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NECSAS Annual Report SECO 2004 Annual Conference November 17, 2004. Thanh Minh Trinh, P.E NECSAS Program Manager. Rob Klawitter, C.S.P. NECSAS Contractor from E2M. Where have we been? Trends Recent Development What to expect in FY05 Q & A. Where have we been?. - PowerPoint PPT Presentation
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Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
NECSAS Annual Report
SECO 2004 Annual ConferenceNovember 17, 2004
Thanh Minh Trinh, P.E
NECSAS Program Manager
Rob Klawitter, C.S.P.
NECSAS Contractor from E2M
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
1. Where have we been?
2. Trends
3. Recent Development
4. What to expect in FY05
5. Q & A
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Where have we been?1. Program launched in 1999.
2. Piloted in 2000 – Oklahoma and Alaska
3. 2001 marked the first year of rolling out the program
4. Tier 1 Assessments - 72 facilities to date.
5. Tier 2 Assessments – 38 Facilities (only 2 in FY04)
6. Numerous assistance site visits (e.g., before or after Tier 1).
7. Identified 925 findings total:
a) Closed – 605; b) In-progress of Closing – 237; c) Open - 83
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Where have we been?
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Trend: 2001 - 2004Comparison : Assessed Facilities
0
5
10
15
20
25
30
35
NWS NMAO OCAO NMFS NOS NESDIS OAR
Faci
litie
s
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Trend: 2001 - 2004Comparison: Total Findings by Line Office
0
50
100
150
200
250
300
350
NWS NMAO OCAO NMFS NOS NESDIS OAR
Find
ings
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Trend: 2001 - 2004
Comparison: Average Findings per LO Facility
0.0
5.0
10.0
15.0
20.0
25.0
NWS NMAO OCAO NMFS NOS NESDIS OAR NOAAAverage
Aver
age
Find
ings
per
Fac
ility
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Trend: 2001 – 2004 NECSAS Summary
Year Zone Environmental Safety TotalFinding % Finding %
2001 CA, HI, GU 20 14% 120 86% 140
2002 TX, LA, FL 25 16% 135 84% 160
2003 DC, MD, CO, MO, AK, PA, NJ, SC
47 15% 277 85% 324
2004 (Draft)
IN, MI, IL, OH, WA, OR, MD, VA, NC
69 23% 232 77% 301
Net Overall 161 17% 764 83% 925
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Trend: 2001 - 2004
0
10
20
30
40
50
60
70
2001 2002 2003 2004
CLA
SS I
FIN
DIN
GS
SafetyEnv
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Top 5 Finding Protocols - Safety
2001 2002 2003 2004 - DraftElectrical Safety Work Practices
Electrical Safety Work Practices
Electrical Safety Work Practices
Electrical Safety Work Practices
Walking/Working Surfaces
Means of Egress Fire Protection Walking/Working Surfaces
Means of Egress Fire Protection Means of Egress Fire Protection
Injuries/Illness Log
Occupational Noise Walking/Working Surfaces
Machinery/Machine
SafeguardingHazard Communication
Materials Handling Machinery/Machine
SafeguardingMeans of Egress
Trend: Evolution of Top Fives
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Top 5 Finding Protocols – Environmental
2001 2002 2003 2004 - DraftHazardous Waste Mgmt
Petroleum, Oil, Lubricants Mgmt
Petroleum, Oil, Lubricants Mgmt
Petroleum, Oil, Lubricants Mgmt
Hazardous Materials Mgmt
Hazardous Waste Mgmt
Hazardous Waste Mgmt
Hazardous Waste Mgmt
Petroleum, Oil, Lubricants Mgmt
Storage Tank Mgmt Asbestos Mgmt Storage Tank Mgmt
Storage Tank Mgmt
Solid Waste Mgmt Solid Waste Mgmt Hazardous Materials Mgmt
Wastewater Mgmt
PCB Mgmt Water Quality Mgmt Wastewater Mgmt
Trend: Evolution of Top Fives
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
1. Let’s look at the root cause of our findings.
2. We use the MERT system:
1. M – Management
2. E – External Force
3. R – Resource
4. T - Training
3. A program in its infancy (Development) stage could expect most root causes to fall within the Management Emphasis grouping.
4. As the program matures(or in the Implementation stage), the root cause trend should gradually shift toward Resource and Training
5. Ultimately, the program reaches “Sustainment” when all root causes are attributed to External Force.
Trend: NOAA's Shift to EMS and SEMS
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
2001 NECSAS (CA/HI/GU)
Root Cause Breakdown
Resources11.1%
Management Emphasis
88.8%
Trend: Shifting to EMS & SEMS
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
2002 NECSAS (TX, LA, FL)
Root Cause Breakdown
External3.6% Training
0.1%
Management Emphasis
71.5%
Resources24.8%
Trend: Shifting to EMS & SEMS
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
2003 NECSAS (D.C. (HCHB), MD (SSMC), CO, MO, AK, PA, NJ, SC)
Root Cause Breakdown
Management Emphasis
37.6%
Resources54.1%
Training0.8%
External7.0%
Trend: Shifting to EMS & SEMS
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Recent Developments1. NECSAS team met in May of 2004
2. Tier 2 rules and process were developed
3. Updated WHAM to address:1. Access, LOCAP comment, and changing finding status
4. WHAM web based and CD training for WHAM users
5. In the process of evaluating tablet PC to conduct assessments.
6. Tier 3 Questionnaires & VFA integration.
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Recent Developments
Who will conduct Tier II’s? RECO/RSM
What type of QA process will be used if any?NECSAS PM/Contractor PM ensure proper naming of database/photos prior to upload. No other formal QA process prior to upload.
Who will upload to WHAM?NECSAS PM/Contractor PM
Will there be a review of findings on WHAM?Facility Manager and LECO will have 14-days to review Tier II findings following upload to WHAM
Track findings to closure? Yes. LECO, in conjunction with facility manager, will use existing LOCAP function.
Tier II Business Rule Discussion Points
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Recent Developments
Tier II Business Rule Discussion Points - Continued
Definition of a repeat finding? Would Tier II finding be repeat if identified during a Tier I, and vise versa?
A previously identified finding is again identified during a subsequent Tier I or Tier II assessment. Assessor(s) will only use the previous assessment in evaluating the existence of a repeat finding.
Time frame for completion of Database and upload to WHAM following completion of site visit?
RECO/RSM Team has 30-business days to complete the development of Draft Tier II database.
Training on the process?NECSAS group recommended funding a three day training class by reducing the number of required Tier II assessment in FY 04. Training would be provided to all RECO/RSM’s and others (new LECO’s/CECO’s etc)
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Recent Developments
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Recent Developments
Quick
Review
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Recent Developments
VFA Top Level Facility Summary Screen
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
Recent Developments
Tier III Questionnaires
Safety & Environmental Compliance
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
What to expect in FY05
FY 00/04/08…(I/V/IX...)
FY 01/05/09…(II/VI/X…)
FY 02/06/10…(III/VII/XI…)
FY 03/07/11…(IV/VIII/XII…)
DC/MD/VA3 CA8 AL/FL/GA4 AK10
IL/IN/OH5 CT/MA/RI1b LA/MS/TX6 CO
MI GU11 SC DE/NJ/PA2
NC HI11 MO/OK7
OR/WA9 ME/NH/VT1a
Perpetual Calendar
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
What to expect in FY051. See attached spreadsheet
This list was emailed to all LECO, RECO, and RSM on 10/14/04.
2. Tier I Site Selection – Nominate your facilities. Our FY05 NOAA target is 25 to 30 facilities.
3. Tier II Site Selection – Coordination between LECO and RECO/RSM.
4. Tier II will not take place until after the RECO/RSM have received training.
5. Tier III questionnaires.
Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)
QUESTIONS?