, what is the nature of the cooperation?
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1.16 Mission statement of the organisation.
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1.17 Please state the specific objectives of the organisation.
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2 FUNDING SOURCES
2.1 Please indicate what percentage of your funding comes from the following sources (Please
indicate in the appropriate box if applicable).
Student’s fees
Donations
Grants
Other commercial activities
Other
For grants, other commercial activities and others, please provide more details.
2.2 Please attach details of the annual training budget of your institution, showing details of income
and expenditure. This should include a bank financial statement.
2.3 Please also supply a financial forecast for the next three years indicating likely funding sources.
2.4 Provide detail of your branches or campus locations:
Country: …………………………………………. Province/State: …………………….................
Town/City: ……………………………………… Region: …………………………….................
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DETAILS OF FOREIGN/OVERSEAS PARTNER ORGANISATION (if applicable)
Organisation name: …………………………………………………………………………………..
Name and title of executive/managing director: …………………………………………………….
Postal Address of organisation: ……………………………………………………………………..
……………………………………………………………………………………………….............
Section…………………….. Lot: …………………. .Street: ……………………………………....
Country: ……………………………… City: ……………................. Region: ……………………
Telephone (land lines): …………………………….. Fax no: …………………………………….
Company e-mail: …………………………………… Website: …………………………...............
Address and title of contact:
……………………………………………………………………………………………………….
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Is the organisation registered with the Investment Promotion Authority (IPA)/ Abroad?
Yes No
If yes, please provide details of registration (e.g. registration number):
IPA/Foreign Registration number :…………………………………( Attach registration document)
Is the organisation registered to deliver TVET program in that country?
Yes No
If yes, please provide details of registration: ……………Initial year of registration: ……………..
Date of establishment of organisation: ……….……………………………………………………..
When did the partnership begun? ……………………………………………………………………
Provide details of the activities of the organisation over the past three years (attach details)
Note: Attach details of the partner organisation
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3. TRAINING FACILITIES AND RESOURCES
3.1 Please complete the table below detailing your training facility.
Type of facility (e.g. classroom,
computer laboratory, auto workshop) Location Quantity
Ownership (please tick)
Owned Leased Other
Note: In case of new building, provide information about the safety and Building Board Standard
8 | jlo_ntcform_mert01 3/2010 / Reviewed jl/nadi 20/11/11
3.2 If the facilities are leased, please indicate the period of the lease (and copy of the portion of the
lease document indicating the period)
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3.3 If you indicated “other” ownership, please explain what this is and indicate the term you have
occupancy of the premises.
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3.4 If you offer accommodation as part of your services, please respond to the questions below (if
applicable):
3.4.1 What do you charge each student per week: …………………………………………………..
3.4.2 Please indicate the services the student gets for this charge by ticking appropriate boxes.
Breakfast Lunch Dinner
Regular charge of bed linen Clothes washed
3.4.3 Please indicate the nature of the accommodation by answering each question below:
Number of mail boarders: ………………………………………………………………………….
Number of female boarders: ……………………………………………………………………….
Number of bedrooms – female: ……………………………………………………………………
Number of exclusively female bathrooms/toilets Yes No
Is there a separate source area for the female boarders Yes No
Is there boarder exclusive use of a kitchen Yes No
Is there boarder exclusive use of the laundry Yes No
9 | jlo_ntcform_mert01 3/2010 / Reviewed jl/nadi 20/11/11
4 STAFF
4.1 Staff directly involved with training activity
Name
Title
(Mr.,
Mrs.
Etc.)
Job function (e.g. instructor
of office administration, head
of instructor of accounting
etc.)
Class of trainer (master
trainer, senior trainer,
instructor, assessor,
unregistered trainer)
NTC
Registration
number
Hours per week
related to
training activity
Experience
(tick if yes)
10 | jlo_ntcform_mert01 3/2010 / Reviewed jl/nadi 20/11/11
4.2 Educational staff background
Name Formal qualifications related to training
activity/subject matter
Work experience related to training
activity/subject matter
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4.3 Details of support staff
Name
Title
(Mr.,
Mrs.)
Job function (e.g. finance officer) Hours per week
employed
Expatriate
(tick if yes)
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4.4 Approval details of expatriate staff
Name Nationality Work permit no Expiry date of work permit
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5 ENROLMENT
5.1 Attach a copy of your student application process and student application form.
5.2 Attach copy of your student orientation program
5.3 Please provide statistics on your enrolments in all courses over the past three years (if
applicable).
Year
Course
No of enrolment
Male Female
Note: Please attach additional information if applicable
14 | jlo_ntcform_mert01 3/2010 / Reviewed jl/nadi 20/11/11
6. QUALITY MANAGEMENT SYSTEM (QMS)
6.1 Provide detail explanation/description of the QMS management processes.
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7. INTERNAL APPEALS COMMITTEE
7.1 Appeals committee established and functioning effectively: Yes No
7.2 Number of committee members: ………………………………………………………………...
7.3 Explain the functions and representation of the committee members:
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8. OTHER REQUIREMTS
8.1 Please attach your management plan for the delivery of HIV/AIDS studies
8.2 Attach copies of relevant National laws including Regional or International legislation on OHS,
HIV and AIDS, workplace harassment, victimization and bullying, anti-discrimination, technical,
vocational training, apprenticeships and Traineeships
9. STATEMENT BY ORGANISATION STAFF
I, the undersigned, confirm that this application represents an accurate statement of the current status
and operations of the organisation. I confirm that I have studied or have advised on policies and
procedures of particular relevance to registration and national qualification approval. T the best of
my knowledge the establishment’s activities comply with any relevant legislative requirements.
I confirm that we have considered any aspects of our operations that may place students or the public
at risk and have implemented policies and procedures to ensure protection.
I confirm that I understand the standards of the national quality framework that apply to registered
training organisation and commit to ensure the best of our ability they will be met by the time of
audit on a continuous basis throughout our period of registration.
Name of contact: ……………………………………………………………………………………….
(Pease print clearly)
Signature: ………………………………………………………………………………………………
Date: ____/____/_____
Name of executive / managing director: …………………………………………………………….
(Pease print clearly)
Signature: ………..…………………………………………………………………………………….
Date: ____/____/_____
Institution seal/stamp/electronic stamp: