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NCLB Consolidated Monitoring
Integrated Approach to Title III Monitoring
Overview of the Presentation
• Overview of Consolidated Monitoring• Monitoring Summary for 2007-08
– # Counties monitored– Common findings
• Procedures– Desk monitoring Standards– Onsite monitoring School Visits
• Samples Best Practices
Overview Definition NCLB Consolidated Monitoring
Process of collecting information from grantees to ensure compliance for federal programs in accordance with EDGAR 34 CFR 76.770
Programs that have monitoring requirements under NCLB:– Title I– Title II, A and D– Title III– Title V– Title VI– McKinney Vento Act
Overview Procedures for On Site Monitoring
• Conducted in three year cycle, unless more frequent monitoring is determined necessary by WVDE
• Conducted by a team of WVDE staff, county level administrators and/or other educators to conduct the on site review
Counties Monitored in 2007-08County
JeffersonWebsterHampshireBooneMarshallHardyFayetteMcDowellMonongaliaMason – follow upRoaneMarionLincoln PleasantsGrantWirtRitchieTylerWetzel
Document Components Monitored by Title III
• Highly Qualified Personnel – 2.8• Professional Development – 3.2• Parent/Community Involvement –4.1• Parent/Community Notification – 5.2, 5.3 a-g• Title III Requirements
– Identification procedures – 14.1– High quality services –14.2– Fiscal Requirements – 14.3– AMAOs –14.4– Parental Involvement/Notification – 14.5, 14.6– WESTELL – 14.8
Required Student File Documentation
• Woodcock Munoz (or WESTELL) screening results
• Eligibility Parent Notification (within 30 days of enrollment)
• Documentation of LEP Committee Meeting
• Classroom Modification Form
• LEP Assessment Participation Form (*if appropriate)
• WESTELL scores
• WESTEST scores (*not required)
Common Findings & Recommendations
• 14.1 Identification (monitored in all counties)
• 2.8 Highly Qualified in Low-Incidence counties (ESL certified teacher is not present or endorsement is in-process) need to apply for waiver from Office of Prof. Prep.
• 5.2 Parental Notification http://wvconnections.k12.wv.us/documents/ParentnotificationSAMPLEFORM081403_002.doc
• 14.2 Increased Achievement (school visits)– Providing high quality programs– Scientifically-based research– Linked to ELP standards
Activities During On Site Monitoring
• Conduct an entrance conference• Review of documentation to ensure
compliance with federal requirements• Interview county staff to verify
compliance• Conduct school visits as applicable• Conduct an exit conference to provide
an opportunity for clarifications and provide technical assistance for program improvement
Activities During On Site Monitoring-
ESL Classroom Observation
• In order to effectively and comprehensively monitor standard 14.2, school visits observing ESL classes will be scheduled
• Purpose of the visit is to make “programmatic” observations
• Observation Protocol will be used for school visits
• County Title III Directors are encouraged to participate in school visits
14.2 Has the LEA increased the English proficiency of limited English proficient children by providing high-quality language instruction educational programs that are based on scientifically based research and linked to state ELP standards? NCLB Title III, Part A, Section3115 (c) (1)
Scientifically-based Research (SBR) Elements
Notes
http://wvachieves.k12.wv.us/docs/2004/Framework%201.pdf
SBR Instruction(positive, engaging, high-yield strategies, Content ESL)
SBR Curriculum(linked to ELP & CSO standards)
SBR School Effectiveness (environment, culture)
SBR Student/Parent Support (parent education & involvement)
Other:
Observation Protocol Title III School-based Programs County Schools, ______________, 2006Schools: _______________________________________________
Response to Monitoring Report
• Required for all grantees with identified recommendations and/or findings
• Includes an outline for implementation of corrective actions identified for findings and a response to all recommendations
• Submit to the Assistant Director of the Office of Federal Programs and Accountability within 30 business days from receipt of the written monitoring report (attention: Jan Stanley)
• Confirmation of receipt of monitoring response will be provided by WVDE
• Withholding of federal funding will occur for failure to provide a written response within the required time frame
Summary of Best Practices
1. Ongoing, detailed assessment of student language proficiency (see Skills Matrix)
2. Appropriate instructional balance between:• direct (language) instruction and • academic support
– Clear, specific goals for both included in lesson plans (see Academic Support Log)
3. Focus on parental involvement both at the programmatic and individual level (see Parent Newsletter)
4. Coordinated professional development plan for ESL and classroom teachers
3 Year MonitoringSchedule
2008-09 2009-10 2010-11
1 Barbour Berkeley Boone
2 Brooke Cabell Fayette
3 Braxton Hancock Grant
4 Calhoun Harrison Hampshire
5 Clay Jackson Hardy
6 Doddridge Kanawha Jefferson
7 Gilmer Lewis Lincoln
8 Greenbrier Logan Marion
9 Mercer Mason Marshall
10 Mineral Mingo McDowell
11 Pendleton Monroe Monongalia
12 Preston Morgan Pleasants
13 Putnam Nicholas Ritchie
14 Raleigh Ohio Roane
15 Summers Pocahontas Tyler
16 Upshur Randolph Webster
17 Wayne Taylor Wetzel
18 Wood Tucker Wirt
19 Wyoming
Changes for 2008-09 Monitoring
• Title III Directors will be asked to submit LEP student data using Student Data Form in advance of monitoring (see next slide)
• WVDE will draft a visiting schedule with the following considerations:
• Stick to regularly scheduled ESL classes (aim is not to disrupt student services)
• Include a variety of schools (Title I, non-Title I, elementary, middle HS, low-incidence, high-incidence) and a variety of the ESL students (beginner through advanced) in the visits as possible
• The purpose of the visit is to make “programmatic” observations (not individual teacher observations)
Title III Student Service Data
County Name
School NameStudent Name
Grade (K-12)
Proficiency Level (1-5)
ESL Services
Teacher Name
Days (M,T,W,TH,F,
Monitor)
Times (start -
end)
______________ County Title III School-based Monitoring Schedule
_______day, JUNE 30, 2009
Time School # Students/ Levels Teacher
lunch
Contact Information
Amelia Courts, Executive Director
Office of ESL/International School
Nancy Griffith, Consultant